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Full Council Draft Minutes - 21st November 2012 - Bradley Stoke

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					                             Bradley Stoke Town Council – 21 November 2012

                            BRADLEY STOKE TOWN COUNCIL

                                            Full Council

Minutes of the meeting of Bradley Stoke Town Council held at Bradley Stoke Jubilee Centre on 21
November 2012 at 7.30 pm.

PRESENT:
Councillors:          Charlotte Walker (Chair)
                      Tom Aditya
                      Keith Cranney
                      Tony Griffiths
                      Elaine Hardwick
                      Paul Hardwick
                      Rob Jones
                      Ed Rose
                      Ben Walker

                      Sharon Petela          (Town Clerk)
                      John Rendell           (Deputy Town Clerk)
                      Rachel Pullen          (RFO)


1      Submissions from the Public

       1.1     Mr Miller, The Beeches explained that he was at the meeting to find out about the
               Skatepark update. Councillor Charlotte Walker informed Mr Miller that this would
               be discussed later during the meeting. Mr Miller also thanked the Town Council for
               this year’s Firework’s Display. He commented that it improves from year to year. On
               behalf of the local residents, he also thanked the BSTC staff for the prompt and
               efficient clean-up after the event.


2      Apologies for absence

       Apologies for absence were received from Councillors John Ashe, Roger Avenin and Kim
       Harris.


3      Applications for Dispensations by Councillors

       Applications have been received from the following councillors: Keith Cranney, Tony
       Griffiths, Elaine Hardwick, Paul Hardwick, Rob Jones, Ed Rose, Ben Walker and Charlotte
       Walker to allow them to take part in discussions and voting relating to setting the Budget
       and Precept for 2013/14. The Dispensation will run from 21st November 2012 until 14th May
       2013.

       Councillor Ben Walker proposed that the Dispensation relating to budget and Precept setting
       be granted to all councillors named above, to run from 21st November 2012 until 14th May
       2013, seconded by Councillor Rob Jones, carried unanimously.



                                                  1
                         Bradley Stoke Town Council – 21 November 2012
4   Declarations of Interest

    Councillor Keith Cranney declared an Interest in agenda Item 12.6 as he is a Stoke Gifford
    councillor.

    Councillor Paul Hardwick declared an Interest in agenda Item 8.1 as he is a life-long
    member of Bradley Stoke Cricket Club.

    Councillor Rob Jones declared an Interest in agenda Item 7.2 as his wife is currently under
    the care of one of the agencies involved.

    Councillor Ben Walker declared an Interest in agenda Item 10.2.3 as he is related to the
    applicant and also agenda Item 12.6 as he is part of an organisation who is involved in this
    matter.

    Councillor Charlotte Walker declared an Interest in agenda Item 10.2.3 as she is related to
    the applicant.

5   Announcements by The Chair

    None


6   Minutes of Previous Meetings

    Minutes of meeting held on 19th September 2012 were proposed for acceptance by
    Councillor Rob Jones, seconded by Councillor Keith Cranney. A vote was taken, 5 in
    favour, 3 abstentions, proposal carried. The minutes were signed as a correct record.

    Minutes of meeting held on 26th September 2012 were proposed for acceptance by
    Councillor Elaine Hardwick, following the addition of Councillor Tony Griffiths to the
    apologies for that meeting, seconded by Councillor Paul Hardwick. A vote was taken, 5 in
    favour, 3 abstentions, proposal carried. The minutes were signed as a correct record.


7   Matters arising from the Minutes

    7.1    Broadband Provision in Bradley Stoke

           Town Clerk informed the meeting that SGC, in partnership with Wiltshire Council
           have announced that BT has been chosen as the preferred bidder to provide superfast
           broadband across the area. The contract will be awarded once European State Aid
           approval is granted to the UK by the European Commission. Councillors confirmed
           that this approval has now been given. SGC and BT will be in a position to be able to
           meet with the town council once the contract has finally been signed.

           Town Clerk also informed the meeting that, as requested by councillors, she has
           written to Virgin Media twice (6th June 2011 and 26th October 2012) asking to meet
           with Virgin Media to discuss the incomplete cable network within Bradley Stoke. To
           date there has been no response to either letter.

           Councillors Elaine Hardwick and Tony Griffiths offered to find out alternative
           contact details for senior management in the Virgin Media organisation and pass this
           on to the Town Clerk.
                                              2
                             Bradley Stoke Town Council – 21 November 2012

Councillor Rob Jones declared an interest in agenda item 7.2 and left the room for the duration of
the item.

       7.2    Review of Midwives & Health Visitors usage of Brook Way Activity Centre

              Councillor Charlotte Walker welcomed Jenny Spencer (Health Visitors) and Isabel
              Sarson (Midwives) to the meeting. They both spoke in support of the valuable
              service that these groups provide to residents of Bradley Stoke with the provision
              ante-natal classes and baby weighing/advice clinics which are an invaluable health
              resource and an important service which is central to the town and an important
              lifeline for vulnerable families.

Councillor Tom Aditya arrived at this point in the meeting

              Councillor Keith Cranney spoke in support of the two groups, if they are forced to go
              elsewhere, a valuable resource will be lost. Councillors asked the representatives to
              clarify that the Surestart Centre was too small for their requirements. This was
              confirmed.

              The representatives present were urged to go back to their senior management to
              ascertain specific facts and figures relating to the use of the facilities and the
              financial implications is charges were introduced for the use of the facilities.

              Following further discussion, Councillor Keith Cranney proposed that this matter be
              deferred to the next Finance Committee meeting for further discussion, seconded by
              Councillor Ben Walker, carried unanimously.

Councillor Rob Jones rejoined the meeting.


8      Finance Committee

       The Minutes of the Finance Committee held on 10th October 2012 were received.

Councillor Paul Hardwick declared an interest in agenda item 8.1 and left the room for the
duration of the item.

       8.1    Cricket Wicket Update

              Town Clerk informed the meeting that the Town Council solicitors have informed
              then that the previous contractor have responded to the letter of claim and this is
              currently under review by the solicitors.

Councillor Paul Hardwick rejoined the meeting.


       8.2    South Gloucestershire Citizens Advice Bureau – Annual Report 2011/12

              The Annual Report has now been received from the SGCAB (see appendix A). It
              was agreed that the CAB provide a valuable service to Bradley Stoke residents.




                                                  3
                         Bradley Stoke Town Council – 21 November 2012
           8.3    Youth Participation Worker

           Rachel Pullen, RFO explained the background to this item. She informed the
           meeting that she had good news report to concerning the funding of the Youth
           Participation Worker. The Town Council has managed to secure £13,500 of funding
           from South Gloucestershire Council (SGC) for a whole year from the date of
           appointment of the new Youth Participation Worker. This will be combined with the
           £8,500 currently allocated from the Town Council youth provision budget.

           Rachel Pullen reported that, following the announcement that youth funding, from
           SGC would cease as from April 2013, she and Councillor Ben Walker have been
           fighting to protect the funds initially promised for this role which should have started
           in April 2012, but had been delayed following a misunderstanding within SGC. As
           things stood following November Finance, SGC was only going to fund the position
           until 31st March 2013 which was not in line with the original agreement and she has
           reminded them of this.

           Rachel Pullen commented that this is really good news for our youth programme as
           this role will set up the youth council for direct input from the young people within
           our town. The Youth Council will also be able to apply for external funding under
           guidance from the Participation Worker and they will also have a BSTC budget of
           their own for further youth grant aid etc. This role is pivotal in order to make the
           town council youth policy work.

           The funds will be issued via a Service Level Agreement as SGC are unable to issue
           any youth funding after 31/3/13.

           Rachel Pullen also informed the meeting that she and Councillor Ben Walker have
           been involved in the short-listing process for the Youth Participation Worker role
           and will both be part of the interview panel on 28th November 2012. She and
           Councillor Ben Walker are also meeting with senior management at Bradley Stoke
           Community School on 27th November 2012 to discuss the role the school will
           hopefully play in the setting up of the Youth Council.


9    Planning and Environment Committee

     The Minutes of the Planning and Environment Committee meetings on 26th September 2012
     and 24th October 2012 were received.

     9.1   Post Office Provision

           It was reported that the meeting held recently with Laura Tarling, from Post Office
           Ltd was quite positive. A detailed report of the meeting is included within the
           Planning & Environment Committee minutes from 24th October 2012.


10   Leisure, Youth & Amenities Committee

     The Minutes of the Leisure, Youth & Amenities Committee meeting on 15th October 2012
     were received.



                                              4
                            Bradley Stoke Town Council – 21 November 2012

       10.1   Update on Skate Park

              The Town Clerk informed the meeting that, as instructed, she had written to Sharon
              Newton, who has a vast local knowledge regarding ancient hedgerows in the area
              with regard to the possible location for the Skatepark on the Jubilee Centre site
              which had been identified by SGC Property Services Department. Councillors were
              concerned that this would necessitate the removal of a long-established hedgerow.
              Sharon Newton has confirmed that this location is part of an ancient and particularly
              significant hedgerow and also along the course of a small brook, so the site would be
              an unsuitable location for a new Skatepark.

              Following discussion, Councillor Rob Jones proposed that the Town Clerk write to
              Therese Gillespie, Director of CYP, and ask SGC to take an active role in identifying
              a suitable location for a new Skatepark in the town to ensure that this valuable
              facility for young people is not lost, seconded by Councillor Keith Cranney, carried
              unanimously.

       10.2   Community Development Grant Aid

              10.2.1 Update on CDGA1 – CDGA4 - Southern Brooks Community
                     Partnership

                     The two-monthly Community Development Project Work report provided by
                     Winsome Barrett-Muir, Southern Brooks Community Partnership, has been
                     circulated to councillors (see Appendix B).

In light of the fact that there were representatives from Friends of Jubilee Green present at the
meeting, Councillor Tom Aditya proposed that agenda item 12.3 be discussed after item 10.2.2 on
the agenda, seconded by Councillor Rob Jones, carried unanimously.

              10.2.2 Update on CDGA6 – Friends of Jubilee Green

                     Helen Lane and Michelle Dent from Friends of Jubilee Green presented the
                     two-monthly Community Development Project Work report to councillors
                     (see Appendix C).

       12.3   Youth Structure Project – Beacon Playscheme

              Helen and Michelle explained that Friends of Jubilee Green have got through to the
              second round of the Community Spaces Grant to fund the youth structure project.
               They have had a meeting with Jo, their facilitator who has explained what is needed
              from them to complete the second and final stage. The £50,000 they applied for is
              earmarked for them and all they need to do is successively complete stage two
              to receive the money.

              They informed the meeting that there are a lot of requirements to complete stage two
              and they will need councillors support to achieve this.

              They need to obtain consent from BSTC as the leaseholders for the project, and will
              also be obtaining the same consent from SGC as the owners of the land. They also
              need to obtain in writing confirmation that the town council will adopt the youth
              structure and at what point (hopefully completion), and that the town council has the
              necessary 'asset insurance' that will insure it for 5 years.
                                                 5
                            Bradley Stoke Town Council – 21 November 2012

              They also explained that as a part of the project they will need to dramatically
              improve disabled access to the park as they are all aware that the park design
              excludes wheelchair users. They will have to incorporate extending the tarmac path
              through the park to the shelter. Unfortunately, the grant will not incorporate relaying
              all the paths so there will be a need for one defined route.

              This grant funding scheme is winding down so they have tight time frames to work
              in. The draft grant application has to be ready for review by Jo by early December
              prior to submission on 24th January 2013, they will hear if they have been successful
              by 10th April 2013. The project will need to commence in April as all the snags have
              to be rectified and all the money spent by the end of September 2013.

              They informed the meeting that they are also continuing the public consultations to
              ensure the community still require this structure.

              They have been working closely with SGC Landscape Consultancy to deliver this
              project, but discussions appear to have stalled recently. Helen asked for assistance
              from SG councillors to help progress the project.

              Rachel Pullen, RFO informed the meeting that the town council has £10,811 in
              earmarked reserves towards this project and that the insurance issue can be relatively
              easily addressed once specific costings of the project are available.

              Following discussion, Councillor Rob Jones proposed that the town council give the
              go-ahead to this project on the proviso that the insurance costs are clarified and the
              households who directly border the site are consulted about the proposals, seconded
              by Councillor Ben Walker, carried unanimously.


Councillors Ben Walker and Charlotte Walker declared an interest in agenda item 10.2.3 and left
the room for the duration of the item. As the Chair had left the meeting, Councillor Tony Griffiths
proposed that Councillor Rob Jones take the chair for the item, seconded by Councillor Tom
Aditya, carried unanimously. Councillor Rob Jones then took the chair.

              10.2.3 CDGA8 – VGM Awesome Project

                     Matthew Walker and Chris Light from VGM Awesome spoke in support of
                     the application. The VGM-a-thon is a community run project run by VGM
                     Awesome; one of the original Bradley Stoke Radio’s shows since the
                     station’s birth. The aim of the project is to design, construct, produce and
                     deliver a fully playable video game in just 48 hours. The project will take
                     place from 14th – 16th December 2012. The Willow Brook Centre has donated
                     space for the event to take place.

                     All ages and backgrounds can be involved. This is a universal community
                     project. It is hoped that this will become an annual event. It was trialled on a
                     small scale last year and was very successful.

                     Following discussion, Councillor Ed Rose proposed that the town council
                     give a £300 Community Development grant towards the costs of the project,
                     seconded by Councillor Paul Hardwick, carried unanimously.


                                                 6
                           Bradley Stoke Town Council – 21 November 2012

Councillors Ben Walker and Charlotte Walker rejoined the meeting and Councillor Charlotte
Walker took the chair.


11    Financial Matters

      An application has been received from Councillor Tom Aditya to allow him to take part in
      discussions and voting relating to setting the Budget and Precept for 2013/14. The
      Dispensation will run from 21st November 2012 until 14th May 2013.

