Data Entity Report Data Entity Name ACTIVITY-BASED-COST-MODEL
DOI Data Reference Model OCIO View Data Entity Definition A type of activity model that is used to assign and analyze costs for conducting an activity or series of activities. Information about the monetary value associated with an activity within a particular cost model described in terms of the association between each cost element and each FUNCTION-ACTIVITY that they are applied to. A pact between two or more PERSONs and/or ORGANIZATIONs that specifies terms.
10/29/2009 Data Entity Notes
ACTIVITY-COST
Describes the total cost for each activity to be performed.
AGREEMENT
e.g., rental agreements, contracts, memorandums of understanding (MOU's).
ARCHITECTURE ARCHITECTURE-REQUIREMENT
ASSET
A REQUIREMENT that has been specified and documented in an ARCHITECTURE as either a baseline or target requirement. Tangible and non-tangible objects that an ORGANIZATION owns, maintains, processes, protects, has responsibility for, or reports on. Property, funding, technical knowledge, or other valuable items owned by the organization. Investments typically create assets. [GAO/AIMD-10.1.23, INFORMATION TECHNOLOGY INVESTMENT MANAGEMENT, A Framework for Assessing and Improving Process Maturity] A rating of the level of impact on a specific information type that is related to Ensuring timely and reliable access to and use of information. [44 U.S.C., SEC. 3542]. A loss of availability is the disruption of access to or use of information or an information system. A justification for proceeding on a proposed course of action. The potential or actual ability to do work, perform a function or mission, achieve an objective, or provide a service.
Information about the items, objects, and property used to support the activities required to keep an organization funtioning.
AVAILABILITY-SECURITY-CATEGORY
BUSINESS-CASE CAPABILITY
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Data Entity Report Data Entity Name COMMUNITY-OF-PRACTICE
DOI Data Reference Model OCIO View Data Entity Definition A group of people bound by a shared interest, purpose, or practice.
10/29/2009 Data Entity Notes Within communities of practice, people share ideas and knowledge in many different ways, including real-time collaborative sessions, newsletters, and links to Websites. Communities of practice are often more flexible than formal networks in filling in gaps for community members about how formal training, policies, and procedures work in the "real" world.
COMMUNITY-OF-PRACTICE-FUNCTIONAL-AREA COMMUNITY-OF-PRACTICE-ORGANIZATION CONFIDENTIALITY-SECURITY-CATEGORY
The FUNCTIONAL-AREA(s) that are the subject of a COMMUNITY-OF-PRACTICE. Information about the ORGANIZATIONs that participate in a COMMUNITY-OF-PRACTICE. A level of impact on a specific information type that is related to preserving authorized restrictions on information access and disclosure, including means for protecting personal privacy and proprietary information. [44 U.S.C., Sec. 3542]. A management planning and control model that measures the cost of significant activities, identifies non-value-added activities, and identifies activities that will improve Organizational performance. The model consists of costs and causal factors that are associated with a particular set of activities, all sharing a similar basis or accounting premise. A recorded set of information relied on as the basis, proof, or support of something. The OMB Exhibit 300. The OMB Exhibit 53. An identifying device of a financial resource necessary to support a mission.
COST-MODEL
DOCUMENT EXHIBIT-300 EXHIBIT-53 FINANCIAL-ACCOUNT FREEDOM-OF-INFORMATION-ACT-REQUEST
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Data Entity Report Data Entity Name FUNCTION-ACTIVITY
DOI Data Reference Model OCIO View Data Entity Definition A named process, function, or task that occurs over time and has recognizable results. Activities use up resources to produce products and services. Activities combine to form business processes. (GAO Glossary of IT Investment Terms, 2005).
10/29/2009 Data Entity Notes A business process, function, task, event, or action that is an isolable event or occurrence, and acts on some input to produce a specific output. It has a definite starting point and can continue indefinitely, or can have a specific termination point. Under control, an activity transforms some input into output via its mechanisms. Used by the financial domain to identify legal requirements fromm a functional or programmatic viewpoint.
FUNCTIONAL-AREA
A domain of related work, responsibilities, disciplines, roles, and processes. A type of GENERAL-LEDGER-ACCOUNT-TRANSACTION as defined by the Standard General Ledger Transaction Category Code that specifies a funding source transaction. A priority, or an end, towards which significant effort is directed.
