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Charlotte Extreme Handbook 2012-2013 - JAMSpiritSites.com

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Charlotte Extreme Handbook 2012-2013 - JAMSpiritSites.com Powered By Docstoc
					CHARLOTTE EXTREME ALLSTARS
2012-2013 HANDBOOK




           Charlotte Extreme Cheerleading
               10709-M Granite Street
                Charlotte, NC 28273
        Phone 704.587.0426 • Fax 704.587.0425
            www.charlotte-extreme.com
INTRODUCTION




Dear Current and Future Charlotte Extreme AllStars and Parents,

Thank you for your interest in Charlotte Extreme! As we prepare for our 9th season, we are anticipating a very
exciting and successful year! We look forward to seeing each of you during Evaluations. We want you to know
that we are dedicated to giving each cheerleader the ultimate cheerleading experience. We work hard to make
everyone feel welcome and a part of the Charlotte Extreme family!

We have prepared the following information to help each family understand the commitment level we expect.
Please take the time to thoroughly read over the packet in full. Charlotte Extreme is a competitive cheerleading
program and we realize it may not be everyone. Please discuss the following information with your child prior to
Evaluations. Our program age ranges are 4-18 years old.

The coaching staff’s mission is to offer the best technical training possible while focusing on teamwork and
structured, safe practices. Our goal is to create a positive environment where our athletes will not only gain life
skills, but lifelong friendships!

Once again, thank you for choosing Charlotte Extreme! We hope you find this packet informative and any
questions you may have concerning our program are answered. We look forward to seeing you at Evaluations!

Cheers,




The Charlotte Extreme Staff
                                                 EVALUATIONS



 Evaluation Dates:

 The athlete’s age as of August 31st, 2012 determines which Evaluation day and time to attend. Cheerleaders will need
 to attend only one Evaluation day.



                        DAYS                               TIME                             Age
                                                                                  (as of August 31st, 2012)

                  May 1st or May 2nd                 5:45pm – 7:15pm              11 years old and younger


                  May 1st or May 2nd                 7:30pm – 9:00pm                12 years old and older



                            If you are unable to attend one of the above sessions please call the
                          Charlotte Extreme office at 704-587-0426 to schedule a private Evaluation.


 Evaluations Registration:

3 WAYS TO REGISTER: (Pre-registration is not required. You can complete all forms and submit the Evaluation
Fee at any of the Evaluation sessions)

   Mail the completed Registration Form, Waiver Form and Evaluation Fee to:

                                              Charlotte Extreme Cheerleading
                                                   10709 Granite Street
                                                          Suite M
                                                   Charlotte, NC 28273

    Send an email including cheerleader’s name, date of birth and Evaluation date and time you will be attending to:
info@charlotte-extreme.com.

   Submit an Evaluation form.

The Evaluation fee is $20 if received before April 27th. Evaluation fees received the day of Evaluations will be $25. Please
make checks payable to Charlotte Extreme. Returning cheerleaders do not pay an Evaluation fee. The yearly
registration fee of $75 is due at Evaluations.

1. A completed Registration form, Waiver form and Evaluation fee must be received before athletes can participate in
Evaluations.
2. Make sure you attend the correct “Age” Evaluation.
3. Wear shorts, t-shirt, lace-up tennis shoes and hair up.
4. Relax…It will be fun!



                                                                            2
 What to expect at Evaluations:

Athletes will be divided into small groups to learn a short cheer and/or dance and work on jumps and motions. Athletes will
be evaluated while learning and performing the material in small groups.

Each athlete will have an opportunity to show us their best long tumbling pass and standing tumbling skills.

Never cheered before? Don’t worry. We will teach the skills we are evaluating!




 Does everyone make a team?

Yes! Everyone makes a team! Evaluations are for squad placement, they are not “try-outs”. Athletes of all ages and ability
levels are welcome! We typically have team for each age and skill level.

Occasionally, an athlete will be asked to join our class program until they obtain the necessary skills to join a team.



                                     HOW       TEAMS ARE SELECTED




 Team Placement:

Team placements will be posted no later than 5pm, Thursday, May 3rd on our website at www.charlotte-extreme.com.
Mandatory parent meetings will be Saturday, May 5th. Times will be listed when teams are posted.

