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					                                                                                                                                                  TREASURY CODE VOL- II




                                                                               M.P.T.C. 24
                                                                        [See Subsidiary Rule 256(1)]

                                                                        ESTABLISHMENT PAY BILL
         Detailed pay Bill of Permanent/Temporary Establishment of ………………………. ……………………………………. for the month of
…………………………………… space for classification. Stamp or manuscript entries of classification to be filled in by Disbursing Officer Names of
detailed heads and corresponding amounts should be recorded by him in adjacemo column.
DISTRICT       *Head of classification                                                                                            Voucher No………………………of ………………………
                                                                                                                                  List of payments for……………… 198
                                                   INSTRUCTIONS                                                                                            Rs.   P.
1. Each bill must be accompanied by the increment certificate and absentee statement except where such forms are blank            PAY OF ESTABLISHMENT
or otherwise not required.
                                                                                                                                  Permanent
2. Held over amount should be entered in RED INK in the appropriate column (3), (4), (5), (6-a) or (6-b) as the case may
be and ignored in totalling Leave salary, the amount of which is not known should similarly be entered in RED INK and             Clerks……………………...
column (4) at the same rate as pay if he had remained on duty, (Subsidiary Rule 257).                                             Servants…………………..
3. In the remarks column (15) should be recorded all unusual permanent events such as deaths, retirement, permanent               .                       .
transfers and first appointments which find no place in the increment certificates or absentee statement.
                                                                                                                                  TEMPORARY
4. When an increment claimed operates to carry a Government servant over an efficiency bar, it should be supported by a           ESTABLISHMENT
declaration that the Government Servant in question is fit to cross the bass (Subsidiary Rule 266).
5. Names of Government Servants mentioned in subsidiary rule 258 may be omitted from the fair copies of the pay bills
submitted to the Accountant General but full details of the names of the persons concerned and the emoluments drawn for           .                       .
them should be shown in the office copy.
                                                                                                                                  ALLOWANCES &
6. A RED INK should be drawn right across the sheet after each section of the establishments and under it the totals of           HONORARIA
columns (3), (4), (5), (6-a), (6-b) & (7) for the section should be shown in RED INK. In cases where the amount of leave
salary is based on average pay a separate statement showing the calculation of average pay duly attested by drawing               Dearness and other
officer should be attached to this bill, vide subsidiary rule 259.                                                                allowances

8. The names of men holding post substantively should be entered in order of seniority (as measured by substantive pay            Additional Dearness
drawn and below those will be shown the post left vacant and the men officiating in the vacancies).                               Allowances

9. Officiating pay should be recorded in the section of the bill appropriate to that in which the Government servant officiates   Fixed Travelling Allowance
and transit pay should be recorded in the same section as that in which the duty pay of the Government servant after              (Conveyance allowance)
transfer is recorded.                                                                                                             House-rent allowances
                                                                                                                                  .                       .
                                                                                                                                  TOTAL




ESTABLISHMENT PAY BILL                                                                                                                                         Page 1 of 9
                                                                                                                                             TREASURY CODE VOL- II



10. The following abbreviations should be used in this and in all other document submitted with pay bills:-         Deduct-
Leave on average pay           Leave without pay and extraordinary leave with allowances (L.W.P.)                   General Provident Fund
(L.A.P.)
                               On Foreign Service (F.S.)                                                            House Building Advance
Leave on half average pay
(L.H.P.)                       Vacant (Vac.)                                                                        ……………..Advance

On other Duties (L.S.)         Postal Life Insurance (P.I.)                                                         Other Recoveries

Conveyance Allowance           Last Pay Certificate (L.P.C)
(C.A.)                         Subsistence grant (Sub-grant)                                                        TOTAL
Under Suspension (S.P.)        Transit Pay (T.P.)
11. In cases where any fund deductions are included in a pay bill, a separate schedule showing the particulars of
deductions relating to each fund should accompany that bill.
                                                                                                                    NET TOTAL
                                          Details of pay of absentees refunded
                                                                                                                    Deduct by transfer credit to
Designation of       Name of               Period      Rs.     P.
                                                                                                                    Postal Life Insurance Fund
Post                 incumbent
                                                                                                                    M.P. Life Assurance Fund
                                                                                                                    Family Benefit Fund
                                                                                                                    House Rent
                                                                                                                    Income Tax
                                                                                                                    Profession Tax


                                                                                                                    TOTAL


                                                                                                                    NET TOTAL




        ESTABLISHMENT PAY BILL                                                                                                                          Page 2 of 9
                                                                                                                            TREASURY CODE VOL- II




Space for the use of (Accountant General’s Office)


ADMITTED Rs………………………………………..
ADMITTED Rs……………………………………….




