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					                                                  PURCHASING DEPARTMENT
                                                     6600 34TH AVENUE
                                                      MOLINE, IL 61265

DATE: January 13, 2011                                                                                               TO BE OPENED ON
                                                                                                                      January 31, 2011
                                                                                                                         RFP 09-11
   ***IMPORTANT***                                                                                                      ADDENDUM 2
   SHOW “RFP 09-11
    ADDENDUM 2”
    ON OUTSIDE OF
  MAILING ENVELOPE

                           QUALIFICATIONS-BASED SELECTION (QBS)
           FACILITIES CONDITION SURVEY AND ASSESSMENT SERVICES, DISTRICT WIDE
                                   RFP 09-11, ADDENDUM 2

Pursuant to the provisions of Section 3-27.1 of the Illinois Public Community College Act and rules and
regulations adopted thereunder, sealed proposals subject to the conditions and requirements made a
part hereof will be received until 2:00 p.m. local time, on Monday, January 31, 2011, in the
Purchasing Office at Black Hawk College, Quad Cities Campus, located at 6600 34th Avenue in
Building One, Second Floor, Room 282, then opened publicly, read aloud and recorded at that
time, in the Black Hawk Room located in Building One, Second Floor, Room 255 for furnishing the
goods or services described below, to be delivered or performed at the locations stated. NO
EXTENSIONS WILL BE GRANTED. Whether or not a proposal is timely shall be determined by
reference to the clock located in the Purchasing Office of the College, and the determination of whether
or not a proposal is timely in accordance with that clock shall be at the sole discretion of the Black Hawk
College Purchasing Office and Board of Trustees, whose decision on that issue shall be final. Note: All
times listed are prevailing for Moline, IL.

                                                                                VENDOR INFORMATION:
 REFER INQUIRIES TO:             MIKE MELEG
                                 BLACK HAWK COLLEGE                             Contact:
                                 6600 34th AVENUE                               Company:
                                 MOLINE IL 61265                                Address:
                                                                                City/State/Zip:
 TELEPHONE:                      (309) 796-5002                                 Telephone:
 EMAIL ADDRESS:                  melegm@bhc.edu                                 Fax Number:
                                                                                Email Address:

GENERAL
Proposals are subject to the attached Standard Terms and Conditions.

USING DEPARTMENT
District


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            Our Core Values: Appreciation of Diversity, Caring and Compassion, Fairness, Honesty, Integrity, Respect and Responsibility
PURPOSE OF THIS REQUEST FOR PROPOSAL (RFP)
Black Hawk College (BHC) is soliciting formal proposals from Firms to provide Facilities Condition
Survey and Assessment Services (FCA) at the specified BHC locations. The FCA will be used to
determine the present condition and estimated life expectancy of various systems and components,
including but not necessarily limited to: Architectural, Health-Life Safety, Accessibility,
Mechanical/Electrical Systems, Vertical Transportation, Site, Environmental and Energy. Qualified
professionals shall perform the inspections. The study will also establish anticipated maintenance and
replacement costs for the various systems and components. The end result of this study will be a
guide for future replacement, repairs and improvements for the College to keep its facilities, grounds
and infrastructure in proper working condition. The College desires the FCA to produce the needed
information while keeping the assessment cost down. In general, the objectives of the FCA are as
follows:

   1. Identify the extent and severity of deficient conditions in terms of deferred maintenance, capital
      renewal, building renewal/replacement, and environmental, health-life and safety codes and
      standards non-compliance issues.
   2. Devise correction projects for each deficient condition (see Corrections - Deficient Conditions
      section below).
   3. Prioritize, categorize, and classify deficient conditions, associated corrective actions, and
      information concerning building systems and deficiency categories.
   4. Identify the resources needed to routinely maintain the operability, suitability, and value of the
      physical assets given their current function.
   5. Establish a depreciation analysis to forecast renewal investment rates required to maintain
      facilities over at least a ten year time period.

TIME TABLE
 DATE                                        EVENT
 December 7, 2010                            Mailing of Request for Proposal (RFP)
 January 6, 2011                             Mandatory Pre-Proposal Meeting, 2:00 p.m., Black Hawk Room # 255
 January 12, 2011                            Firms may e-mail questions until 5:00 p.m.
 January 14, 2011                            Responses to all questions to be published via Addendum
 January 31, 2011                            Proposals due at 2:00 p.m. in the Purchasing Office
 February 14 - 18, 2011                      Timeframe for Oral Presentations
 March 10, 2011                              Anticipated Board of Trustees Approval
 March 11, 2011                              Anticipated Award of Contract

BHC reserves the right to revise these schedules at any time. Potential RFP respondents will be
notified in writing should a revision occur.

MANDATORY PRE-PROPOSAL MEETING
A mandatory Pre-Proposal meeting will be held at 2:00 p.m. on Thursday, January 6, 2011 in the
Black Hawk Room, Room 255, second floor, at Black Hawk College, 6600 34th Avenue, Moline, Illinois,
61265. The Pre-Proposal meeting will be an opportunity for the Firm to raise any questions,
exceptions, or additions they have concerning the Goods, Services to be provided, or this RFP
document. If a Firm discovers any significant ambiguity, error, conflict, discrepancy, omission, or
other deficiency in this RFP, the Firm should raise these issues at the meeting. Any questions after
the meeting must be e-mailed to Mike Meleg at the address shown on Page 1 no later than 5:00 p.m.
local time on Wednesday, January 12, 2011. If required, an addendum will be issued January 14,
2011 that becomes a part of the contract document. It is mandatory that all interested Firms
attend the Pre-Proposal meeting, and proposals from Firms not attending the meeting will not
be accepted.

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SITE VISIT
Vendors may visit outdoor sites anytime between the publication date and the due date of this RFP.
The College is typically busiest from 8:00 am to 3:30 pm Monday through Friday; please respect the
presence of others during your site visit. Indoor site visits can be arranged by making an appointment
with the contact at each location shown below. Please be reminded that questions will only be
answered starting at the mandatory pre-proposal meeting, and ending at 5:00 p.m., Wednesday,
January 12, 2011 via addendum to be issued January 14, 2011. It is the responsibility of the Vendor
to examine the site and all conditions thereon. The proposal shall take into consideration all such
conditions as may affect contract Work. No additional expense will be allowed for failure to be so
informed.

