General Regulations Governing Bachelor s Degree Programmes by linxiaoqin

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									                                                                                                                                                                         UM Academic Calendar
ACADEMIC REGULATIONS                                                                                        These courses may not lead to a degree but may be submitted to the academic unit
General Regulations Governing Bachelor’s Degree                                                             concerned for consideration if the student wishes to convert to a degree-awarding
                                                                                                            programme.
Programmes
(Revised and approved by the Senate on 26 September 2012)
                                                                                                       C. ACADEMIC YEAR
                                                                                                       An academic year covers the period from August to July. Each year consists of two
                                                                                                       semesters, plus an optional intensive summer term for needed programmes. Each
A. ADMISSION                                                                                           semester consists of approximately sixteen weeks of scheduled classes, including
                                                                                                       examinations.
1.    Admission is governed by the University Admission Regulations. Applicants must
      satisfy the University entrance requirements, and any additional requirements imposed
      by the academic unit they intend to enter.
                                                                                                       D. REGISTRATION
2.    Students are normally admitted as ‘first-year students’. They may apply for credit               1.   New students are responsible for completing registration in person on the date and at
      exemption after course enrolment from the academic unit concerned for further details,                the time and location specified for the first semester. Registration is not completed
      refer to the item “Course Exemption/Waiver”.                                                          until all fees have been paid and all registration materials properly completed and
                                                                                                            submitted to the Registry.
3.    According to Article 25 of Decree no. 11/91/M of 4 February 1991, students may not
      enrol/register in any other higher education programme in Macao in the same                      2.   All returning students are not required to report for registration. All returning students
      academic year.                                                                                        will be considered as registered students upon settlement of tuition fees. However, if
                                                                                                            a returning student fails to settle tuition fee within the specified period, the student will
4.    A student of the University is required to observe the General Regulations, and those                 be charged late registration fee in addition to the penalty for late tuition fee payment.
      regulations and procedures which govern admission requirements, examinations, fees
      and charges.                                                                                     3.   A student must register in the name which appears in his/her personal identification
                                                                                                            documents.

                                                                                                       4.   Student Cards
B. GENERAL
                                                                                                            a. Once registered, students will be issued with student cards (UM Campus Card).
1.    The University offers full-time programmes of study leading to the degrees of Bachelor
                                                                                                            b. A temporary student card will be issued to students who have registered, but have
      of Arts (BA), Bachelor of Business Administration (BBA), Bachelor of Education (BEd),
                                                                                                                not yet submitted all the required documents. A formal student card will be issued
      Bachelor of Law (LLB), Bachelor of Science (BSc), Bachelor of Engineering (BEng),
                                                                                                                after the student has submitted all the required documents.
      Bachelor of Social Sciences (BSocSc) or such other degrees as are approved by the
                                                                                                            c. A student card cannot be used by anybody other than the holder.
      University authority.
                                                                                                            d. In case of loss or damage of a student card or temporary student card, a student
                                                                                                                may apply for a replacement. Application forms for such replacement are
2.    Students will be awarded the appropriate bachelor’s degree provided that they have:
                                                                                                                obtainable at the Registry. A card replacement fee will be charged to the student.
      a. undertaken a programme of study for a period normally of not less than four years
                                                                                                            e. A student may apply for a student card to be renewed if it is expired; no
          for bachelor programmes; and
                                                                                                                administration fee will be charged to student in such a case.
      b. completed the total credit units of courses as stated in the regulations for that
                                                                                                            f.  Students may refer to the ‘Regulations and Guidelines Governing the Use of The
          degree; and
                                                                                                                UM Campus Card’ for further details.
      c. passed the prescribed examinations; and
      d. paid the prescribed fees; and
                                                                                                       5.   Late Registration
      e. fulfilled the requirements of the regulations of the University.
                                                                                                            a. Students may apply for late registration if they cannot complete the process within
                                                                                                                 the scheduled period. Application for late registration should be submitted at
3.    Students must register in a programme of study on the specified dates in any one
                                                                                                                 least three working days before the scheduled registration period by completing
      academic year, with compulsory attendance at classes.
                                                                                                                 application forms obtained from the Registry.
                                                                                                            b. Applicants for late registration must settle the tuition fees on/before the deadline
4.    According to Article 31.1 of Decree no. 11/91/M of 4 February 1991, the maximum
                                                                                                                 specified on debit notes. Otherwise, penalty of late payment will be levied.
      duration of studies will be 150% of the normal duration of the programme. For
                                                                                                            c. Late registration fees will be charged to students who do not apply for late
      working students, it will be two times the normal duration of studies. Students who
                                                                                                                 registration three working days before the scheduled registration period. Students
      cannot complete the programme within the periods above will be required to
                                                                                                                 who have applied for late registration but failed to complete the process within the
      discontinue their studies.
                                                                                                                 approved period will also be charged a late registration fee.
                                                                                                            d. Late registration can be considered once only.
5.    Auditing students may study courses at any level subject to acceptance by the
                                                                                                            e. Apart from medical reason, registration can only be delayed for at most ten
      appropriate academic authority. An auditing student attends a course and participates
                                                                                                                 calendar days after commencement of classes. If late registration is anticipated
      in activities up to and including writing the final examination, but will receive a ‘T’ grade.

