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HoCo Elections Packet 2013

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MATHER HOUSE
HOUSE COUNCIL
    2013



 ELECTIONS PACKET
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                         TABLE OF CONTENTS
   I.   Mather House Council Mission ...........................................3
  II.   House Council Structure .......................................................4
III.    The Elections Committee .....................................................5
 IV.    The Election Process .............................................................6
  V.    Candidate Guidelines .............................................................7
 VI.    Elections Timeline .................................................................8
VII.    Candidacy Application ...........................................................9
        A. General Questionnaire ..................................................10
        B. Co-Chairperson ..............................................................11
        C. Treasurer ........................................................................ 12
        D. Secretary ..........................................................................13
        E. Social Co-Chairperson ..................................................14
        F. Publicity Co-Chairperson .............................................15
        G. Historian .........................................................................16
        H. Games Commissioner ...................................................17
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I.    Mather House Council Mission
Mather House Council (HoCo) works to keep Mather the greatest place to live on campus.
Our mission is to maximize fun, friendship, and foam at Mather by planning swag social
events, making capital improvements and advocating on behalf of the Mather community.
Through weekly general meetings and regular social events, we act as the chief liaisons
between the students of Mather House and the administration of both the House and
Harvard. Elected by the House, the House Council at all times acts in the best interest of the
House Community to ensure that Mather is a safe, inclusive and enjoyable space for all
residents.
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II. House Council Structure
The Mather House Council is led by an Executive Board of 10 individuals each of which
holds one of 7 positions. The current House Council executive board is:
     Co-Chairs: Hannah Cardiel ’13 and Gabby Malatesta ’13
     Treasurer: Angie Morales ’13
     Secretary: Max Shayer ’14
     Social Co-Chairs: Maddy Ford ’14 and Avery Acuff ’14
     Publicity Co-Chairs: Anthony Palillo ’14 and Kelsey Muller ’14
     Games Commissioner: Matt Moellman ’14

In 2013, the Executive Board will also have the following positions:
     Historian

The Executive Board is responsible for holding weekly General Meetings open to every
member of the Mather House Community. The term of the Executive Board is one calendar
year. The official term of an Executive Board Member is from January 1st and lasts until
December 31st of the same calendar year.

Every Mather House resident is welcome to participate in the House Council as a General
House Council Member. Every Mather undergraduate holds voting rights and membership
in the House Council by virtue of living in Mather House.
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III. The Elections Committee
The Elections Committee of a given year shall be comprised of all Senior Executive Board
Members and is chaired by the HoCo Co-Chairs. If a particular member of the Executive
Board does not wish to participate in the Elections Committee, he or she must submit, in
writing, his or her official resignation to the chairs of the Elections Committee, who must
then approve the resignation. If one of the chairs wishes to resign, he or she must submit
his or her official resignation to the other chair, who must then approve the resignation.
One co-chair must be on Elections Committee at all times to chair the Committee.

The Elections Committee Members must remain unbiased during elections and cannot
officially support any candidate seeking any position on the Executive Board. Election
Committee members may, however, vote in the election. The Elections Committee oversees
the entire election process and shall exist up until the moment that all positions are filled on
the new Executive Board.

The 2012 Elections Committee is comprised of:
    Hannah Cardiel (hcardiel13@gmail.com)
    Gabby Malatesta (gabby.malatesta@gmail.com)
    Angie Morales (angiemorales@college.harvard.edu)
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IV. The Election Process
Elections shall be held yearly during the week after Thanksgiving Break. Every Mather
House Resident is able to run for any one position on the Executive Board. In order to
declare candidacy for a particular position, a candidate must submit a completed Candidacy
Application to all members of Elections Committee by the deadline set by the Committee.

Elections will then proceed in one of two possible forms:
1.     If there are more than two candidates for Co-Chair:
The election for the two Co-Chair positions will happen over a 48 hour period, during which
all candidates can advocate for themselves and campaign under the guidelines set forth in
Candidate Guidelines.

All undergraduate members of the Mather House community can vote in the election. After
the 48-hour period, Elections Committee will announce the winners of the Co-Chair
Election. Upon acceptance of the position, the Co-Chair election will officially end. Co-
Chair Elects have 24 hours to accept their positions. The candidates who were unsuccessful
in their bid for Co-Chair are then given the opportunity to “drop-down” to any other
position they would like on the Executive Board. Candidates have 24 hours from the time
of Co-Chair election result release to submit their candidacy application to all members of
Elections Committee.