FUNDING-SOURCE
GOAL
GOAL-METRIC
A quantitative standard according to which a GOAL or objective can be measured.
ALSO KNOWN AS AN OBJECTIVE A statement of aim or purpose to be pursued over more than one budgetary execution cycle but within the reasonably foreseeable future. May be set at National or other levels. A quantifiable indicator of progress against an objective. E.g., people trained per class, copies produced per minute, or shipments delivered on time.
GUIDANCE GUIDANCE-DOCUMENT INFORMATION-REQUIREMENT
A statement of direction. A DOCUMENT that contains, references, or features specific GUIDANCE. An INFORMATION-TECHNOLOGY-REQUIREMENT specifying the content of an information exchange or flow.
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Data Entity Report Data Entity Name INFORMATION-TECHNOLOGY-ASSET
DOI Data Reference Model OCIO View Data Entity Definition Information technology, as defined by the Clinger-Cohen Act of 1996, sections 5002, 5141, and 5142, means any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. For purposes of this definition, equipment is "used" by an agency whether the agency uses the equipment directly or it is used by a contractor under a contract with the agency that (1) requires the use of such equipment or (2) requires the use, to a significant extent, of such equipment in the performance of a service or the furnishing of a product. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources. It does not include any equipment that is acquired by a Federal contractor incidental to a Federal contract. [40 U.S.C., Sec. 1401]
10/29/2009 Data Entity Notes With respect to an executive agency, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission or reception of data or information by the executive agency. For purposes of the preceding sentence, equipment is used by an executive agency if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency which: (i) requires the use of such equipment, or (ii) requires the use, to a significant extent, of such equipment in the performance of a service or the furnishing of a product. The term "information technology" includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources. The term information technology does not include any equipment that is acquired by a Federal contractor incidental to a Federal contract. [NIST SP800-60V2].
INFORMATION-TECHNOLOGY-INVESTMENT
The decision by the organization to expend resources or the actual expenditure of resources on selected information technology or IT-related initiatives with the expectation that the benefits from the expenditure exceeds the value of the resources expended. [GAO/AIMD-10.1.23, INFORMATION TECHNOLOGY INVESTMENT MANAGEMENT, A Framework for Assessing and Improving Process Maturity].
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Data Entity Report Data Entity Name INFORMATION-TECHNOLOGY-INVESTMENTPORTFOLIO
DOI Data Reference Model OCIO View Data Entity Definition The combination of all IT assets, resources, and investments owned or planned by an organization in order to achieve its strategic goals, objectives, and mission. [GAO/AIMD-10.1.23, INFORMATION TECHNOLOGY INVESTMENT MANAGEMENT, A Framework for Assessing and Improving Process Maturity] A specific line item in an INFORMATION-TECHNOLOGYINVESTMENT-PORTFOLIO that describes an INFOMRATION-TECHNOLOGY-INVESTMENT or a collection of INFOMRATION-TECHNOLOGYINVESTMENTs. The stipulations and legal terms by which an intem of INFORMATION-TECHNOLOGY may be used. Guidance that specifies a need or a demand for the acquisition, storage, manipulation, management, movement, control, switching, interchange, transmission, or reception of data. Monetary amounts that are associated with an INFORMATION-TECHNOLOGY-REQUIREMENT. A specific category of information (e.g., privacy, medical, proprietary, financial, investigative, contractor sensitive, security management) defined by an organization or in some instances, by a specific law, executive order, directive, policy, or regulation. [FIPS 199 - Standards for Security Categorization of Federal Information and Information Systems]. A specific kind of INFORMATION-TECHNOLOGYREQUIREMENT that pertains to information technology equipment, peripherals, networking, connectivity and associated components. A rating of the level of impact on a specific information type that is related to guarding against improper information modification or destruction, and includes ensuring information non-repudiation and authenticity. [44 U.S.C., Sec. 3542]. A loss of integrity is the unauthorized modification or destruction of information. A systematic means of communicating by the use of sounds or conventional symbols. Page 5 of 10
10/29/2009 Data Entity Notes A collection of capital investments that have financial value to the organization and are related to various forms of information technology components, programs, projects, and initiatives.