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          for medical reasons, a medical certificate should be attached to the student’s          7.   Students should always look carefully at their enrolment records. If they are not sure
          application for late registration. Applications for registration later than the above        that their enrolment records are correct, they may seek advice from the academic unit
          period will not be accepted except for medical reasons and other extraordinary               concerned. Students are responsible for following up any errors or omissions.
          circumstances.
                                                                                                  8.   On-Line Enrolment
6.   Students will not be entitled to register if there is any outstanding fee.                        During the enrolment period, students of specified programmes of studies will process
                                                                                                       course enrolment on-line. Students of other programmes who are not able to enrol
7.   Double Registration                                                                               on-line during the specified period may complete the process manually.
     Students are not permitted to register simultaneously in another programme at this
     University or any other Higher Education Institution in Macao. If a student is found to      9.   Course Add/Drop
     be in breach of this regulation, he/she will be required to discontinue studies at this           a. During the add/drop period, students of specified programmes of studies will
     University.                                                                                           process course add/drop on the web.
                                                                                                       b. Students of other programmes may process their add/drop requests according to
                                                                                                           the instructions of the academic units concerned by the specified date.
E. CREDIT AND COURSE LOAD                                                                              c. Students may make changes to their course enrolment during the course
1.     A credit unit is equal to one lecture hour per week for one semester. One session (2                add/drop period. Changes made in this period will not be reflected in the
       to 3 hours) per week of laboratory or practice work for one semester is also counted                student’s records. Requests for adding or dropping courses other than during
       as one credit unit.                                                                                 the add/drop period will not be accepted.
                                                                                                       d. Adding a new course or dropping an enrolled course depends on availability of
                                                                                                                                                  st                               nd
2.     Course Load for Students                                                                            class quota. Add-in priority is: 1 Compulsory/Major course, 2 General
                                                                                                                                  rd                                 th
       a. A student is normally allowed to take a maximum of 21 credit units in a semester                 Education course, 3 Required Elective/Minor course, 4 Distribution/Diversity
                                                                                                                              th
           (an academic unit may allow less as the maximum). Any special request for                       Elective course, 5 Elective course.
           more than 21 credit units must be endorsed by the head of academic unit                     e. A student who drops a course without going through the prescribed procedure will
           concerned and approved by the Vice Rector (Academic Affairs).                                   be given a grade of “F” for that course.
       b. A final year student may take up to 24 credit units in a semester. Prior approval            f.  After the add/drop period, requests to withdraw from courses will not be
           of the head of the academic unit concerned must be sought.                                      considered unless the withdrawal is due to circumstances beyond the control of
       c. For students admitted before the academic year 2011/2012, they might take                        the student. Students wishing to request permission for course withdrawal after
           beyond 24 credit units in a semester in their final year with the approval from the             the add/drop period will be required to provide full justification. A written
           head of the academic unit concerned.                                                            application must be submitted to the Dean of the faculty or the head of the
                                                                                                           independent academic unit concerned. Once approval is given, a ‘W’ grade is
                                                                                                           recorded as the course grade.
F. COURSE ENROLMENT
1.   Except under very special circumstances as approved by the Dean of the faculty or the        10. Study Plan
     head of the independent academic unit concerned, registered students must follow the             The study plan is a guide to what students have to accomplish in order to complete
     study plan in each academic year strictly as specified by the programme in which they            their programme of studies. Students are advised to consult their study plans during
     have enrolled. The number of credits/courses taken is restricted to the requirements             selection of courses for enrolment. They should keep their study plans and any
     of the academic unit for the semester. It should be noted that no substitutions are              subsequent adjustments for future reference during the course enrolment and for
     allowed under any circumstances for compulsory courses.                                          graduation purposes.