      Councillor Elaine Hardwick proposed that the Dispensation relating to budget and Precept
      setting be granted to Councillor Tom Aditya, to run from 21st November 2012 until 14th
      May 2013, seconded by Councillor Rob Jones, carried unanimously.


      11.1   1st 2013/14 Budget Draft

             RFO, Rachel Pullen presented the first budget draft to the meeting (see Appendix D).
             Councillors commented on the predicted centres usage over the next year, current
             grant funding levels, decreased Fireworks budget for next year and the dedicated
             police officer funding for the year.

             Following discussion, Councillor Tony Griffiths proposed accepting the 1st 2013/14
             Budget Draft, with the Precept to be finalised and agreed in January 2014, seconded
             by Councillor Elaine Hardwick, carried unanimously.


      11.2   2013/14 Hire Charge Review

             Rachel Pullen, RFO presented the Hire Charge review that she has recently carried
             out.

             The net hire charges have been frozen for 4 consecutive years with the exception of
             the tennis and Brook Way room hire charges which were reduced or restructured
             during that period. The introduction of the Non Bradley Stoke Community Rate last
             year, has worked very well and South Gloucestershire Council continue to be a major
             user.

             1. Room Hire Charges - Our current room hire charges are now placed at a level
             below most providers in the area such as the Leisure Centre and BSCS, and are on a
             par or below Stoke Lane Community Hall but above those of Christ the King Church
             which has very limited availability.

             We offer greater booking flexibility than some other providers with hirers being able
             to book in 15 minute blocks after the initial hour. This is especially popular with
             children’s parties where most other providers only provide minimum hire periods of
             3 – 4 hours. The on site leisure assistants are another very important factor,
             attracting repeat and party bookings as feed from users has been very complimentary
             towards the service provided.

             Following the pricing restructures over the last few years and bearing in mind our
             current pricing position within the community, it may be prudent for Council to
             consider the implementation of a small uplift in the hire charge as detailed below.
                                                7
                      Bradley Stoke Town Council – 21 November 2012
       Expected increases in running costs due to rising utility and fuel costs are likely to
       adversely affect expenditure during 2013/14 and a small increase will help ease this
       external pressure.

       The September 2012 CPI figure has been confirmed at 2.2% (down from 2.5% in
       August) and a 2% uplift across room hire charges, with 4% being applied to the Non
       Bradley Stoke Community rate appears to be a fair increase in these difficult times,
       especially as predicted CPI levels are expected to increase in 2013/14.

                               RECOMMENDED CHANGES FOR 2013/14
              Replace current urn hire fee (£2.55) with kitchen or refreshment table hire charge
        1     (offering hot water urn)
              Increase non Bradley Stoke community rates by 4% rounded to
        2     nearest 10p
              Increase all other rates (including storage) by 2% rounded to nearest
        3     10p
        4     Introduce flip chart stand +/or projector screen £5.00 fixed fee
        5     Baine Marie (food warmer) primarily based at JC - £5.00 fixed fee
        6     Introduce charge for combining Ash & Beech Rooms at JC

       2. Sport Hire Charges - Our sports charges are generally comparative with the other
       providers and current hire charges appear to be well placed to remain unchanged for
       2013/14 as detailed within the attached review.

       3. Food Vans - Oasis Moorish Foods & Pappas Pizza - Based upon the above, the
       2% room increase will also apply to the above block bookers in line with the Bradley
       Stoke room community rate uplift.

       4. Bowls Lease - The bowls club will also be raised by 2% in line with Council’s
       decision at September Council 2012 under item 11.2, as detailed below

       “Following discussion, Councillor Rob Jones proposed that the Bowls Club lease charge is
       increased in line with the annual increase agreed for the sports pitches or room hire charges
       (whichever is greater) when these charges are reviewed across all sites later in the year, as
       part of the town council budget setting exercise, seconded by Councillor Ben Walker, carried
       unanimously”

       Following discussion, Councillor Tony Griffiths proposed accepting all the above
       recommendations, seconded by Councillor Tom Aditya. A vote was taken, 6 in
       favour, 3 abstentions, proposal carried.


11.3   Appointment of New External Auditors for 2012/13

       Rachel Pullen, RFO, explained that notification has been received regarding the
       newly appointed External Auditor for the town council for the next five years.

       Following discussion, Councillor Tom Aditya proposed that Grant Thornton UK
       LLP be accepted as the new External Auditor, seconded by Councillor Charlotte
       Walker. A vote was taken, 7 in favour, 2 abstentions, proposal carried.




                                             8
                              Bradley Stoke Town Council – 21 November 2012

       11.4    The Corps Charges 2013

               Premises Manager, John Rendell explained that The Corps Security Group have
               proposed increasing their charges by 2.5% from April 2013 (fixed for 3 years).

               Following discussion, Councillor Rob Jones proposed that a decision be deferred
               until the next Finance Committee meeting to enable officers to obtain quotes from
               other companies regarding provision of staff, seconded by Councillor Ben Walker. A
               vote was taken, 8 in favour, 1 abstention, proposal carried.


       11.5    Employment of new Bank Leisure Assistant

               Premises Manager, John Rendell explained that he would like to explore the
               possibility of employing a Bank Leisure Assistant within the town council. It is
               anticipated that the costs would come from the current Agency Staff budget.

               Following discussion, Councillor Rob Jones proposed that discussion on this item be
               deferred to the next Finance Committee meeting and combined with the review of
               Agency staff costings previously agreed, seconded by Councillor Ben Walker,
               carried unanimously.


       11.6    Renewal of Bradley Stoke Community Radio Association Lease (BSCRA)

               Lucy Smith, Chair of BSCRA gave an update on their progress over the past year. It
               has been a year of consolidation for the radio station to ensure that they are able to
               launch on FM in 2013.

Councillor Tony Griffiths left the meeting at this point.

               The radio station currently has 93 members ranging in age from 6 to over 70. The
               majority of members work or live in the town or have Bradley Stoke connections.
               They have received a variety of grants from different sources and have carried out a
               number of fund-raising events. They have recently refurbished the main studio. They
               have a volunteer who is currently developing the social media aspect of the radio
               station.

Councillor Tom Aditya declared an interest in this item and left the room for the duration of the rest
of the item.

               Lucy informed the meeting that BSCRA currently has no financial reserves, but
               expects that by the end of 2013 they should be in a more healthy financial position
               and would be able to afford a more realistic rent. However, they are in a position to
               be able to afford a 66.66% increase in their lease payment for 2013/14 (from £300 to
               £500). In addition to this, they will be taking over the electricity bill for the radio
               station which is part of the original lease agreement.

               Councillors thanked Lucy for her informative presentation and commented that
               during a wide variety of events and activities around the town, the radio station
               always maintains a high profile at theses events.


                                                   9
                            Bradley Stoke Town Council – 21 November 2012

              Following discussion, Councillor Ben Walker proposed that BSCRA’s lease be set at
              £500 for the forthcoming year (1st April 2013 – 31st March 2014), seconded by
              Councillor Charlotte Walker, carried unanimously.

Councillor Tom Aditya rejoined the meeting.

       11.7   Play Pitch use of Baileys Court Activity Centre

              Tracy Graham, Chair of Play Pitch Pre-school Management Committee was invited
              to speak in support of this item. She explained that Play Pitch are asking the town
              council to consider permitting them to increase their usage of the Baileys Court
              Activity Centre site. This would involve them renting the Cherry Room during term
              time, negotiating a reduced rental fee for all the rooms they use and making some
              structural changes to the site.

              The changes requested above would enable Play Pitch to be able to offer places for 2
              year olds under the Government’s Free Entitlement Grants scheme.

              Discussion then took place regarding these requests from Play Pitch. There are a
              number of implications which will need to be considered before a decision is made
              by councillors.

              Councillor Ben Walker proposed that a final decision be deferred until the next
              Finance Committee meeting and a site visit be undertaken involving Councillor Rob
              Jones, Rachel Pullen (RFO), John Rendell (Premises Manager), Pat Louca (Bookings
              Clerk), Town Clerk and representatives from Play Pitch to look at the
              practicalities/logistics of the request, seconded by Councillor Rob Jones. A vote was
              taken, 7 in favour, 1 abstention, proposal carried.


       11.8   Little Acorns use of Jubilee Centre/Brook Way Activity Centre

              A request for an increase of hours has been received from Little Acorns Pre-school
              which would involve extending their existing hours in school term time and also
              running in the school holidays. They are also requesting that consideration be given
              to a reduction in their rent to enable them to be able to offer places for 2 year olds
              under the Government’s Free Entitlement Grants scheme. They have also indicated
              that they are interested in setting up a new group at Brook Way Activity Centre.

              John Rendell, Premises Manager reported that there would not be significant impact
              on Little Acorns extending their opening times at the Jubilee Centre site since there
              are generally Leisure Assistants on duty all day and into the evening.

               The meeting was informed that Little Acorns already pay a reduced rental rate since,
              as a business, they should be charged the standard “block booker” business rate.
              However, a number of years ago, council agreed to charge them the community rate
              (which equates to a 40% reduction on the standard rate).

              With regard to opening of a new group at Brook Way Activity Centre, the meeting
              was informed that there are a number of established existing day time hirers at that
              site, so there is only limited availability for a new group.


                                                 10
                     Bradley Stoke Town Council – 21 November 2012

       Following discussion, Councillor Elaine Hardwick proposed that: The rent reduction
       request be refused as Little Acorns already receive a reduced rate and Little Acorns
       be permitted to extend their hours in school term time and school holidays at the
       Jubilee Centre and look into establishing a new group at Brook Way Activity Centre
       (although there is limited availability at this site), also, if Little Acorns decide to
       extend hours at Jubilee Centre and/or Brook Way Activity Centre, they will be
       charged the standard “Block Booker” business rate for all the extra hours. The
       proposal was seconded by Keith Cranney. A vote was taken, 7 in favour, 1
       abstention, proposal carried.


11.9   Use of Jubilee Centre/Rent Review – Alejandra Castro-Turvey

       A request for a rent reduction has been received from a regular hirer of the Jubilee
       Centre. The hirer uses the small meeting rooms to teach foreign language lessons.

       Following discussion, Councillor Paul Hardwick that the request for the rent
       reduction be refused on grounds that the hirer is a business and therefore is not
       eligible for the reduced community rate, seconded by Councillor Charlotte Walker. A
       vote was taken, 6 in favour, 2 abstentions, proposal carried.


11.10 Play Area Gate at Baileys Court Activity Centre

       Vicky Davies, Health & Safety officer has presented the following report:

       Baileys Court Play Area Gate
             There are two gates allowing access/egress to Bailey Court Play Area. They
              were installed by a play area specialist company and conform to the European
              Standard and RoSPA Guidelines. All play area gates should be self closing
              and shut between 5 and 8 seconds.
             There have been complaints from users about the gate nearest school entrance
              which goes into the car park. The issue is with children running through it as
              it is closing. There have been two recent incidents of cut heads requiring
              stitches, 2 October 2012 and 8 November 2012.
             BSTC Play Area gates undergo regular safety checks by BSTC staff who
              have passed RoSPA RPII Level 1 Routine Inspections of Children’s
              Playgrounds. All BSTC play areas undergo annual inspections by an outside
              professional body, at present Zurich Municipal, and passed their inspection in
              October 2012.

             Whilst the present gate is of the required standard and is not faulty other
              options have been looked into. This gate has high concentrated usage at peak
              times as it is used as an entrance/exit to the adjacent primary school. The
              problem seems to be with the gate being slammed onto the next person in
              line. It is felt that this is a supervision issue but that this situation will not
              change.
             As previously mentioned the gate has to be self closing. The other option
              supplied by play area specialists is to have a hydraulic closure rather that the
              spring closure which is there at present. The gate will still be self closing but
                                          11
                                       Bradley Stoke Town Council – 21 November 2012
                             is supposed to be harder to slam shut. We have looked at a hydraulic gate
                             installed by Wicksteed Leisure locally, it is very similar to what we have at
                             present but it does not speed up when getting closer to the gate post. It is felt
                             that though the problem will not be erased it will be reduced and this is worth
                             considering.
                  Quotes - these are telephone quotes as a guide and are subject to a site visit if we
                  decide to go ahead.
                              Supplier                       Details                                        Cost +VAT
                              Wicksteed Leisure              Single Self-Closing Gate with                     £891.00
                                                             Hydraulic Mechanism
                                                             Removal of existing                                  £70.00
                                                             Installation                                        £164.00
                                                             Carriage                                             £44.55
                                                             TOTAL                                              £1169.55
                              Sutcliffe Play                 Single Self-Closing Gate with                       £780.00
                                                             Hydraulic Mechanism
                                                             Installation & Removal of existing                  Approx
                                                             TOTAL                                               £350.00
                                                                                                                £1130.00
                              Mant Leisure                   Single Self-Closing Gate with                       £756.00
                                                             Hydraulic Mechanism
                                                             Installation & removal of existing                  Approx
                                                                                                                 £250.00
                                                             TOTAL                                         In the region
                                                                                                             of £1000.00

                  Following discussion, Councillor Keith Cranney proposed that the matter be deferred
                  to the next Finance Committee meeting and before a final decision is made, officers
                  investigate whether it is possible to add a hydraulic closure onto the existing gate
                  rather than replacing the entire gate, seconded by Councillor Ben Walker, carried
                  unanimously.


          11.11 To approve Bills and Direct Debits for payment

                   The following bills were approved for payment and include VAT where applicable.
                   Proposed by Councillor Tom Aditya, seconded by Councillor Ben Walker, carried
                   unanimously.