Auditor         Superintendent             Gazetted Officer
Serial No.   Section of       Substantive pay                 Leave Salary   Officiating Pay                 ALLOWANCES                   Total   For use in
 of Post     Establishm   (Personal pay or special                                                                                                  Audit
               ent and     pay, if any, should also                                            Dearness allowance   Additional Dearness            Office
              name of     be shown in this column                                                                      allowances
             incumbent      as a separate entry
                           below substantive pay)
   (1)          (2)                  (3)                          (4)              (5)               (6-a)                 (6-b)           (7)       (8)




ESTABLISHMENT PAY BILL                                                                                                                      Page 3 of 9
                                                                                                                      TREASURY CODE VOL- II




   General       P.L.I. premia and     Net after      Income Tax     Miscellaneous     Net Payable   Provident Fund   Remarks   Acceptance
Provident Fund      other fund       deducting fund                recoveries (fines                  Account No.
                    deduction        subscriptions                   and advance
                  (Specify fund)         etc.                       house-rent etc.)
     (9)               (10)               (11)           (12)            (13)             (14)            (15)         (16)        (17)




ESTABLISHMENT PAY BILL                                                                                                           Page 4 of 9
                                                                                                              TREASURY CODE VOL- II




1.   RECEIVED contents and certified that I have satisfied myself             been recorded in the service books and leave account under
     that all emoluments included in the various bills drawn *1               my initials.
     month/2 months/3 months previous to this date, with the
                                                                         5.   CERTIFIED THAT all appointments and substantive
     exception of those detailed on the first page (of which the total
                                                                              promotions and such of the officiating promotions as have to
     has been deducted from this bill) have been disbursed to the
                                                                              be entered in the service books have been entered in the
     proper persons and that their acceptance have been taken and
                                                                              service books of the persons concerned under my initials.
     filed in my office, with receipt stamps, duly cancelled for every
     payment in excess of Rs. 20.                                        6.   CERTIFIED THAT the conveyance for which the allowance is
                                                                              drawn was actually maintained by the incumbents during the
     *One line to be used and other scored out.
                                                                              month.
2.   CERTIFICATE THAT no person in superior service has been
                                                                         7.   CERTIFIED-(i) that no person for whom house-rent allowances
     absent either on other duty or suspension with or without
                                                                              has been drawing this bill has been in occupation of any
     leaves (except on casual leave) during the month
                                                                              Government quarters on rent or free of rent during the period
     of……………………
                                                                              for which the allowance has been drawn; (ii) that the actual
3.   CERTIFIED THAT all persons whose names are omitted from,                 expenditure incurred for the hire of the house is not less than
     but whose pay has been drawn, in this bill have actually been            the amount claimed; and (iii) that certificates prescribed by the
     employed during the month and that full details of the names             Government have been obtained from the Govt. Servants for
     of the persons concerned and the emoluments drawn for them               whom house-rent allowance has been drawn in this bill and I
     working up to the total included in this bill have been duly             am satisfied that the claims are in accordance with the orders
     shown in the office copy.                                                of Government.
4.   A-CERTIFIED THAT the Government servant whose names                 8.   CERTIFIED THAT the leave salary of the following Non-
     are omitted from, under rule 258(1) and for whom increments              Gazetted Government servants is based on the pay of the
     have been claimed in this bill have rendered the required                permanent post held substantively by them at the time of
     period of approved service entitling them to the increased pay           taking leave and that they were in permanent service during
     drawn in this bill.                                                      their leave periods.
4.   CERTIFIED THAT no leave has been granted until by                        1………………………………..
     reference to applicant’s service book and leave account and to
                                                                              2………………………………..
     the leave rules applicable to him. I have satisfied myself that
     the leave granted was admissible. The undertaking prescribed             3………………………………..
     in L.G.R. (2) below Fundamental Rule 81(b) has been
                                                                              4………………………………..
     obtained from the persons concerned whether necessary, and
     all grants of leave and departures on, and returns from leave            5………………………………..
     and all period of suspension and other duty and other events
     which are required under the rules to be so required have                6………………………………..




