ACADEMIC REGULATIONS AND PROCEDURES- NAIT

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					  NORTHERN ALBERTA INSTITUTE OF
          TECHNOLOGY



ACADEMIC PROCEDURES AND REGULATIONS




                            May 2010
VISION
To be an outstanding technical institute committed to student success in a global economy

MISSION
To anticipate and meet the needs of students and the economy by combining outstanding
applied education with a human touch

GUIDING PRINCIPLES

Our principles guide the actions of the NAIT community and are the ideals to which we hold
ourselves accountable:

People are our most valuable resource.

•    Support, development and recognition for all staff
•    Pursuit of excellence
•    Respect for the individual

Leadership makes a difference.

•    Fairness and openness in the learning and working environment
•    Sharing of knowledge and lifelong learning
•    Pride in our work and achievements

Resources are used in a responsible manner.

•    Effective, efficient and flexible use of resources
•    Decision making at the most logical level

Technology is an enabling tool.

•    Innovative and supportive use of technology in our work and learning environments




1     ADMISSION REQUIREMENTS AND APPLICATION PROCEDURES ...................... 8 


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1.1  ADMISSION REQUIREMENTS .............................................................................................................................. 8 
   1.1.1 English Language Proficiency .................................................................................................................................... 9 
   1.1.2    Academic Requirements ...................................................................................................................................... 9 
   1.1.3 Medical Questionnaire and NAITSA Medical Insurance ................................................................................... 10 
   1.1.4    Color Vision and Hearing ................................................................................................................................... 10 
   1.1.5    Students with Special Requirements or Needs ................................................................................................... 10 

1.2  DEFINITION AND CLASSIFICATION OF STUDENTS .................................................................................. 10 
   1.2.1 Regular Student ................................................................................................................................................... 11 
   1.2.2 Special Student .................................................................................................................................................... 11 
   1.2.3 Audit Student ....................................................................................................................................................... 11 
   1.2.4 Apprenticeship Branch Student .......................................................................................................................... 11 
   1.2.5 Continuing Education Student ............................................................................................................................ 11 
   1.2.6 International Student ........................................................................................................................................... 11
   1.2.7 Full time/Part time Status………………………………………………………………………….……….11


2          APPLICATIONS .......................................................................................................... 12 
      2.1.1        Application to Full-Time Programs .................................................................................................................... 12 
      2.1.2        Sponsored Applicants.......................................................................................................................................... 12 
      2.1.3        International Student (Student-Visa Applicants)................................................................................................ 13 
      2.1.4        Continuing Students ............................................................................................................................................ 13 
      2.1.5        Former Students................................................................................................................................................... 13 
      2.1.6        Applying to Continuing Education/Part-time Programs and Courses............................................................... 13 
      2.1.7        Applying to Apprenticeship Programs ............................................................................................................... 14 

2.2  SELECTION FOR ADMISSION ............................................................................................................................ 14 
   2.2.1 Program/Course Quotas ...................................................................................................................................... 14 
   2.2.2 Selection Criteria ................................................................................................................................................. 14 
   2.2.3 Programs with External Selection Mechanisms ................................................................................................. 15 

2.3       ADMISSION TO NAIT PROGRAMS AND APPEALS OF ADMISSION STATUS ................................... 15 
      2.3.1 Admission to Institute Programs .......................................................................................................................... 15 
      2.3.2  Appeal of Admission Status ................................................................................................................................ 15 
      2.3.3  Registration .......................................................................................................................................................... 16 


3          PROGRAM IMPLEMENTATION ................................................................................ 16 

3.1         ADVANCE CREDIT AND TRANSFER CREDIT.............................................................................................. 16 

3.2         CREDIT FOR PARTICIPATION IN STUDENT AFFAIRS ............................................................................ 17 

3.3       TRANSFERRING BETWEEN PROGRAMS ...................................................................................................... 17 
      3.3.1  Transfers Involving full-time Programs ............................................................................................................. 17 
      3.3.2  Transfers Involving Continuing Education Programs and Courses .................................................................. 18 
      3.3.3  Transfers from a Continuing Education Program to a full-time Program......................................................... 18 

3.4       WITHDRAWING FROM PROGRAMS .............................................................................................................. 18 
      3.4.1  Withdrawal from Full-Time Programs ............................................................................................................... 18 
      3.4.2  Failure to Clear .................................................................................................................................................... 18 
      3.4.3  Withdrawal from Continuing Education Courses/Programs ............................................................................. 18 
      3.4.4  Notice of Student Withdrawal to External Agencies ......................................................................................... 18
      3.4.5 Leave of Absence……………………………………………….………………………………………….19




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4          STUDENT BEHAVIOR, RESPONSIBILITIES AND RIGHTS .................................... 19 

4.1         STUDENT BEHAVIOR AND RESPONSIBILITIES ......................................................................................... 19 

4.2         ACADEMIC INTEGRITY ...................................................................................................................................... 20 

4.3 STUDENT CODE OF CONDUCT ............................................................................................................................... 20 

4.4         STUDENT RESPONSIBILITIES AND RIGHTS................................................................................................ 22 

4.5 STUDENT DISCIPLINE - Academic Dishonesty or Student Misconduct .......................................................... 23 
   4.5.1   Academic Dishonesty in Course Work ............................................................................................................. 23 
   4.5.2   False Records or Misrepresentation of Information.......................................................................................... 24 
   4.5.3   Student Misconduct ............................................................................................................................................ 24 
   4.5.4   Penalties for Student Misconduct ....................................................................................................................... 24 
   4.5.5   Authority Levels for Imposing Penalties ........................................................................................................... 25 
   4.5.6 Notice to Students and Appeal Process for Academic Dishonesty and Student Misconduct ............................. 26 
   4.5.6.1 Academic Dishonesty and Misconduct Appeals ................................................................................................ 26 
   4.5.6.2 Appeal of Program Suspension or Expulsion from NAIT ................................................................................ 26 

4.6         ATTENDANCE ......................................................................................................................................................... 27 

4.7         CLASS INTERRUPTION ....................................................................................................................................... 27 

4.8          DRESS ....................................................................................................................................................................... 27 

4.9         CAMPUS SPORT AND WELLNESS ................................................................................................................... 27 

4.10           PARTICIPATION IN INTERCOLLEGIATE ATHLETICS........................................................................ 28 

4.11           FIELD TRIPS......................................................................................................................................................... 28 

4.12      ACADEMIC EVALUATION .............................................................................................................................. 28
    4.12.1 Academic Progression……………………………………………………………………………………29
    4.12.2 Year Levels………………………………………………………………………………………………29


5          GRADING SYSTEMS .................................................................................................. 30 

5.1         CLEARANCE OF COURSE DEFICIENCIES .................................................................................................... 31 