Teams are formed in an effort to give each team the best chance for success within their specific division. A variety of skills,
abilities, and even body types are necessary to give teams the best opportunity to place well at competitions. Please
remember that stunting, pyramids, jumps, dance, motions, age and even maturity are all huge factors. It is simply not
feasible (or desirable) for every team to have 32 exactly matched athletes. Some will be stronger tumblers than others.
Some will be stronger stunters than others. Every athlete is on a team for a reason - please trust the staff. We work very
hard during the Evaluation process to insure that EVERY athlete is on the right team individually and for the team as a
whole.

The most common misconception from parents and athletes relates to tumbling ability. Proper technique is more crucial
now than ever to achieve high scores. Simply being able to complete a skill without falling to the ground is not the standard
for when athletes “have” skills. You must perform the skill with proper form and be able to do it consistently. A parent’s
version of “my child has a back handspring” can often be dramatically different from the coaching staff’s and this can lead
to confusion about team placement.

The second most common misconception comes from dramatically overestimating the importance of tumbling compared to
other factors. As previously stated, there are many factors that go into determining the best spot for an athlete, not just how
well they can tumble.

Please note that no athlete has an absolute guarantee of a spot on a particular team. The coaching staff reserves the right
to change the rosters of the teams by adding, rearranging, or moving athletes to or from teams. In addition, no athlete has a
right to any particular role or location in a routine. Coaches change formations and stunt groups for a variety of reasons,


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 many of which have nothing to do with the relative ability of the athlete in question. Many times the flow of choreography or
 formations dictate changes be made in which athletes are doing certain skills.

 If an athlete’s skills dramatically change over the summer (gaining OR losing skills) they may be moved to a different team.




   Crossover Competitors:

 Cross competing means competing on more than one team. You will be given the opportunity to let us know if you want to
 cross compete. Crossovers will not have an increase in tuition to participate on more than one team; however, they are
 responsible for additional competition fees (typically at a discounted rate).


   Team Managers:

 Team Managers are the primary contact person for each team (in addition to the head coach) for a great deal of
 information, including: competition arrival times, meeting places, related competition questions, and other pertinent
 information. They will assist the coaches at competitions by gathering all of the athletes, checking the uniforms, and
 gathering teams for awards. They will also help organize team bonding events and coordinate gym social events. Team
 Managers are selected during the parent meetings at the beginning of the season. If you are interested, there will be an
 opportunity for you to volunteer. Typically, there are 2 team managers per team and at least one of which has been with the
 gym for a minimum of one full season.


   Age Divisions:

Due to the tremendous growth of all-star cheerleading over the last 10 years, a need emerged for the industry to adopt
standard divisions and levels. The United States All-Star Federation (USASF) was created to help standardize the industry.
These standards have been adopted by each event producer (competition) that we will attend this season. Charlotte Extreme
and its coaches are USASF certified.

Teams are typically broken down in 4 different ways: age, level, total number of athletes, and number of males.

All-star divisions are now determined solely by age. What grade you are in has absolutely no bearing on eligibility. To avoid
an athlete’s eligibility changing during the year, there is a cutoff date. How old you are on AUGUST 31st will determine your
“competition age” for that entire season. In other words, if you are 14 years old on August 31st, you compete as a “14 year
old” for that entire season, even if you turn 15 on September 1.

• Senior – 18 and under
• Junior - 14 and under
• Youth - 11 and under
• Mini - 8 and under
• Tiny - 5 and under




                                                                             4
 Levels:

There are currently 6 competition levels. The “level” refers to the type and difficulty of stunts, pyramids, tosses, and
tumbling that a team is allowed to perform in their competition routine. They are numbered from 1 to 6, in increasing
difficulty. (Level 6 is rarely used and is exclusive to college-aged athletes.)The level of each team is determined solely by
the coaching staff.