PRESENTATIONS
Selected finalists may be required to provide oral presentations. Those firms will be notified to
arrange specific times during the week of February 14 - 18, 2011.

LOCATIONS
   1. Black Hawk College Quad Cities Campus
      6600 34th Avenue
      Moline, Illinois 61265
      Contact: Mark Willett 1-309-796-5263 willettm@bhc.edu

   2. Black Hawk College Outreach Center
      301 Avenue of the Cities
      E. Moline, Illinois 61244
      Contact: Mark Willett 1-309-796-5263 willettm@bhc.edu

   3. Black Hawk Technology Center
      3930 11th Street
      Rock Island, IL 61201
      Contact: Mark Willett 1-309-796-5263 willettm@bhc.edu

   4. Illinois workNet Center
      4703 15th Street
      Moline, IL 61265
      Contact: Mark Willett 1-309-796-5263 willettm@bhc.edu

   5. Black Hawk College East Campus
      26230 Black Hawk Road
      Galva, Illinois 61434
      Contact: Ray Jacobs 1-854-1740 jacobsr@bhc.edu

   6. Community Education Center
      404 E. 3rd Street
      Kewanee, IL 61443
      Contact: Ray Jacobs 1-854-1740 jacobsr@bhc.edu




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PROFILE OF BLACK HAWK COLLEGE
Black Hawk College operates within the Illinois Community College District #503, an area
encompassing 2,200 square miles in nine counties of northwestern Illinois, and maintains facilities at
several locations throughout the district:
   • The Quad-Cities Campus has four permanent buildings (344,733 square feet) housing
      classrooms, gyms, a swimming pool, and a trailer that houses the Pottery Studio.

          o QC Building 1: (Fire Resistive, Library/Classrooms)
            Floor Space – 125,096 sq. ft
            Constructed – 1969

          o QC Building 2: (Fire Resistive, Classrooms)
            Floor Space – 61,417 sq. ft
            Constructed – 1969

          o QC Building 3: (Fire Resistive, Nursing/Phys Ed)
            Floor Space – 125,512 sq. ft
            Constructed – 1970

          o QC Building 4: (Non-Combustible, Student Center)
            Floor Space – 31,728 sq. ft
            Constructed – 1970, Annex 1993

          o QC Pottery Shop: (Frame, Art Trailer)
            Floor Space – 980 sq. ft
            Constructed – 1969

   •   The Quad-Cities Campus also maintains the Outreach Center (33,600 square feet), the Black
       Hawk College Technology Center (8,640 square feet) and the Illinois workNet Center (7,200
       square feet).

          o Outreach Center: (Masonry, Classrooms/Offices)
            Floor Space – 4 floors totaling 33,600 sq. ft.
            Constructed – 1963

          o BHC Technology Center: (Masonry, Classrooms/Tech Center)
            Floor Space – 8,640 sq. ft
            Constructed – 1999

          o Illinois workNet Center: (Masonry, Classrooms)
            Floor Space – 7,200 sq. ft
            Constructed – 1997

   •   The East Campus is located Galva, 50 miles southeast of the Quad-Cities Campus and is five
       miles south of the city of Kewanee. There are 10 permanent buildings totaling 160,303 square
       feet. Unique to this location is a world-class Ag Pavilion and Ag Arena, a greenhouse, and
       several classroom facilities.

          o East Building 1: (Masonry, Conference Center/Fitness)
            Floor Space – 5,760 sq. ft
            Constructed – 1981

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       o East Building 2: (Masonry, Classrooms)
         Floor Space – 5,760 sq. ft.
         Constructed – 1981

       o East Building 3: (Masonry, Welding Lab)
         Floor Space – 5,760 sq. ft
         Constructed – 1981

       o East Building 4: (Masonry, Classroom)
         Floor Space – 7,165 sq. ft
         Constructed – 1981

       o East Building 5: (Frame, Horse Barn)
         Floor Space – 24,394 sq. ft
         Constructed – 1981

       o East Building 6: (Steel, Horse Barn)
         Floor Space – 3,024 sq. ft
         Constructed – 1981

       o East Building 7: (Steel, Ag Arena)
         Floor Space – 37,000 sq. ft
         Constructed – 2001

       o East ABC: (Masonry Non-Comb, Classroom)
         Floor Space A – 32,355 sq. ft.
         Floor Space B – 26,626 sq. ft.
         Floor Space C – 8,619 sq. ft.
         Total Floor Space – 67,600 sq. ft
         Constructed – 1981

       o East Shed: (Frame, Shed)
         Floor Space – 2304 sq. ft
         Constructed – 2010

       o East Greenhouse: (Frame, Greenhouse)
         Floor Space – 1536 sq. ft
         Constructed – 1981

       o East Water Treatment Facility: (Masonry, Water Treatment Facility)
         Treats well water and waste water
         Constructed – 2005

•   In October 2007, BHC opened a new, 12,200-square-foot Community Education Center in
    downtown Kewanee.

       o CEC: Floor Space – 12,200 sq. ft.
         Constructed – 2007




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PROJECT OVERVIEW
In order to proactively manage facility assets and gain knowledge of deficiencies which must be
corrected, BHC is interested in receiving proposals and descriptions for all of the various types and
levels of FCA services your Firm offers. For example, if the FCA services your Firm offers range from
basic to highly detailed, please propose the entire range of options. The College intends to select a
Firm to conduct a FCA using one or more of the levels of service offered, to strategically align the
level of assessment to an asset’s condition, the College’s facilities objectives, and the College’s
budget. The College may choose one level of service for all assets, or may choose different levels of
service depending on the condition of the asset; some assets may require little to no assessment
data because the asset is either new or going to be eliminated, to a comprehensive level of detail for
those older facilities in need of extensive renovation. Also, propose separately a Computerized
Facility Management System described below for use by BHC’s facilities and management personnel
that will anticipate future repairs. In summary, the College desires a highly customizable approach
that will provide current deferred maintenance and future renewal budgets and the details to
implement repair plans. This approach aligns assessment efforts to asset condition and the College’s
objectives and budget.