INFORMATION-TECHNOLOGY-INVESTMENTPORTFOLIO-ITEM
INFORMATION-TECHNOLOGY-LICENSE INFORMATION-TECHNOLOGY-REQUIREMENT
INFORMATION-TECHNOLOGY-REQUIREMENTFUNDING-INFORMATION INFORMATION-TYPE
Types of information can typically be divided into information associated with an agency’s mission-specific activities and information associated with administrative, management, and support activities common to most agencies. [NIST SP800-60V1].
INFRASTRUCTURE-REQUIREMENT
INTEGRITY-SECURITY-CATEGORY
LANGUAGE
Data Entity Report Data Entity Name LICENSE
DOI Data Reference Model OCIO View Data Entity Definition Information about formal permissions and revocable authorizations issued for a specified purpose and for a specified time period. The top level set of services and functions performed by the Federal Government and how it delivers these services to the public and/or other Federal Agencies. A system or investment that requires special management attention because of its importance to an agency's mission; investment was a major investment in the Next Fiscal Year submission and is continuing; investment is for financial management and spends more than $500,000; investment is directly tied to the top two layers of the Federal Enterprise Architecture (Services to Citizens and Mode of Delivery); investment is an integral part of the agency's modernization blueprint (EA); investment has significant program or policy implications; investment has high executive visibility; investment is defined as major by the agency's capital planning and investment control process. OMB may work with the agency to declare other investments as major investments. All major investments must be reported on exhibit 53. All major investments must submit a "Capital Asset Plan and Business Case," exhibit 300. Investments that are e-government in nature or use e-business technologies must be identified as major investments regardless of the costs. Systems not considered "major" are "nonmajor." [OMB A-11 - 2003] A plan for the alignment of systems, technology, data, information exchanges, and business operations with the mission and strategic plans of the organizaiton. A United States nationwide standard taxonomy for the classification of equipment. Any initiative or investment not meeting the definition of MAJOR-INFORMATION-TECHNOLOGY-INVESTMENT but that is part of the agency's Information Technology investments. All non-major investments must be reported individually on the exhibit 53. [OMB A-11 - 2003, Section 53].
10/29/2009 Data Entity Notes
LINE-OF-BUSINESS
MAJOR-INFORMATION-TECHNOLOGYINVESTMENT
MODERNIZATION-BLUEPRINT
NATIONAL-EQUIPMENT-TYPING-SYSTEMCLASSIFICATION NON-MAJOR-INFORMATION-TECHNOLOGYINVESTMENT
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Data Entity Report Data Entity Name ORGANIZATION ORGANIZATION-ASSET
DOI Data Reference Model OCIO View Data Entity Definition An administrative structure with a mission. An association between an ORGANIZATION and an ASSET in which the specific nature of the association is documented. The potential ability of and ORGANIZATION to do work, perform a function or mission, achieve an objective, or provide a service. The association between a specific DOCUMENT and a specific ORGANIZATION. The association of a speciic GUIDANCE with a specific ORGANIZATION in which the nature of the association is described. The association of a speciic POLICY with a specific ORGANIZATION in which the nature of the association is described. Information about the relationship of a specific ORGANIZATION with a specific RECORD in which the nature of the relationship is described. Goals that are objective, quantifiable, measurable, and defined at the level to be achieved by a program activity.
10/29/2009 Data Entity Notes
ORGANIZATION-CAPABILITY
ORGANIZATION-DOCUMENT ORGANIZATION-GUIDANCE
ORGANIZATION-POLICY
ORGANIZATION-RECORD
PERFORMANCE-GOAL
PERFORMANCE-MEASURE PERSON PERSON-CAPABILITY
PERSON-CAPABILITY-TRAINING-COURSE PERSON-ORGANIZATION
A kind of GOAL-METRIC in which specific performance objectives is measured. A human being. Qualities required by personnel related to the ability to perform specific TASKS; includes knowledge, skills, abilities, etc. The association of a TRAINING-COURSE and a PERSONCAPABILITY. Information about the relationship of a specific PERSON with a specific ORGANIZATION in which the nature of the relationship is described. Page 7 of 10
Sets a target level of performance over time expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value or rate. A performance goal is comprised of a performance measure with targets and timeframes. (OMB A-11, 200.2) Indicators, statistics or metrics used to guage program performance.