 Size of Team:

Teams are also divided by the number of athletes on the team. A “small” team consists of 20 or fewer athletes and a “large”
team consists of 21-32 athletes. Also, at some age and ability levels, there are further divisions between teams based upon
how many males are on the team. At some competitions, depending on the number of teams competing at the event,
divisions may be combined together. There are strict guidelines set forth by the USASF which dictate when and how these
divisions may be combined.


                         ATTENDANCE/PRACTICE/COMPETITIONS



 Attendance:

 At Evaluations, you will be required to submit a calendar of scheduled summer vacations. Outside of what is listed on
the calendar, cheerleaders can only miss 4 practices over the summer. While we understand schedules are hectic
over the summer, our summer practices are no longer “optional”.

“Mandatory” practice begins when school starts and continues until our first competition. Cheerleaders can miss 2 practices
from our first competition until Christmas break. Cheerleaders can miss an additional 3 practices from January through
April.

All practices are mandatory 2 weeks before a competition.

        Exceptions will be made for extenuating circumstances. Please see your coach if a problem arises.

We work hard to schedule practices around school cheerleading so that cheerleaders can participate in both
school and All-Star Cheerleading. Other sports that conflict with Charlotte Extreme practices are NOT excused.


 Practice:

Team practice for the 2012-2013 season will begin the week of Monday, May 7th.

Team practice is at the heart of everything we do. Without productive team practices we cannot be successful, and without
everyone present we cannot be productive.

Cheerleaders are expected to attend practice even if they are sick or injured. If the illness or injury is too great to attend
practice, athletes are expected to contact their head coach and let them know of the absence ahead of time so that practice
can be planned without the athlete.



                                                                             5
Anyone missing a practice two weeks before a competition will not be able to compete in that upcoming competition. Every
single cheerleader is as important to the routine as the next and the entire squad depends on everyone to complete the
routine. They cannot have a full practice when anyone is missing. Your child has been given a key part in the routine and
is occupying a spot that someone else did not receive. If he or she is missing from practice the routine will have to be
reworked for the upcoming competition.

It is each athlete’s responsibility to wear the appropriate practice wear to every practice. Athletes in incorrect clothing make
it very difficult for coaches to visually evaluate choreography, formations, and other skills. Once the initial practice clothes
orders are filled, a practice clothes schedule will be distributed. The practice uniform cost is included in your monthly tuition.

Cheerleaders arriving to practice not in full practice uniform will be sent home or required to purchase the correct uniform in
order to practice with their team.


 Competitions:

All teams will compete in 3-4 Regional competitions and 3-4 National competitions (approximately one per month from
October-April). Two to three competitions of the season will be an overnight trip within a 4 hour drive. All other competitions
will be local (within a 2 hour drive). A full competition will be distributed over the summer.

On competition day, athletes are required to arrive in full uniform, including no show socks and cheer shoes. At no point are
athletes allowed to have jeans or pajama bottoms on with any part of the uniform. You must wear the correct socks and
shoes at all times. You may not wear sandals, flip flops, Uggs, etc. All athletes must be present and in full uniform for his or
her team’s awards ceremony.

If you have any part of your uniform on, it must be worn completely and properly. Female athletes are never allowed to walk
around with only a sports bra (or any type of half shirt) and skirt on.

No jewelry is allowed at any time during a competition. Besides being a safety hazard, this could result in our teams being
penalized by the event producer.

Only clear nail polish is allowed.

Each athlete is expected to watch at least one other CE team at events. This may mean arriving early or staying later than
your own performance time.


                                       FINANCIAL              INFORMATION



 Tuition:

Please note: The following prices are for the 2011-2012 season. Updated pricing for the 2012-2013 season will be
released in April. The only increases we anticipate are from outside companies (competition fees, choreographers,
etc.) and will be minimal. Our tuition prices will not increase.


Monthly fees will be drafted on the 1st of every month. Delinquent accounts can result in suspension from the program.
Tuition for May 2012 will be due the 1st day of practice.