COMPUTERIZED FACILITY MANAGEMENT SYSTEM
Please propose separately a “knowledge-based” Computerized Facility Management System that
shall provide up-to-date condition assessment information to the users and decision makers. The
ideal System shall be a successful blend of technology, implementation, ease of use and support that
delivers accurate information which is easily accessed by members of the administration and
management team at BHC. In general, the System shall support and increase the efficiency of BHC’s
ongoing planning process and regulatory compliance efforts by providing readily accessible facilities
information to the decision makers so they can best manage capital expenditures, and protect the
value and functional use of plant assets. More specifically, the System shall:

   •   Be a centrally shared, easy to use database that allows multiple users.
   •   Provide security levels (read only, read and edit, and full administrative capability).
   •   Include online help files and detailed print documentation.
   •   Effectively communicate, integrate, and easily update a potentially huge volume of information
       produced by the FCA, resultant analyses, reports, construction projects, etc.
   •   Allow all information to be queried or “tested” under any number of planning, budgeting or
       facility management scenarios.
   •   Provide full analytical and decision support tools and methodologies.
   •   Systematize maintenance, use new or existing facility condition and cost data to enable
       strategic capital reinvestment planning and the integration of physical assets.
   •   Identify all existing backlog maintenance and deficient conditions in terms of deferred
       maintenance, capital repair, plant adaptation, and routine maintenance.
   •   Rank and prioritize all projects by conditions, categories, and classifications (see Deficiency
       conditions/Categories/Classifications section below).
   •   Package multiple deficiencies into a single construction project.
   •   Integrate digital photographs taken by the Firm during the FCA to document individual
       buildings and each deficiency, and allow users to add photos at any time if desired.
   •   Provide cost estimates for up to 10 years in one-year increments for each correction of each
       project using published, industry standard construction, facilities maintenance and repair cost
       estimating data (R.S. Means) that reflects location and labor types at the choosing of the user.




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FCA REPORTING
The FCA shall measure and report conditions for the following property elements:
1. Architectural
   •   Building Envelope: Roof, windows, doors and exterior walls (including potential masonry
       restoration needs). Note: Detailed information on exterior components is required
   •   Interior Construction and Finishes: Interior partitions, doors, floors, ceilings, vestibules, and
       high bay painting.

2. Health – Life Safety
   •   Analysis of all life safety components in accordance with NFPA 101, higher education
       standards and/or local code requirements.

3. Accessibility
   •   Analysis for compliance with the Illinois Accessibility Code.
         o Note: Accessibility reporting not required at the QC Campus

4. Mechanical/Electrical Systems
   •   HVAC: Including all mechanical equipment including, but not limited to, boilers, condensers,
       chillers, cooling towers, and ducts, etc., paying special attention to the interior surfaces of all
       air handling ducts. Note: East Campus has a Tridium Energy Management System; Quad
       Cities Campus has a Metasys Energy Management System.
   •   Electrical: Review of power service and distribution system, fire alarm, emergency generators,
       and all low voltage systems including phone, data, and public address system, security
       systems, CCTV, smoke and heat detectors and temperature control systems.
   •   Plumbing: Including all plumbing systems including, but not limited to, hot and cold-water
       distribution systems, fixtures, fire suppression systems, underground storage tanks, and lift
       stations, paying special attention to the galvanized water piping systems.
           o Note: Inventory of equipment shall be at the major equipment level

5. Vertical Transportation
   •   Elevators
   •   Lifts
           o Note: Vertical transportation reporting is needed for Outreach Center only

6. Site Assessment
   •   Roads
   •   Parking/surface conditions and roadway lighting
   •   Play fields/athletic fields
   •   Walkways/sidewalks
   •   Access, safety and security: vehicular and pedestrians/students
   •   Site drainage assessment: excluding detailed underground sewer assessment
   •   Landscaping
   •   Water retention system




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7. Environmental
   • Hazardous materials. Note: Hazardous material locations shall be indicated on drawings,
     otherwise reporting shall be per room, location, etc., accompanied by photo(s).
   • Soil Samples

Note: All testing performed shall be non-destructive


ENERGY CONSERVATION PROJECTS
The Vendor shall report any obvious, readily apparent energy conservation projects needed. Energy
conservation opportunities within the facilities must be identified as projects. The estimated simple
payback in years and the annual cost avoidance must be calculated and reported for each energy
conservation project. All reporting, summaries, totals, and models must illustrate potential energy
savings. As a result of the utility cost analysis, cost effective operating changes may be found.
These shall be proposed for the College’s consideration.

CORRECTIONS - DEFICIENT CONDITIONS
Corrections must be recommended for each condition identified and include cost estimates and
details of the work required for repair. The data must be updateable. The estimates shall be based
upon nationally recognized construction estimating data such as R.S. Means.

DEFICIENCY CONDITIONS/CATEGORIES/CLASSIFICATIONS
Each correction project shall associate within the Computerized System the following three items
from which reports and analyses may be conducted:

1. Deficiency Conditions
   Each deficiency identified in the Facilities Condition Survey and Assessment shall be prioritized in
   the following manner:

      Condition 1: Currently Critical (Immediate)
                    Conditions in this category require immediate action to:
                       a) correct a cited safety hazard
                       b) stop accelerated deterioration
                       c) return a facility to operation

      Condition 2: Potentially Critical (Year One)
                    Conditions in this category, if not corrected expeditiously, will become critical
                    within a year. Situations within this category include:
                        a) intermittent operations
                        b) rapid deterioration
                        c) potential life safety hazards
                        d)

      Condition 3: Necessary - Not yet critical (Year Two – Three)
                    Conditions in this category require appropriate attention to preclude predictable
                    deterioration or potential downtime and the associated damage or higher costs if
                    deferred further.




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      Condition 4: Recommended (Year Four – Five)
                    Conditions in this category include items that represent a sensible improvement
                    to existing conditions. These are not required for the most basic function of the
                    facility; however, Condition 4 projects will improve overall usability and/or reduce
                    long-term maintenance costs.



      Condition 5: Does Not Meet Current Codes/Standards - “Grandfathered”
                    Conditions in this category include items that do not conform to existing codes,
                    but are “grandfathered” in their condition. No action is required at this time, but
                    should substantial work be undertaken in contiguous areas, certain existing
                    conditions may require correction.