                                           BRADLEY STOKE TOWN COUNCIL
                                      MONTHLY CHEQUE RUN - 21st NOVEMBER 2012
                                                                                                                      PAYMENT
REF                                PAYEE                                       NET           VAT           GROSS        TYPE
11.11.1     Net salaries - Nov                                            £   1,586.89   £         -   £   1,586.89    BACS
            A1 Maintenance - JC fit new fan in boiler room +
            replace 2 urinal traps + update/replace 3 fire signs &
11.11.2     2 emergency lights                                            £    470.00    £    94.00    £    564.00     702429
            Avon and Somerset Police - Oct 2012 dedicated
11.11.3     police officer funding                                        £   1,067.52   £   213.50    £   1,281.02    702430
            Avon Sportsground - Oct bowls green
            maintenance + materials (£750.90 gross) + cricket
11.11.4     green maintenance + materials (£366.39 gross)                 £    938.58    £   178.71    £   1,117.29    702431
            Bath & NE Somerset Council - Nov pension
11.11.5     payment (£3183.09) + deficit funding (£558.33)                £   3,741.42   £         -   £   3,741.42    702432
            Bradley Stoke Community School - Monthly
11.11.6     minibus lease for Nov 2012 (50% funding)                      £    266.23    £         -   £    266.23     702433

                                                                     12
                                     Bradley Stoke Town Council – 21 November 2012
                                                                                                                     PAYMENT
                               PAYEE                                         NET           VAT           GROSS         TYPE
11.11.7    Matters Magazine - Deliver 9000 Newsletters                  £    810.00    £   162.00    £     972.00     702434
           Bristol Sound System - Hire sound equipment for
11.11.8    firework event                                               £    250.00    £    50.00    £     300.00     702435
           Bristol/Wessex Water - BW water 23/3 - 18/10/12
           = £390.14 + JC water 28/3 - 19/10/12 = £805.05 +
           JC changing room water = £248.30 + BC Water 13/4
11.11.9    - 15/10/12 = £1552.95                                        £   2,996.44   £       -     £   2,996.44     702436
           Broxap - JC Football net supports less credits for
11.11.10   previously returned items                                    £     67.50    £    55.50    £     123.00     702437
           BS1 Electronic Security - BW Access control
           maintenance 11/11/12 - 1/7/13 + BC call out &
11.11.11   replace smoke/heat detectors                                 £    225.00    £    45.00    £     270.00     702438
           J Budd - JC & new office window clean (6 weekly
11.11.12   cycle)                                                       £     40.00    £       -     £      40.00     702439
11.11.13   Child Support Agency - November payment                      £     50.00    £       -     £      50.00     702440
           Classic Landscapes - Oct ground maintenance for
           all sites (£3031.60 gross) + BC remove tree in play
11.11.14   area + JC grass pitch marker paint                           £   2,649.63   £   529.93    £   3,179.56     702441
11.11.15   Cleaning Made Easy - Nov cleaning - all sites                £   3,098.34   £       -     £   3,098.34     702442
           Contact Radio - Hire radio equipment for firework
11.11.16   event                                                        £    162.50    £    32.50    £     195.00     702443
           The Corps - Skatepark Nov key holding service
           (£724.85 gross) + Outsourced staffing for 3 sites for
11.11.17   October (£2172.09 gross)                                     £   2,414.11   £   482.83    £   2,896.94     702444
11.11.18   Greenham Trading - MCO refuse sacks                          £     78.68    £    15.74    £      94.42     702446
11.11.19   Hag Shutters - BC - JC shutter repairs                       £    225.00    £    45.00    £     270.00     702447
11.11.20   Kimbolton Fireworks - 2012 Firework display                  £   4,370.00   £   874.00    £   5,244.00     702448
           Lodge Construction - JC repair criminally
11.11.21   damaged roof tiles                                           £    690.00    £   138.00    £     828.00     702449
           MWL Print Group - Design & print 9250 Oct
11.11.22   newsletters                                                  £   1,180.00   £       -     £   1,180.00     702450
           N. Harris - Weekend Skatepark checks + clearance
11.11.23   20 - 28/10/12                                                £     40.00    £       -     £      40.00     702451
           Westonbirt School - BC Cricket line marker less
           admin charges (original cheque 702318 issued
11.11.24   15/8/12 was mislaid at their head office)                    £     88.00    £       -     £      88.00     702452
11.11.25   Armasec Security - Security for firework event               £    526.50    £   105.30    £     631.80     702453
           Avon & Somerset Probation - BC community
11.11.26   placements to assist in moving top soil                      £     50.00    £    10.00    £      60.00     702454
11.11.27   M Smith - Patchway allotment funding                         £     20.00    £       -     £      20.00     702455
11.11.28   R Loredana - Patchway allotment funding                      £     40.00    £       -     £      40.00     702456
11.11.29   G Hawksworth - Patchway allotment funding                    £     20.00    £       -     £      20.00     702457
11.11.30   K Dallas - Hortham Farm allotment funding                    £     40.00    £       -     £      40.00     702458
11.11.31   P Blick - Hortham Farm allotment funding                     £     40.00    £       -     £      40.00     702459
           Mr & Mrs Milward - Hortham Farm allotment
11.11.32   funding                                                      £     40.00    £       -     £      40.00     702460
11.11.33   M Fletcher - Hortham Farm allotment funding                  £     40.00    £       -     £      40.00     702461
11.11.34   E Cowley - Hortham Farm allotment funding                    £     16.67    £       -     £      16.67     702462
11.11.35   AJ Neal - JC Refit loft hatch                                £    200.00    £       -     £     200.00     702463
11.11.36   Highway Services - JC car park bay marking                   £    682.55    £       -     £     682.55     702464
           Pearce Bros (Autorentals) - Astra van fit towbar
11.11.37   and electrics                                                £    275.00    £    55.00    £     330.00     702465
11.11.38   Post Office - Nov Tax + NI                                   £   4,672.34   £       -     £   4,672.34     702466
           Phonographic Performance - Annual licences for 3
11.11.39   Activity Centres                                             £    451.26    £    90.25    £     541.51     702467
11.11.40   Robert Harris - Firework event photography                   £     49.00    £       -     £      49.00     702468
           Screwfix Direct - JC - 10 piece drainage rod +
11.11.41   replace padlock                                              £     44.66    £     8.92    £      53.58     702469
11.11.42   Shred It - Office paper shredding & recycling                £     60.00    £    12.00    £      72.00     702470
           Stax Trade Centres - BW & BC maintenance
           supplies + skatepark paint + circuit breakers for 3
11.11.43   Activity Centres                                             £     73.43    £    14.69    £      88.12     702471
           South Gloucestershire Council - BC premises
           licence (£180 Gross) + Strategic Planning lunch
           (£55.80 Gross) + Oct empty litter bins (£613.92
           Gross) + empty dog bins 5/8 - 4/11/12 (£2578.46
11.11.44   Gross)                                                       £   2,886.82   £    541.36   £    3,428.18    702472
           Tailor Made - BSTC Xmas cards + Office stationery,
           chair mat + BW 2 waste bins + All sites hand towels,
           foam soap,toilet rolls,bin liners, refuse sacks &
11.11.45   descalers.                                                   £    738.47    £   147.70    £     886.17     702473
           Travis Perkins - BW floor glue + store room rail +
11.11.46   replace drain gully                                          £    100.39    £    20.07    £     120.46     702474

                                                                   13
                                       Bradley Stoke Town Council – 21 November 2012
                                                                                                                      PAYMENT
                                    PAYEE                                     NET           VAT           GROSS         TYPE
             Mike Mundy - BC - Refund the cost of the
             replacement chiller system in the bar area (The
             Cricket Club are paying 50% of the net cost under a
11.11.47     separate invoice from BSTC)                                £     718.78    £   143.75    £     862.53      702476
                                                                                                                       702445 +
11.11.48     Cancelled Cheques due to payment amendments                £         -     £         -   £         -       702475
             DIRECT DEBITS TO 21/11/12
             Sage UK - Oct monthly instalments for payroll
11.11.49     system                                                     £      69.09    £     13.82   £      82.91    Direct debit
             Sage UK - Nov monthly instalments for payroll
11.11.50     system                                                     £      69.09    £     13.82   £      82.91    Direct debit
             Sage UK - Oct monthly instalments for accounts
11.11.51     system                                                     £      78.18    £     15.64   £      93.82    Direct debit
             Sage UK - Nov monthly instalments for payroll
11.11.52     system                                                     £      78.18    £     15.64   £      93.82    Direct debit
11.11.53     Sth Glos - Activity Centres monthly rates                  £    2,327.00   £        -    £   2,327.00    Direct debit
11.11.54     Sth Glos - Office monthly rates                            £    1,423.00   £        -    £   1,423.00    Direct debit
11.11.55     TV Licence - BW annual TV licence                          £     145.50    £        -    £     145.50    Direct debit
11.11.56     Pearce Auto - Astra van lease - monthly instalment         £     199.95    £     39.99   £     239.94    Direct Debit
11.11.57     Vodafone - Mobile contract to 5/10/12                      £     101.71    £     20.34   £     122.05    Direct Debit
11.11.58     Vodafone - Mobile contract to 5/11/12                      £     105.28    £     21.05   £     126.33    Direct Debit
             CCUK - BC monthly phone, Redcare & broadband
11.11.59     line rentals.                                              £      54.99    £     11.00   £      65.99    Direct debit
             CCUK - BW - monthly phone & broadband line
11.11.60     rentals, service & call costs                              £      35.20    £     7.04    £      42.24    Direct debit

             CCUK - JC - monthly phone & broadband line
11.11.61     rentals, service & call costs + refunded overcharge        £      54.24    £     10.85   £      65.09    Direct debit
             CCUK - New Office - monthly phone & broadband
             line rentals, service & calls + phone system
11.11.62     instalment                                                 £     145.65    £     29.13   £     174.78    Direct debit
             INTY - Oct Monthly Broadband and Sept mail
11.11.63     defender less credit for prior overpayment                 £      10.52    £     2.63    £      13.15    Direct Debit
             INTY - Nov Monthly Broadband and Oct mail
11.11.64     defender                                                   £      32.40    £     6.48    £      38.88    Direct Debit
             Public Works Loan Board - 1/2 yearly capital and
11.11.65     interest payment                                           £   13,055.40   £        -    £   13,055.40   Direct Debit
11.11.66     Eon - JC monthly electricity to 30/9/12                    £     364.58    £     72.92   £     437.50    Direct Debit
             Eon - JC monthly electricity to 31/10/12 + office
11.11.67     electricity 29/8 - 31/10/12 (apportioned)                  £     407.04    £     81.41   £     488.45    Direct Debit
11.11.68     Coop Bank - 1/4ly cash sweep fee                           £      30.00    £         -   £      30.00    Direct Debit
11.11.69     Coop Bank - Oct Bacs charge for salary payments            £       5.04    £         -   £       5.04    Direct Debit
             TOTALS                                                     £ 58,083.75     £ 4,427.51    £ 62,511.26




12     To deal with miscellaneous matters

       12.1        Bradley Stoke Town Council meeting dates 2013

                   Meeting dates for 2013 have been circulated to councillors (See Appendix E).
                   Councillor Ben Walker proposed that all dates be accepted, seconded by Councillor
                   Tom Aditya, carried unanimously.


           12.2    Bradley Stoke Councillors Surgery dates 2013

                   Councillor Surgery dates for 2013 have been circulated to councillors (See Appendix
                   F). Councillor Charlotte Walker proposed that all dates be accepted and all
                   councillors to be included in the rota, seconded by Councillor Ben Walker. A vote
                   was taken, 7 in favour, 1 abstention, proposal carried.




                                                                   14
                            Bradley Stoke Town Council – 21 November 2012

       12.3   Youth Structure Project – Beacon Playscheme

              Discussed earlier on the agenda


       12.4   Update on Community Festival 2013

              A Bed race is being arranged as part of the Community Festival Sunday events on
              9th June 2013. Flyers are being circulated by Re-energise to groups, organisations
              and businesses around the town.


       12.5   Feedback on Fireworks 2012

              Vicky Davies, Health & Safety officer has presented the following report to council.

              The 10th annual fireworks event was a success. There were a few concerns about the
              weather and we had to adjust the site plan accordingly but in the end we were lucky,
              it was very wet underfoot but the rain stayed away when it mattered.

              Contracting a security company to look after Savages Wood Road and the Braydon
              Avenue entrance worked well. There have been no official complaints (so far) about
              parking on Braydon Avenue this year.

              Having the barriers down the centre of Savages Wood Road worked well to keep a
              clear emergency access route, as was proved when the emergency first aid vehicle
              needed to go to a spectator who had fainted just as everyone was leaving the site.
              When the display ended the spectators tried to move the barriers but the security
              dealt with this. We have been advised to cable tie them together (apart from the ones
              by the site entrances) next year.

              The toilets in the Jubilee Centre are not up to an event of this size even though it is
              short. There is not much room for a portable toilet block as all space is valuable but
              we will look into providing a couple of the single portable toilets.

              We raised a spectacular £3667.10 in collection buckets and £435 from traders for the
              Mayor’s Charities. All in all it was a good night and we have had many positive
              comments.

              A huge thank you to our staff, Cllr Ben Walker, Cllr Charlotte Walker, Cllr Robert
              Jones, Little Social Club, Frampton Cotterell Air Cadets, Bradley Stoke Radio,
              Bristol Aztec Rotary, our local Police Beat Team and our local Paralympian Karen
              Butler for all their support and hard work. Thanks also need to passed on to the local
              residents for bearing any inconvenience caused to them throughout the event.

              Councillor Keith Cranney raised concerns about parking on Braydon Avenue during
              the event and the need for attention to be paid to this area for next year’s event.


Councillors Keith Cranney and Ben Walker declared an interest in item 12.6 and left the room for
the duration of the rest of the item.


                                                 15
                            Bradley Stoke Town Council – 21 November 2012

12.6   Youth Provision in Bradley Stoke/Stoke Gifford area

             The Town Clerk informed the meeting that a question has been received from
             Councillor Ernest Brown, Chair of Stoke Gifford Parish Council with regard to Little
             Stoke Youth Centre. The question being:

             “As you know Stoke Gifford Parish Council are currently preparing a bid to take over Little
             Stoke Youth Centre from April 2013. You may also be aware that both Stoke Gifford and
             Bradley Stoke are not a priority neighbourhood where youth are concerned and will only
             receive minimal funding from Southglos. Little Stoke Youth Club is currently the only youth
             facility available in the whole of the Stoke Gifford Parish and Bradley Stoke area. There
             should be no politics or boundaries where youth are concerned.

