GENERAL INFORMATION FOR THE UPCOMING VOTING PROCESS
IMPORTANT FACTS RELATED TO THE PROCESS OF VOTING
1. As outlined in the bylaws of ACPA the following members are eligible to vote in this election
beginning at 12:01 a.m. (EST) Tuesday, March 15, 2011 through 11:59 p.m. (EST) Friday, April
ARTICLE III: MEMBERSHIP
Section 3.01 Types and Qualifications. The following are the types and qualifications of memberships in the
Association. Membership in good standing is based upon current payment of dues. Membership type is subject to
possible review and approval by the Executive Director with the advice of the Director of Membership
a. General Membership – College/University. Any person whose designated responsibilities relate to student
and human development at an accredited institution of higher education. In order to reduce the cost of
individual dues for its employees, an accredited institution of higher education may pay dues based on its full-
time equivalent enrollment during the previous academic year and thereby become an Institutional Member.
Institutional Membership includes one free General Membership – College/University as well as an
unlimited number of discounted dues for new and renewing General Members – College/University.
b. General Membership – Other Organization/Institution. Any person expressing an interest in and support
for the purposes, goals, and core values of the Association who does not work for a college or university. To
reduce the cost of individual dues for its employees and to promote a partnership with an organization that is
supportive of the mission, goals, and purposes of the Association, an organization other than a college or
university may pay dues based on its profit or not-for-profit status as designated by the Federal Internal
Revenue Service and thereby become an Organizational Member. Organizational Membership includes one
free General Membership – Other Organization/Institution as well as an unlimited number of discounted
dues for new and renewing General Membership – Other Organization/Institution. Educational
associations, systems, governmental agencies, corporations, and similar groups may qualify for Organizational
c. Transitional Membership. Any current Student Member in good standing renewing his or her membership as
a Transitional Member for one year only following graduation.
d. Emeritus Membership. Any current or former ACPA member who is defined as retired and not employed
e. Graduate Student Membership. Any person who is currently engaged in graduate studies in an accredited
graduate school in courses related to the student affairs profession and who is not employed full time during the
membership year. The student’s major professor must attest to these qualifications. Pre-doctoral internships or
work experiences required for completion of a degree program are not considered full time employment for the
purposes of this category.
f. Undergraduate Student Membership. Any person who is currently enrolled as an undergraduate student and
who is not employed full time at an institution of higher education during the membership year. The student
must verify undergraduate enrollment and good standing status either via a Student Affairs professional or an
official letter from the college/university.
Section 3.15 Rights and Privileges of Membership. All Association members in good standing shall be entitled to
attend Association conventions and meetings and shall be eligible to serve on Association committees. All members
in good standing shall be entitled to vote and/or hold office.
2. To dissolve an existing organization the District of Columbia Nonprofit Corporation Act
requires the following:
Affirmative votes must be cast by a least ten percent (10%) of the current membership in good standing,
Two-thirds of those voting in the election must vote affirmatively to dissolve the association and create a
3. What is being voted on?
The vote is on the Plan of Consolidation, the legal document describing consolidation. Please note that
the vote is NOT on the Proposal for Consolidation, the provisions of which are under discussion.
4. Key Documents Related to Voting
Plan of Consolidation
The Plan of Consolidation is the legal document, required by the District of Columbia, to consolidate two
incorporated associations. ACPA and NASPA members will be voting on whether or not to approve the
Plan of Consolidation. The Plan of Consolidation contains provisions for:
• Creation of a new 501 ( c ) ( 3 ) Corporation within the District of Columbia
• Establishment of an Interim Board of Directors
• Dissolution of ACPA and NASPA as legal entities
• Transference of financial resources
• Continuation of member benefits
Proposal for the Consolidation of ACPA & NASPA
The Proposal for the Consolidation of ACPA & NASPA represents a blueprint and overview of a proposed
consolidated, comprehensive student affairs association. The proposal was drafted by members of the
Consolidation Steering Team (members of the ACPA and NASPA leadership and two previous past-
presidents) and eight subcommittees comprised of a wide range of ACPA and NASPA members.
The purpose of this report is to provide the memberships of ACPA and NASPA with rationale and
organizational, professional development, and governance structures based upon which the members
may consider the question of consolidation.
It is important to note that the vote on the proposed consolidation is not a vote to approve the Proposal
for the Consolidation of ACPA & NASPA. The “Proposal” will serve as the primary guide for the creation
of the new association. Should the members of ACPA and NASPA ultimately vote for consolidation, a
transition and implementation team will be created and empowered, in consultation with association
members, to develop and lead a detailed implementation plan.
The Proposal for the Consolidation of ACPA & NASPA will evolve during the implementation process as
more member feedback is received. Since the final draft of the Proposal for the Consolidation of ACPA &
NASPA, four of the original subcommittees have been working on an Addendum to the Proposal to
respond to member feedback.
Draft Bylaws for the New Association
The ACPA Governing Board and the NASPA Board of Directors both approved bylaws for the new
association should the memberships approve the consolidation. These bylaws outline the rules and
regulations for the governance of the new association and Interim Board of Directors.
5. Who can vote?
Members in good standing on or after Tuesday, March 15, 2011 may vote in the election. Colleagues who
join ACPA after Tuesday, March 15, 2011 will not be able to vote in the election. All active memberships
will be transferred to Survey and Ballot Systems (SBS) of Eden Prairie, Minnesota (a third-party vendor)
to conduct the independent election process. This entire voting process is contracted out to SBS to
ensure the integrity of the process.