2. Deficiency Categories
   Each correction project identified shall be assigned one of the following categories:
   • Life-Safety Code Compliance
   • Building Code Compliance
   • Accessibility Code Compliance (ADA & Illinois Accessibility Code)
   • Building Integrity
   • Functionality
   • Appearance
   • Energy
   • Environmental:
         - ACBM (asbestos containing building materials)
         - PCBs
         - Lead-based paints
         - CFCs
         - IAQ (indoor air quality)
         - Water Quality
         - Mold

The above categories represent sample definitions and may be revised to meet requirements of BHC
through the initial stages of the Facilities Condition Survey and Assessment process.

3. Classifications
   Each deficiency shall be classified by the major property components identified for survey in the
   field. That is, each deficiency shall be either of the following classifications:
   • Site
   • Architectural
   • Exterior Systems
   • Exterior Finishes
   • Interior Systems
   • Interior Finishes
   • Health-Fire-Life Safety Systems
   • Handicap Accessibility
   • Heating, Ventilation and Air Conditioning Systems
   • Plumbing Systems
   • Electrical and Service Distribution Systems
   • Special Electrical Systems

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   •   Fire Suppression Systems
   •   Special Construction
   •   Vertical Transportation
   •   Environmental

PROPOSAL REQUIREMENTS
The Firm’s proposal shall include a table of contents, and annotations 1 through 6, with respect to this
section, to facilitate locating the information included.
   1. The Proposal shall discuss separately each of the six locations and describe each of the
       various types and levels of FCA’s you are offering. The College may choose to do all
       campuses or just one.
   2. The Proposal shall include detailed descriptions of the management plan to be used to
       accomplish the FCA. Include the proposed methodology, the schedule (time-line), and a
       description of the processes used. List, categorize and submit samples of all deliverables.
   3. Detailed description of the Computerized System being proposed, including performance,
       features, functions, ease-of-use, support, screen shots and sample reports, etc.
   4. Include a list of additional information that you require the College to provide your Firm to
       complete the FCA.
   5. Specify the commitment of College resources, particularly College staff time, that you
       anticipate will be required for the successful completion of this survey.
   6. Address in writing the following Request for Qualifications in the order shown below:
       a) Provide a description of your Firm, and all major services and activities. Include information
           on the number of years in business, the type (corporation, partnership, sole proprietorship,
           etc.), number and locations of offices.
       b) Provide evidence of your Firm’s ability to conduct business as a Facility Survey and
           Assessment Service firm in Illinois.
       c) Provide evidence of you Firm’s ability to perform the services requested in this RFP in
           terms of your current workload, accessibility to BHC to perform work by required timelines,
           and your past performance with the College.
       d) Describe your proposed team organization and structure, and the functions and
           responsibilities of each team member. If proposing a joint venture, or association, clearly
           explain the roles of each individual.
       e) Provide an organizational chart for the team including principal in charge, managers,
           individual project planners, technical support staff and sub-contractors, as appropriate.
       f) Provide brief resumes for each key person who will be involved with the project, including a
           description of relevant experience, education (by institution and year of graduation),
           licenses and employment history.
       g) Provide a list of three similar Higher Education projects undertaken within the last seven
           years that best represent your Firm’s ability to successfully complete those projects on time
           and within budget. As a minimum, provide a brief description of the project, current client
           information (including names and current phone numbers), dates services were performed,
           specific services your Firm provided, size of the project, project budget at procurement, and
           project costs at completion.
       h) Describe your Firm’s approach to the Facility Survey and Assessment Service process.
           Describe challenges you would anticipate in performing the requested services, their
           impact on the quality, cost, or schedule, and your proposed solution to address these
           issues.
       i) Provide a listing of project experience (if any) with the Illinois Capital Development Board.
       j) Provide a record of claims involving clients for the past five years.

          BHC reserves the right to request additional information from individual Firms.

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SELECTION CRITERIA
BHC reserves the right to determine the weight given to each of the following evaluation criteria. BHC
will select the Firm that best meets the requirements based on the information contained in response
to the Proposal Requirements, Request for Qualifications, any reference checks conducted, and the
information presented during any interviews conducted as part of the selection process.

Specifically, the Selection Committee will review and consider the following:
   •   Types and levels of FCA services being offered
   •   Capabilities of the proposed Computerized System (performance, features, project bundling,
       funding scenarios, ease-of-use, support, etc).
   •   Current workload
   •   Accessibility to BHC to perform work by required timelines
   •   Past performance
   •   The quality and comprehensiveness of the submission
   •   The quality and qualifications of the proposed Project Team
   •   The Firm’s experience in successfully delivering similar higher education projects as indicated
       by the references provided
   •   Records of Claims and Litigation
   •   Partnering Experience

The College wishes to choose three (3) finalists who will be required to make a brief presentation. A
part of the presentation shall be a demonstration of the proposed Computerized System. A final Firm
will then be selected by the College and the parties shall enter into negotiations for a contractual
agreement. If a contractual agreement is failed to be reached with the top-ranked firm, that firm shall be
dropped from consideration and negotiations with the next-ranked firm shall begin, and so on, until a
satisfactory agreement is reached.
A recommendation shall be made to the Board of Trustees for approval, whose decision shall be final.
It is BHC’s intent to award this contract to the Firm who is best qualified and provides the best overall
value to the college.

DELIVERABLES REQUIRED
   •   4 Copies of Draft Report (for review/comment by client) to include:
           o Executive Summary
           o Methodology description
           o Summary Reports of 5 different sorts and queries on data
           o Detailed Building and Deficiency Data
           o Appendices of BHC data used
   •   10 Copies of Final Report (contents similar to Draft Report)
   •   Facilities Condition Narrative providing detailed findings of the on-site Facilities Condition
       Survey Assessment.
   •   List of recommended work by priority with associated cost by location by year for all items
       reviewed.
   •   Ten year capital spending plan/report.
   •   Computerized System with an unlimited amount of users.
   •   Software and Database Media (CD ROM) with installation/setup instructions.
   •   10 User manuals or Help Documentation within the Application
   •   Project Schedule to be determined
   •   Develop life cycle cost and year for projects completed in the last 5 years.
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   •   Meeting Minutes (if meetings are required).
   •   PDF files of all documents.

INFORMATION AVAILABLE TO WINNER
The following information will be available to assist the winning bidder preparing the Facilities
Condition Survey and Assessment:
   • Various construction project manuals
   • As-built drawings on paper of all campuses
   • Plans on paper and/or PDF of past projects
   • Infrastructure Master Plan
   • Energy analysis




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INSTRUCTIONS TO VENDORS
  1. GENERAL
    Sealed proposals addressed to Mike Meleg, Purchasing, 6600-34th Avenue, Moline, Illinois,
    61265 and marked with proposal RFP 09-11 are due not later than 2:00 p.m. local time on
    Monday, January 31, 2011. Unsigned or late bids will not be considered.