             My proposal would be to make this facility available to all the youth in the Stokes area and
             change the name from Little Stoke Youth Club to The Stokes Youth Club as all would be
             welcome. It should be noted that if our bid fails then there is a strong possibility that the
             building will be taken over by a commercial enterprise and we will loose the only youth
             facility left in the Stokes area.

             In order to discuss this matter further would Council be prepared to meet with SG Council?
              Should you agree then please be aware, due to the urgency of the matter a meeting would
             need to be convened at the earliest opportunity.”

             The Town Clerk informed the meeting that there is a slight inaccuracy in the
             statement above as there is, in fact, a thriving youth project at Christ the King
             Church, Bradley Stoke which encompasses young people from the ages of 6 to 18
             within three main groups. Whilst the project is based in a church, it is open to any
             young people in the community to attend. The project is in regular contact with
             around 100 children who come to the weekly youth groups.

             Councillors invited Cllr Ernest Brown from Stoke Gifford Parish Council to join the
             discussion on this item. Councillors asked Cllr Brown whether Stoke Gifford Parish
             Council was asking Bradley Stoke Town Council to contribute financially towards
             the centre. Cllr Brown said not specifically, although acknowledged that there were
             significant cost implications involved in taking on the centre.

             Much discussion took place on what Stoke Gifford are actually asking from Bradley
             Stoke and how difficult it is to make a formal decision with no business plan, facts or
             figures available from Stoke Gifford Parish Council. Councillors offered Stoke
             Gifford Parish Council the opportunity to attend the next Leisure, Youth &
             Amenities committee meeting on 17th December 2012 to present their business plan,
             but Cllr Brown informed the meeting that, due to the tight timescale, this would be
             too late and they needed a decision within the next week.

             Following further discussion Councillor Ed Rose proposed that, due to the tight
             timescale and absence of business plan, facts or figures, the invitation to join with
             Stoke Gifford Parish Council in relation to their bid for the Little Stoke Youth Centre
             be declined, seconded by Councillor Charlotte Walker. A vote was taken 3 in favour,
             2 against, 1 abstention, proposal carried.


Councillors Tom Aditya and Ben Walker rejoined the meeting and Councillor Elaine Hardwick left
the meeting.

                                                  16
                            Bradley Stoke Town Council – 21 November 2012

Councillors Tom Aditya and Ben Walker declared an interest in item 12.7 and left the room for the
duration of the rest of the item.


12.7   SGC Proposed Waiting Restrictions Juniper Way/Webbs Wood Road


              SGC are proposing introducing waiting restrictions as part of the St Mary’s Catholic
              Primary School travel plan, to remove the existing congestion and lack of visibility
              on the roads adjacent to the school with the intention of improving road safety.

              Following discussion, Councillor Ed Rose proposed no objection to the proposals,
              seconded by Councillor Keith Cranney, carried unanimously.

Councillors Tom Aditya and Ben Walker rejoined the meeting


13     To confirm the dates of forthcoming meetings

       13.1    28    November 2012:         Planning & Environment
       13.2    17    December 2012:         Leisure, Youth & Amenities
       13.3    19    December 2012:         Finance
       13.4    19    December 2012:         Planning & Environment



The Meeting closed at 11.45 pm




                                                 17
                                            Bradley Stoke Town Council – 21 November 2012
                                                                                                           APPENDIX A
South Gloucestershire Citizens Advice Bureau
Report to Bradley Stoke Town Council – October 2012

Bradley Stoke Town Council has funded a weekly Citizens Advice Bureau session in the Jubilee Centre for a number of
years. These sessions are proving increasingly popular, with 492 individual enquirers and an average attendance of ten
clients per session.

The sessions are staffed by a supervisor and volunteer assessors, accompanied by either a welfare benefits or debt
specialist, funded by the Advice Services Fund (Big Lottery). This funding, as well as that provided through the Legal
Services Commission for debt casework, allows the bureau to provide added value to our agreement with BSTC.
Obviously, the additional benefits accrue to the residents who are able to access more easily the help of experienced
caseworkers to deal with their problems.

Client Problems
                     Bradley Stoke - client problems 2011-12



                                                                    Benefits
                                                                    Consumer
                                                                    Debt
                                                                    Employment
                                                                    Financial
                                                                    Health
                                                                    Housing
                                                                    Immigration
                                                                    Legal
                                                                    Family
                                                                    Tax
                                                                    Travel




As in previous years, the majority of problems relate to debt and benefits issues, but there has been a remarkable
increase in queries relating to employment problems – roughly doubled from 10% to 20%. Typical problems will range
from changes to terms and conditions of employment (eg can my employer just reduce my working hours?), to
maternity rights and workplace pensions. While the number of enquiries about redundancy and dismissal has not
increased, the big rise in queries about contracts reflects the difficulties that employees face as their employers make
adjustments to working conditions in the struggle to maintain the viability of their businesses.

As in our last report, the majority of welfare benefit enquiries relate to sickness and disability benefits, with severely ill
or disabled people being told that they need to look for work when they are clearly incapable of doing so. Medical
assessments carried out on behalf of the DWP are often severely deficient, and particularly so in respect of people with
mental health issues.

The work of CAB advisers can help considerably in preparing the best possible case for appeal, liaising with GPs or
hospitals to obtain current and accurate assessments of clients’ real capabilities, as well as in ensuring that people’s
income is maximised to help avoid debt.

Client disabilities
                              Bradley Stoke - client disabilities




                                                                                Hearing impaired
                                                                                Learning disability
                                                                                Mental health
                                                                                Physical disability
                                                                                Other disability
                                                                                No disability/unknown




Changes to the welfare benefits system are causing much anxiety at present, even though many of the changes are not
yet in force. The Bureau would be very happy to make a brief presentation to the Town Council on welfare reform and
the changes, if this would be of interest.

                                                                      18
                                       Bradley Stoke Town Council – 21 November 2012
                                                                                                        APPENDIX A
The approach of winter always brings additional worries to older people, those with disabilities and the parents of
young children, and the following charts show that a large number of the client seen at our sessions fall into these
categories. In the last year, the proportion of people over 50 using the bureau has increased considerably, which is
welcome as older people had been underrepresented. However, this year in particular, fuel price rises have had a very
high profile and with static or falling incomes, many older people are especially concerned and may benefit from fuel
and insulation advice. The bureau is very happy to put people in touch with agencies that can offer practical help in
these areas.

Client age profile
                             Bradley Stoke - client ages




                                                                                      Up to 24
                                                                                      25-34
                                                                                      35-49
                                                                                      50-64
                                                                                      65+




As in previous years, the large majority of our clients represent families with dependent children, with the proportions
of most other family types unchanged.

Client family composition
                      Bradley Stoke - client family composition




                                                                  Couple
                                                                  Couple & dependent children
                                                                  Couple & adult children
                                                                  Single
                                                                  Single & dependent children
                                                                  Single & adult children
                                                                  Other adults only




For the first time, we can report that half of the Bradley Stoke clients seen were in employment – full time, part time or
self employment. However, compared with our last report, there has been a 50% increase in the proportion of clients in
part-time work and, judging by the employment queries we have dealt with, it seems unlikely that this growth in part-
time working has been entirely voluntary.

We have also seen a significant rise in the number of retired clients, whereas the number of unemployed people has
remained fairly constant.



Client employment status
                      Bradley Stoke - client employment status




                                                                   Employed < 30 hours
                                                                   Employed => 30 hours
                                                                   Self employed
                                                                   Long term sick/disabled
                                                                   Retired
                                                                   Student
                                                                   Looking after home/children
                                                                   Unemployed




From the feedback from our clients, there has been a slight increase in the number of families with a monthly income of
less than £1499. In most respects, though, the distribution of clients’ household incomes has remained constant. We
certainly haven’t seen any overall increase in people’s disposable incomes!
                                                            19
                                         Bradley Stoke Town Council – 21 November 2012
                                                                                                         APPENDIX A


Clients’ monthly income
                    Bradley Stoke - client household monthly income




                                                                           < £400 pcm
                                                                           £400 - £599
                                                                           £600 - £999
                                                                           £1000 - £1499
                                                                           £1500 - £1999
                                                                           £2000 - £2499
                                                                           £2500 - £2999
                                                                           £3000+




And finally, just for completeness, we append the breakdown of clients’ gender – 37% male, 63% female - and
ethnicity.



                            Bradley Stoke - client ethnicity




                                                                            Asian
                                                                            Black
                                                                            White British
                                                                            White other




Our sessions at Bradley Stoke continue to go from strength to strength, and our feedback from clients indicates that the
service is very much appreciated – particularly in the light of the difficulties of getting to Yate by public transport from
Bradley Stoke. Fortunately, we are able to add value to our agreement with Bradley Stoke Town Council by providing
specialist advice funded by the Legal Services Commission and the Advice Services Fund to Bradley Stoke residents.

Although not one of South Gloucestershire Council’s priority neighbourhoods, we feel that a significant number of
Bradley Stoke households often teeter on the edge of financial sustainability – a situation where access to advice on
benefits entitlements, managing debt and housing options is vital in preventing the stress and anxiety which can
precipitate poverty and family crises. We are grateful to Bradley Stoke Town Council for its pro-active stance in
ensuring its residents continue to have easy access to Citizens Advice services.



Christine Kenny
October 2012


*Since our last report to the Town Council, the CAB nationally has begun a process of changing its case recording
software. South Gloucestershire CAB was ‘privileged’ to be in the pilot stage of this process, with the consequence that
the statistics deriving from our new system of recording clients’ problems are not always entirely consistent with those
produced by our earlier software. In this report, though, every effort has been made to ensure that the overall picture is
both accurate and, in the essentials, comparable with previous years.




                                                                      20
                         Bradley Stoke Town Council – 21 November 2012
                                                                                        APPENDIX B

Bi Monthly report for Community development project work in Bradley Stoke:
August – September 2012 project
1     Toddler support                       Ongoing support to the new committee for Puddleducks toddler
      To work with management             group. The new team are working well – they will need help with
      committee to focus on 6 action      safeguarding and obtaining CRB checks as well as being
      areas                               welcoming and inclusive to all
      Time: 12 months @4hrs/week
                                          The funding of community development work has enabled this
                                          group to remain open and so serve several families this year

                                          highlighted a need for joined up information on pre-schools as
                                          well as toddler groups in the town – currently putting together a
                                          “directory booklet “ that will be available to health visitors for
                                          new residents of the town with young children.

                                          “community health checks”
2     Community group support               Community group organisational health checks questionnaires
      To provide support to groups to     sent to two further groups
      build self-reliance up- to 20                                                 tting up a
      groups                              community cafe
      Time: 12 months
                                          and helping them to identify opportunities for their involvement
      ‘4hrs/week
                                          Twinning association, Winterguard colour academy, Town’s
                                          women guild and scouts group et5c.

                                          lunch; by working together to build understanding across the
                                          cultural divide in the town – the aim is to form a group
                                                                     with Bradley Stoke community school
                                          to set up and provide IT training to older group
3     To lead a Dreamscheme for up          A very successful and popular Dreamscheme project – carrying
      to 16 young people                  out a major piece of community artwork for installation at the
      Time: 6 months@8hrs/week            skate park in Bradley Stoke to brighten up the area and make it
                                          welcoming. The young people worked well together and learnt
                                          about their town and the impact of volunteering.
                                                                               – 14 years took part in a total
                                          of over 20 hrs volunteer work.


                                          the art-work at the skate park

                                          positive

                                          project the young people would like to do more – therefore I will
                                          be running an autumn Dreamscheme.
                                                 Dreamscheme reward was attended by 13 young people –
                                          they wanted to do water sport and most parents remained at the
                                          venue to watch. It was a character building event and reinforced
                                          the idea about work and rewards.

                                          Dreamscheme is a very popular project that builds self-
                                          confidence and community spirit in young people. The parents
                                          and local schools are also appreciative of this work.
                                          This was a very involved and intense piece of community work
                                          and many of the young people have expressed an interest to do
                                          more in the community. The organisations that supported this
                                          work were acknowledged on the artwork



                                              21
                        Bradley Stoke Town Council – 21 November 2012
4     Community consultation.              Set up, Organise and run the consultation steering group with
      Capture needs within the town      invited local residents to set topics and questions for the
      in order to develop future         consultation
      projects for community
                                         carrying out the survey
      Time: 6 months@8hrs/week
                                         survey


                                         Stoke since the 2001 census – to inform the final questions

5     Added value of work                  Volunteer recruited to help with administration duties: one day
                                         a week 32-40 hrs worked

                                         £1600
                                                   of the groups that were supported or indeed set up
                                         through the funding of community development work are now an
                                         integral part of Bradley Stoke.

                                         Examples of these includes the radio group, the Bradley Stoke
                                         Bowls groups, the Breast feeding support group, and the toddler
                                         groups etc, are signs that community development work has
                                         immediate and long term value. The work has also impacted on
                                         individuals who have gained in quality of life (meeting new
                                         friends, learning new skills) and therefore contributed to the
                                         town being a good place to live.

Area of work          Bradley Stoke
Community Dev.        Winsome Barrett-Muir
Worker
Line Manager          Julie Close
Report period         August – September 2012




                                              22
                           Bradley Stoke Town Council – 21 November 2012
                                                                               APPENDIX C




Bradley Stoke Town Council Update Monday 15th October

Family Fun Day Saturday 8th September

300 people enjoyed the sunshine for our Family event. We used a local company A1
Bouncy Castles to provide a bouncy castle, animal hoppers and quad bikes. Their was
two comedy magic shows that were both well attended with people in the oak hall and
people on the patio watching through the doors. Rather than paying for the bubble man
that is used at the community festival we purchased specialist bubble liquid and used our
own resources to make bubble wands. This proved to be a hit with the children and we
will use this again in future events. We borrowed outdoor toys from the children’s Playlink
including a shots on target set that was incredibly popular. We also provided a mask
making craft activity using materials we sourced from the children’s scrap store. Stokes
Cycling Club were on hand to provide advice and ran a cyclo cross event.