5.2       FAILURE TO MAINTAIN SATISFACTORY ACADEMIC STANDING..................................................... 32 
      5.2.1 Actions Following Unsatisfactory Standing........................................................................................................ 32
      5.2.2 Academic Standing in a Degree Program……………………………………………………………………32
      5.2.3 Academic Appeal ................................................................................................................................................... 33 
      5.2.4 Readmission .......................................................................................................................................................... 34 

5.3       PREREQUISITES AND CO-REQUISITES ......................................................................................................... 34 
      5.3.1 Transcripts............................................................................................................................................................. 35 

5.4       CERTIFICATION AND PROGRAM COMPLETION REQUIREMENTS .................................................. 35 
      5.4.1  Definition of a Graduate ...................................................................................................................................... 35 
      5.4.2  Certification Definition ....................................................................................................................................... 35 
      5.4.3 Program Completion Requirements - Special Students ...................................................................................... 36 
      5.4.4 Residence Requirements and Time Limits for Program Completion................................................................. 36 

5.5         MULTIPLE CERTIFICATES/DIPLOMAS/DEGREES.................................................................................... 36 



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5.6        CERTIFICATION AFTER CHANGES IN PROGRAM TITLES…………………………………………36 

5.7      ACADEMIC HONOURS .......................................................................................................................................... 37 
      5.7.1 Academic Awards ................................................................................................................................................ 38 
      5.7.2 Types of Awards.................................................................................................................................................. 38 
      5.7.3 Selection Criteria ................................................................................................................................................. 38 


6         STUDENT RECORDS ................................................................................................. 39 

6.1       STUDENT PERMANENT RECORD .................................................................................................................... 39 
      6.1.1  Full-time Programs .............................................................................................................................................. 39 
      6.1.2  Continuing Education/Part-time Courses ........................................................................................................... 39 

6.2       CONFIDENTIALITY OF STUDENT RECORDS .............................................................................................. 39 
      6.2.1 Confidential Records Established at NAIT ......................................................................................................... 39 
      6.2.2  Public Record....................................................................................................................................................... 40 

6.3        RESPONSIBILITY FOR ACCURACY AND CURRENCY ............................................................................. 40 

6.4        CHANGE IN PERSONAL INFORMATION ....................................................................................................... 40 




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               ACADEMIC REGULATIONS AND PROCEDURES:

              FULL-TIME, CONTINUING EDUCATION/PART-TIME

                       AND APPRENTICESHIP PROGRAMS

DISCLAIMER
NAIT’s Academic Regulations and Procedures can be accessed at www.nait.ca as part of
the online calendar. In the event of any disagreements or inconsistencies between the
Web and printed versions of the Academic Regulations, the Web version shall be taken as
correct.

NAIT reserves the right to make revisions to the Academic Regulations and Procedures
without prior notice and they shall take effect at the time of revision unless a later date is
specified when the revision is approved. In the event of revisions, the policies, procedures,
regulations and requirements in effect will prevail over the provisions printed in the
Academic Regulations or in the NAIT calendar or in the NAIT Student Handbook. NAIT will
provide as much notice of the revision as it considers the circumstances will permit, and will
endeavor to incorporate the revisions in the next printing of the Academic Regulations and
Procedures. Revisions shall include additions, deletions and changes.

In general, NAIT does not warrant or guarantee the academic success of any student in
any program or course.

Although NAIT provides a safe educational environment, thefts from lockers and other
areas do occur. Goods may also be vandalized, damaged or lost. Students and other
individuals attending classes or visiting NAIT for any reason whatsoever are solely
responsible for their goods and belongings. NAIT shall not be responsible for theft or loss
of any goods for any reason. It is the responsibility of the student or other individual to
ensure that their goods are stored safely and that their owner’s or tenant’s insurance policy
provides for replacement of goods or possessions that may be stolen, vandalized,
damaged or lost. The best insurance against loss is to leave articles that are not needed at
home or for the student to carry valuables with them at all times. Valuables should never
be left in lockers overnight.

SCOPE AND AUTHORITY
SCOPE

NAIT offers a comprehensive range of career-oriented training, classified as:

       Degree, Diploma and Certificate programs
       Apprenticeship programs
       Continuing Education courses and programs and
       Corporate and International Training




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AUTHORITY

The President is the Chief Executive Officer of NAIT and as such is responsible for the
general supervision over and direction of NAIT’s operations including its policies, programs,
employees and business affairs. The President may, from time to time, delegate in writing
any of his powers and duties to any employee or employees of NAIT. Where these
Regulations and Procedures state that the power and duty to carry out actions hereunder
is vested in any other employee or employees of NAIT the President has, by signing in the
place provided at the end of these Regulations and Procedures, delegated those powers
and duties to such employee or employees. Notwithstanding such delegation of power and
duties the President may, in any given case, elect to act himself instead of the employee or
employees to whom the power and duty has been delegated. The President may, at his
sole discretion, approve exceptions to these Regulations and Procedures when he
considers appropriate.

These Regulations and Procedures are made pursuant to the Post-secondary Learning
Act and constitute rules made there under.

Throughout these Regulations and Procedures, reference to a Program Leader denotes a
Program Chair or staff member designated as head of a program or who has similar
responsibility for the administration, coordination or supervision of one or more programs.

The expression “business days” is used throughout this document. In all cases, business
days are Monday to Friday and exclude days on which the Institute is declared to be
officially closed. These closed days may include statutory and other holidays as well as
other days to be specified from time to time.

OPERATIONAL ACTIVITIES
Operational activities shall include, but not be limited to:
  • Offering educational courses or programs of instruction or training of a general,
      academic, vocational, technical, cultural or practical nature, including but not limited
      to, applied degree programs, diploma and certificate programs, short courses, short
      programs, training to meet the needs of special interest groups and programs or
      courses required with respect to a trade designated pursuant to the Apprenticeship
      and Industry Training Act, as amended from time to time or such other statute as
      may supplement or supercede the same;
  • Granting of degrees, certificates, diplomas, honors, awards, scholarships, prizes
      and/or bursaries;
  • Determining the eligibility of individuals to participate in NAIT programs or courses;
  • Responding to and dealing with student conduct and academic dishonesty matters;
  • Doing all such other things that are necessarily incidental to the foregoing.




PROTECTION OF PRIVACY

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NAIT collects and maintains information used for the purposes of its operating activities,
including admission, registration and other fundamental activities related to students being
members of the NAIT community.

Upon admission to NAIT, students are advised that the personal information they provide,
and any other information placed in the student records will be used and protected in
compliance with Alberta’s “Freedom of Information and Protection of Privacy Act”, as
amended, or such other statute as may supplement or supercede the same.