  2. SPECIFICATIONS
     Vendors are required to adhere to the enclosed specifications and drawings. The mandatory
     Pre-Proposal meeting is the only opportunity to discuss the specifications

  3. ERRORS AND OMISSIONS
    All documents shall be completed as requested by the College. No claim for errors or
    omissions in the proposal will be considered. Vendors will be held strictly to the proposal as
    submitted. Proposals may be withdrawn in writing, facsimile, or in person prior to the closing
    date and time. No proposal may be withdrawn for a period of ninety (90) days following the
    opening of the proposals.

  4. COMPLETENESS AND COMPLIANCE
    Proposals will be reviewed for completeness and compliance with all requests and
    requirements, including proposal instructions, specifications, and terms and conditions of the
    Proposal. Proposals that fail to comply with the essential requests and requirements of the
    RFP may be rejected as non-responsive and eliminated from further consideration.

  5. COMPLIANCE WITH LEGISLATION
     Vendor's signature shall be construed as acceptance of, and willingness to comply with, all
     provisions of the acts of the General Assembly of the State of Illinois relating to wages of
     laborers, preference to citizens of the United States and residents of the State of Illinois,
     discrimination and intimidation of employees, including Executive Order #11246. Provision of
     said acts are hereby incorporated by reference and become a part of this proposal and
     specifications.

  6. PREVAILING WAGE
     Vendor’s signature shall be construed as acceptance of; and willingness to comply with, all
     provisions of the Illinois Compiled Statutes, Chapter 820, 130/1-130/12, Employment Wages
     and Hours Prevailing Wage Act. All laborers, workmen and mechanics engaged in
     construction will be paid not less than the "Prevailing Wage." The Vendor further agrees to
     provide a copy of the certified payroll to the Facilities Superintendent on a monthly basis for
     the duration of the project.

  7. FIRM PRICES
     All prices are to be F.O.B. Black Hawk College, Moline, Illinois, freight prepaid. Prices
     submitted on this document should be considered firm for a period of ninety (90) days from the
     due date as stated on the cover sheet of this document.

  8. EVALUATION, ACCEPTANCE, NEGOTIATIONS, AND AWARD
    Notwithstanding any other provisions of this Request for Proposal, Black Hawk College
    reserves the right to award this contract to the Vendor(s) that best meet the requirements of
    this Request for Proposal, and in the sole judgment of BHC, is most advantageous to BHC.
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  Black Hawk College reserves the right to negotiate with any Vendor considered qualified and
  reserves the right to use subjective criteria and will make the award as best suits the interests
  of the College. Perceived inadequacy in any area may disqualify a proposal.

  Black Hawk College reserves the right to accept or reject any or all proposals and waive any
  irregularities. The College reserves the right to request additional information or clarification on
  any matter included in the proposal. Upon selection of the Vendor, Black Hawk College and
  the Vendor will enter into an appropriate contract setting forth the terms and conditions of the
  parties’ rights and obligations. Such contract will substantially follow the terms set forth herein
  except that Black Hawk College reserves the right to make changes.

  Further, BHC reserves the right, for any or no reason, and at its sole and absolute discretion,
  without penalty or obligation, to (1) amend, in whole or part, withdraw or cancel this Request for
  Proposal, (2) accept or reject any or all proposals, or a portion of, all of, or none of any parts
  thereof, prior to execution of a contract for any or no reason and with no penalty to BHC, and
  waive technicalities and informalities in the proposal process, (3) negotiate the terms and
  conditions of an agreement with the selected Vendor, if any. These negotiations could include all
  aspects of services and fees. Neither the selection of a Vendor nor the negotiation of the
  agreement with such Vendor shall constitute BHC’s acceptance of the proposal or a binding
  commitment on behalf of BHC to enter into an agreement with such Vendor, as any binding
  arrangement must be set forth in an agreement signed by both parties and is subject to all
  requisite approvals.

  The College will not pay for any information requested nor is it liable for costs incurred by the
  Vendor in responding to this request. Elaborate proposals (e.g. expensive artwork) beyond
  that sufficient to present a complete and effective proposal are not necessary or desired.

  Each submission prepared in response to this Request for Proposal, and any subsequent
  presentations, will be solely at the cost and expense of the Vendor with the express
  understanding that there will be no claim whatsoever for reimbursement from BHC. All costs
  incurred by Vendors associated with the preparation, submission, presentation and
  demonstration of proposals and attendance at meetings and presentations, including but not
  limited to, costs related to transportation, meals, lodging and other related expenses, will be the
  sole responsibility of the Vendor and will not, under any circumstances, be reimbursed by BHC.

9. ACKNOWLEDGEMENTS OF ADDENDA
  Signature of company official on original document shall be construed as acknowledgment of
  receipt of any and all addenda pertaining to this specific proposal. Identification by number of
  addenda and date issued should be noted on all proposals submitted.

10. LAWS AND ORDINANCES
  The Vendor hereby agrees to abide with all applicable federal, state, county and city laws and
  regulations and to be responsible for obtaining and/or possessing any and all permits and
  licenses that may be required. In execution of the Work, the Vendor shall comply with
  applicable state and local laws, ordinances and regulation, and OSHA standards.

11. DAMAGES AND NEGLIGENCE
  The Vendor shall protect, indemnify and hold harmless Black Hawk College, its employees and
  Black Hawk College Board of Trustees against any liability claims and costs of whatsoever
  kind and nature for injury to or death of any person or persons and for loss or damage to any
  property occurring in connection with or in any incident to or arising out of occupancy, use,
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  service, operations, or performance of Work in connection with the contract, resulting in whole
  or in part from the negligent acts or omissions of the Vendor.

12. SUPERVISION OF WORK
  The Vendor or a thoroughly competent superintendent shall report directly to the Facilities
  Superintendent or his representative for all aspects of the contract Work compliance with
  respect to the specifications.

13. INVESTIGATION OF BIDDERS
  The Purchasing Department will make any necessary investigation to determine the ability of
  the Vendor to fulfill proposal requirements. The Vendor shall furnish such information as may
  be requested and shall be prepared to show completed projects similar to that of this proposal.
  Black Hawk College reserves the right to reject any proposal if it is determined that the Vendor
  is not properly qualified to carry out the obligation of the contract.