 We received extensive feedback from the community both in person on the day but also
via our Facebook page. There were even protests when we announced the end of the
event and were packing up, the community did not want the event to end. We have
received very positive feedback about the A1 bouncy castle staff that were supervising the
quad bikes and bouncy castles specifically about managing the queues, their patience and
no nonsense approach to dealing with young people. This has been passed on to the
owner of the company.

An incident in the park was brought to the Chairperson’s attention via e-mail after the
event. The incident involved a group of children that were attending the event without their
parents. This group of children carried out a racially motivated attack on another child in
the park area. An adult in the park intervened when a rock was thrown but no adults
bought it to the attention of our volunteers during the event or reported it to the police at
the time. The chairperson has sent the details onto the Bradley Stoke Beat Team as we
have a zero tolerance approach to this behaviour. We will continue to work with the beat
team in connection with this group of children. This group of children had been asked to
leave the Oak Hall during the event for heckling the magician and they had complied with
that request.


                                                23
                           Bradley Stoke Town Council – 21 November 2012
                                                                                APPENDIX C

Adult planting event Sunday 7th October
We extensively promoted this event through community media, notice boards, directly
contacting other Bradley Stoke organisations, passing flyers out at the Friday community
coffee morning at church of Christ the king and placing an advert in the Observer.

We had 8 adults attend this event, 4 from Three Brooks Nature Conservation Group, 3
members of the community and a Bradley Stoke Town Councillor.




We successfully planted 1,000 native daffodil bulbs to the wildflower border but also
planted them in the raised beds in the park. After the planting we had a buffet and quiz
and the socialising strengthened our relationship with Three Brook Nature Conservation
Group and we gained an additional volunteer for our community events.

The bulbs we planted are shy to flower in their first year so it may take until spring 2014
until we see them in bloom.




                                                24
                                       Bradley Stoke Town Council – 21 November 2012
                                                                                                                      APPENDIX D

2013/14 Budget Shortfall to be Covered by Precept

Balance sheet @ 27/09/12                                                                     Includes office
from mid year review                                                       £1,003,690.19     retention in creditors
Less mayors charity 2012/13                                                    £3,633.38

                                                                           £1,000,056.81

2012/13 O/S Budgets from
October budget using mid
year review balance sheet
Plus 2012/13 Income budget              -£70,738.19
Less 2012/13 exp budget exc
reserves                                £521,340.59
Less 2012/13 Earmarked
reserves                               £ 537,324.06                          £987,926.46

Estimated bank balance @
1/4/13 (excluding reserves)                                                   £12,130.35

2013/14 Budget
Plus income for 2012/13     £ 129,700.00
less exp for 2012/13         £946,112.80
Change in reserves between
2012/13 & 2013/14           -£15,677.06                                   £800,735.74
BUDGET SHORTFALL FOR 2013/14 TO BE COVERED BY
PRECEPT                                                                   £788,605.39

2013/14 PRECEPT LEVEL REQUIRED - PER BAND D HOUSEHOLD

                                                                                             Per band D property based
                                    £                   Equivalent               £
   BUDGET SHORTFALL TO                                                                       upon a number of Band D                    6983
                                   788,605.39               to                112.93
  BE FUNDED VIA PRECEPT                                                                      properties - to be confirmed



                                      PRECEPT            PRECEPT            PRECEPT                                                   Budget

                                    % INCREASE             RATE              RAISED                                              Shortfall/Surplus
                                        0%                £113.50            £792,571.00     Produces budget surplus of              £3,965.61

                                        0.25%             £113.78            £794,525.74     Produces budget surplus of              £5,920.35

                                        0.50%             £114.07            £796,550.81     Produces budget surplus of              £7,945.42

                                        1.00%             £114.63            £800,461.29     Produces budget surplus of             £11,855.90

                                        1.25%              £114.92           £802,486.36     Produces budget surplus of             £13,880.97

                                        1.50%              £115.20           £804,441.60     Produces budget surplus of             £15,836.21

                                        1.75%              £115.49           £806,466.67     Produces budget surplus of             £17,861.28

                                        2.00%              £115.77           £808,421.91     Produces budget surplus of             £19,816.52


The Forward Plan shows a probable budget shortfall which will commence in 2015/16 and will increase with subsequent years.
As the current precept has been frozen at £113.50 per band D property for the last 3 financial years, Council need to consider the long term
budgetary affect of another freeze. The current Forward Plan is highlighting that the shortfall by may be as high as £98K by 2016/17 which
would then require a sharp cut to our services or a large precept increase. Such large precept increases are currently being blocked by central
government and therefore a forward shortfall provision should be made in advance.

Despite the continued current economic situation, Council should consider whether small increases year on year would be the best approach to
avoid the possibility of yo-yoing precept levels over the next 5 - 6 years

In addition to this consideration, Council should also be aware that some future services, currently provided by the unitary authority, will be
placed upon town and parish council's and we currently have no provision for this. Street Care is a prime example which is currently being
reviewed in readiness for changes in 2014/15 which may adversely affect budgets further.

Based upon prudent financial planning alone, council may wish to consider a precept increase for 2013/14 - perhaps at least 1% - raising the
annual precept figure per Band D property by £1.13 to £114.63. This is well below the current CPI level of 2.2% (as at Sept 2012)



                                                                     25
                                                               Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                 APPENDIX D
                                                                           2013/14 1ST BUDGET DRAFT

                                             FINAL BUDGET
                                                                                         2013/14 1st
                                            2012/13 approved      October Finance                                                                     Details
                                                                                        Budget Draft
              INCOME                            Jan 2012
4001            Mayors Charity               £             -      £             -   £                  -   This will be reduced to nil at year end upon distribution to the chosen charity
4002        Grant Income Received            £            -       £             -   £                  -
4003                 Misc                    £            -       £             -   £                  -
4004                 Office                  £            -
4005           Public works loan             £            -       £             -   £               -
4006       BS Jubilee Centre - rooms         £    52,000.00       £     52,000.00   £       52,000.00      Retain 2012/13 budget in line with 2012 mid year review
4007          Brook Way - rooms              £    20,500.00       £     20,500.00   £       20,500.00      Retain 2012/13 budget in line with 2012 mid year review
4008         Baileys Court - rooms           £    55,000.00       £     55,000.00   £       55,000.00      Retain 2012/13 budget in line with 2012 mid year review
4009            Training Income             £        100.00       £        100.00   £          200.00      Budget based upon 2011/12 year end figures
4010             Bank Interest               £      2,000.00      £      2,000.00   £         2,000.00     Based upon 2011/12 figures as interest rates not expected to improve in the short term
4011          Community Events               £             -      £             -   £                  -   All income transferred to Mayor's Charity

4012                Inactive                                                                               To be deleted

4013            Youth Funding                £             -      £             -   £                  -
4106   BS Jubilee Centre - outdoor sports                         £             -   £                  -   Incorporated within N/C 4006 budget
4107      Brook Way - outdoor sports                              £             -   £                  -   Incorporated within N/C 4007budget

4108     Baileys Court - Outdoor sports                           £             -   £                  -   Incorporated within N/C 4008 budget

4300          Agency reimbursed              £             -      £             -   £                  -
4350         Loan Capital Receipts           £             -      £             -   £                  -
4400            Credit charges               £             -      £             -   £                  -

4405            Sales discounts              £             -      £             -   £                  -
       INCOME SUB TOTAL                      £   129,600.00       £    129,600.00   £      129,700.00      Excludes the mayors charity
                                                                                                                                  2006/7 Based 6822 @ £102 Band D properties.
                                                                                                                                  2007/8 Based on 6867 @ £107 Band D properties to be confirmed
                                                                                                                                  2008/9 Based upon 6896 @ £111.50 Band D properties.
                                                                                                                                  2009/10 Based upon 6953 @ £111.50 Band D properties (frozen
                                                                                                               Payable in 2
                                                                                                                                  from 2008/9)
4000                Precept                  £   792,571.00       £    792,571.00                           instalments - April
                                                                                                                                  2010/11 Based upon 6958 @ £113.50 Band d Properties
                                                                                                              and September
                                                                                                                                  2011/12 Based upon 6985 £113.50 Band D properties (frozen
                                                                                                                                  from 2010/11)
                                                                                                                                   2012/13 Based upon 6983 £113.50 Band D properties (frozen
                                                                                                                                  from 2011/12)

              TOTALS                         £   922,171.00       £    922,171.00   £      129,700.00      Excludes the mayors charity



                                                                                    26
                                                                      Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                          APPENDIX D
                                                                                           EXPENDITURE


                                                    FINAL BUDGET
OFFICE & NON ACTIVITY CENTRE ACTIVITIES DAY                                                       2013/14 1st
                                                   2012/13 approved     October Finance                                                                       DETAILS
               TO DAY COSTS                                                                      Budget Draft
                                                       Jan 2012


5000                   DO NOT USE
5008   Public works loan interest element                                £      4,708.37     £        4,267.38      Interest on Loan
5009   Public works loan capital element                                 £     21,402.43     £       21,843.42      Capital on loan for £235K set up 20 Feb 2012 over 10 years @ 2.05% fixed rate
5010                 Office Rent/Service            £    30,543.00       £      7,200.00     £               -      Related to old office - TO DELETE
5011                    Office Rates               £     11,200.00       £     12,520.00     £       13,600.00       New office evaluated @ £12,366 p/a for 2012/13 + 10%
5012                     Licenses                  £         10.00       £         10.00     £            5.00      Half nominal budget - previously covered 4 bus shelter licenses but reduced to 2 in 2012/13
                                                                                                                    SLCC (est) £300, DIS £81 (fixed price to 2014/15), Zurich LCAS (est) £150 + LCR (1 copy in
                                                                                                                    line with 2012) est £25 + ALCA/NALC est £1800 (quoted 1557.87 based upon 15053
                                                                                                                    electorate but update awaited) + SW Regional est £300, Data Protection reg est £40,
                                                                                                                    Children’s Playlink est £60.00 + Fields in Trust est £25 + others £200 = £2981. These items
                                                                                                                    cover bodies and publications directed at local government/town councils in order to
5013                   Subscriptions                £      3,380.00      £      3,380.00     £         3,000.00     keep up to date with legislation -
                                                                                                                    Evening Post £2.45 p/w + 3% = £150 + other adhoc items (eg Arnold Baker etc) £250 - Retain
5014                Reports/Publications           £        375.00       £        375.00     £          400.00      budget.
                                                                                                                    AGM Public notice (est) £250, possible Staff advert £1100, Advertise Council & sites £1750
                                                                                                                    normally with BS Matters Magazine (approved Dec 09) + Business plan update est £200 +
5015               Advertising/ publishing          £      3,550.00      £      3,550.00     £         3,550.00     other items inc photos £400 - retain budget.
                                                                                                                    1/4ly 3 Newsletter, printing @ £3495 + 1 annual report £1.9k + firework flyers £330 + 4500
                                                                                                                    festival flyers £315 = £6040 + 5% =£6342 + Delivery @ £810 per 1/4 + 5%= £3400 + other
5016               Newsletter publishing            £    11,700.00       £     11,700.00     £       11,300.00      items £1000
                                                                                                                    Playground annual inspection £725 + 10% = £800 + Sites PAT test @ £60 + calibrate unit @
5017                  Health & safety               £      2,000.00      £      2,000.00     £         1,300.00     £60 = £120 + 10% = £140 + other emergency H &S etc £350
5018                 All sites Stationery           £      1,200.00      £      1,200.00     £         1,300.00     2011/12 year end = £1240 + 5%
                                                                                                                    Lease £35.00 per 1/4 (fixed Sept 2010 - 2014 )= £140 + 6 refills @ £200 = £1200 + cartridges
5020                      Postage                   £      1,440.00      £      1,440.00     £         1,440.00     + other postage etc (est) £100
                                                                                                                    Sage payroll £760 + 5% = £800, Sage HR/ RTI/other £300 + Sage accounts (extra for updates
                                                                                                                    agreed 6/12/10) £860 + 5% = £900, Ionet annual contract £2300 + 5% = est
                                                                                                                    £2400,Carepaks/warranties 2 laptops = £150, printers 4700 = £300, 9000= £810, server =
5021                 Computer support               £      6,850.00      £      6,850.00     £         7,000.00     £500, 2200 = £80 + other items/ virus cleaning + additional warranties etc £750
5022      Printer consumables (cartridges/paper)    £      2,000.00      £      3,500.00     £         3,850.00     Oct 2012 Finance approved increasing budget to £3.5K +10%
                                                                                                                    Retain budget for 2013/14 - contingency of £1000 (future budget may need to increase for
5023                Computer Software               £      1,000.00      £      1,000.00     £         1,000.00     2014/15 for possible upgrade to later windows version (est) £4000 for 11 systems)
5025                    Storage                     £             -      £             -     £                -
5030                       Electric                 £      2,550.00      £      2,550.00     £         2,000.00     Estimated budget as running cost for new office not known at present - Monitor & adjust
5031                        Gas                     £             -      £             -     £         1,200.00     Estimate as annual usage not known based upon £100 p/m - Monitor and adjust
                                                                                                                    8 mobile phone network £114 pm + calls etc £16 p/m = est £150 p/m for 2013/14 as current
5032                     Phone/Fax                  £      4,000.00      £      4,000.00     £         3,720.00     contract Oct 2011 - 2013 = £1800 + CCUK est £160 p/m = £1900 + £200 other items
5033                 Water/ Sewerage               £        300.00       £        300.00     £                  -   N/A absorbed within Jubilee Centre N/C 6032