2.   The courses offered by any academic unit are normally open to students enrolled in           11. Course Designations
     that unit, and to students enrolled in other academic units either as electives permitted        a. Courses specified in the undergraduate programmes are designated as
     by, or as requirements set by, those academic units.                                                 Compulsory/Major course, General Education course, Required Elective course,
                                                                                                          Minor course, Distribution/Diversity Elective course or Elective course.
3.   A student shall not be allowed to take courses where lecture-time schedules conflict.            b. Compulsory/Major courses must be taken in the semester indicated. A student
                                                                                                          who fails a compulsory/major course is required to retake that course.
4.   To complete course enrolment for any semester, students must comply with the rules               c. General Education courses are courses listed in the General Education
     as stated in the study plan for the academic unit in which they are enrolled.                        Programme. They are divided into 13 areas. A student who fails a General
                                                                                                          Education course will be required to either retake the same course or take another
5.   Students who have not completed registration are not allowed to proceed to course                    course within the same area. Within individual major programmes, some
     enrolment.                                                                                           restrictions on the selection of General Education courses may be prescribed.
                                                                                                      d. Required Elective courses are courses chosen by the student but within a group
6.   Students should pay tuition fees before course enrolment in each semester.                           of courses designed for this purpose by the programme. Required elective
                                                                                                          courses may be taken at other times. A student who fails a required elective
                                                                                                          course will be required to either retake the same course or take another course


