PROPERTY MANAGEMENT JOB DESCRIPTIONS
HOA Accounting Supervisor
Objective: Supervise and oversee all accounting functions, while maintaining general ledger through monthly
financial statement preparation.
Definition: Under direct supervision of the General Manager. Will supervises all accounting
activity and functions, general ledger through monthly financial statement preparation.
Will oversee accounting practices to ensure accurate and reliable data necessary for business
operations. Preparation of reports and statistics detailing financial results. Responsibilities also
include analyzing trends, cash management, costs, revenues, financial commitments, and
obligations incurred to predict future revenues and expenses. Reports organization's finances to
management, and offers suggestions about resource utilization, tax strategies, and assumptions
underlying budget forecasts.
Essential Duties and Responsibilities:
Conduct and/or supervise all accounting activity and functions to include but not limited to the
Supervise all A/R and A/P activity
Cash Management & Investments
Financial Statement Preparation
Monthly Financial Reports
Annual budget Preparation
Annual 1099 Preparation
Business Personal Property Report Preparation
Tennis & Fitness Weekly, Monthly, and Annual Recap, preparation of government annual
reports, sales tax, etc
Monthly Check Requests
Perform other highly complex detailed financial reports and analysis as directed by the General
Contacts and Relationships: General Manager, Accounting and Clerical staff, Association
Services Supervisor, In-house Managers and Supervisors, Board of Directors, homeowners, HOA
Committees, guests and residents, vendors and public.
Page 2- HOA Staff Accounting Supervisor
Bachelor's Degree in Accounting or similar coursework.
Knowledge of finance, accounting, budgeting, and cost control principles including
Generally Accepted Accounting Principles.
Knowledge of financial and accounting software applications.
Ability to analyze financial data and prepare financial reports, statements and
Minimum 2+ HOA experience.
1+ years experience in supervising A/R and A/P, and 4+ years overall accounting
Advance level computer software applications knowledge and experience particularly
with Microsoft Office Suite programs (Word, Excel), MAS90 Accounting.
Supervise, train and evaluate assigned staff.
Organize, direct and implement a comprehensive accounting program.
Interpret and apply pertinent federal, state and local laws, codes and regulations.
Develop, install and administer accounting systems.
Establish and maintain cooperative working relationships with those contacted in the
course of work.
Communicate clearly and concisely, both orally and in writing.
Handle extremely sensitive work while maintaining a high level of professionalism;
maintain confidentiality and apply discretion in all communications and activities.
Demonstrated ability to multi-task in fast-paced environment, works well under pressure,
sometimes meeting multiple and conflicting deadlines and excellent time management
Physical Tasks and Working Conditions Include the Following: Sitting in a normal
seated position for extended periods of time, reaching by extending hand(s) or arm(s) in any
direction, twisting, bending, standing, finger dexterity required to manipulate objects with
fingers rather than with whole hand(s) or arm(s), for example, using a keyboard,
communication skills using the spoken word, ability to see within normal parameters, ability to
hear within normal range, ability to move about, seated and viewing computer screen for
extended periods of time, using headset or telephone handset for long periods of time.
Special Requirements: Valid California Drivers License
Fair Labor Standards Act Designation: Non-Exempt