Personal information may include, but not be limited to:
   • Name, home or business address or home or business telephone number;
   • Academic marks and student conduct;
   • Gender, age, marital status or family status;
   • An identifying number, symbol or other particular assigned to the student (e.g.,
      student identification number);
   • Fingerprints, blood type or inheritable characteristics if required by the program;
   • Health and health care history, including information about a physical or mental
      disability; if germane to the program being undertaken;
   • Educational, financial, employment or criminal history including criminal records
      except where a pardon has been given;
   • Anyone else's opinions about the individual;
   • Personal views or opinions, except if they are about someone else.

RETENTION OF DOCUMENTS

Disclosure of personal information collected for completion of a program shall be shared
with third parties responsible for providing the work experience component of a specific
program and with third party employer sponsors of students.

The information on a student’s application form and other documents and materials
provided for admission to NAIT will be retained by NAIT for at least one year from the date
of registration for the program, following which they may be destroyed. Irreplaceable
documents will be returned to a student if the student requests the return when he or she
applies for admission or upon graduation. Such a request shall be made in writing to the
Registrar’s Office.



1 ADMISSION REQUIREMENTS AND APPLICATION PROCEDURES


1.1    ADMISSION REQUIREMENTS

All applicants should be 16 years of age or older, except individuals applying solely for
courses intended for younger students. Exceptions may be approved by the appropriate
Dean.




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1.1.1 English Language Proficiency
English is the language of instruction at NAIT. All prospective students are required to
demonstrate a minimum level of English before they’re admitted. NAIT reserves the
right to use discretion in determining adequate levels of language proficiency to ensure
success in academic programs. In some cases, additional English language testing,
conducted by the NAIT ESL office, may be required to confirm English proficiency.
Please note the English Language Proficiency standards provided below are for those
programs which require Grade 12 English Language Arts. Equivalent English Language
Proficiency standards for those programs requiring Grade 10 or Grade 11 English, as
well as current test of English language proficiency standards are available on the
Admissions web page.

Proficiency in English may be fulfilled in one of the following ways:
1)      Successful completion of three years of full-time education in English:
     a) in Canada including the grade 12 year. This can be a combination of secondary and
        postsecondary education; or
     b) in another country where English in recognized as an official language of instruction;
        or
     c) at a recognized school/institution which uses English as the primary language of
        instruction.
2)      Successful completion of the equivalent of three years of full-time instruction in a
     school/institution in Canada in which the major language of instruction is other than
     English, but where the level of English language proficiency required for graduation is
     equivalent to that in schools/institutions in Canada where English is the official
     language of instruction.
3)      Completion of one of the following:
     a) Achieve a minimum final blended grade of 50% or better on the provincial
        examination portion of Alberta English Language Arts 30-1 or English Language
        Arts 30-2 or the equivalent.
     b) a predicated final grade of 5 or better on International Baccalaureate English A1,
        A2, or a grade of 5 or better on English B,
     c) a grade of 4 or better on the Advanced Placement English College Board
        examination,
     d) a grade of B or better in an O-level, GCSE, or IGCSE English Language or
        Literature course.
4)      Attend four or more years at an eligible international secondary school that uses
     English as the language of instruction but operates in a country where the primary
     language is not English.
5)      Achieve the competence standard indicated by one of the tests of English language
     proficiency that evaluates skills in listening, reading, speaking, and writing.



     1.1.2      Academic Requirements

Prerequisites are determined to provide the best opportunity for success in the student's
chosen program and career. Specific grade and subject requirements are listed in the



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current NAIT calendars. Selection criteria in addition to program prerequisites may be
prescribed, as noted in these Regulations and Procedures.

High school graduation is not required by NAIT. However, some employers and post
secondary institutes may require high school graduation as a condition of employment or
an entry requirement. Specific subject prerequisites are still required to be considered for
NAIT programs. (Refer to the current Application Form). All other program admission
requirements will continue to apply.



      1.1.3   Medical Questionnaire and NAITSA Medical Insurance

A medical examination is not required for admission to NAIT, but NAIT does reserve the
right to require a student to submit a medical certificate at any time. This information will
enable NAIT Health Services to serve the medical needs of the student more effectively.

It is the student’s responsibility to have adequate hospital and medical insurance coverage.
Failure to provide adequate insurance information will result in the student being charged
directly for services rendered. Students who are not citizens or permanent residents of
Canada should contact a private insurance company for coverage.

Full-time students are required to participate in the compulsory insurance program as
managed by the NAIT Students’ Association prior to commencement of their program of
study. The NAIT Students’ Association has authority for exempting entire academic
programs or students from the insurance program. Students may also opt out of the
compulsory insurance program if they can provide documented proof at the time of
registration that they are covered under another insurance program. Fees payable for
insurance coverage are payable with the student’s tuition fees.

      1.1.4   Color Vision and Hearing

Certain types of laboratory and/or shop work require normal hearing and color vision.
Deficient hearing or color vision may affect the student’s ability to perform course work or to
gain employment after graduation. Color vision and hearing tests are available free at
NAIT Health Services.

      1.1.5   Students with Special Requirements or Needs

NAIT endeavors to provide services as needed to all students. In order to provide special
services that have funding implications, applicants and students should inform NAIT as to
special needs at the earliest possible time, generally three months in advance of
admission. Failure to report need may result in postponement of training or even
cancellation of application or termination of registration if funding cannot be resourced.

1.2     DEFINITION AND CLASSIFICATION OF STUDENTS

A NAIT student is defined as a person who is registered to attend a course or group of
courses, which have been approved by the administration of NAIT, and which are offered
at any campus or NAIT approved location. Student status continues during the approved

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academic period for the course or group of courses and ceases upon the earlier of the date
of termination for any reason or the last day of the approved academic period for the
course or group of courses.

    1.2.1     Regular Student

A student in a full-time program taking the program as described in the full time program
calendar.

    1.2.2     Special Student

A student in a full-time program taking a course load that departs from that described in the
calendar. Such a departure may be a different series of courses and/or a lightened course
load. Special students are accommodated subject to availability of space and resources
and approval of the Program Leader or designate.

    1.2.3     Audit Student

A student in any program/course who observes designated course activities, but whose
work is not evaluated and grades are not awarded. Approval of the Program Leader (or
the Dean, in the case of Continuing Education credit courses) is required to register.
Approval is subject to the availability of space, impact on other students and such other
factors as may be deemed important by NAIT. Audit students generally pay fifty (50) per
cent of regular fees. A grade of AU will be reported on the student’s transcript.

    1.2.4     Apprenticeship Branch Student

A student in an apprenticeship program.

Any student in an apprenticeship program or a journeyman registered in a technical
enrichment program.

    1.2.5     Continuing Education Student

A student registered in a program/course offered through Continuing Education.

    1.2.6     International Student

A student who is not a Canadian resident or Landed Immigrant and who possesses a valid
student visa or becomes eligible for a student visa upon acceptance to NAIT.