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                                     Monthly Fees (May- April) *2011-2012 PRICING
                                  Level                                         Fee
                                  Tiny’s                                      $183.00
                                Levels 1-2                                    $193.00
                                 Level 3                                      $203.00
                                 Level 4                                      $213.00
                                 Level 5                                      $223.00



The monthly tuition includes the following:

         Monthly tuition fee
         Practice Uniform
         1 tumbling class per week
         Competition Fees for the entire season
         Skills Camp
         Routine Camp
         Choreography/Music fee
         Coach travel fee


 Expenses:

Monthly tuition includes all expenses for the season EXCEPT:

Yearly Registration Fee: $75
(Due at Evaluations for returning cheerleaders or on the first day of practice for new cheerleaders)

Uniform Fees: $300 (includes skirt, top, bloomers, and bow),
                 Shoes: $75
(Due July 1st, 2011)

Please note: We took all of the expenses for the year, added them to the competition fees for the year and divided by 12.
With this payment system, you will know every month exactly how much is due and you will not get hit with additional
payments over the summer and then again when competition fees are due.

The above fees include all costs for the 2011-2012 competition season except travel expenses and spectator fees.




                                                                            7
 Financial Policies:

If an athlete resigns his or her position on a team, a withdrawal form must be submitted to the Front Desk. To cancel the
auto pay service for the month, a withdrawal form must be received no later than 10 business days before the end of the
month. Tuition is non-refundable (unless tuition was paid in full May 2012) and non-transferable.

Athlete’s accounts must be current to participate in practices, camps, competitions, etc. Athletes that have an open balance
may not participate in private lessons or additional classes until their account is current.



                                              SPORTSMANSHIP



 Behavior:

Sportsmanship is very important to our organization. Please be courteous and considerate to all teams and athletes. This
includes other all-star programs and other CE teams.

Please don’t speak negatively about any person, decision, or result. We strive to teach our athletes respect and
sportsmanship. Anyone who behaves in a manner in or out of the gym that we view as inappropriate may be asked to leave
our program. Cheerleaders whose parents are excessively negative or disrespectful will be removed from the program.



 Representing Charlotte Extreme:

The name "Charlotte Extreme" and the skyline logo are the property of Charlotte Extreme Cheerleading, Inc. and are
federally registered trademarks that are protected under law. Permission is required from Amanda Bates before anyone
may sell or barter any product or service that involves, uses, or displays our name or logo. All sales involving Charlotte
Extreme merchandise must go through Charlotte Extreme Cheerleading, Inc.

No one is allowed to share or post Charlotte Extreme music, choreography, routines, stunts, etc., on the Internet. This
includes, but is not limited to: MySpace, Facebook, YouTube, etc.



                                                      FACILITY




 Viewing Room:

All parents should remain in the viewing area or in the lobby during practices. Please refrain from “coaching” or otherwise
distracting athletes or coaches during practices. Parents and spectators must remain seated in the viewing room, so that
the view of others is not blocked. If parents wish to bring younger siblings to watch, please make sure they are under your


                                                                            8
constant supervision and are not being excessively noisy or distracting to other spectators or anyone in the main gym or
lobby.

Except for rare exceptions, only athletes and coaches are allowed in the main gym area.

Parents who are excessively negative and/or derogatory towards other cheerleaders, parents, or coaches will be barred
from the gym and/or have their athlete permanently removed from our program. If you have a problem or concern, please
speak to the coach. Complaining to other parents cannot solve your problem, nor can we solve them if we do not know
about them. If you respect us enough to allow us to play a large role in your child’s life, please respect us enough to know
that we have your child’s best interest at heart. Decisions that are made in regards to your child’s training, level and team
are made in what we feel will best help your child be successful.

Charlotte Extreme reserves the right to close the viewing area at any time.


 Gym Rules:


1. For the safety of all, no unsupervised children are allowed in the lobby.

2. No one is allowed to wait for parents outside of the building.

3. Any cheerleader picked up 10 minutes after their practice ends will be charged a fee of $1 per minute.

4. Cheerleaders only allowed in the gym area due to insurance liabilities.

5. No one will be allowed to participate in any activities in the gym without signing a waiver.

6. We are very interested in hearing what you have to say. If you wish to speak with a coach please see them before the
   first practice or after the last practice of the day or call 704-587-0426 to make an appointment. The coaches do not
   want to send a message that they do not care, but cannot have a detailed discussion that may interfere with practice.