Then, over the course of 48 hours, all candidates running for a contested position will be
voted upon. During this time, candidates can advocate for themselves and campaign under
the guidelines set forth in Candidate Guidelines. All undergraduate members of the Mather
House community can vote in the election. At the end of these 48 hours, Elections
Committee will announce the candidates successful in their bids in the contested elections as
well as announce officially that uncontested candidates were successful in their bids. All
successful candidates have 24 hours to accept their position.

2.     If there are two or less candidates for Co-Chair:
Elections for all positions will happen simultaneously. Over the course of 48 hours, all
candidates running for a contested position will be voted upon. During this time, candidates
can advocate for themselves and campaign under the guidelines set forth in Candidate
Guidelines. All undergraduate members of the Mather House community can vote in the
election.

At the end of these forty-eight hours, Elections Committee will announce the candidates
successful in their bids in the contested elections as well as announce officially that
uncontested candidates were successful in their bids. All successful candidates have twenty-
four hours to accept their position.

If, at the end of elections, there are unfulfilled positions, the newly elected board is
responsible for finding individuals to fill the vacant positions. If multiple candidates are
found to fulfill a vacant position after elections are over, Elections Committee will organize
another election, following the format set forth above. These replacement candidates are
still required to submit candidacy applications to all members of Elections Committee before
they can fill any vacant positions.
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V.    Candidate Guidelines
Upon submission of a completed candidate application, that Mather House resident is
considered an official candidate for the HoCo Executive Board. During the 48-hour period
during which elections are occurring, all candidates are allowed to advocate and campaign
for themselves. Candidates may also elicit the help of other Mather House residents in their
campaign, insofar that these additional residents are not (i.) on the Elections Committee and
(ii.) follow the rules set forth in this section. Candidates and Campaign Staff are NOT
allowed to spend any money on their campaign.

Dr. Mike has graciously agreed to supply 10 free color posters to any candidate wishing to
campaign. Please contact Dr. Mike for more information.

A Candidate is allowed to campaign through the following means:
   (i.) Verbal Communication with House Residents
   (ii.) No more than 10 posters that can be placed in any public place in Mather House.
          All posters must be approved by a member of Elections Commission, who will
          initial the poster. All non-initialed posters will be immediately torn down.
   (iii.) Via Facebook/Twitter/etc. events, updates, tweets, etc.
   (iv.) Each candidate may post ONE Thread to Mather Open over the course of the
          entire 48-hour voting period. All members of Election Committee must be cc’d
          on this email. Additional Mather House residents helping with a candidate’s
          campaign MAY NOT post any additional threads to the Open.

Candidates may not post to any other Mather House listserv. Any Candidate who violates
these terms will immediately lose their candidate status and be removed from the election.
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VI. Elections Timeline
The 2013 Mather House Council Executive Board Elections shall follow this timeline:

      Monday, November 19th: Candidate Applications are released
      Sunday, November 25th at 11:59 p.m.: Candidate Applications are Due to
       Elections Committee
      Monday, November 26th at 5:00 p.m.: Election for Co-Chair begins OR Elections
       for contested positions begin
      Wednesday, November 28th at 5:00 p.m.: Winners of Co-Chair are notified OR
       Winners of all positions are notified
      Thursday, November 29th at 5:00 p.m.: Co-Chair winners must accept the
       position and unsuccessful Co-Chair candidates must submit candidacy applications
       for any position they wish to drop down to OR Winners of all positions must accept
       the position
      Thursday, November 29th at 7:00 p.m.: If Co-Chair race was contested, elections
       for remaining positions begin.
      Saturday, December 1st at 7:00 p.m.: Winners of remaining positions are notified.
      Sunday, December 2nd at 7:00 p.m.: Winners of remaining positions must accept
       the position.
      Sunday, December 2th at 10:00 p.m.: The new HoCo Board is announced at the
       Secret Leighdra HoCo General Meeting
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VII. Candidacy Application
Thank you for applying to be a member of Mather House Council’s 2013 Executive Board!
This is a very big responsibility but it is also going to be one of the best experiences during
your time here at Harvard. Accordingly, we ask that you fill out the following application in
order to officially declare your candidacy for any position.