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          within the same group.                                                                           granted. Exempted courses will be assigned a grade ‘X’ and will be shown in the
     e.   Minor courses are courses designated by the Minor Programme.                                     transcript of academic record, but will not be counted towards the GPA.
     f.   Distribution/Diversity Elective courses are courses offered by different major
          programmes other than the student’s own major programme. A student who fails                     Applications must be submitted to the respective academic unit and be accompanied
          a distribution/diversity elective course is required to retake the same course or                by supporting documents, e.g. course descriptions, academic records, study plans etc,
          enrol in another course offered by different major programmes other than the                     showing that the students have taken equivalent courses elsewhere (normally at the
          student’s own major programme.                                                                   tertiary level).
     g.   Elective courses are selected by the student in areas inside or outside the major
          as designated in the curriculum, subject to the academic unit’s approval. A                 2.   Students may apply for a course waiver to the academic unit concerned before the
          student who fails a free elective will not be required to retake the course. Such                scheduled course add/drop period. In the case of a course being waived, no credits
          students may take another elective to fulfil graduation requirements. Within                     will be granted, and students will be required to take a different course instead. A
          individual programmes, some courses may not be considered for elective credits.                  waived course will be assigned the grade ‘CW’ and will be shown in the transcript of
                                                                                                           academic record, but will not be counted towards the GPA. The new course used to
                                                                                                           waive the original course will be counted towards the GPA.
G. GENERAL COURSE REQUIREMENTS
The following undergraduate curriculum model is implemented from the academic year                         Applications must be submitted to the respective academic unit and be accompanied
2011/2012 onwards:                                                                                         by an explanation for the request.
                                                                      % of total
                  Component                        No. of credits                                     3.   The following policy is applicable for students whom have completed UM-initiated
                                                                    no. of credits
                                                                                                           outbound programmes:
                                                                          ^
1.     Major                                                    60 – 66                50%                  a.     If there is a comparable course offered by UM, such course can be transferred
                                                                                                                   to UM. Endorsement from the Department Head/Programme Coordinator
                                                                                                                   and approval from the Dean are required.
2.     General Education                                           36                  28%                  b.     If there is no comparable course offered by UM, the student can transfer the
                                                                                                                   course to UM as a free elective course. The normal limit on the number of
       Distribution / Diversity Electives (courses                                                                 credits that can be transferred to the enrolled programme as free electives is 6
3.                                                                 12                  9%
       outside major*)                                                                                             credits. Endorsement from the Department Head/Programme Coordinator
                                                                                                                   and approval from the Head of academic unit are required.
4.     Free Electives (minor = 18 to 24 credits)                17 – 21                13%
                                                                                                      4.   Course exemptions and course waivers are considered valid only after they are
Total no. of required credits                                 130 - 135
                                                                              ^
                                                                                      100%                 recommended by the instructors of the respective subjects and approved by the Dean
                                                                                                           of the faculty or the head of the independent academic unit concerned.
^ Except for pre-approved programmes whose maximum major credits can be up to 75 and total credits
  up to 144.                                                                                          5.   Courses completed at the Centre for Pre-University Studies or other institutions that are
* The courses should be chosen from 4 or more different disciplines outside the student’s own major        deemed lower than university level will not be considered for exemption or waiver of
  programme.                                                                                               degree programme courses. Passes at GCE A-Level and the like may be considered
                                                                                                           for exemption or waiver at the discretion of the academic unit concerned on an
                                                                                                           individual basis.
H. COURSE RETAKE
The following course retake regulations only apply to students admitted from the academic             6.   Any special cases are subject to the approval of the academic unit concerned.
year 2004/2005 onwards:
1. A student may retake a course only if the course result is below Grade C (2.0).
                                                                                                      J. ATTENDANCE AND ABSENCE
2.   There is no limit to the number of times a student retakes a course. The results of all          1.   Attendance
     attempts will be recorded and shown on the transcript. Only the highest grade among                   a. Only students who have completed the registration and course enrolment
     all attempts will be considered in the GPA calculation: if this grade is Grade C (2.0) or                  procedures are qualified and allowed to attend classes. Participation in the work
     below, it will count towards the GPA; if this grade is above Grade C, only Grade C (2.0)                   of a course is a precondition for a student’s achievement of credits in that course.
     will count towards the GPA.                                                                           b. A student who is suspended or whose studies are discontinued will not be
                                                                                                                permitted to attend classes during the period of suspension.

I. COURSE EXEMPTION/WAIVER                                                                            2.   Absence
1.   Students may apply for course exemption to the academic unit concerned before the                     a. A student who cannot attend classes because of illness must inform the Dean of
     scheduled course add/drop period. Application forms can be obtained at the                                the faculty or the head of the independent academic unit concerned in writing at
     academic unit office concerned. In the case of course exemption, credits will be                          the earliest opportunity. When longer absence is necessary (over three days) or