                                                                                              27
                                                                         Bradley Stoke Town Council – 21 November 2012


                                                       FINAL BUDGET
OFFICE & NON ACTIVITY CENTRE ACTIVITIES DAY                                                        2013/14 1st
                                                      2012/13 approved     October Finance                                                                       DETAILS
               TO DAY COSTS                                                                       Budget Draft
                                                          Jan 2012


                                                                                                                     25 litter bins (amount we are charged for by Sth Glos) est £520 p/m= £6240 p/a + 5% = £6550
5035         General Waste (inc street bins)           £      5,900.00      £      5,900.00   £         7,210.00     + Office shredding + paper recycling est £110 per 2 months = £660
                                                                                                                     PHS sanitact (fixed to 14/9/13) £50 p/a Includes Duty of Care - Est £100 for 2013/14 + 36 dog
5036         Hygiene disposal (inc dog bins)           £      9,800.00      £      9,800.00   £         9,800.00     bins est @ £700 p/m = £8400 + 10% = £9240 + other £460 - Retain budget
                                                                                                                     INTY broadband + Defender £33 p/m (new contract wef Aug 2012) = £396 + 5% across 4 sites
5037                 E-Mail/ Internet                  £      1,740.00      £      1,740.00   £          450.00      = £415 - retain budget
                                                                                                                     Web hosting + 9 hours support @ £325 per 1/4 = £1300 + additional work est 7hrs per 1/4 @
5038                  Web Charges                      £      2,000.00      £      2,000.00   £         2,000.00     £25 = £700 - Contract was reviewed July 2010. Retain budget
5039        Playground repair & maintenance            £      4,000.00      £      4,000.00   £         3,600.00     Based upon 2011/12 figures £2311 - est £3500 + £100 from N/C 5047
        Street maintenance/repairs (inc bus shelter                                                                  MCO costs nominal (est) £20 p/m = £240 p/a - also see N/C 9033 for equipment + N/C 5997 +
5040                     clean)                       £        700.00       £        700.00   £          340.00      5998 re vehicle costs + others items such as signs est £100

5041       Office Property repair & maintenance       £        300.00       £        300.00   £          600.00      Hag shutter contract wef sept 2013 = £300 p/a + other items £300

5042                 Street vandalism                  £      1,500.00      £      1,500.00   £         1,500.00     Retain 2011/12 budget estimate
                                                                                                                     Cleaning £282 + windows £22 p/m = £3648 p/a + 4%.= £3800 (new office cleaning is less
5043                  Office cleaning                  £      5,320.00      £      5,320.00   £         3,800.00     than old office)
5045                Cleaning materials                £          50.00      £         50.00   £                  -   Replaced by N/C 5072 - Delete

5046              Playground vandalism                £       4,000.00      £      4,000.00   £         5,600.00     Based upon 2011/12 figures
5047               Playground services                £         100.00      £        100.00   £                -     Replaced by N/C 5038
5048                  Fire & Security                 £       1,150.00      £      1,150.00   £         1,130.00     Annual fir + intruder = £630.79 p/a (fixed to 8/6/15) + other items + call outs est £500
5050                 Security call out                £              -      £             -   £                -     Included above
5051                   Skate Park                      £             -      £             -   £                  -   Key Hldg Service now covered by youth provision see n/c 5078
                                                                                                                     Based upon restructure salaries @ £240,000 + 7% contingency for 2013 NJC pay review/
5060                Salaries - All sites               £   238,600.00       £    252,900.00   £      259,000.00      Overtime and contingency items.
5061             Employers NI - All Sites              £    18,600.00       £     19,600.00   £       20,200.00      Based upon employer rates for 2012.
                                                                                                                     Finalised figures based upon our restructured figures in Dec 2010 produced an employer rate
                                                                                                                     of 13.4%. Council approved funding the deficit over a 12 year period where the shortfall is
                                                                                                                     paid in monthly instalments on top of the employers rate of 13.4%. The figures are as
5062           Employer pension - All Sites            £    36,800.00       £     38,900.00   £       40,440.00      follows: for a 12 year reduction - 2011/12 =£6,400, 2012/13 = £6,700, 2013/14= £7,000 -
                                                                                                                     These amounts are annual figures. The figures are recalculated every 3 years linked to
                                                                                                                     performance of the markets. The budgeted figure assumes membership by all employees
                                                                                                                     which is due to become law at some point from Oct 2012 until 2014.

                                                                                                                     2.57% Increase on 2011/12 budget as NJC are scales may be reviewed in 2013/14 +
              SALARY TOTALS                            £   294,000.00       £    311,400.00   £      319,640.00
                                                                                                                     pension figures may change depending upon calculations by actuaries.




                                                                                              28
                                                                          Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                           APPENDIX D

                                                        FINAL BUDGET
OFFICE & NON ACTIVITY CENTRE ACTIVITIES DAY                                                         2013/14 1st
                                                       2012/13 approved     October Finance                                                                    DETAILS
               TO DAY COSTS                                                                        Budget Draft
                                                           Jan 2012


5065                   Consultancy                      £             -      £             -   £                  -
5066                 Professional fees                  £      2,600.00      £      2,600.00   £         1,600.00     Medical (occupational health) est £600, HR or other items £1000 retain budget.
                                                                                                                      Corps usage estimated @ 45 hrs per week (agreed by JR) average over 51 weeks = 2295 hrs
5067                 Agency Services                    £    45,000.00       £     27,600.00   £       26,900.00      p/a @ £11.70 p/h ( raised by 2.5% from £11.42 wef 1/4/12)
5068                Training - All Sites                £     5,250.00       £      5,250.00   £        5,250.00      Retain last years budget
                                                                                                                      Grant Thornton est £2500, RBS est £1000, Internal + annual audit (est) £1000 - MONITOR
5069                     Audit fees                     £      5,400.00      £      5,400.00   £         4,500.00     BUDGET AS NEW EXTERNAL AUDITOR APPOINTED
                                                                                                                      2012/13 Current main cover £14870.22 inc contract dispute cover. Current contract ends June
5070                Insurance - All sites               £    15,500.00       £     16,000.00   £       16,000.00      2013 being reviewed in the market est 5% increase - RETAIN BUDGET
5071               Legal Costs - All sites              £      2,000.00      £      2,000.00   £         2,000.00     Nominal as per business plan - retain budget
5072                     Gen Exps                       £      1,000.00      £      1,000.00   £         1,000.00     Based on current expenditure - retain budget

5073              Chairman’s Allowance                 £        700.00       £        700.00   £          700.00      Includes Xmas cards - Retain Established budget
                                                                                                                      Community development grant aid for projects up to approx £4K as approved by Council
5074       Community Development Grant A id             £    25,000.00       £     25,000.00   £       25,000.00      September 2011
                                                                                                                      4 Towns Play Association paid £5,000 in 2009/10 onwards (£2,000 Freespace to fall within
5075    S137 Exps (larger grant funding + ex gratis)    £      5,000.00      £      5,000.00   £         5,000.00     youth provision see n/c 5078)
5076          S137 Exps (general grant Aid)             £      6,000.00      £      6,000.00   £         6,000.00     Maintain 2011/12 budget
                                                                                                                      P & BS volunteer £1,158.84, Chinese Assoc £1,764.37 + Victim Support £848.19, + 3 Brooks
                                                                                                                      Nature Conservation £1,500 (possibly promotion of well being under Local Govt Act
5077      S137 Exps (Service Level Agreements)          £      7,472.00      £      7,472.00   £         7,472.00     2000) + Bouncing Babies = £1,700 + other items based upon 2011/12 est £500
            S137 TOTAL FUNDING                          £    43,472.00       £     43,472.00   £       43,472.00      Retain 2012/13 funding level
                                                                                                                       4 Towns Transport £2,404.24 under Transport Act 1985 section 106a (moved from N/C
5077a    Non 137 Exps (Service Level Agreement)         £      2,410.00      £      2,410.00   £         2,410.00     5077),
                                                                                                                      Youth Provision under Section S19 Miscellaneous Provision: - Restructure approved by
                                                                                                                      Sept 2011 Council to include a
                                                                                                                      Youth grant aid £10,000 (to include Xmas party from N/C 5087)
                                                                                                                      Service level agreement £10,000 (BSYFC grant aid of £2300 approved at July 2012 Council +
                                                                                                                      Freespace £2000 + Cricket Club £3K approved Oct 2012 )
                                                                                                                      Skatepark key service £8400 (see n/c 5051)
                                                                                                                      Shared minibus £4000 (£3195 p/a + running costs/insurance est £805) under Local Govt Act
                                                                                                                      1972 Section 142-2A
                                                                                                                      Community Festival youth element est £1200
                                                                                                                      Skatepark reserves £5K to N/C 3081.
                                                                                                                      Specialist Sth Glos worker £8,500 approved March 2012
                                                                                                                      Youth council budget £5,000
                                                                                                                      £7,900 for later allocation.
                                                                                                                      COUNCIL APPROVED PLACING ANY SURPLUS YEAR END YOUTH FUNDS INTO A
5078            S137 Exps (Youth Funding)               £    60,000.00       £     60,000.00   £       60,000.00      SEPERATE YOUTH RESERVE N/C 3079.



                                                                                               29
                                                                      Bradley Stoke Town Council – 21 November 2012


                                                    FINAL BUDGET
OFFICE & NON ACTIVITY CENTRE ACTIVITIES DAY                                                     2013/14 1st
                                                   2012/13 approved     October Finance                                                                       DETAILS
               TO DAY COSTS                                                                    Budget Draft
                                                       Jan 2012


                                                                                                                  Citizens Advice = £13,479 - approved by Nov 2012 Finance under Local Govt Act 1972
                                                                                                                  section         142-2A
5079                Other (NON 137)                 £    30,600.00       £     30,600.00   £       30,060.00      Dedicated Police officer (50% funding of 22 hrs p/w) = £13,074 (approved by Oct 2012 Finance
                                                                                                                  under Local Govt & Ratings Act 1997 Section 31 Crime Prevention.
                                                                                                                  Other ad hoc community items to be approved (est) £3,500
5080                      Misc                     £        500.00       £        500.00   £                  -   Not required
                                                                                                                  Mileage @ 50.5P per mile under NALC guidelines. This figure was agreed by Council over 2
5081               Mileage - all sites             £      2,500.00       £      2,500.00   £         2,500.00     years ago & will be maintained until IR increase above this level. Retain budget
5082            Bank Charges & interest            £        330.00       £        330.00   £           300.00     Cash sweep - est £35 per 1/4 + BACS £6 p/m + others eg returned cheques £50-retain budget
5083                 Copier costs                  £             -       £             -   £                -     See N/C 5021 - 5023
5084              Teenage Provision                £             -       £             -   £                -     In Earmarked Reserves N/C 3080
5085               Firework Display                £     10,000.00       £     10,000.00   £         8,500.00     Agreed by V. Davies see email 4/10/12
5086                Election costs                 £             -       £             -   £                -     see reserves n/c 3087
                                                                                                                  Community festival @ £24,000 approved July 2012 (Re-energise budget approved up to
                                                                                                                  £22,424 by Council in July 2012 ) Youth element of £1200 held within N/C5078), Community
5087     Community Events (Exc firework display)    £    26,700.00       £     26,700.00   £       24,100.00      festival coffee morning = £100,
                                                                                                                  Nominal figure based upon 2011/12 figures - Beacon play area falls within play area
5088           Village Green maintenance            £      1,000.00      £      1,000.00   £         1,000.00     maintenance etc see n/c 5039 + 5046
5089              Village Green Repairs             £             -      £             -   £                -     See N/C 5046 + 5088
5090            Village Green other costs           £             -      £             -   £                -     See 9038 + Earmarked Reserves 3070
                                                                                                                  Estimate for refund BS residents costs for utilising external facilities - Increase budget linked to
5091                 Allotment costs               £        300.00       £        300.00   £         1,000.00     expected expansion to the allotment funding for 25 residents @ £40 p/a
                                                                                                                  Petrol = £35 p/m = £420 p/a (based on historic performance) + tax = £200 + other
5997      Street Cleanser Vehicle Running Costs     £      1,180.00      £      1,180.00   £         1,180.00     repairs/services mot etc = £500 (Insurance included within n/c see 5070) - RETAIN BUDGET.
                                                                                                                  3 yr lease at £223 p/m = £2676 wef 1/4/09.Due to expire 31/3/12. In view of contract end est
5998          Street Cleanser Vehicle Lease         £      2,676.00      £      2,676.00   £         3,600.00     £300 p/m possible new contract uplift
                                                                                                                  Tax £90, service/repairs/mot £800, petrol £10 p/m = £120, (mot not required for 3 years wef
                                                                                                                  Dec 2009)(insurance included within N/C 5070) - Maintain budget
5999               Van Running Costs                £      1,320.00      £      1,320.00   £         1,000.00