    1.2.7     Full time/Part time Status

For the purposes of enrolment in programs at NAIT, a full time student is one who is
registered in either 3 courses for a minimum total of 9 credits, or 192 hours per Fall or
Winter term. Any student registered in less is a part time student.

For the purposes of financial assistance, to qualify for Canada and Provincial Loans for the
Fall/Winter terms, a student is required to be registered in a minimum of 60% of their


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course load (with the exception of Newfoundland and Labrador Provincial Loan, a student
is required to be registered in a minimum of 80% of their course load). Alberta Works Skills
Investment Program requires 100% registration. Please note course loads vary by
program and term/year level, which may require a student to be registered in more courses
than the NAIT full-time definition in order to be considered full-time for financial assistance
purposes. Students are encouraged to speak with a Financial Aid representative prior to
filing for financial assistance.



2 APPLICATIONS

2.1      Application Procedures

      2.1.1   Application to Full-Time Programs

Application for admission must be made on the application form available from the
Registrar's Office or from the NAIT website.

A non-refundable application processing fee shall be payable with the application for
admission. Individuals who apply to more than one program will pay the application
processing fee for each application.

All applicants to full-time programs must arrange to have transcripts for all prior education
or, where applicable, proof of relevant work experience sent directly by the school, college,
university, or agency to the Registrar’s Office.

Applicants currently in high school or currently taking courses to upgrade high school
marks shall submit all available marks (e.g., previous grades, mid-term marks, etc.) and, on
completion of high school or upgrading, have transcripts sent to the Registrar’s Office at
least one month prior to the program start date.

Applicants are required to investigate the careers they intend to pursue before applying for
admission to the NAIT program in order to familiarize themselves with the career field and
the program. Applicants are required to submit a Career Investigation Summary that will
be used in selecting applicants for oversubscribed programs. All applicants are strongly
encouraged to complete a career investigation.

Applicants are responsible for the accuracy and completeness of information provided on
their application and supporting documents. Applicants who either submit applications with
false information or fail to provide sufficient relevant information will be denied admission.
If information is discovered to be false after admission, the student may be terminated from
the program or course (see 4.5.2).

      2.1.2   Sponsored Applicants

Some employers and agencies assume responsibility for the cost of training under a variety
of arrangements. In such cases the applicant shall arrange to have a letter of sponsorship
sent by the agency/employer to the Registrar’s Office outlining the extent of financial
support for fees, books, supplies, etc.

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    2.1.3     International Student (Student-Visa Applicants)

The admission of international applicants is subject to quota limitations of the program and
the number of acceptable applications received. A proportion of the quota for most
programs is set-aside for international applicants until May 15 of each year and for intake
to the next academic year. Unfilled international quota is filled from Canadian applicants
after that time. International applicants who are accepted into NAIT programs and who
require student visas will be provided with a letter of acceptance.

International applicants shall submit official documents to the International Qualification
Assessment Service (IQAS) to determine academic admissibility. They will also be
requested to provide proof of proficiency in English in accordance with these Regulations
and Procedures.

    2.1.4     Continuing Students

Students who have successfully completed all of the first year courses in a two year NAIT
program need not formally apply for admission into year two of the program. Registration
dates and times will be posted on the NAIT website. Please refer to NAIT’s website
(www.nait.ca) for current data.

Students who do not successfully complete year one of a two-year program must meet
with the Program Leader to determine the conditions of continuing status and/or may be
required to withdraw.

    2.1.5     Former Students

Some students may find it necessary to discontinue their studies for personal, financial,
medical or academic reasons. Such individuals may seek readmission at a later date,
subject to space availability.

Students terminated by the Institute for breaches of academic regulations through
misconduct may reapply for admission as specified in the condition of termination and with
permission of the Registrar, in consultation with the Dean, and subject to space availability.

For readmission, the student shall submit a new application form with the appropriate
application fee. The Registrar may request that the applicant be interviewed by the
Program Leader, as changes in curriculum or technology may have occurred since the
applicant last attended. Generally, graduation requirements are published in the current
NAIT full time programs calendar.

The readmitted student must complete the program requirements as detailed by the
Program Leader.

    2.1.6     Applying to Continuing Education/Part-time Programs and Courses

Application for most Continuing Education programs and courses may be made by visiting
our website at www.nait.ca, telephone, fax, by postal mail, electronic mail or in person
through the Registrar’s Office.



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      2.1.7   Applying to Apprenticeship Programs

Apprenticeship training is a combination of on-the-job and technical training leading to
certification as a Journeyman. The Apprenticeship and Trade Certification Division direct
this training.

The applicant must first find suitable employment with a Journeyman in the student’s
chosen trade or with a company, which employs a Journeyman in that trade.

Once hired, the employee should discuss apprenticeship training with the employer, obtain
appropriate approvals, and enter into a contract. This contract is then registered with the
Apprenticeship and Industry Training Branch, which will issue an identification card, a
course outline booklet, and an apprenticeship record book.

The apprentices will receive a card from Alberta Learning during the month of May. The
card will outline all training opportunities available for the trade for the academic year
commencing July 1 of that year and ending June 30 of the next year. The card will be
accompanied by an information package from NAIT that outlines the procedures for
application and admission to the appropriate apprenticeship program at NAIT.

The apprentice must contact NAIT to apply for an intake. Full tuition fees are due and
payable at the time of application.

The apprentice will attend NAIT on the registration date specified on the card or as may be
modified by NAIT in writing. Failure to register will lead to cancellation of the admission.

2.2     SELECTION FOR ADMISSION

      2.2.1    Program/Course Quotas

All programs/courses at NAIT are subject to quota limitations based on an assessment of
employment opportunities and available NAIT resources.

      2.2.2    Selection Criteria

NAIT reserves the right to determine criteria for selection in all of its programs/courses.

Student selection in oversubscribed programs may be based on academic achievement
beyond the prerequisites identified in the calendar, written career investigation, personal
interview, relevant work experience, and demonstrated commitment to the career field. In
the case of applicants who have relevant post-secondary education, selection will be based
on high school grades or relevant post-secondary grades, whichever are higher, subject to
maintaining appropriate accessibility to both high school graduates and those with post-
secondary experience.

Selection criteria used in the previous academic year are available on the current
application form, the website or by contacting the Registrar’s office.

Operationally, selection will normally focus on achievement at the prerequisite level or
relevant post-secondary level.


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NAIT may use interviews for student selection in certain circumstances. Applicants may be
interviewed to obtain additional information or to clarify/verify some aspect of the
application. Such circumstances are to be reviewed and approved by the Dean.

      2.2.3    Programs with External Selection Mechanisms

Selection committees established by the cooperating hospitals conduct selection of
applicants to a number of medical and health science programs. Applications to these
programs shall be submitted to NAIT. The Registrar’s Office checks prerequisites and
determine applications that are acceptable to be forwarded to the external selection
committee.