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          when absence from examinations is in question, a student must submit in writing                   Letter Grades                  Grade Points           Percentage           Scale
          an application for leave of absence to the Dean of the faculty or the head of the                       C+                 2.3                            68-72                14
          independent academic unit concerned, together with a certificate signed by a                            C                  2.0        (Average)           63-67                13
          registered medical practitioner.                                                                        C-                 1.7                            58-62                12
     b.   A student who, during his studies, desires leave of absence for more than two full
                                                                                                                  D+                 1.3                            53-57                11
          consecutive days for non-medical reasons must apply to the Dean of the faculty or
          the head of the independent academic unit concerned in writing at the earliest                          D                  1.0         (Pass)             50-52                10
          opportunity, stating the reasons for which the leave of absence is sought.                               F                   0          (Fail)           Below 50           Below 10
          Permission for such leave will only be granted in exceptional circumstances and
          on a case-by-case basis.                                                                  3.   Except the Faculty of Law, letter grades are official grades. Grade points are used for
     c.   A student who is absent without applying for leave of absence from a course for                the purpose of calculating the GPA. Percentages are for reference only.
          more than 20% of its scheduled teaching periods in the aggregate will not be
          allowed to take the final examination and will receive a failing grade for that course.   4.   For the Faculty of Law, scales are official grades. Other grades are for reference only.
          If the course in question is a compulsory course, a student must retake it.                    Definition of Grades
     d.   If the expected period of leave is of a significant duration covering an entire                 Letter Grade          Definition                                Remark
          semester or a year, students should apply instead for deferment/suspension of                         CW           Course Waiver        Assigned to a course that has been waived.
          studies.                                                                                                                                A temporary grade assigned in the following
                                                                                                                                                  cases:
                                                                                                                                                  1.    Students who ask for a supplementary
K. EXAMINATION AND ASSESSMENT                                                                                                                           examination with justifiable reasons;
1.   A student will take course examinations, where each course will be examined or                                                               2.    Students who are awaiting course
     otherwise assessed at the end of the semester in which it is offered.                                                                              results to be transferred from a
                                                                                                                                                        recognised institution as approved by
                                                                                                                                 Deferred
2.   A student who for medical or other compelling reasons is unable to sit for any course                       DX                                     the Academic Council of the academic
                                                                                                                                  Result
     examination must apply in writing with documentary evidence at the earliest possible                                                               unit concerned;
     moment (but not later than seven working days after the examination concerned) to the                                                        3.    Yearly course
     academic unit for leave of absence.                                                                                                                This grade must be converted to a
                                                                                                                                                        regular grade before the first Academic
3.   A student who is absent from any examination without permission will be given a failing                                                            Council meeting of the following
     grade for that examination.                                                                                                                        semester; otherwise it will be converted
                                                                                                                                                        to ‘F’.
4.   In some courses, assessment may be made otherwise than by examination when the                                                               A failed course, which cannot be credited
                                                                                                                  F                 Fail
     programme of study so specifies.                                                                                                             towards a degree.
                                                                                                                                                  Used when work is necessarily delayed
5.   A student will be examined or assessed for every course he/she has registered for on                                                         through no fault of the student, such as a
     the basis of his/her performance in that course. Criteria for examination or                                                                 medical problem.        This grade must be
                                                                                                                  I            Incomplete
     assessment may include one or any combination of the following: attendance,                                                                  converted to a regular grade by the
     class-work, written assignments, laboratory work, field work, research papers, tests or                                                      commencement of the following semester;
     examinations.                                                                                                                                otherwise it will be converted to ‘F’.
                                                                                                                                                  Given to a course where the results are not
                                                                                                              P or NP          Pass or Fail
                                                                                                                                                  counted towards the GPA.
L. GRADING SYSTEM                                                                                                                                 Assigned when an auditing student has
1.   All courses carry a credit. This credit is earned by the achievement of a grade from ‘A’                                                     completed, to the satisfaction of the instructor,
                                                                                                                  T                Audit
     to ‘D’, ‘F’ carries zero credit.                                                                                                             the conditions established at registration as
                                                                                                                                                  an auditing student.
2.   Grades are awarded according to the following system:                                                                                        Assigned when a student has officially
        Letter Grades            Grade Points              Percentage               Scale                        W         Official Withdrawal withdrawn from a course. The result will not
                                                             97-100                  20                                                           be counted towards the GPA.
               A             4.0        (Excellent)                                                               X         Course Exempted Assigned in the case of a course exemption.
                                                             93-96                   19
              A-             3.7       (Very Good)           88-92                   18
              B+             3.3                             83-87                   17
               B             3.0          (Good)             78-82                   16             M. GRADE POINT AVERAGE (GPA)
                                                                                                    1.   Semester GPA - This is a figure ranging from 0 to 4.0 (A=4.0) used to indicate the
              B-             2.7                             73-77                   15
                                                                                                         average performance of a student in the semester concerned.

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                                                                                                        Upon successful completion of studies and fulfillment of the GPA requirement at the
     a.   Semester GPA:                                                                                 University and with the approval of the University’s Senate, academic awards are
               Total weighted points of all courses taken in the semester concerned                     conferred on students at a congregation.
                  Total number of credits enrolled for in the semester concerned
                                                                                                        Students eligible for academic awards for that particular year, including those
     b.   Weighted points:                                                                              graduating after semester 1 and semester 2, will be notified in writing of the details
                Grade points     x   the number of credits of the course concerned                      regarding the congregation, the collection of academic dress, and the award certificate.