             OFFICE SUB TOTAL                       £   673,096.00       £    679,183.80   £      673,517.80




                                                                                           30
                                                                        Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                          APPENDIX D
                                                      FINAL BUDGET
                                                                                                  2013/14 1st
          Bradley Stoke Jubilee Centre               2012/13 approved     October Finance                                                                    DETAILS
                                                                                                 Budget Draft
                                                         Jan 2012
6010                    Rent/Service                  £             -      £             -   £               -
6011                       Rates                      £      9,000.00      £      9,000.00   £       10,000.00    £9045.50 for 2012/13 + 10% (note - the rates for the new office will transfer from n/c 5011
                                                                                                                  PPL £200, PRS £300, + Premises licence £180, TV licence = £150, Premises supervisor
6012                      Licenses                   £        825.00       £        825.00   £          880.00    licence £50
6025                      Storage                    £             -       £             -   £               -
                                                                                                                  Based 2011/12 year end = £3638.62 with expected uplift as contract ends 27/4/13 - Retain
6030                       Electric                   £      5,000.00      £      5,000.00   £         5,000.00   budget
6031                        Gas                       £      6,500.00      £      6,500.00   £         5,000.00   Based 2011/12 year end = £3729.65 + expected increases as contract ends 19/8/2013
                                                                                                                  CCUK - 2 line rentals @ £22 p/m + broadband @ £21.98 p/m + IPS £3.99 p/m = £47.98 p/m +
6032                    Phone/Fax                     £      1,000.00      £      1,000.00   £         1,050.00   calls est £30p/m = £78 p/m = £936 + £100 p/a other items/increased calls.
6033                  Water/ Sewerage                 £      1,800.00      £      1,800.00   £         2,200.00   Based upon 2011/12 year end usage = £1881 + 10% + cover office water est £150 p/a
                                                                                                                  Quote received from SITA - Bin empty £100.05 p/m = £1200.60 wef 1/4/13 - 25/1/14 + 10% =
                                                                                                                  £1320 + additionals etc if required £200 + Sth Glos empty litter bins est £110 + 10% p/m =
6035                   General Waste                  £      2,600.00      £      2,600.00   £         2,980.00   £1460 p/a
                                                                                                                  PHS Group - 8 sanitacts + 2 nappy bins (fixed to Sept 2013) = £920 p/a inc duty of care + 10%
6036             Hygiene supplies/disposal           £        920.00       £        920.00   £         1,110.00   = + £100 additionals
                                                                                                                  A1 annual contract fixed to 31/5/14 - JC = £4206 p/a + SW = £3030 p/a = £7236 + redecorate
                                                                                                                  £1,000, Hag shutters annual shutter service £400 + extra 2 shutters on front door est £100 =
                                                                                                                  £500 + 5% = £530 (3 yr contract ends 2013) + to inc additional shutter) + other general repairs
                                                                                                                  estimate = £10,400 (based upon previous years figures) + £2035 to replace flooring in Oak
6041           Property repair & maintenance          £    21,220.00       £     21,220.00   £       21,200.00    Hall (as approved by Strategic Planning Sept 2012)
6042                 Property vandalism               £      1,000.00      £      1,000.00   £         1,000.00   Retain budget
                                                                                                                  Cleaning £1126.67 p/m = £13520.04 + 3% = £13,926 + annual blitz & festival clean = £100 +
                                                                                                                  windows £18 per 6 weeks = £160 (Note - neither contractor has increased for 6 years). Retain
6043               Cleaning contractors              £     14,200.00       £     14,200.00   £       14,200.00    budget
6045            Cleaning materials - All sites       £        300.00       £        300.00   £          460.00    Based upon 2011/12 year end figures £444 + 3%
                                                                                                                  Classic Landscapes £1566 p/m = £18792 + 3% = £19,400 (Contract ends March 2013) +
                                                                                                                  £5000 for additional pitch work + hard court clean etc + £3500 for top dressing 2 football
                                                                                                                  pitches ( approved by Strategic Planning Sept 2012). MONITOR BUDGET WHEN NEW
6046                Ground maintenance                £    24,800.00       £     24,800.00   £       27,900.00    GROUNDS MAINTENANCE CONTRACT AGREED WEF 1/4/13
                                                                                                                  BS1 fixed contract 1/8/11 - 1/8/14 -intruder, fire, alarm,CCTV + access controls @ £879.62 p/a
                                                                                                                  + Corps annual key hldg = £365 + 5% = £384 + annual fire service est £250 + fire & security
6048                  Fire & Security                 £      3,505.00      £      3,505.00   £         3,020.00   upgrades, call outs & repairs contingency est £1,500
6049                  Ad Hoc security                 £             -      £             -   £                -   See N/C 6048
6050                  Security call out               £             -      £             -   £                -   Incorporated within N/C 6048
6065                 Consultancy Fees                 £             -      £             -   £                -
                                                                                                                  Initial - 3 towel leases @ £1800 (Fixed until Dec 2013)+ Monthly cleaning supplies etc = £100
6072       All sites Gen Exps (eg hand towels etc)   £       4,800.00      £      4,800.00   £         3,960.00   p/m = £1,200 p/a + other items est £600 + 10%.
6073          Other Gen Exps (eg keys/clothing)      £         750.00      £        750.00   £           750.00   Retain budget
6074            Refreshment Vending Machine          £              -      £             -   £                -   LEASE CANCELLED 29/2/08 AT END OF RENTAL AGREEMENT.
6075               Hygiene Vending Machine           £              -      £             -   £                -   No longer have vending machine wef June 2008- reduce to Nil
6080                        Misc                     £              -      £             -   £                -

BS Jubilee Centre SUB TOTAL                           £    98,220.00       £     98,220.00   £      100,710.00

                                                                                             31
                                                                     Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                    APPENDIX D
                                                   FINAL BUDGET
                                                                                               2013/14 1st
                 Brook Way                        2012/13 approved     October Finance                                                                  DETAILS
                                                                                              Budget Draft
                                                      Jan 2012
7010                 Rent/Service                  £             -      £             -   £                -
7011                    Rates                      £      5,010.00      £      5,010.00   £         5,450.00    Based upon £4950 for 2012/13 + 10%
                                                                                                               PPL £250 + PRS £350 + Premises licence £180, TV £150 = £930 + £100 for possible
7012                   Licenses                    £      1,000.00      £      1,000.00   £         1,030.00   additionals linked to youth activities
7025                   Storage                     £             -      £             -   £                -
                                                                                                               Based 2011/12 year end = £2264.64 + expected increase following Scouts evening bookings
                                                                                                               which commenced Dec 2012 + expected uplift as contract ends 18/12/13 - Reduce budget
                                                                                                               slightly as 2011/12 budget estimated large usage by the radio who will pay for their own
7030                    Electric                   £      5,000.00      £      5,000.00   £         4,500.00   electricity from the spur which was installed in Aug/Sept 2012.
                                                                                                               Based upon 2011/12 year end figures £1579.53 + uplift for possible increased usage & price
7031                     Gas                       £      3,250.00      £      3,250.00   £         3,250.00   hikes (Contract ends 12/1/13) - Retain budget but MONITOR
                                                                                                               CCUK - 1 line rental @ £11 p/m + broadband @ £21.98 p/m = £32.99 p/m + calls est £25p/m
7032                 Phone/Fax                    £         800.00      £        800.00   £          800.00    = £58 p/m = £696 + £100 p/a other items. Retain Budget
7033               Water/ Sewerage                £       1,000.00      £      1,000.00   £          500.00    Based upon 2011/12 year end = £425 + 10%
                                                                                                               Quote received from SITA - Bin empty £50.02 p/m = £600.30 wef 1/4/13 - 25/1/14 + 10% =
7035                General Waste                  £      1,800.00      £      1,800.00   £         1,000.00   £660 + additionals etc if required £300
                                                                                                               PHS Group Annual - 4 sanitacts + 1 nappy bin (FIXED TO Sept 2013 ) = £460 p/a Inc duty of
7036               Hygiene disposal               £        460.00       £        460.00   £          600.00    care + 10% + £100 additionals
                                                                                                               A1 Maintenance fixed to 31/5/14 @ £3365 + redecorate £1000 + Annual Hag shutter service =
                                                                                                               £20 + 5% = £21 ( 3 year contract ends 2012/13). Other repairs estimated for future increased
                                                                                                               usage = £10,100 to include new kitchen flooring est £500 as approved at Strategic Planning
                                                                                                               Sept 2012 (toilet flooring was also approved but this had already been highlighted within the
7041         Property repair & maintenance         £    14,550.00       £     14,550.00   £       14,550.00    2012/13 budget and has therefore been reversed for 2013/14) - RETAIN BUDGET
7042              Property vandalism               £     1,000.00       £      1,000.00   £        1,000.00    Nominal figure
                                                                                                               Cleaning £563.33 p/m = £6760 + 3%= £6963 + possible additional £200 . Contractor has not
7043             Cleaning contractors              £      7,165.00      £      7,165.00   £         7,165.00   raised price for 6 years prior
                                                                                                               Classic Landscapes £390 p/m= £4,680 + 3% = £4820 (Contract ends March 2013) + other
                                                                                                               items est £800. MONITOR BUDGET WHEN NEW GROUNDS MAINTENANCE CONTRACT
7046             Ground maintenance                £      5,320.00      £      5,320.00   £         5,620.00   AGREED WEF 1/4/13
                                                                                                                JNC annual fire service £400 + BS1 fixed contract to 30/6/14 - Fire alarm = £250 + CCTV =
                                                                                                               £200 + Intruder /access controls = £404.17 = £854.17 + annual maintenance Corps key hldg =
7048                Fire & Security                £      3,600.00      £      3,600.00   £         3,300.00   £365 + 5% = £384 + call outs + repairs etc est £2000 p/a.
7049         Ad Hoc security (eg Reliance)         £             -      £             -   £                -
7050               Security call out               £             -      £             -   £                -   incorporated in N/C 7048
7065              Consultancy Fees                 £             -      £             -   £                -
        Other Gen Exps (eg keys/safety excludes
                                                                                                               Retain budget
7073                   clothing)                  £        300.00       £        300.00   £          300.00
7080                     Misc                     £             -       £             -   £               -


BROOK WAY SUB TOTAL                                £    50,255.00       £     50,255.00   £       49,065.00




                                                                                          32
                                                                      Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                      APPENDIX D
                                                    FINAL BUDGET
                                                                                                2013/14 1st
                Baileys Court                      2012/13 approved     October Finance                                                                   DETAILS
                                                                                               Budget Draft
                                                       Jan 2012
8010                  Rent/Service                 £              -      £             -   £               -
8011                     Rates                     £       9,600.00      £      9,600.00   £       10,200.00    Based upon 2010/11 @ £9274.50 + 10%
8012                   Licenses                    £         760.00      £        760.00   £          860.00    TV £150, premises Licence est 180 , PPL - £180, PRS £250 = £760+ others £100
8025                    Storage                    £              -      £             -   £               -
8030                    Electric                   £       6,500.00      £      6,500.00   £        6,000.00    Based 2011/12 year end = £5104.37 contract ends 29/10/14
8031                      Gas                      £       4,000.00      £      4,000.00   £        3,500.00    Based 2011/12 year end = £2292.47 + expected increases as contract ends 1/9/2013
                                                                                                                CCUK - 3 line rentals @ £33 p/m + broadband @ £21.99 p/m = £54.99 p/m = £660 + Centrex
8032                   Phone/Fax                   £        900.00       £        900.00   £         1,120.00   calls est £30p/m = £360 + £100 p/a other items/increased calls.
8033                Water/ Sewerage                 £      2,000.00      £      2,000.00   £         1,600.00   Based upon 2011/12 year end = £1380.68+ 10+%
                                                                                                                Quote received from SITA - Bin empty £100.05 p/m = £1200.60 wef 1/4/13 - 25/1/14 + 10% =
8035                 General Waste                  £      2,500.00      £      2,500.00   £         1,620.00   £1320 + additionals etc if required £300
                                                                                                                PHS Group - 8 Sanitacts + 1 nappy bin (FIXED TO SEPT 2013) = £660 p/a includes Duty of
8036                Hygiene disposal               £        920.00       £        920.00   £          950.00    care + increased for 1 nappy bin @ £194.52 p/a wef Jan 2011 +10% uplift for new contract.
                                                                                                                A1 annual contract fixed to 31/5/14 = £6,225 + decorate £1,000 + Annual Hag shutter service
                                                                                                                = £294 + 5% = £310 (3 year contract ends 2012/13) + other repairs based upon historic
8041          Property repair & maintenance         £    14,550.00       £     14,550.00   £       14,550.00    expenditures est £7,000
8042               Property vandalism               £      1,000.00      £      1,000.00   £         1,000.00   Nominal figure.
                                                                                                                Cleaning £1126.67 pm = £13,520 + 3% = £13,926 + additionals est £250. Retain Budget.
8043              Cleaning contractors              £    14,180.00       £     14,180.00   £       14,180.00    Contractor has not raised price for 6 years prior - Retain Budget
                                                                                                                Classic Landscapes reduced outfield etc = £570.50 p/m= £6850 (Contract ends March 2013 )
                                                                                                                + Avon Sportsground cricket wicket maintenance (contract ends 16/4/13) = £2800 + 5% =
                                                                                                                £2940 + bowls maintenance (3 yr contract ends 31/9/2013) = £4,730 + 5% = £4970 + £4,000
                                                                                                                treatments for bowls green + £4000 treatment for cricket green + Cricket club wicket
                                                                                                                maintenance 6 months 14 hrs p/w @ £8 p/h = 364 hrs = £2912 + bowls irrigation system
                                                                                                                annual service (est) = £500 + Outfield cut 1 per week for 10 months = 43 weeks and 2 per
                                                                                                                week for July & Aug = 9 weeks @ £50 per cut = 61 cuts @ £50 = £3050 + additional grass
8046              Ground maintenance                £    37,400.00       £     37,400.00   £       36,250.00    pitch + other repairs = £7,000
                                                                                                                BS1 annual fire, intruder alarms, CCTV,access controls - fixed contract to 31/3/15 = £954.56 +
                                                                                                                JNC annual fire service £250 + Corps key hldg = £365p/a + 5% = £384 + call outs & repairs est
8048                 Fire & Security                £      3,240.00      £      3,240.00   £         3,590.00   £2,000.
8049          Ad Hoc security (eg Reliance)         £             -      £             -   £                -
8050                Security call out               £             -      £             -   £                -   incorporated in N/C 8048
8065               Consultancy Fees                 £             -      £             -   £                -
8066                  Professional                  £             -      £             -   £                -
         Other Gen Exps (eg keys/safety excludes
                                                                                                                Retain budget
8073                    clothing)                  £        300.00       £        300.00   £          300.00
8080                      Misc