2.3      ADMISSION TO NAIT PROGRAMS AND APPEALS OF ADMISSION STATUS

      2.3.1   Admission to Institute Programs

The authority to accept applications and admit students to NAIT programs in compliance
with these Regulations and Procedures rests with the Registrar. The Registrar may
delegate acceptance decisions to staff in the Registrar’s Office.

Qualified applicants will be admitted to NAIT programs subject to quotas, resource
limitations, and selection mechanisms. Program leaders and other NAIT Officers may
recommend exceptions based on extraordinary considerations and qualifications of the
applicant that are equivalent to current prerequisites but have been achieved through some
other process.

The Registrar reserves the right to refuse potential applicants on the basis that, in his
opinion, the applicant poses a threat to the health, safety or well being of the student body,
faculty or administration.

Some programs, especially but not limited to health sciences, require a satisfactory
criminal record check as a condition of acceptance to NAIT or admission to work
experience.

      2.3.2    Appeal of Admission Status

Any applicant who believes that his/her application for admission may have been unfairly
considered has recourse through the following appeal procedure:

The applicant will outline his/her appeal in writing to the Registrar on an “Appeal of
Admission Status” form (or by written letter), within ten (10) business days of receipt of a
Notice of Denial of Admission. The Registrar’s Office shall then refer the request to the
appropriate Dean. The Dean will convene a committee of at least three members
(including the Dean) and make such inquiries and review as considered necessary and
inform the Registrar’s Office of the decision within ten (10) business days of receipt of the
student request. The Registrar will communicate the outcome of this review to the
applicant within ten (10) business days of receipt of the Dean’s decision. The Appeal of
Admission Status form is available on NAIT’s website or by contacting the Registrar’s
Office. There is a fee of fifty dollars ($50) for appeal of admission and this fee must be


                                                                                            15
included with the appeal form or letter. This fee is for re-appraisal of the application and is
non-refundable.

The Decision of the Dean will be final and binding; and the applicant shall have no further
right of appeal.

Appeal of admission status because of alleged false records or misrepresentation is not
subject to the procedure as outlined above. In this case, the applicant may appeal in
writing to the Vice President, Academic and Student Services, whose decision will be final
and binding.

      2.3.3   Registration

Each accepted applicant to a full-time or an apprenticeship program is required to report for
registration on the date and at the time and location indicated on the notice of acceptance.
 Each accepted Continuing Education/part-time student is expected to report to the first
scheduled class.

Failure to report for registration, in the case of full time or apprenticeship students, or to
attend the first scheduled class, in the case of all students, will result in the cancellation of
admission unless prior permission has been sought and agreed to by the Registrar’s
Office. Permission will normally be in writing.

3 PROGRAM IMPLEMENTATION

3.1      ADVANCE CREDIT AND TRANSFER CREDIT

Advance Credit may be granted in a course or courses and/or a program or programs on
the basis of formal and informal learning experiences including one or more of the
following:
     • Work experience;
     • Maturity/life experience;
     • Unstructured educational experiences such as self-study, and/or
     • Structured educational activity.

Upon receipt of sufficient documentary evidence provided by the student confirming
previous relevant training or life/work experience, the Program Leader may grant advance
credit towards program requirements. The Program Leader shall advise the student with
notification forwarded to the Registrar’s Office. A student who is denied advance credit
shall be informed of the reason(s) for the denial.

The Program Leader, after review of items noted above, may require a student to
challenge an appropriate examination in order to assign course credit.

Transfer credit is advance credit that may be awarded on the basis of structured
educational activities at a post-secondary institution and may result because of a transfer
agreement between NAIT and another post secondary institute.




                                                                                                16
Although an individual may qualify for advance credit and may complete the process for
receiving advance credit, NAIT will only recognize advance credit upon successful
completion of one or more terms of study at NAIT by the individual.

A student who qualifies for advance credit or transfer credit should discuss the implications
of accepting such credit with the Program Leader since it may influence eligibility for
student finance, semester honors, Dean's Honor Roll, an honors diploma/certificate or
awards.

Students given advance credit and/or transfer credits or admitted under transfer
agreements shall be granted the same rights and privileges as other students.

NAIT students must successfully complete at least fifty per cent (50%) of their applied
education from NAIT, to be determined by the number of credits earned as a ratio of total
credits required for completion. See Section 5.4.4 Residence Requirements and Time
Limits for Program Completion.

3.2      CREDIT FOR PARTICIPATION IN STUDENT AFFAIRS

NAIT encourages students to participate in the NAIT Students’ Association (NAITSA) and
student club affairs; as such participation contributes directly and indirectly to personal
development and preparation for the business world and industry.

The Program Leader may grant appropriate course credit where a student can
demonstrate that these activities will provide a learning experience consistent with a
designated subject within the program.

Such credit granted shall be communicated to the student in writing and shall be entered
on the student administration system by the Program Leader.

3.3      TRANSFERRING BETWEEN PROGRAMS

      3.3.1   Transfers Involving full-time Programs

A student may be granted transfer to another program/course after initial registration,
provided:
   • The student meets the prerequisites of the program/course into which the student
       wishes to transfer;
   • A place is available in the receiving program/course; and
   • In the case of a full-time program, the Program Leaders of both programs and the
       Registrar approve the transfer.

A student who is accepted into one program and requests transfer to another
oversubscribed program may be denied the transfer if a position becomes available and
another fully qualified applicant, who was previously denied entry into the receiving
oversubscribed program, now wishes to enter.




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      3.3.2   Transfers Involving Continuing Education Programs and Courses

Requests for transfers between Continuing Education courses must be made prior to the
second scheduled class or, in the case of short courses/seminars, prior to class
commencement. Additional fees may be assessed or refunds made if there are fee
differentials. Only one such transfer is permitted per course registration.

      3.3.3   Transfers from a Continuing Education Program to a full-time Program

Many of the courses offered through Continuing Education are equivalent to NAIT's full-
time courses. A student wishing to transfer to full-time student status should discuss the
process with the appropriate Program Leader of the respective full-time program.

Several diploma programs can be completed in their entirety through Continuing
Education. The appropriate Program Leader will review the student's record to determine
eligibility for graduation and so inform the Registrar’s Office.

3.4      WITHDRAWING FROM PROGRAMS

      3.4.1   Withdrawal from Full-Time Programs

When a student finds it necessary to withdraw from a program, his/her Program Leader
shall complete a Clearance Withdrawal Form and have the student present the original
form to the Registrar' Office together with the student’s NAIT identification card.

The Registrar’s Office shall amend the student's record. The Registrar’s Office shall
determine any tuition refund that might be owing to the student.

      3.4.2   Failure to Clear

The Program Leader will, by letter or note, contact any student who has been absent from
classes without notification for at least five consecutive days of classes. The letter or note
will state that the student must contact program staff and will be copied to the Registrar’s
Office. If no response is received within a reasonable period (normally ten business days),
program staff will contact the Registrar’s Office, who will complete a Clearance Withdrawal
Form. The date of withdrawal is recorded on the student record and the student will not be
entitled to a tuition refund.