Data Entity Report Data Entity Name PERSON-ORGANIZATION-ROLE POLICY
DOI Data Reference Model OCIO View
10/29/2009
PROGRAM
PROGRAM-PERFORMANCE-GOAL
Data Entity Definition Data Entity Notes A specific duty, function, or position that a PERSON performs in association with an ORGANIZATION. Information about the general operating rules and methods of the Department, including standard operating procedures and information memorandums. A planned, coordinated group of activities or events undertaken to contribute to the satisfaction of goals, Strategic Goals, objectivies and Initiatives. The specific goals to be achieed, or have already been The OMB Program Assessment Rating achieved by a PROGRAM. Tool (PART) (2005) contains references and guidance to the association of programs with performance objectives. The specific relationship between a PROGRAM and a PROJECT. A situational, status, condition or state that pertains to a PROGRAM. A planned action that represents a set of activities organized and managed to produce a specified PRODUCT in a specified period of time with specified resources. Documentary materials including all books, papers, maps, photographs, machine readable materials, or other materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Information about specific RECORD-SCHEDULE actions taken on specific records. This associates individual records with their required disposition. Specific Judicial Rulings may effect disposition in addition to the normal RECORDSCHEDULE.
PROGRAM-PROJECT PROGRAM-STATUS PROJECT
RECORD
RECORD-DISPOSITION
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Data Entity Report Data Entity Name RECORD-GROUP
DOI Data Reference Model OCIO View Data Entity Definition File units or documents arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, the same function, or the same activity; have a particular form; or because of some other relationship arising out of their creation, receipt, or use. (Society of American Archivists Glossary).
10/29/2009 Data Entity Notes
RECORD-LOCATION RECORD-OF-DECISION REQUEST REQUEST-ORGANIZATION REQUEST-PERSON REQUIRED-INFORMATION-TECHNOLOGYCAPABILITY REQUIREMENT SECURITY-CLASSIFICATION
The identification and description of the physical place where a RECORD is located. A recorded document that contains information about an official decision of the organization. A REQUEST for information, resources or services. e.g. resource REQUEST, information REQUEST, training REQUEST Information about the specific way in which an ORGANIZATION is involved with a REQUEST. Information about the specific way in which a PERSON is involved with a REQUEST. The association of a specific INFORMATION-TECHNOLOGYREQUIREMENT to a specific CAPABILITY. A need or a demand for something the organization or a person does not currently have. The level assigned to National Security information and material that denotes the degree of damage that its unauthorized disclosure would cause to National Defense or Foreign Relations of the United States and the degree of protection required. A unit of information technology that contains a specific set of instructions that govern the operation of data in, or actions of data processing equipment. The stipulations and legal terms by which an item of software may be used. An organized assembly of interactive components and procedures forming a unit.
SOFTWARE-ITEM
SOFTWARE-LICENSE SYSTEM
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Data Entity Report Data Entity Name SYSTEM-INFORMATION-TYPE
DOI Data Reference Model OCIO View Data Entity Definition A specific category of information (e.g., privacy, medical, proprietary, financial, investigative, contractor sensitive, security management) that is processed by a SYSTEM. (See INFORMATION-TYPE).
10/29/2009 Data Entity Notes For a SYSTEM, the specific category of information (e.g., privacy, medical, proprietary, financial, vestigative, contractor sensitive, security management) defined by an organization or in some instances, by a specific law, executive order, directive, policy, or regulation. FIPS 199.
SYSTEM-INFORMATION-TYPE-SECURITYCATEGORY
The characterization of information or an information system based on an assessment of the potential impact that a loss of confidentiality, integritiy, or availability of such information or information system would have on an agency's assets or operations (including mission, functions, and public confidence in the agency). [NIST 800-60v2]. A specific unit of information within a SYSTEM that qualifies for managed control through the Records Management Process. A set of instructional units intended to increase knowledge, skill, capability, and/or competency in a specified subject.
SYSTEM-RECORD
TRAINING-COURSE
TRAINING COURSE Instructor Guide is a series of TASKS; course content includes handouts, audio-visual aids, forms, handbooks, etc.
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