Please answer the questions in the General Section of the application. Then, please answer
the questions that are found under the heading for whatever position you are applying to run
for. If you have any questions about the process, please read the House Council Elections
Packet or email Hannah Cardiel and Gabby Malatesta.

Please Email the COMPLETED Candidacy Application to all members of the
Elections Committee by Sunday, November 28th at 5:00 p.m. in a word document!

Good Luck!

Elections Committee
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            2013 Mather House Council Candidacy Application
                         General Questionnaire

Name:                                     E-Mail:
Room:                                     Year:
Birthdate:                                Concentration:
Position you are declaring candidacy for:

Please answer the following questions in three to four sentences:
1. What role do you believe HoCo plays in the House?
2. If you had to describe Mather in three words, what would they be? Why?
3. What do you believe the most important challenge that Mather is currently
facing? How would you hope to solve this problem as a member of HoCo?

Please answer the questions under the position you are running for on the pages
that follow.

I have read the entirety of the Mather House Council Elections Packet, especially
section E. Candidate Guidelines. I also understand the Elections Process and
understand that if I have any questions, I can direct them to the members of
Elections Committee.

Electronic Signature:
Date:
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I.        Co-Chair (two elected)
The Co-Chairs of Mather House Council are responsible for acting as the chief liaisons
between Mather students and House and Harvard Administration. As the chairs of the
board, Co-Chairs are responsible for presiding over weekly one-hour General meetings on
Sunday nights as well as weekly one-hour HoCo Board meetings. Co-Chairs are also
responsible for the delegation of tasks and responsibilities to other HoCo Board members as
well as to HoCo General members as they see fit. This includes the creation of temporary
ad hoc positions to ensure that events are coordinated efficiently and appropriately (for
example, Lather Chair, Formal Chair, Mather-Yale Chair can all be created by the Co-
Chairs). Co-Chairs are also responsible for checking in with the Treasurer at least biweekly
and the entire board individually at least monthly to ensure HoCo members are properly
supported in their duties. Co-chairs are ultimately responsible for representing the House to
Harvard at large as well as ensuring that all Mather events are executed in a safe, legal and
Crunk-tastic manner.

Please contact Hannah Cardiel and Gabby Malatesta, the current Co-Chairs, with any
questions about the position.

     1. What three changes would you like to make in the house or in HoCo next year?
     2. Who is your fourth-favorite member of the current HoCo board?
     3. Suggest an icebreaker for the next HoCo meeting.
     4. Complete the following analogy: Mather is to Harvard as _________ is to
        _________. Explain your reasoning (2-3 sentences MAXIMUM).
     5. It has been said, “We found love in a hopeless place.” What is the most hopeless
        place in which you have found love? Was it more hopeless than Winthrop House?
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II. Treasurer (one elected)
The Treasurer of the Mather House Council is the chief financial officer of the board and is
tasked with ensuring continual fiscal integrity and financial security of HoCo. The Treasurer
works closely with House Administration to create semesterly budgets as well as monthly
budget reports to accurately track the finances of the organization. The Treasurer also
maintains the HoCo bank account and is responsible for cutting all checks and
reimbursements from the organization. In the case of the resignation of a Co-Chair, the
Treasurer is obligated to fill the vacancy of that position. The Co-Chairs and Treasurer
should meet bi-weekly to ensure that HoCo’s finances are clearly understood amongst the
leadership of the Council. The Treasurer is ultimately tasked with ensuring that all debts are
repaid by the end of each semester and that appropriate budgetary cushions are maintained
in the HoCo budget.

Please contact Angie Morales, the current Treasurer, with any questions about the position.