      3.4.3   Withdrawal from Continuing Education Courses/Programs

The student must make requests for withdrawal, in writing, to the Registrar’s Office. Any
fee refund will be calculated using NAIT’s current Continuing Education fee refund policy
(see www.nait.ca). The student will be awarded a grade of W or WF.

      3.4.4   Notice of Student Withdrawal to External Agencies

When a student has withdrawn, the Registrar‘s Office will, where applicable, notify the
appropriate sponsoring and financing agencies. These may include but are not limited to
the Student Finance Board, Employment and Immigration Canada and sponsors.


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      3.4.5   Leave of Absence

Students are expected to maintain continuous registration (except for the Spring/Summer
terms unless in a summer co-op, residency, or apprenticeship program) for the duration of
their program. At NAIT we do recognize that there may be instances where a student will
have to leave their studies. In such cases the student is required to meet with their Chair to
discuss their anticipated return date. If a student returns within the 12 months (one
calendar year) from the completion of their last course, then they need to contact their
Chair to arrange a plan for reintegration into the curriculum. Reintegration will be based on
completed course work, course offerings and available space.

Students, who have not been registered in courses for greater than 12 months (one
calendar year), with the exception of any student who postpones their studies to serve on
the executive of NAITSA , from the completion of their last course, will be required to
reapply through Admissions and pay the application fee. Acceptances will be based on
previous achievement and availability of space. NAITSA Executive students will need to
connect with their program Chair prior to returning in order to discuss re-entry into the
program, who in turn, will notify the Registrar’s Office through an email to have the student
reinstated.

Returning students will be governed by the academic regulations and program
requirements in effect at the time of return or readmission.



4 STUDENT BEHAVIOR, RESPONSIBILITIES AND RIGHTS

4.1      STUDENT BEHAVIOR AND RESPONSIBILITIES

The instructional process and climate at NAIT are intended to prepare students for roles
that they will eventually fill in business and industry. Students are, therefore, expected to
conduct themselves in a responsible manner.

While students are on work experience, they are expected to behave according to that
agency's policies and procedures in addition to the NAIT Academic Regulations.

NAIT is committed to providing a healthy and safe environment to ensure and promote the
well being of students and staff. Should a student exhibit medical or psychological
symptoms contravening this philosophy, medical proof of fitness to remain in an
educational environment may be required. The Program Leader, in consultation with
Counseling and Health Services, may recommend to the Dean that it is in the best
interests of the student to obtain such proof in order to maintain and continue his/her
student status. The Dean shall make the decision within 10 business days, copy the
Registrar and notify the student in writing.




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4.2       ACADEMIC INTEGRITY

Students and staff share the responsibility for the academic standards and reputation of
NAIT. Academic integrity is the basis for the growth and acquisition of knowledge and
skills. Failure to maintain standards of academic integrity is harmful to the values of NAIT
and discouraging to the majority of students who pursue their studies with integrity.

While NAIT endeavors to inform students of special criteria of academic integrity pertinent
to the class or course, failure to provide such special information does not in any way
exempt a student from penalties imposed by or on behalf of NAIT.

The following examples, though not exhaustive, represent activities that constitute a breach
of academic integrity:

      •   Cheating which includes but is not limited to any form of fraud, deceit, omission or
          misrepresentation of information including, but not limited to, the use or attempted
          use of unauthorized material in examinations, representing oneself as another in an
          examination, classroom or lab related activity, or being represented by another;

      •   Plagiarism, which includes but is not limited to taking the work of another person
          and passing it off as one’s own work. Consequently, no student shall submit the
          words, ideas, images or data of another person as the student’s own in any
          academic writing, essay, project, laboratory or assignment in a course or program;

      •   Falsification or misrepresentation of documents or credentials which are subject to
          academic evaluation;

      •   Using or attempting to use other student’s answers or providing answers to other
          students on any document, whether written or electronic, which is subject to
          academic evaluation.

4.3 STUDENT CODE OF CONDUCT

NAIT is committed to provide an educational environment (face-to-face, online or through
any other media) that supports respect and safety within its community. The student code
of conduct outlines the responsibility of students to support the academic community,
defines inappropriate student conduct and provides procedures and penalties if students
engage in such unacceptable behaviour.

Fighting is not tolerated on NAIT property or practicum sites. All parties will immediately be
suspended and are subject to expulsion at the prerogative of the President.

The following are examples but are not an exhaustive list of activities constituting student
misconduct:
          • Threatening to subject or subjecting any student or staff member to physical or
          mental harassment, indignity, defamation, injury, violence, unwelcome personal
          encounters or other forms of inappropriate behaviour including but not limited to
          cyber stalking and cyber bullying



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• Disturbing, disrupting, or otherwise interfering with studies, laboratories, lectures,
work, or other activities of fellow students or staff;

• Unauthorized access to or misuse of computers or computer networks,
photocopiers, tape recorders and/or unauthorized taping of lectures, classroom or
meeting discussions, copying of computer software or data files, and course packs
for any purpose;

• Use of materials to which the student holds no rights, such as pirated software and
illegal photocopies of textbooks or course materials;

• Intentionally defacing, damaging, destroying, or moving without authority or
permitting to be defaced, damaged, destroyed, or moved without authority the
property of NAIT, the NAIT Students’ Association, or of any student or staff
member;

• Unauthorized use of Institute property or entry to such property in an unauthorized
manner;

• Participation in unauthorized and/or hazardous and/or illegal activities on NAIT
premises;

• Failure to obey the lawful instructions of any NAIT official or employee acting in the
performance of his/her duty, and failure to obey all published or posted procedures
relating to the use of and entry to Institute buildings and facilities;

• Forgery, misuse, theft or alteration of any NAIT document or record in paper or
electronic form;

• Failure to obtain approval, permission, or otherwise follow Institute policies,
guidelines, and procedures;

• Libelous or indecent statements, unfounded allegations, or statements harmful to
personal dignity;

• Failure to maintain proper dress code for the course or program and neglecting
safety procedures/practices or intentionally creating safety hazards;

• Harassment of any kind;

• Illegal activities of any kind;

• For-profit activities not sanctioned by NAIT; and

• Conduct in contravention of NAIT Guidelines for Internet Use and Security
Standards, as amended, replaced or updated from time to time. Guidelines are
available online at www.nait.ca.




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          • Conduct in contravention of NAIT Online Learning Student Code of Conduct, as
          amended, replaced or updated from time to time. Guidelines are available online at
          www.nait.ca.