2.   Cumulative GPA – This is a figure ranging from 0 to 4.0 (A=4.0) used to indicate the               The graduation certificate will be issued once only, as there will be no second printing.
     overall performance of a student in all the semesters of the specified years of studies.           Students are therefore strongly advised to ensure the safe-keeping of this
                                                                                                        important document.
     Cumulative GPA:
                             Total weighted points for all courses taken                                The University reserves the right to withhold conferment of an award on a student who
                        Total number of credits enrolled for in all semesters                           has not paid fees or other monies owed to the University, or who has otherwise failed to
                                                                                                        discharge all obligations towards the University.
3.   Academic Honours
     Dean’s and Rector’s Honour Lists
                                                                                                   O. ACADEMIC          WARNING,        PROBATION         AND      DISCONTINUATION OF
     Students in bachelor’s degree programmes will be placed on the Dean’s & Rector’s                 STUDIES
     Honour List at the end of a first or a second semester if they meet the following criteria:   1.   Academic Warning
          For Dean’s Honour List:
           An eligible student should be a full-time student in the relevant semester who               A student shall be placed on Academic Warning if he/she has obtained a semester GPA
           has taken 15 credits or above at the University and achieves a semester GPA of               or cumulative GPA below 1.70 in any registered semester.
           3.3 (grade B+) or better in that semester, or an FLL student who has taken 30
           credits or above at the University and achieves a scale of 15 or better in that              A student on Academic Warning will receive a written warning about his/her
           academic year;                                                                               unsatisfactory academic performance and the required academic advising from the
                                                                                                        concerned academic unit.
           For Rector’s Honour List:
            The Rector’s Honour List is compiled on the Dean’s recommendation. Only the            2.   Academic Probation
            best student in each academic unit is selected, and the candidates must:
                be full-time students in the relevant academic year, and                               A student shall be placed on Academic Probation for one semester if he/she has
                take 15 credits or above per semester at the University and achieve a                  obtained a semester GPA or cumulative GPA below 1.70 in any two consecutive
                 semester GPA of 3.5 or better in both semesters of that year; or, for FLL              registered semesters.
                 students, take 30 credits or above at the University and achieve a scale of
                 16 or better in that academic year.                                                    A student on Academic Probation will receive a written warning about his/her
                                                                                                        unsatisfactory academic performance. The study load of the student shall be
     Students going out for study, research, exchange, or other relevant academic activities            restricted to a maximum of 12 credit units. Such student shall be required to seek
     or on leave for one semester or one academic year would not be included in the Dean’s              academic advice from his/her home academic unit on a regular basis (usually at least
     or Rector’s Honour Lists in that semester or academic year.                                        once a month) during the probation semester. His/Her performance shall be reviewed
                                                                                                        at the end of the probation semester:

N. GRADUATION                                                                                           a. If a student obtains both semester GPA and cumulative GPA of 1.70 or above in the
1.   GPA Requirements:                                                                                     probation semester, his/her Academic Probation will be lifted.
                                                                                                        b. If a student obtains either a semester GPA or cumulative GPA below 1.70 in the
     For programmes using GPA system, students admitted from the academic year                             probation semester, his/her Academic Probation will be extended for one more
     2004/2005 onwards are required to achieve a cumulative GPA of 2.0 or above in order                   semester.
     to graduate.                                                                                       c. If a student obtains both semester GPA and cumulative GPA below 1.70 in the
                                                                                                           probation semester, he/she will be required to discontinue his/her studies.
     The University will NOT issue any certificates to those students who pass all the
     required courses but do not fulfill the minimum GPA requirement for graduation.                    The Registry will send the list of students to be discontinued of studies to the concerned
     However, transcripts will be issued to the students.                                               academic units for confirmation. For special cases, the heads of academic units may
                                                                                                        extend the probation period for one more semester with strong justifications. In any
2.   Graduation and Issue of Graduation Certificates                                                    case, a student shall be placed on Academic Probation for not more than three
                                                                                                        registered semesters.