7. Anyone missing more than 2 practices during the first half of the competition season or more than 3 during the second
   half will be released from their squad.

8. All monthly tuition payments received after the 5th of the month will be charged a $25 late fee. If tuition is not paid by
   the 10th your child will not be able to practice with his or her squad. After 2 late payments your child will be suspended
   from the squad. If you have a true financial hardship please call 704-587-0426 and speak with Amanda.

9. Since our payment system is all inclusive, we do not offer refunds.

10. No athletes are allowed on any equipment before or after his or her class/practice. The equipment is for use by
    athletes during their instructional time.

11. If your cheerleader is sick the day before or morning of a competition, please realize that he or she still needs to attend
    the competition and do his or her best to withstand the 2 ½ minute routine. However, if he or she is too sick and is
    unable to compete CALL (do not email) Amanda Bates at 704-724-7858 ASAP. Changes will have to be made to the
    entire routine for that squad on the practice mat before the competition or that squad will have to forfeit and not be able
    to compete. The routines are designed to use every single cheerleader at all times.




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CHARLOTTE EXTREME STAFF




      Coaching Staff:

          Mareo Barr

         Amanda Bates

        Shandria Brooks

        Ashley Henricks

         Carissa Kydd

         Pam Majecic

         Rachel Plezia

           Mike Ross

        Ashley Sciscente

          Erika Varalli




                           10
                    2012-2013 ALLSTAR Registration Form
                                                 (Please complete front and back)



          Cheerleader’s Name: _________________________________________ Birth Date:____________

          Age as of 08-31-2012 _________ School: _______________________________ Grade:__________



Mother’s Information:                                                                        Father’s Information:

________________________________________________                            ______________________________________________
Name                                                                     Name
________________________________________________                            ______________________________________________
Address                                  City                   Zip      Address                              City                   Zip

_________________________________________________________________       ______________________________________________
Home Phone                     Cell Phone                               Home Phone                            Cell Phone
_________________________________________________________________      _________________________________________________________________
Work Phone                     Email Address                           Work Phone                             Email Address


Emergency Contact (other than a parent):

___________________________________________________________________________________________________
Name                                               Relationship                  Home Phone                             Cell Phone




Practice uniform and National Championship apparel sizes (please circle):

           T-Shirt             YXS       YS        YM        YL                  AS          AM     AL        AXL
           Sweatshirt          YXS       YS        YM        YL                  AS          AM     AL        AXL
           Shorts              YXS       YS        YM        YL                  AS          AM     AL        AXL




Charlotte Extreme offers the ability to compete on more than one team. There are no additional monthly fees; however, you are
responsible for additional competition fees (typically discounted). Would your cheerleader like to be considered to compete on more than
one team?

                                                          Yes                           No



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MEDICAL TREATMENT RELEASE

In the event of emergency involving my child while at or with Charlotte Extreme Cheerleading, Inc., whether at class, practice,
competition or other sponsored events, I grant my permission to Charlotte Extreme Cheerleading, Inc., and its employees to take
whatever action necessary. In the event that I cannot be reached, I hereby authorize Charlotte Extreme Cheerleading, Inc., and/or its
employees to give consent for the above named athlete to receive medical treatment.

I have read and agree to the above medical treatment release.

PARENT/GUARDIAN SIGNATURE_________________________________________DATE_________________________


Insurance Company: ___________________________________Policy Number: _________________________________


If you do not grant permission or authorization for consent to medical treatment, what procedure should be followed?

__________________________________________________________________________________________________

___________________________________________________________________________________________________

REFUNDS AND WITHDRAWAL
By signing below, I acknowledge that Charlotte Extreme Cheerleading, Inc. does not offer refunds on monthly fees and a
withdrawal form is required to stop fees. Withdrawal form must be received a minimum of 10 business days before requested
stop date.

I have read and agree to the above refunds and withdrawal guidelines.