   1. Come up with a good fundraiser idea for the next HoCo.
   2. Contrary to popular belief, the treasurer of Mather House does not search for buried
      treasure. However, if pirates had buried treasure within Mather, where would be the
      first place you’d take your shovel or metal detector or sonar equipment or whatever
      your best treasure-finding tools happen to be?
   3. In the song 100 Million, the rapper Birdman says, “See I got ‘em like ten times //
      Spent money got it like ten times // Flipped that, got ‘em like ten times // Got
      money like ten more times.” List at least 10 times you would get money for Mather
      House.
   4. In the event of a tie, Rock, Paper, Scissors (best-of-three) will be played to determine
      Mather House’s next Treasurer. Due to time and money constraints, this game will
      not be held in person. Which move will you play on: 4a. Turn 1? 4b. Turn 2? 4c.
      Turn 3?
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III. Secretary (one elected)
The Secretary of the Mather House Council is responsible for keeping minutes at all official
meetings of the HoCo, including weekly General meetings, weekly Board meetings, and
monthly meetings with House Administration. The General meeting minutes must be made
public to the House through, at the very least, the Mather-Announce and Mather-Open as
well as through other means under the discretion of the secretary in a timely manner. The
Secretary will also work closely with the Historian to publish the weekly Gorilla Gazette,
Mather House’s new weekly Dining Hall Newsletter and inserting the Gorilla Gazette weekly
into the table tents.

Please contact Max Shayer, the current Secretary, with any questions about the position.

   1. Why do you want to be Secretary? Are you hilarious? Name six people you are
      definitely funnier than.
   2. What feature would you add to the HoCo Meeting Minutes?
   3. In the 1994 animated classic A Troll in Central Park, a troll named Stanley has a
      magical green thumb that can make flowers spring up anywhere that he touches.
      What would you do to prevent an individual with such powers from infiltrating
      Mather and causing it to lose its essence of concrete brutality?
   4. Design a sample table tent for the week of September 14, 2013. Here are some
      future Mather headlines from the week of September 14, 2013: Due to the ongoing
      Occupy Harvard protests which have now spread into Allston, Harvard students are
      now required to produce blood and urine samples before each class; Nolan Goeken,
      despite having graduated, is still going strong on the Mather Open, having claimed
      his 11th consecutive Top Poster award; and HUDS, responding to complaints from
      students about a “certain lack of hospitality” has decided to officially change their
      name back to HUHDS.
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IV. Social Co-Chair (two elected)
The Social Co-Chairs are responsible for the coordination and planning of all community-
wide gatherings in the house planned by HoCo. This includes, for example, Happy Hours,
Formals, Date Events, Game and Movie Nights, House Barbecues, and the like. The Social
Co-Chairs are also able to pilot and implement new social initiatives in Mather to respond to
the needs of the House at large. Social Co-Chairs are responsible for playlists, decorations,
food and drink, tutor coverage, and anything applicable towards the smooth running of
events hosted by HoCo. To this end, Social Co-Chairs are able to delegate tasks and roles to
other Board Members and General Members of HoCo as they see fit. Importantly, Social
Co-Chairs must communicate clearly with Publicity Co-Chairs to ensure that events are
known to the House community and are well attended. Social Co-Chairs are ultimately the
source of Mather’s vibrant social scene and are therefore charged with ensuring that House
camaraderie is maintained.

Please contact Maddy Ford and Avery Acuff, the current Social Co- Chairs with any
questions about the position.

   1. Come up with an original Happy Hour theme. Describe the decorations, come up
      with the drinks, decide on some snacks, etc. You have a total budget of $200 and,
      for the purposes of this exercise, a life-size replica of the Soviet Union’s Sputnik
      satellite (you are encouraged, but not required, to utilize the Sputnik replica in your
      Happy Hour theme).
   2. What is your biggest Mather fear? What is your biggest Mather dream?
   3. On a scale of 1 to social, how social are you? On a scale of 1 to chair, how chair-like
      are you?
   4. Name AT LEAST five songs that should be played at each and every Mather Happy
      hour. The first one will be given to you (extra credit will be given for additional
      responses).
          1) “Pony” by Ginwine
          2)
          3)
          4)
          5)
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V.     Publicity Co-Chair (two elected)
The Publicity Co-Chairs are responsible for the distribution of information about HoCo
sponsored events and initiatives to the House community as well as to Harvard at large.
Publicity Co-Chairs must work closely with the Social Co-Chairs to ensure events are known
to the House community and are well attended. Publicity Co-Chairs maintain the Michelle
Gray Whiteboard in the Dining Hall and ensure it is up-to-date with the latest news and
events happening in Mather. Publicity Co-Chairs are also responsible for postering and
flyering as needed as well as organizing any publicity plan for HoCo’s major events, such as
Mather Day and Mather Lather. Publicity Chairs are tasked with organizing semesterly $wag
orders as well as Mather Day and Mather Lather related $wag. Finally, the Publicity Co-
Chairs ensure the Mather House Facebook and Twitter account are consistently updated. As
the chief disseminators of information about events from HoCo Board to the House, the
Publicity Co-Chairs are ultimately responsible for maintaining high levels of community
awareness of and engagement with HoCo endeavors.