14. INSURANCE
  Prior to beginning any Work at any Black Hawk College location, facility, or property, the
  Vendor shall furnish a Certificate of Insurance evidencing the existence of the following
  coverages:
  A. Commercial General Liability
     1. General Aggregate Limit - $2,000,000
     2. Products – Completed Operations Aggregate Limit - $2,000,000
     3. Personal and Advertising Injury Limit - $2,000,000
     4. Each Occurrence Limit - $1,000,000
  B. Automobile Liability
     1. Each Accident - $1,000,000.
  C. Workers Compensation - Statutory
  D. Employers Liability
     1. Bodily Injury By Accident - $500,000 each accident
     2. Bodily Injury By Disease - $500,000 each employee
     3. Bodily Injury By Disease - $500,000 policy limit

  Black Hawk College, its employees and Black Hawk College Board of Trustees shall be
  named as Additional Insureds with respect to Commercial General and Automobile Liability
  Coverages. The Certificate shall provide not less than 30 days advance notice in writing in the
  event of change or cancellation. The Vendor’s insurance carrier shall waive subrogation; such
  stipulation shall be indicated on the Certificate of Insurance.

17. INSPECTION
  Upon completion of the Work under this contract, the College shall make final inspection, and
  finding the entire Work to be in full compliance with all requirements set forth, will accept the
  Work. The Vendor shall maintain all parts of the Work at his own expense until final
  acceptance of the entire Work by the College. The College will make no down-payments of
  any kind. If any defects or omissions in the Work are hidden or concealed at the time of
  acceptance but become apparent within one year after the final acceptance of the Work, the
  Vendor shall immediately correct and make good the same upon written notice by the College,
  and if he fails, refuses or neglects to do so, the College may correct and make good the same
  and the Vendor hereby agrees to pay on demand the cost and expense of doing such Work.


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18. PERSONNEL
  Vendor, Contractor and technicians must be qualified and experienced to install specified
  products. The Vendor’s service personnel will at all times be dressed in clean uniforms
  (clearly identifying their employer) and will observe all regulations in affect upon the College
  premises.
19. AVOIDING CONFLICTS OF INTEREST
  Respondents to this RFP must be exclusively in the business of performing facility condition
  assessments and should not be a provider of construction, construction management or
  outsourced facility management services - specifically third party management of building
  portfolios. Contractor(s) and Subcontractors are required to agree, as a condition of receiving
  this contract that they will not contract or subcontract to perform any construction or corrective
  work related to any facility assessment done by the contractor under this contract for a period
  of 48 months. The purpose of this provision is to avoid any possibility that a person or entity
  involved in the assessments use that opportunity to profit from any corrective work resulting
  from the assessment, so as to avoid even the appearance of impropriety and the possibility
  that the assessment might be influenced by the hope of future related contracts. For the
  purpose of this section, the phrase “any construction or corrective work related to any
  assessment” shall include work of any sort, including but not limited to, consulting, planning,
  professional services and/or construction management for a period of four years.
20. CONFIDENTIAL INFORMATION
  All materials submitted in response to this Request for Proposal will become the property of
  BHC. Any restrictions on the use of data contained within your submission must be clearly
  stated in the submission itself. Black Hawk College cannot ensure that all information
  submitted will be kept confidential and suggests that any proprietary information be clearly
  marked or otherwise protected by the Vendor.
21. TERMINATION
  Any resultant contract may not be terminated without just cause unless both parties agree to
  such termination in writing. Either party may immediately terminate with just cause after giving
  written notice to remedy a problem, if stated problem is not remedied within 30 days, or a plan
  of action agreeable to both parties to remedy the problem has not been established within 10
  days. In the event of default or non-compliance with the terms of any resultant contract, it may
  be terminated immediately subject to the provisions set forth in any resultant contract. In the
  event of termination, the Vendor shall complete all of its obligations and responsibilities under
  the terms of any resultant contract including, but not limited to, payment of all amounts owing
  contractors.




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                                             INSTRUCTIONS TO VENDORS

 1.   Please submit five (5) proposals (one original typewritten or printed in ink, and four
      copies) in a sealed package addressed and clearly marked as follows:

                                                     Purchasing RFP 09-11
                                                      Black Hawk College
                                                       6600 34th Avenue
                                                       Moline, IL 61265

 2.   Proposals submitted via fax or E-mail will not be accepted.

 3.   Read and comply as applicable with the Standard Terms and Conditions (Attachment B).

 4.   Two completed original copies of the Execution of Proposal (Attachment C) Form (typewritten or
      printed and signed in ink) must be submitted with your proposal package.

 5.   One completed original copy of the Vendor Certification Form (Attachment D) must be submitted
      with your proposal package.

 6.   If you will not be responding to this Request for Proposal, please fill out the Courtesy “No
      Proposal” Form (Attachment E) and sent to Mike Meleg as directed on the form.

 7.   One completed original copy of the Guidelines for Contractor and Vendor Disposal of Waste
      Form (Attachment F) must be submitted with your proposal package.

 8.   No taxes are to be included in any proposal or proposal price. Generally, states and political
      subdivisions are exempt from Federal taxes, such as excise and transportation. To the extent
      any sales, import or other taxes apply they are to be invoiced as a separate item.

 9.   Bidders are urged to compute all discounts for prompt payment into the proposal prices, with
      terms of payment to be Net 30 days. Such proposals may receive preference. If a cash discount
      is proposed and accepted, it will be considered earned if paid within 30 days after receipt of
      correct invoice or acceptance of goods, whichever is later.

10.   Trade discounts, when quoted, should be reduced to a single percentage.

11.   Any proposal or bonds signed by an agent or attorney-in-fact shall be accompanied by evidence
      of authority.

12.   It is the Vendor’s responsibility to have the proposal correctly marked and in the Purchasing
      Office by the specified date and time for opening. NO EXTENSIONS WILL BE GRANTED.

13.   The College will not reimburse the Vendors for any work associated with the submission of this
      proposal.

14.   The College will evaluate all proposals and intends to award a contract on February 18, 2011.
      The College reserves the right to accept and/or reject any or all proposals or parts thereof.