4.4       STUDENT RESPONSIBILITIES AND RIGHTS

The following list outlines student responsibilities:
Students are responsible for their conduct as it affects the Institute community;
   • Students are responsible to inform themselves of course and program
       requirements and the availability of staff;
   • Students are responsible to inform themselves of procedures respecting class
       rescheduling or replacement;
   • Students are responsible to attend classes regularly and to maintain satisfactory
       achievement in their course/program;
   • Students share responsibility for maintaining communication with instructional staff;
   • Students shall conduct themselves in a manner that reflects a positive image of
       NAIT when representing NAIT in official and co-curricular activities;
   • Students are responsible to provide written consent for NAIT to release or receive
       personal information for its operating and program activities and as required by
       legislation;
   • Students are responsible to observe all health and safety procedures outlined for
       classrooms, laboratories, field trips and work practicum’s;
   • Students are responsible to comply with conditions under which resource material
       (e.g., a programmable calculator) may be brought into an examination or use of a
       tape recorder in lectures and meetings; and
   • Students are responsible for producing photo identification upon demand by any
       NAIT staff during an examination or at any time while on NAIT premises.
      •   Personal electronic devices are not allowed in examinations unless expressly
          permitted by the instructor.

The following list outlines general student rights:
   • Students shall have the right to lawful assembly;
   • Students shall have the right to a healthy and safe educational climate;
   • Students shall have the right to freedom of expression and opinion, subject to
       limitations outlined in these Regulations and Procedures and shall have the right to
       make representation to any advisory or decision making body, subject to NAIT
       procedures;
   • Students shall have the right to confidentiality in their dealings with NAIT and shall
       have access to their personal records and information in compliance with Alberta’s
       Freedom of Information and Protection of Privacy Act;
   • Students shall have the right to organize into a students association. Any affiliation
       of an association with inter-institutional organizations shall not deprive student
       associations of recognition by NAIT authorities;
   • Students shall have the right to an autonomous student press, subject only to
       normal legal and administrative constraints as developed by NAIT Administration.


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           The students association shall be legally and morally responsible for information
           printed by it in the student press;
      •    Students shall have the right to receive information descriptive of the educational
           services to be provided. The student shall be advised, prior to registration, of the
           expenses likely to be incurred at NAIT and the services to be provided by NAIT.
           The student shall be advised, at the commencement of each academic
           term/semester, of the availability of staff and services to be provided during that
           term/semester; and
      •    Students shall have access to statements of NAIT policies, guidelines and
           procedures that have an impact upon them.

The following list outlines student academic rights:
   • Students shall have the right to be informed of the content and requirements of
       their instructional courses and programs, including course content, methods of
       student evaluation, attendance, punctuality requirements, and schedule of
       assignments and tests (including assigned mark weighting);
   • Students shall have the right to obtain their completed and graded assignments
       and examinations (except where advised in advance of departures from this
       practice);
   • Students shall receive grade statements and certification within the time frame,
       under the conditions, and in the forms established by NAIT;
   • Students shall have the right to change course registration or to transfer programs
       within conditions established by NAIT;
   • Students shall have the right to be advised of methods by which course/program
       failures and deficiencies can be cleared and shall be informed of examination
       challenge opportunities, where appropriate and if available; and
   • Students shall have the right to be advised of redress and grievance procedures
       available to them.

4.5       STUDENT DISCIPLINE - Academic Dishonesty or Student Misconduct

Academic integrity is important to both the staff and students of the Institute. Students
have a responsibility to exhibit academic integrity in their own endeavors and to refrain
from actively assisting other students who are dishonest.

      4.5.1       Academic Dishonesty in Course Work

When a course instructor or supervisor believes that a student in one of his/her courses
has been academically dishonest, the course instructor may take one or more of the
following actions:
     • Require the student to re-do the work;
     • Assign a zero on the exam, assignment or lab;
     • Impose a failing mark for the work;
     • For second or subsequent offences – assign a zero on the course OR recommend
        termination from the program.

When an instructor or supervisor suspects an offense in an examination setting the student
shall:


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   •    Be advised of the circumstances and the unauthorized material shall be removed
       together with the work completed to that point; and
   •    Be provided with another examination to be completed.

Following completion of the examination, the instructor or supervisor shall record the
academic dishonesty in writing and report the transgression to the Program Leader. The
Program Leader, in consultation with the instructor, will determine the penalty and inform
the student.

    4.5.2      False Records or Misrepresentation of Information

When the Registrar has reasonable grounds to believe that any document has been
falsified or a misrepresentation made that may create an incorrect perception of an
applicant’s academic credentials used for application, the Registrar will refuse admission to
NAIT and within thirty (30) business days of identifying the falsification, outline in writing to
the applicant the reason for the refusal.

If falsified documentation or misrepresentation is not discovered until after admission, it will
be reported to the Registrar who will determine the penalty and inform the student.

    4.5.3      Student Misconduct

Incidents of student misconduct that are not resolved informally shall be reported to the
Program Leader. The Program Leader will investigate the circumstances of the incident
and meet with the student and take one or more of the following actions:
    • Seek an informal resolution;
    • Issue disciplinary action;
    • Assess and recover costs of repair to damage caused by the student, if applicable.

     4.5.4      Penalties for Student Misconduct
Penalties imposed by NAIT for student misconduct may include one or more of the
following: A warning, removal of tape recorders or calculators, written reprimand, exclusion
from access to specified NAIT services and premises, financial hold on student accounts
and files, restitution or other corrective measures, suspension or expulsion from NAIT.
In the case of apprentices penalties will be imposed in consultation with the Executive
Director, Apprentice and Trade Certification Division.

Criminal behavior prior to registration or outside the environs of NAIT and not involving any
student or employee at NAIT will normally be treated as the responsibility of the civil
authorities.

NAIT reserves the right to take action where, in the view of the Vice President, Academic
and Student Services, the conduct of the student is prejudicial to the safety of the NAIT
community and its operations or reputation or so prejudicial to the student's progress that it
constitutes unacceptable student conduct. This includes any instance of alleged criminal
or disruptive behavior on NAIT campuses or practicum sites. In such event, the student
may be subject to reprimand, suspension, or termination/expulsion.




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    4.5.5     Authority Levels for Imposing Penalties

Decisions regarding violations and subsequent penalties for academic dishonesty or
student misconduct will be made at the following levels:

The instructor for reassessment or re-do of the work; mark penalties or failure on a
particular assignment; written reprimand, removal of unauthorized equipment (e.g., tape
recorder, calculator);

The Program Leader or designate, in consultation with the Dean, for failure of a course;
forfeiture of financial awards or financial assistance, student misconduct;

The Dean, for restitution in the case of property damage; suspension from a course or
program; misrepresentation of academic credentials;

The Dean, in consultation with the Vice President, Academic and Student Services for
denial of admission or readmission; termination or expulsion from NAIT. The Executive
Director, Apprentice and Trade Certification Division shall be consulted in advance in the
case of suspension, termination or expulsion of apprenticeship students.