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3.   Students whose studies have been discontinued due to poor academic results or                   become eligible to apply for deferment of study. Such applications will only be
     prolonged study duration cannot register as a student of the University within the              permitted for medical reasons and exceptional cases with sound justification. For
     subsequent three years, unless special authorisation has been granted by the                    medical reasons, students are required to submit medical certificates issued by
     Government on the recommendation of the University authority. For students who                  hospitals at the time of application. For exceptional cases with sound justification,
     have been discontinued from their study due to poor academic results, readmission               students are required to specify the reason and submit written certification at the time
     applications must be approved by the Dean of the faculty or the head of the                     of application. Non-registered new students are not permitted to transfer to another
     independent academic unit concerned. For cases exceeding the maximum study                      major/programme when they apply for resumption of study.
     duration, readmission must be authorized by the government on the recommendation
     of the University authority.
                                                                                                R. CHECK-OUT
                                                                                                1.   All withdrawn, discontinued students and those applying for deferment of study are
P. TRANSFER OF PROGRAMME/MAJOR                                                                       required to complete the student clearance forms, which are obtainable at the Registry
1.     Students may apply for transfer of programme in October or March every year and               office or can be downloaded from the Registry’s homepage, before leaving the
       may apply to a maximum of 2 programme choices according to the order of                       University. Students are required to clear all outstanding matters with the department
       preferences. Application forms are available during the prescribed application period         concerned.
       at the academic units’ offices or in Registry’s homepage.
                                                                                                2.   If students leave the University in the course of study without going through the
2.     All applications must be approved by the head of academic unit of the transferred             check-out procedures, no official document (such as testimonial, transcript or
       programme.                                                                                    graduation certificate) will be issued.

3.     The approved applications for transfer of programme will be effective in the following
       semester.                                                                                S. WITHDRAWAL FROM THE UNIVERSITY
                                                                                                Students who are unable to complete a semester because of illness or other emergency
4.     Any student can have only one approved transfer of programme during his/her              may be given permission to withdraw. They must get a “Student Clearance Form” from the
       undergraduate study at UM.                                                               Registry office, obtain signatures as indicated on the form, and return the completed form to
                                                                                                the Registry office.
5.     The results of courses taken previously will not be included in the calculation for
       graduation unless they are part of the study plan of the programme transferred to.       Withdrawal grades will be recorded for each course at the time the student receives
                                                                                                permission to withdraw. The grades are either “W”, meaning that the student officially
6.     In exceptional cases, e.g. courses taken that are not required by the new                withdrew from the University before the examination period, or “F”, meaning that the student
       programme/major but which a student would like to count towards the GPA, approval        did not take the examinations but withdrew during or after the examination period.
       from the Dean of the faculty or the head of the independent academic unit concerned      However, if a student withdraws from the University after completing all the courses and
       is required.                                                                             examinations of a semester, all academic credits are given for the courses taken in that
                                                                                                semester.

Q. DEFERMENT OF STUDY                                                                           Students who withdraw officially from the University and later wish to return must apply for
1.   Application for deferment of study from a withdrawn student will not be considered.        resumption of study. Resumption of study is not granted automatically. (See the item
                                                                                                "Readmission/Resumption of Study" for details.)
2.   Students may defer their studies at the University by completing an application form
     from the Registry and securing the required signatures from the Dean of the faculty or     All current students who have not yet settled tuition fees and have not applied for withdrawal
     the head of the independent academic unit concerned before leaving the University.         of study ten calendar days after the commencement of classes in any semester are
     The University does not guarantee such students that the degree programme/courses          considered as unofficially withdrawn students.
     will remain constant.