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                                                           TERMS AND CONDITIONS
                                                                        (Attachment B)

1.    Acceptance and Rejection: Black Hawk College reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified
      by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will
      be disregarded.

2.    Time for Consideration: Additional consideration may be given to bids allowing not less than 30 days for review and acceptance.

3.    Resale Price Maintenance: Black Hawk College opposes resale price maintenance in public bidding, and bid prices based on this or other anticompetitive
      practice will be subject to appropriate remedies.

4.    Non-Discrimination and Affirmative Action: The Vendor agrees not to discriminate against any client, employee, or applicant for employment or services
      because of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental, or physical disability with regard to, but not
      limited to, the following: Employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms
      of compensation; selection for training; rendition of services. It is further understood that any Vendor who is in violation of this clause or any applicable
      affirmative action program shall be barred forthwith from receiving awards of any purchase order from the State unless a satisfactory showing is made that
      discriminatory practices or noncompliance with applicable affirmative action programs have terminated and that a recurrence of such acts is unlikely.

5.    Sexual Harassment: An amendment to the Illinois Human Rights Act requires eligible bidders for state contracts to implement detailed and specific sexual
      harassment policies. Every party bidding for and/or obtaining a public contract is required to have written sexual harassment policies that must include, at a
      minimum, a statement that sexual harassment is illegal, the definition of sexual harassment under state law, a description of sexual harassment (utilizing
      examples), the party's internal complaint process including penalties, the legal recourse, investigative and complaint process available through the Illinois
      Human Rights Department and the Commission including directions on how to contact the Department and Commission and the applicability of protection
      against as provided by the Human Rights Act.

6.    Specifications: Any deviation from the specification set forth must be clearly pointed out; otherwise, it will be considered that items offered are in strict
      compliance with these specifications, and successful bidder will be held responsible therefor. Deviations should be explained in detail.

7.    Manufacturer's Names: Any manufacturers' names, trade names, brand names, information and/or catalog numbers used herein are for purpose of
      description and establishing general quality levels. Such references are not intended to be restrictive and equivalent products of any manufacturer may be
      offered. Determination of equivalency shall rest solely with Black Hawk College.

8.    Information and Descriptive Literature: Bidders are to furnish all information requested and in the spaces provided on the bid invitation form. Further, as
      may be specified elsewhere, each bidder must submit with his bid cuts, sketches, descriptive literature, and/or complete specifications covering the products
      offered. Reference to literature submitted previously does not satisfy this provision. Bids in non-compliance with these requirements will be subject to
      rejection.

9.    Condition and Packaging: Unless otherwise defined in the bid invitation or submission, it is understood and agreed that any item offered or furnished shall
      be new, in current production and in first class condition, that all containers shall be new and suitable for storage or shipment, and that prices include standard
      commercial packaging.

10.   Safety Standards: Manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or
      operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in accordance with any State or local
      requirements for labeling or re-examination listing or identification marking of the appropriate safety standard organization, such as the American Society of
      Mechanical Engineers for pressure vessels, the Underwriters' Laboratories and/or National Electrical Manufacturers' Association for electrically operated
      assemblies, or the American Gas Association for gas operated assemblies. Further, all items furnished by the successful bidder shall meet all requirements of
      the Occupational Safety and Health Act (OSHA) and State, local, and federal requirements relating to clear air and water pollution.

11.   Samples: Samples may be requested as a part of the solicitation or after the opening of bids. When requested, they are to be furnished as called for, free of
      expense, and if not destroyed will upon request be returned at bidder's expense. Bidder's request for return of samples must be made not later than the date
      on which they are furnished. Bidder shall label each sample individually with bidder's name and item number.

12.   Governmental Restrictions: In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality,
      workmanship or performance of any item offered on this bid prior to delivery, it shall be the responsibility of the successful bidder to notify the Purchasing Office
      at once, indicating in his letter the specific regulation which requires such alterations. Black Hawk College reserves the right to accept any such alteration,
      including any price adjustments occasioned thereby, or to cancel the contract.

13.   Award, Payment, and Assignment: Award will be made to the responsive and responsible bidder whose bid is most economical according to criteria
      designated in the solicitation. Acceptance is to be confirmed by purchase order issued by or on part of the using agency, including shipping and billing
      instructions; the using agency is responsible for all payments. Neither the contract nor payments due may be assigned except with prior written approval of
      Black Hawk College Purchasing Agent.

14.   Performance and Default: Black Hawk College reserves the right to require performance bond from successful bidder. Otherwise, in case of default on part
      of the contractor Black Hawk College may procure the articles or services from other sources and hold the contractor responsible for any excess costs
      occasioned thereby. The accepted remedies of force majeure will be considered in assessing any contractor default.

15.   Patents: The contractor agrees to hold and save Black Hawk College, its officers, agents, and employees harmless from liability of any kind, including costs
      and expenses, with respect to any claim, action, cost, or judgment for patent infringements arising out of purchase or use of equipment, materials, supplies, or
      services covered by this contract.

16.   Reserved: (Reserved for including any additional Standard Provisions that may be required.)

17.   Singular - Plural: Words in the singular number include the plural and these in the plural include the singular, unless the context directs otherwise.

18.   Advertising: In submitting a bid, bidder agrees not to use the results therefrom as a part of any commercial promotion or advertising without prior approval of
      Black Hawk College Purchasing Agent.




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                                               EXECUTION OF PROPOSAL
                                                    (Attachment C)

    IMPORTANT:                 PLEASE BE SURE YOUR ENVELOPE IS ADDRESSED AND MARKED:

                                                     Purchasing RFP 09-11
                                                      Black Hawk College
                                                       6600 34th Avenue
                                                       Moline, IL 61265

       I have examined the specifications and instructions included herein and agree, provided I
am awarded a contract within ninety (90) days of January 31, 2011, to provide the specified
items and/or services or Work as described in the specifications and instructions for the sum in
accordance with the terms stated herein. All deviations from specifications and terms are in
writing and attached hereto.

COMPANY NAME


ADDRESS




CITY, STATE, ZIP


SIGNED (IN INK)


PRINTED NAME                                                                        DATE


TITLE


TELEPHONE NUMBER                                                           FAX NUMBER


                                             ACCEPTANCE OF PROPOSAL

                                Your proposal is accepted as indicated on this copy.


