How to Write Excuse Absent Letter

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How to Write Excuse Absent Letter Powered By Docstoc
					Format for Excuse Letter
Criteria:
1. Formal Letter. 2. Date of absent. 3. Your Name / Class / Section must be stated. 4. Parent full name / IC number / Contact number / Signature. 5. All reason must be Explained in full  e.g. It’s not approved when you just write: Home got things / Sick.  Approved: There is a fire broke out in my house / I am sick due to a fever. 6. Sickness must be covered with an M.C. (Medical Certificate) (Attached) otherwise, inform your Sectional leader on the day / or the day before if under home-medication. 7. Passport must be photocopied if you’re overseas on the day of the practice. 8. Death Certificate must be attached when required 9. If there is a family function or there are family activities on the day of practice, inform your Sectional leader beforehand; not the last minute, and wait for the teacher-in-charge’s approval. 10. All letters must be submitted by the next CO practice.

Example Letter on Sickness: Example 1: Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated as I am down with Illness Stated. Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child is sick and cannot attend Chinese Orchestra Practice on the date stated above. *Medical certificate Attached

Parent / Guardian Signature:

From, Your Name Class

Parents’ Contact no

Section

Example 2: Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated as I was down with Illness Stated. There is no medical certificate as I am on homemedication. Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child is sick and cannot attend Chinese Orchestra Practice on the date stated above. Parent Signature: From, Your Name Class Section Parents’ Contact no

Example Letter on Overseas trip:

Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated due to an overseas holiday trip to Country Stated ( Date: From ?? to ?? ). Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child is overseas and cannot attend Chinese Orchestra Practice on the date stated above. *Photocopied copy of passport attached

Parent Signature: From, Your Name Class Parents’ Contact no Section

Example Letter on Family activities:

Example 1: Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated as I was Reason For Being Absent. I have informed my SL (Sectional Leader) beforehand and had approval. Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child is Reason Stated and cannot attend Chinese Orchestra Practice on the date stated above. Parent Signature: From, Your Name Class Parents’ Contact no Section

Example 2: Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated as Someone Related passed away. I have the Death Certificate attached. Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child was with me and cannot attend Chinese Orchestra Practice on the date stated above. Parent Signature: From, Your Name Class Parents’ Contact no Section

Example 3: Dear Teacher-in-charge,

I was absent from CO (Chinese Orchestra) practice on Date Absent Stated as it was Someone Related death anniversary. I have informed my SL (Sectional Leader) beforehand and had approval. Please excuse me of any activities on that day.

Parent Acknowledgment: I, Parent Name ( Parent IC ), Mother/Father/Guardian of Child’s / Ward’s Name acknowledge that my child is sick and cannot attend Chinese Orchestra Practice on the date stated above. Parent Signature: From, Your Name Class Parents’ Contact no Section


				
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Description: This is a example of how to write an absent letter. A basic letter must contain certain information such as the date the person was away and why. In the case of the reason being medically related a medical certifcate is required. Other evidence such as a death certificate or passport may have to be produced.