BAILEYS COURT SUB TOTAL                             £    97,850.00       £     97,850.00   £       95,720.00




                                                                                           33
                                                                          Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                                 APPENDIX D
                                                       FINAL BUDGET
                                                                                                     2013/14 1st
                    New Assets                        2012/13 approved      October Finance                                                                        DETAILS
                                                                                                    Budget Draft
                                                          Jan 2012
9010                  Postage equipment                £              -      £              -   £                  -
9015             Computer Hardware - All sites        £        5,000.00      £       5,000.00   £         5,000.00     Retain budget & consider rolling balance at year end.
9020               Playground Equipment               £               -      £              -   £                -     See earmarked reserves for future play equipment N/C 3016
9021                    Bus shelters                  £               -      £              -   £                -
9022                  Street Furniture                £          500.00      £         500.00   £         2,000.00     Sept 2012 Strategic Planning approved increasing from £500 to £2K for 2013/14
9024                    Office furniture              £         300.00       £        300.00    £          300.00      Retain budget

9025                BS Jubilee Ctr Furniture          £        1,000.00      £       1,000.00   £         2,000.00     Nominal budget increased based upon 2011/12 expenditure
9026                 Brook Way Furniture              £        3,000.00      £       3,000.00   £         2,000.00     Nominal budget
9027                Baileys Court Furniture           £        4,500.00      £       4,500.00   £         2,000.00     Nominal budget
9028                     H & S Assets                 £          500.00      £         500.00   £           500.00     Nominal figure - retain budget
                                                                                                                       Replace main 9000 printer - like for like quoted at £8450 (exc warranty but inc installation +
9029                Office Equipment                   £       1,000.00      £       1,000.00   £         9,500.00     calibration) + £1000 nominal figure for additionals
9030            BS Jubilee Ctr Equipment               £       1,000.00      £       1,000.00   £         1,000.00     nominal budget
9031             Brook Way Equipment                   £       1,000.00      £       1,000.00   £         1,000.00     Nominal budget
9032            Baileys Court Equipment                £       1,000.00      £       9,270.00   £         1,000.00     Nominal budget
       Maintenance Worker + Street Cleanser - new
                                                                                                                       Nominal budget based upon 2011/12 expenditure £715.13
 9033                   equipment                     £         500.00       £        500.00    £          800.00
NEW ASSETS SUB TOTAL                                  £      19,300.00       £     27,570.00    £       27,100.00
                                                       FINAL BUDGET
   Planned Projects - showing expenditure from                                                       2013/14 1st
                                                      2012/13 approved      October Finance                                                                        DETAILS
               earmarked reserves                                                                   Budget Draft
                                                          Jan 2012
 9034  Office New Building Work                        £     64,625.46       £    196,600.00    £                  -   See also N/C 3010
 9035  Savages Wood New Building Work                  £             -       £             -    £                  -
 9036  Brook Way New Building Work                     £             -       £             -    £                  -
 9037  Baileys Court New Building Work                 £             -       £             -    £                  -
 9038  Village Green Development                       £             -       £             -    £                  -   In earmarked reserves N/C3069 & 3070.
 9039  Skate Park                                      £             -       £             -    £                  -   In earmarked reserves N/C 3081
 9040  Office refurbishment/move                       £             -       £      7,150.27    £                  -   see N/C 3084
 9041  Inactive                                        £             -       £             -    £                  -
 9046  Inactive                                        £             -       £             -    £                  -
 9047  Inactive                                        £             -       £             -    £                  -
 9048  Britain In Bloom Competition                    £             -       £             -    £                  -   In earmarked reserves N/C3017 for agreement
 9049  On line payment system inc install + licence    £             -       £             -    £                  -   In earmarked reserves N/C3018 for agreement
 9050  Inactive                                        £             -       £             -    £                  -
 9052  Non active                                      £             -       £             -    £                  -
 9053  Activity Centres sustainable energy project     £             -       £             -    £                  -   In earmarked reserves N/C3082 for agreement.
PLANNED PROJECTS SUB TOTAL                             £     64,625.46       £    203,750.27    £                  -

TOTAL BUDGETED EXPENDITURE (exc reserves)              £   1,003,346.46      £   1,156,829.07   £      946,112.80




                                                                                                34
                                                                          Bradley Stoke Town Council – 21 November 2012

                                                                                                                                                                                                APPENDIX D
                                                       FINAL BUDGET
                                                                                                    2013/14 1st
             Earmarked Reserves                       2012/13 approved      October Finance                                                                      DETAILS
                                                                                                   Budget Draft
                                                          Jan 2012
3008   New office retention etc                        £       2,341.74     £             -    £                  -   £6320 Held in Sundry Creditors N/C 2103
3009   New office build                                £    100,000.00      £     35,884.80    £                  -
3010   New office build loan                           £     71,250.11      £             -    £                  -
3011   Jubilee Centre Build                            £              -     £             -    £                  -
                                                                                                                      In line with business plan - established Sept 2011 for future activity centre refurbishment or
3012   All sites Refurbishment Project                 £     10,000.00      £     10,000.00    £       15,000.00      rebuild costs in excess of normal budgets
3015   BW CCTV                                         £      2,500.00      £      2,500.00    £        2,750.00      Upgrade CCTV at all sites over 5-6 years in line with business plan.
                                                                                                                      Based upon advise from H&S officer - a reserve has been established over a 6 year period to
                                                                                                                      replace equipment based upon the following lines Foxborough gardens £30K + BW £30K +
3016   Play area replacements                          £     56,000.00      £     56,000.00    £       66,000.00      Paddock close £40K + BC £50K = £150K against N/C 9020.Reserve £10K p/a
                                                                                                                      Sept 2012 Strategic planning agreed to change name from roundabout enhancement and to
3017   Britain In Bloom Competition                    £     10,000.00      £     18,000.00    £       18,000.00      increase budget by £8K to £18K from N/C 3022
3018   On line Payment System inc install + licence    £      3,500.00      £      3,500.00    £        3,500.00      In business plan for future credit/debit card payment systems
3021   INACTIVE                                        £             -      £             -    £               -
                                                                                                                      November Planning suggested initial reserve to cover legals linked to leasing.Sept 2012
3022   Allotment provision                             £     10,000.00      £       2,000.00   £         2,000.00     Strategic planning reduced budget to £2K to cover solicitors fees & tfr the excess to N/C 3017.
3023   Mobile Cleansing Operative & Vehicle            £             -      £              -   £                -
3040   INACTIVE                                        £             -      £              -   £                -
3064   Baileys Court refurbishment & other projects    £             -      £              -   £                -
3065   Baileys Court restructure c/fwd                 £             -      £              -   £                -
3070   Jubilee Green Development                       £             -      £              -   £                -
3071   Disability Discrimination                       £             -      £              -   £                -     Rolled from 2010/11
3079   Youth Provision (unallocated)                   £             -      £              -   £                -     Introduced June 2012 with year end youth budget to be tfrd from N/C 5078.
                                                                                                                      Rolled from 2010/11 - Jan 2011 Council approved funding Friends of Jubilee Green for youth
3080   Teenage Provision (Exc skate park)              £     10,811.00      £     10,811.00    £       10,811.00      structure/Flying carpet project
                                                                                                                      In line with business plan establish £30K reserve to replace equipment which has a 7-10 year
                                                                                                                      life span from installation. Total replacement cost est £50K (shortfall possibly to be funded by
3081   Skate Park                                      £     20,000.00      £     20,000.00    £       20,000.00      external youth grants)
                                                                                                                      Rolled from 2010/11. Sept 2012 strategic planning changed name from slar panels to Green
3082   Green Resources for all Sites                   £     25,086.00      £     25,086.00    £       25,086.00      Resources and retain budget at £25,086.
3083   Staffing                                        £             -      £             -    £               -
3084   Office Relocation                               £     30,067.00      £     22,542.26    £                  -   Completed June 2012
                                                                                                                      Oct 09 Finance approved new budget in line with business plan. New vehicle purchased in
3085   Replace Piaggio                                 £              -     £              -   £                  -   2009/10
                                                                                                                      Resurface + paint JC hard courts cost £10,600 in 2007 may need to be implemented in next 5
                                                                                                                      years. Aim to reserve £12K within this period. Sept 2012 Strategic Planning - retain £35K
3086   Hardcourt replacement                           £     35,000.00      £     35,000.00    £       35,000.00      budget & consider increasing at 2012/13 year end
3087   Election reserve                                £      6,000.00      £      6,000.00    £       12,000.00      Reserve £6K p/a in line with business plan to cover future election costs see N/C 5086
                                                                                                                      Contingent reserve required under audit & financial regulations to be at least 3 months worth of
3090   Reserve                                         £    250,000.00      £    288,500.00    £      310,000.00      expenditure. £310,000 reserved in order to fund future budget shortfalls as per Business Plan
NEW RESERVE SUB TOTAL                                  £    642,555.85      £    535,824.06    £      520,147.00                                        Agrees with business Plan
TOTAL BUDGETED EXPENDITURE (inc reserves)              £   1,645,902.31     £   1,692,653.13   £     1,466,259.80




                                                                                               35
                                 Bradley Stoke Town Council – 21 November 2012
                                                                                                  APPENDIX E
                          BRADLEY STOKE TOWN COUNCIL - MEETINGS 2013
         day   date          month                    event                        location           time   m
Tuesday           1   January                    BANK HOLIDAY                                                1
Saturday          5   January                        Surgery                 Willow Brook Centre      1000   1
Wednesday       16    January                        Council                     Jubilee Centre       1930   1
Wednesday       23    January                Planning & Environment              Jubilee Centre       1930   1
Saturday          2   February                       Surgery                 Willow Brook Centre      1000   2
Wednesday       13    February                       Finance                     Jubilee Centre       1930   2
Wednesday       13    February               Planning & Environment              Jubilee Centre       1930   2
Monday          18    February              Leisure, Youth & Amenities           Jubilee Centre       1930   2
Saturday          2   March                          Surgery                 Willow Brook Centre      1000   3
Wednesday       13    March                          Council                     Jubilee Centre       1930   3
Wednesday       27    March                  Planning & Environment              Jubilee Centre       1930   3
Friday          29    March                      GOOD FRIDAY                                                 3
Monday            1   April                      BANK HOLIDAY                                                4
Saturday          6   April                          Surgery                 Willow Brook Centre      1000   4
Monday          15    April                 Leisure, Youth & Amenities           Jubilee Centre       1930   4
Wednesday       17    April                          Finance                     Jubilee Centre       1930   4
Wednesday       24    April                  Planning & Environment              Jubilee Centre       1930   4
Saturday          4   May                            Surgery                 Willow Brook Centre      1000   5
Monday            6   May                        BANK HOLIDAY                                                5
Wednesday         8   May                      TOWN ASSEMBLY                     Jubilee Centre       1930   5
Wednesday       15    May                         Council AGM                    Jubilee Centre       1930   5
Monday          27    May                        BANK HOLIDAY                                                5
Wednesday       29    May                    Planning & Environment              Jubilee Centre       1930   5
Saturday          1   June                           Surgery                 Willow Brook Centre      1000   6
Friday            7   June                   COMMUNITY FESTIVAL                     All Sites                6
Saturday          8   June                   COMMUNITY FESTIVAL                     All Sites                6
Sunday            9   June                   COMMUNITY FESTIVAL                     All Sites                6
Monday          17    June                  Leisure, Youth & Amenities           Jubilee Centre       1930   6
Wednesday       19    June                           Finance                     Jubilee Centre       1930   6
Wednesday       26    June                         Full Council                  Jubilee Centre       1930   6
Wednesday       26    June                   Planning & Environment              Jubilee Centre       1930   6
Saturday          6   July                           Surgery                 Willow Brook Centre      1000   7
Wednesday       10    July                           Council                     Jubilee Centre       1930   7
Wednesday       24    July                   Planning & Environment              Jubilee Centre       1930   7
Saturday          3   August                         Surgery                 Willow Brook Centre      1000   8
Monday          19    August                Leisure, Youth & Amenities           Jubilee Centre       1930   8
Wednesday       21    August                         Finance                     Jubilee Centre       1930   8
Wednesday       28    August                 Planning & Environment              Jubilee Centre       1930   8
Monday          26    August                     BANK HOLIDAY                                                8
Saturday          7   September                      Surgery                 Willow Brook Centre      1000   9
Wednesday       18    September                      Council                     Jubilee Centre       1930   9
Wednesday       25    September              Planning & Environment              Jubilee Centre       1930   9
Saturday          5   October                        Surgery                 Willow Brook Centre      1000   10
Monday          14    October               Leisure, Youth & Amenities           Jubilee Centre       1930   10
Wednesday       16    October                        Finance                     Jubilee Centre       1930   10
Wednesday       23    October                Planning & Environment              Jubilee Centre       1930   10
Saturday          2   November                       Surgery                 Willow Brook Centre      1000   11
Sunday            3   November                    FIREWORKS                      Jubilee Centre              11
Wednesday       20    November                       Council                     Jubilee Centre       1930   11
Wednesday       27    November               Planning & Environment              Jubilee Centre       1930   11
Saturday          7   December                       Surgery                 Willow Brook Centre      1000   12
Monday          16    December              Leisure, Youth & Amenities           Jubilee Centre       1930   12
Wednesday       18    December                       Finance                     Jubilee Centre       1930   12
Wednesday       18    December               Planning & Environment              Jubilee Centre       1930   12
Wednesday       25    December                   BANK HOLIDAY                                                12
Thursday        26    December                   BANK HOLIDAY                                                12

                                                        36
                 Bradley Stoke Town Council – 21 November 2012
                                                                      APPENDIX F

           BRADLEY STOKE TOWN COUNCIL

        Willow Brook Centre Surgery Rota 2013

                        Saturday                                 Councillors
 5    January
 2    February
 2    March
 6    April
 4    May
 1    June
 6    July
 3    August
 7    September
 5    October
 2    November
 7    December


   If you are unable to attend as noted on this rota, please
make alternative arrangements with A N Other Councillor.
   Surgeries are held in the Mall at the Willow Brook Centre
from 10.00am - 12noon by kind permission.
   The Surgery bag should be collected and returned to the
security office at the Willow Brook Centre




                                      37

				
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