Date: __________________________By:_________________________________________________

                                                      Purchasing Manager
                                                      Black Hawk College




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                                               VENDOR CERTIFICATION
                                                   720 ILCS 5/ ARTICLE 33E
                                                        (Attachment D)

Under penalty of perjury, the undersigned hereby certifies that it is not barred from bidding on this
contract as a result of violation of either Section 33E-3 or Section 33E-4 of the Illinois Compiled Statutes
720 ILCS 5/Article 33E, and that this offer has not been arrived at collusively in violation of any law.

Company Name _____________________________________________________________________


By * _______________________________________________________________________________


Address ___________________________________________________________________________


City/State/ZIP _______________________________________________________________________

* Must be actual signature in ink of a representative of Vendor authorized to legally commit the Vendor.


Additional Criminal Offenses concerning “Interference with Public Contracting” stated in the Statues
include, but are not limited to the following:

   •   Section 33E-3 Bid-rigging: A person commits a Class 3 felony who colludes with another person(s) with
       the intent that the bid(s) submitted shall result in the award of a contract to a particular person.
   •   Section 33E-4 Bid rotating: A person commits a Class 2 felony who colludes with another person(s) with
       the intent that the bid(s) submitted shall result in a pattern over time of bid awards being rotated or
       distributed among those persons.
   •   Section 33E-6 (d) Interference with contract submission and award by public official: A person commits a
       Class A misdemeanor who receives a communication(s) from a public official outside of the formal bid
       process (e.g., the bid document(s), the pre-bid meeting, etc) concerning the specifications or contractors in
       a sheltered market, and that information is not made generally available to the public, and as a result
       reasonably believes the award of the bid is likely influenced, or the information specifies that the bid will be
       accepted only if specified individuals are included as subcontractors, and the person fails to inform either
       the Attorney General or the State’s Attorney for the county in which the unit of government is located.
   •   Section 33E-7 Kickbacks: A person commits a Class 3 felony that provides, attempts to provide, or offers
       to provide, any kickback. A person commits a Class 3 felony that solicits, accepts, or attempts to accept
       any kickback. A person commits a Class 3 felony that includes the amount of any kickback in the bid price.
       A person commits a Class 4 felony that fails to report any kickback offer or solicitation to law enforcement
       officials.
   •   Section 33E-8 Bribery of inspector: A person commits a Class 4 felony that offers anything to an inspector
       with the intent of receiving wrongful certification or approval of the work. A person commits a Class 3
       felony that accepts such bribe. A person commits a Class 3 felony that fails to report a bribe offer.
   •   Section 33E-11: A person commits a Class 3 felony that bids despite being barred from bidding due to a
       violation of Section 33E-3 or Section 33E-4
   •   Section 33E-14 False Statements: A person commits a Class 3 felony that makes false statements for the
       purpose of influencing the action of the unit of government in considering a vendor application.
   •   Section 33E-18 Stringing of bids: A person commits a Class 3 felony that knowingly structures, attempts to
       structure, or assists in structuring a contract to evade the bidding process.




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                                          COURTESY “NO PROPOSAL” FORM
                                                 (Attachment E)

                         We respectfully decline submitting a Request for Proposal for:
                         CONDITION SURVEY AND ASSESSMENT SERVICES, DISTRICT WIDE
                                                RFP 09-11
Due to:

______ Previous Commitments

______ Unable to supply services requested

______Other (please specify below)

________________________________________________________________________________


Contact Person: __________________________________________________________________

Company Name: _______________________________________________________________

Street Address: ___________________________________________________________________

City, State and Zip: ________________________________________________________________

Telephone: ______________________________________________________________________

Signature: _______________________________________________________________________

Date: ___________________________________________________________________________

Vendors who do not submit a Request for Proposal or who do not return this “No
PROPOSAL” form may be removed from our Vendor list for these services. Please send this
form to:
Mike Meleg
Purchasing Manager
Black Hawk College
6600 34th Avenue
Moline, IL 61265

Phone:          (309) 796.5002
Fax:            (309) 796.0838
Email:          melegm@bhc.edu

     GUIDELINES FOR CONTRACTOR AND VENDOR DISPOSAL OF WASTE
                                                           (Attachment F)
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Black Hawk College is seriously committed to recycling, and the College expects its Contractors and
Vendors to share this commitment as well.

All construction debris generated by Contractor/Vendor, as well as all packaging material (cardboard,
banding, shipping crates, etc.), must be removed from the Black Hawk College site by the
Contractor/Vendor and disposed of in an environmentally-friendly manner (e.g. recycling).

The Contractor/Vendor is responsible for providing its own dumpster; use of the College’s dumpster is
not allowed.

Your cooperation in recycling and adhering to the disposal of waste guidelines at Black Hawk College
is appreciated. Any Contractor or Vendor who intentionally and knowingly disregards these
guidelines may be excluded from further proposal considerations.



                                         (Please keep this section for your files.)

----------------------------------------------------------------------------------

                                     (Please send this section with your proposal.)


STATEMENT OF AGREEMENT TO CONTRACTOR AND VENDOR DISPOSAL OF WASTE


I hereby agree to abide by the aforementioned guidelines for Contractor and Vendor disposal
of waste.



                                                                           _______________________________________
                                                                                   (Signature – must be in ink)


                                                                           _______________________________________
                                                                                     (Typed or Printed Name)


                                                                           _______________________________________
                                                                                          (Company)


                                                                           _______________________________________
                                                                                            (Date)




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    FOR YOUR CONVENIENCE, THE FOLLWING CHECKLIST WILL ASSIST YOU IN
             SUCESSFULLY SUBMITTING A COMPLETE PROPOSAL



 1. Did you include FIVE (5) hard copies of the proposal pricing,                                                   YES       NO
    (one original and four (4) copies)?


 2. Did you read and do you agree to all terms and conditions,                                                      YES       NO
    including Attachment B, in this proposal?


 3. Did you complete and include two (2) completed original copies                                                  YES       NO
    of the Execution of Proposal, Attachment C?


 4. Did you complete and include the Vendors Certification,                                                         YES       NO
    Attachment D?


 5. Did you complete the Courtesy No Proposal Form, Attachment E                                                    YES       NO
    if you do not plan on participating?


 6. Did you complete and include the Guidelines for Contractor and                                                  YES       NO
    Vendor Disposal of Waste (Attachment F)?




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