Capital Asset Reporting
Ministry of Education Spring 2006 Training Sessions
7-month stub period
Period covering September 1, 2005 to March 31, 2006 Excel format -- must be submitted in same format
Asset classes: Buildings -- includes portables, portapaks, RCMS Land -- including land improvements Owned and leased assets
Only enter data on lines where transactions occurred during 7 month period
Changes to package
Everything in one place - instructions tab, specified procedures (part II), Capital vs expense illustrations Formatting - added a “sum” box at the top of each screen - formatted the $ columns with commas - pre-loaded files (load errors) / in correct language - fixed number of lines in each section Prior period error correction Amounts transferred out to schedule 15A - new column
Where is information is coming from ?
CAPEdu web-based application: - owned land & buildings assets - portables, portapaks and RCMS - Data freeze February 28th 5-month capital activities report - Excel If information is still missing, lines at the bottom of each sheet to add the information
Errors in 5-month package
Negatives on addition tabs Notation of disposals on building tab but not on land tab or vice-versa -- added new “check” box $ Additions on lines with no asset name (ie. study costs) Renewal projects on construction in project tab Disposals on lines with no asset name
Reminders
Accrual basis of accounting Cost should be total cost net of GST rebate
Renewal projects on existing building assets should be added to building or land tabs - not CIP tab
Cover page should be dated and signed by Senior Business Official Don’t play with the formatting -- call us first!
Reminders (cont’d)
Disposal of land & building asset together: - Not required to allocate to each type of asset - May put it all on one screen and indicate zeros on other 2 screens Purchase of land & building assets together: - Must allocate purchase price to each type of asset
Due dates
7-month excel package: electronic copy to reporting.entity@edu.gov.on.ca hard copy to: Carmela Tumminieri 900 Bay Street, 21st Floor - Mowat Toronto, ON M7A 1L2 Due: May 15, 2006 Specified Procedures report: hard copy to Carmela Tumminieri (same as above) school boards ONLY Due: May 15, 2006
Other
Stage 2: Land & Building Asset Confirmation - 4 school boards o/s Non-permanent strucutres - 27 school boards o/s 5 month-report (Excel) - 11 school boards o/s Specified procedures report - 36 school boards o/s
Questions
Doreen Lamarche (Ottawa) (613) 225-9210 x.113 Doreen.lamarche@edu.gov.on.ca
Nadya Bekker (Toronto) (416) 327-9061 Nadya.bekker@edu.gov.on.ca Marion Jarrell (cellular) (519) 865-0044 Marion.jarrell@edu.gov.on.ca