PARENT/GUARDIAN SIGNATURE_________________________________________DATE_________________________

PHOTOGRAPHY RELEASE
I understand that Charlotte Extreme Cheerleading, Inc. produces promotional material about their program. I understand that
my child may be included in video tape or photography taken during the season. I hereby grant Charlotte Extreme
Cheerleading, Inc., its successors, assignees, sponsors, any television networks and all other commercial exhibitors the
exclusive right to photograph and/or video tape my child and further to utilize my child’s name, face, likeness, voice and
appearance in advertising and promotion of Charlotte Extreme Cheerleading, Inc., without reservation or limitation.

I have read and agree to the above photography release.

PARENT/GUARDIAN SIGNATURE_________________________________________DATE_________________________


 CHARLOTTE EXTREME CHEERLEADING, INC.

                                                                                12
PARTICIPANT AGREEMENT, RELEASE AND ACKNOWLEDGEMENT OF RISK
In consideration of the services of CHARLOTTE EXTREME CHEERLEADING, INC., their agents, owners, officers, employees, and all other
persons or entities acting in any capacity of their behalf, I hereby agree to release and discharge CHARLOTTE EXTREME CHEERLEADING,
INC., on behalf of myself, my children, my parents, my heirs, assigns, personal representative and estate as follows:


1.     I understand and acknowledge that the activity I or my child are about to engage in poses known risks and unanticipated risks which
       could result in injury, paralysis, death, emotional distress, or damage to myself or my child, to property, or to third parties. The
       following describes some, but not all, of those risks.

       Cheerleading entails certain risks that simply cannot be eliminated without jeopardizing the essential qualities of the activity. Without a
       certain degree of risk, cheerleading students would not improve their skills, and the enjoyment of the sport would be diminished.
       Cheerleading exposes its participants to the unusual risk of cuts and bruises. Other more serious risks exist as well. Participants often
       fall, sprain or break wrists and ankles, and can suffer more serious injuries as well. Traveling to and from practice, shows, competitions,
       and exhibitions raises the possibility of any manner of transportation accidents. In any event, if you are injured, you may require
       medical assistance at your own risks.
2.     I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, no
       one is forcing me or my child to participate, and we elect to participate in spite of the risks.
3.     I hereby voluntarily release, forever discharge and agree to hold harmless and indemnify CHARLOTTE EXTREME CHEERLEADING, INC.
       from any and all liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected with me or my
       child’s participation in this activity, including those allegedly attributable to the negligent acts or omissions of CHARLOTTE EXTREME
       CHEERLEADING, INC.
4.     Should CHARLOTTE EXTREME CHEERLEADING, INC. or anyone acting on their behalf, be required to incur attorney’s fees and costs to
       enforce this agreement, I agree to indemnify and reimburse them for such fees and costs.
5.     I certify that I or my child have health, accident and liability insurance to cover any bodily injury or property damage I may cause or suffer while
       participating in this event, or else I agree to bear the costs of such injury or damage to myself, I further certify that I or my child have no medical
       or physical condition which could interfere with me or my child/s safety in this activity, or else I am willing to assume and bear the costs or all
       risks that may be created, directly or indirectly, by any such condition.


   By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I will be found by a
court of law to have waived my right to maintain a lawsuit against CHARLOTTE EXTREME CHEERLEADING, INC. on the basis of any claim
from which I have released them herein. In the event that I file a lawsuit against CHARLOTTE EXTREME CHEERLEADING, INC., I agree to do
so solely in the state of North Carolina, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict
of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portion shall remain in full
force and effect.

     I have had sufficient opportunity to read this entire document. I have read and understand it, and I agree to be bound by its terms.

In consideration of_______________________________________________________________________________________(print minor’s
name), Minor being permitted by CHARLOTTE EXTREME CHEERLEADING, INC. to participate in its activities and to use its equipment and
facilities, I further agree to indemnify and hold harmless CHARLOTTE EXTREME CHEERLEADING, INC. from any and all Claims which are
brought by, or on behalf of, Minor, and which are in any way connected with such use of participation by Minor.



PARENT OR GUARDIAN SIGNATURE_________________________________________________________________________________



PRINT NAME_________________________________________________________________Date__________________________________



Address__________________________________________________________________City_______________________Zip_____________



Email Address_______________________________________________________________________________________________________




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