ESTABLISHMENT PAY BILL                                                                                                         Page 5 of 9
                                                                                                               TREASURY CODE VOL- II



9.    CERTIFIED THAT no leave salary for any Government servant          12.    CERTIFIED THAT in the case of Government servants
      (except the following in whose service books a note regarding             mentioned below for whom joining time pay has been drawn in
      allocation has been recorded) drawn in this bill for……… is                the bill, the journey on transfer was/was not performed on
      debatable to any Government, etc., other than the Government              Sunday:-
      of Madhya Pradesh:-
                                                                                1………………………………..
      1………………………………..
                                                                                2………………………………..
      2………………………………..
                                                                                3………………………………..
      3………………………………..
                                                                         13.    CERTIFIED THAT medical certificate(s) of health for the newly
      4………………………………..                                                           appointed Government servant(s) whose name(s) has/have
                                                                                not been shown in this pay bill has/have been duly obtained
      5………………………………..
                                                                                and recorded in my office.
      6………………………………..
                                                                         Note.- Certificate No. 2 should be struck out, when it does not apply
10.   CERTIFIED THAT pay or special pay drawn in the bill for                   full particulars being given in the absentee statement. Other
      substitute appointed in leave vacancies is for a period and at a          certificates which may not be applicable should be struck out.
      rate sanctioned by-
11.   CERTIFIED THAT increments have been earned and have
                                                                                                                                 Signature and
      been correctly allowed/disallowed.
                                                                                                                  Designation of Head of Office




ESTABLISHMENT PAY BILL                                                                                                         Page 6 of 9
                                                                                                                        TREASURY CODE VOL- II




                                                       (Total column 7)                                                        Rs.          P.
                      Deduct                                                                       Rs.     P.


                      Undisbursed pay refunded as detailed on first page Total of fines, General
UNDER RUPEES……………..




                      Provident Fund and income-tax [columns (9), (10), (12) and (13)

                      Recoveries ordered by the Accountant-General in his letter No………………

                      dated…………………… or objection statement for …………………………….



                      Total Deduction
                      Net Sum required for payment, Rupees (in words)-

                                                        Pay Rs……………………………………………………………… as follows:-
                                                                                        In cash Rs…………
                                                    EXAMINED AND ENTERED Deduct-by transfer credit to Personal Deposit Rs…..
                                   0021-Tax on Income, etc.                             Rs…………………..


                                   0083-Hosing                                          Rs…………………..


                                                          Treasury Accountant           Date…………..208    Treasury Officer




                          ESTABLISHMENT PAY BILL                                                                                     Page 7 of 9
                                                                                                                   TREASURY CODE VOL- II



                                                            FORM M.P.T.C. 24-A
                                                         (See Subsidiary Rule 275)
                              Medical Charges Reimbursement Bill (Non-gazetted Establishment)
 Bill No………………                                   District…………………………………….
                                                 Voucher No…………..List No………….
                                                 For…………………………………………
 Detailed Medical Bill of the Establishment of the……………………………………..
 for the month…………………………                 20……………………..
 Head of Account
 Major Head              …………………….               Grant/No. Appropriation………………….
 Minor Head              …………………….               Group-head………………………………..
 Detailed Head     …………………….             Sub-head or unit…………………………..
 Voted/Charged …………………….                 Appropriation………………………………

 S.No.    Section of Establishment and name of the incumbent      Gross claim        Recovery of Advance     Net amount Payable         Remarks
  1.                               2.                                  3.                    4.                     5.                    6.
1                                                                 Rs.     P.         Rs.     P.              Rs.    P.
2
3
4
5
6
7
8
9
10
 Net amount required for payment (in words) Rupees……………………………….
 Certified that I have satisfied myself that the amounts included in bill drawn 1 month/2 months/3 months previous to this date, with the exception
 of those detailed below (of which the total amount has been refunded by deduction from this bill) have been disbursed to the Government servants
 therein named and their receipts taken in the office copy of the bill or in a separate acceptance roll.




 ESTABLISHMENT PAY BILL                                                                                                             Page 8 of 9
                                                                                                        TREASURY CODE VOL- II



Details of medical charges refunded
Section of establishment and name of incumbent.
                                                         Period                      Amount
                                                                               Rs.                 P.
                                                         Signature of the Drawing Officer
                                                         Designation………………………
Appropriation               Rs.       P.                 Passed for Rs……… Rupees…………... for 20…………..
Expenditure including this bill………..                     Signature of the Controlling Officer
                                                         Designation……………………….
                                                         Received Contents
                                                         Signature of the Drawing Officer………..
Station
Dated……….20                                    Pay Rs……………Rupees……………….
Examined and entered……
Treasury Accountant
Dated………20                                     Treasury Officer
                                                                       (For use in Audit Office)
Admitted for Rs…………………..
Objected to Rs…………………...
Reasons for objection……………………………………………………………….
Auditor………… Superintendent…………….                         Gazetted Officer…………..
                                                                         Directions for Note

Note.- The bill should be supported by the essentiality certificates, receipts and bills etc.




ESTABLISHMENT PAY BILL                                                                                             Page 9 of 9

				
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