3.   Students can apply for deferment of study for not more than 2 semesters at one time.       T. READMISSION/RESUMPTION OF STUDY
     If students wish to defer study for more than 2 semesters, they must submit another        Students who have officially withdrawn from the University wish to return to the University
     application 4 weeks before the end of the previous approved period of deferment.           after an absence of one or more semesters may apply for resumption of study. Written
     The total approved period of deferment of study cannot accumulate to more than 6           applications for resumption of study in a certain semester must reach the Registry before
     semesters.                                                                                 class commencement of that semester. Any applications submitted on/after the first day of
                                                                                                classes will be directly rejected by the Registry unless written certification/justification is
3.   Non-registered new students can apply for deferment of study for not more than one         provided. The applicants must meet all the admission requirements prevailing at the time
     academic year. Application for such deferment should be made before the specified          of resumption. Resumption of study is not granted automatically.
     registration date. Non-registered new students must fulfil all the conditions stated in
     their offer letters and submit the required amount of advance payment before they          Those students who have unofficially withdrawn from the University may also apply for


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readmission to the University. Written requests must be submitted to the Registry. An                         cashier’s order for the amount due should be enclosed. For overseas applicants,
administration fee will be charged. Readmission is not granted automatically. Readmitted                      payment must be paid by either cashier’s order or bank draft; an additional
students must make up the check-out procedure personally. However, they are not                               handling fee will be charged. Please refer to the Table of Fees for further details.
required to obtain the approval from the Dean of the faculty or the head of the independent              b.   To avoid delay, please remember that requests for transcripts by other parties
academic unit concerned for withdrawal.                                                                       must bear the student’s authorisation before the Registry can process the
                                                                                                              requests. During examination and assessment periods, the issuing of transcripts
All resuming and readmitted students are required to submit to the Registry a Medical                         may be suspended or delayed.
Examination Report (REG/Form/015) during registration. This report is to prove that the                  c.   The University reserves the right to withhold an academic transcript or a
student is physically fit to pursue study at the University. If a student has already had a                   testimonial from a student who has not paid fees or other monies owing to the
medical check-up within three months prior to registration, he/she may submit a certified true                University, or who has otherwise failed to discharge all obligations towards to the
copy of that medical report.                                                                                  University.

All resuming and readmitted students should pay their tuition fees according to the tuition         2.   Certified True Copy of Academic Documents
schemes of the resuming/readmitted year.                                                                 Students may apply for certified true copies of academic documents issued by the
All resuming and readmitted students are required to check the study plan with the general               University such as graduation certificates and academic transcripts from the Registry.
office of the academic unit concerned.                                                                   Application forms for such copies are obtainable at the Registry office. Please refer to
                                                                                                         the Table of Fees for the relevant charges. However, the Registry will provide a free
                                                                                                         service to students who apply for admission to the programmes offered by the
U. CLASSIFICATION OF STUDENTS                                                                            University.
Students are categorised as first, second, third, fourth or fifth year according to their year of
study. In special cases, such as transferring from one programme to another, or falling
behind in studies because of failure in many courses, categorisation will be based on the           X. PLAGIARISM
advice of the academic unit.                                                                        Plagiarism is a serious academic offence and the University shall penalize the student who
                                                                                                    is proved to have incorporated others’ works as his/her own work according to the “Student
                                                                                                    Discipline Regulations”.
V. CHANGE OF PERSONAL INFORMATION
1.   Students should inform the Registry immediately of any change of personal particulars
     entered in the students’ registration records. For changes of address (such as home
     address, postal address and email address) and contact numbers, requests may be
     sent through fax or email. For changes of other personal particulars, students must go
     personally to the Registry office and personal identification documents must be
     presented.

2.   Application forms are obtainable at the Registry office or can be downloaded from the
     Registry’s homepage. All current students can also directly change their addresses
     and telephone numbers through the University's Student Information Web Services
     (http://isw.umac.mo).

3.   Other than changes of address or telephone number, applications for changing a
     student’s registered particulars will not be accepted after graduation or withdrawal from
     the University.


W. CERTIFICATION
1.   Academic Transcripts and Testimonials
     a. An academic transcript is a certification of a student’s record of academic
         performance at the University and it shows the student’s grades obtained in a
         programme up to the latest final examination taken. Students can apply for
         transcripts after the academic reports have been released. A testimonial is a
         certification of the student’s present registration status with regard to his/her
         studies at the University. Application forms may be obtained from the Registry or
         can be downloaded from the Registry homepage. The charge per copy may be
         found in the Table of Fees. The completed form must be submitted to the Registry
         Office. If students submit their applications by post in Macao, a cheque or

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