Please contact Anthony Palillo and Kelsey Muller, the current Publicity Co- Chairs, with any
questions about the position.

     1. Match the prospective Mather Happy Hour theme with the most appropriate font to
        use while making a poster:

___ Stoplight                                         A. .!"#$%"#$& (Wingdings)
___ Great Depression                                  B. Microsoft Sans Serif
___ Bill Clinton                                      C. Comic Sans MS
___ The Rapture (this time it’s really happening!)    D. Impact

     2. For each font, indicate which of the following options you would utilize: underline,
        bold, italics, strikethrough, etc.
     3. Create a sample e-mail publicizing a Mather Happy Hour using one of the themes
        provided in Question 1.
     4. If you could pick any day of the year for your birthday to fall on, what day would it
        be? Keep in mind that nine months before that date would represent approximately
        the time during which your parents conceived you.
     5. Why did the Lord, in His infinite wisdom, make Dunster House?
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VI. Historian (one elected)
The Mather House Historian is responsible for maintaining and representing institutional
memory in Mather House. To this end, the Historian is responsible for the collection and
archiving of all HoCo minutes (General, Board and Administration), Publicity Posters,
Financial Documents, and Mather-Open Debates so that future Matherites can learn from
the wisdom of their elders. Additionally, the Historian is charged with ensuring that
photographs and videos are taken at all major events and that they are updated to the Mather
House Facebook. The Historian is also charged with publishing, at least monthly, Mather’s
literary magazine, The Concrete Abstract. The Historian will also work closely with the
Secretary to publish the weekly Gorilla Gazette, Mather House’s new weekly Dining Hall
Newsletter and inserting the Gorilla Gazette weekly into the table tents. Ultimately, the
Historian is responsible for ensuring that Mather’s History is not forgotten and that future
Matherites are aware of the accomplishments of this House over the years.

Please contact Hannah Cardiel and Gabby Malatesta with any questions about the position.

   1.   What would make you a great Historian?
   2.   How do you envision the future of the Concrete Abstract?
   3.   Do you have a watch? What moment in history are we witnessing right....now!?
   4.   Describe your favorite moment in Mather history.
   5.   How does your response to #4 compare with your first kiss? (Hint: there is a right
        answer)
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VII. Games Commissioner (one elected)
The Mather House Games Commissioner (The Samir Paul Commish) is the newest HoCo
position. The Games Commissioner is responsible for coordinating and organizing Mather
House’s Intramurals as well as the Louie Cup, Mather House’s weekly interhouse
competition. The Games Commissioner is responsible for ensuring Mather’s participation
and dominance in Harvard IMs by holding IM study breaks and information session as well
as selecting IM Team Captains and supporting them as necessary. The Games Commissioner
can call on the HoCo Board and the General HoCo body for support in ensuring Mather
participates in as many IM competitions as possible. Furthermore, the Games Commissioner
is responsible for coordinating and organizing The Louie Cup, Mather House’s yearly
interhouse competition. Ultimately, the Games Commissioner is tasked with ensuring the
Mather community is provided with outlets, both serious and non-serious, that allow them
to bond and connect in semi-competitive settings.

Please contact Matt Moellman, the current Games Commissioner, with any questions about
the position.

   1. As Games Commissioner, you would be in charge of the Louie Cup as well as
      intramurals. Suggest three potential Louie Cup events. Additionally, is Louie’s open
      right now?
   2. Go to Wikipedia (http://en.wikipedia.org) and click on “Random Article” on the
      left-hand side of the page. Which entry were you sent to, and how does it relate to
      Mather House?
   3. List the highlights and lowlights from your most recent trip to Louie’s.
   4. If you could bribe any athlete, living or dead, to represent Mather House in
      intramural sports, who would it be and why?

				
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