Penalties imposed by NAIT for breaches of academic integrity standards or student
misconduct may include one or more of the following: a warning, a written reprimand,
failure on a particular assignment, failure in a course, denial of admission or readmission to
NAIT, forfeiture of awards or financial assistance, suspension, termination of registration in
a program of studies or expulsion from NAIT. At the time of termination or expulsion, the
conditions or circumstances under which the student may apply to NAIT in the future as
well as the appeal process will be outlined.

A student whose registration in a program of studies is terminated will normally be allowed
to apply for and register in other courses or programs of studies at NAIT, subject to any
special conditions imposed at the time of termination.

A student who is expelled from NAIT is not allowed to apply for and register in other
courses or programs of studies at NAIT

Determination of Penalties

In deciding on the appropriate sanction to be imposed for an act of academic dishonesty or
student misconduct, consideration may be given to the following factors:
   •   Extent of the dishonesty or misconduct;

   •   Deliberate nature of the dishonesty;

   •   Importance of the work in question as a component of the course or program,

   •   Whether the act in question was an isolated incident or part of repetitive acts of
       academic dishonesty or student misconduct; and

   •   Any other mitigating or aggravating circumstances.



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   4.5.6 Notice to Students and Appeal Process for Academic Dishonesty and Student
Misconduct

In all cases of academic dishonesty or student misconduct, the student will be informed in
writing of any penalty within ten (10) business days of the date of the offense or the date
that NAIT officials become aware of the offense. All reports will form part of the official
record of the student. Further, in the event of further reports of academic dishonesty or
misconduct, any reports on file may be used in determining a penalty for a subsequent
offence.

The letter to the student imposing the penalty shall include a statement on the rights of
appeal and timelines.

The Registrar's Office is the custodian of the official student file containing documentation
relating to academic dishonesty or student misconduct.

Any information and records relating to an appeal will be handled by NAIT in compliance
with Alberta’s Freedom of Information and Protection of Privacy Act.

The student may appeal the charges and/or the penalty imposed. There are two appeals
possible. 4.5.6.1 is an appeal of the findings and penalty but does not include appeal of
program termination or expulsion for reasons of academic dishonesty or student
misconduct. 4.5.6.2 is a specific appeal process for program termination or expulsion from
NAIT for reasons of academic dishonesty or student misconduct.

   4.5.6.1   Academic Dishonesty and Misconduct Appeals

If the student wishes to appeal, the student may present the case in writing to the Dean as
a formal appeal within ten (10) business days of the date of notification of the penalty
imposed.

The Dean shall conduct such a review of the appeal as considered appropriate under the
circumstances. The Dean shall communicate the outcome of the review to the student in
writing within twenty one (21) business days of receipt of the written appeal with a copy of
the decision to the Registrar’s Office.

   4.5.6.2   Appeal of Program Suspension or Expulsion from NAIT

A student who is suspended or expelled for reasons of academic dishonesty or misconduct
may appeal the suspension or expulsion in writing and to the attention of the Vice
President, Academic and Student Services (VPA) within 10 business days of receiving the
letter of suspension or expulsion. Upon receipt of the letter of appeal, the VPA will
convene an Appeal Committee.

This Committee will include a member of the NAITSA executive (or their designate), a
student from another program, one Dean or designate and an instructor from another
school. The Dean or designate to be chosen by the VPA based on the specific details of
the suspension or expulsion. In the event that the named positions cannot participate on
this Committee, the VPA may designate substitutes.



                                                                                            26
It is understood that the student may bring one person to support his/her appeal. The
student will present information to the Committee that addresses the appeal. In turn, the
Dean who sent the suspension or expulsion letter will also present his/her case to the
Committee. The Appeal Committee will either uphold the decision of the Dean or
recommend to the VPA an alternate action to the suspension or expulsion.

The Committee recommendation will be given to the Vice President, Academic and
Student Services for confirmation and final decision. The decision will be given or sent, in
writing to the appealing student, within twenty one (21) business days of the receipt of the
appeal. A copy of the results of the appeal will be sent to the Registrar’s Office for the
student file.

The decision of the Vice President, Academic and Student Services is final.

4.6    ATTENDANCE

Instruction at NAIT is intensive and involves training in specific skills and techniques that
the graduate will need in business and industry. The student’s success will be enhanced
by regular attendance. Each program prescribes specific attendance requirements.

Students receiving training allowances or other forms of financial assistance are expected
to be aware of and comply with the conditions of their sponsorship, which generally require
regular attendance. The student is responsible for providing attendance requirements
directly to the sponsoring agency to ensure continued financial assistance.

Attendance is mandatory for apprentices. A cumulative total of three days of unauthorized
absences may result in termination of training and training allowances.

4.7     CLASS INTERRUPTION

NAIT shall make reasonable efforts to ensure that its classes and courses proceed on a
regular basis and without interruption. Program Leaders or designates reserve the right to
cancel or change the timetable for their classes and will take reasonable steps to provide
notice of any cancellation or change. NAIT will not be responsible for any cancellation or
change nor be responsible for the interruption or termination of any class or course that
occurs despite NAIT’s efforts, or for failure to give notice of the interruption or termination.

4.8      DRESS

Students are expected to conform to dress and safety standards consistent with those of
the career field for health, safety, and sanitary reasons. NAIT reserves the right to
establish codes of safety and health dress standards in addition to government/
professional standards.

4.9     CAMPUS SPORT AND WELLNESS

Campus Sport and Wellness is an important part of NAIT's training objectives as they
relate to the development of the student's immediate as well as life-long physical and
emotional well-being. NAIT is able to serve a wide range of interests in recreation, sports,
and athletics.

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Participation by all students in a suitable program of physical and leisure activities is
strongly encouraged. Although participation is not an Institute-wide requirement, it may be
a requirement in some programs to develop the physical fitness required in some vocations
or to develop teamwork. The Dean, on the recommendation of the Program Leader, may:

Prescribe recreation and sport activities as a program requirement in a specified program,
in which event it shall be regarded equally important to other program components in that:
    • The activity shall be a requirement for program completion; and
    • It shall appear on the student transcript.

OR
Choose to make recreation and sport activities optional, in which case:
   • Students can avail themselves of the opportunity for participation in recreation and
     sport activity programs during lunch breaks and/or other open time slots.

Recreation and sport activity programs shall be included in program descriptions if required
for program completion.



4.10      PARTICIPATION IN INTERCOLLEGIATE ATHLETICS

Students are encouraged to participate in intramural and intercollegiate athletics, as these
greatly contribute to their personal development. However, students must balance their
extra-curricular activities with their academic activities.

Any student, who, in the opinion of the Program Leader, is experiencing academic
difficulties, may be denied permission to participate in intramural and intercollegiate athletic
activities until such time as the student regains a satisfactory standing.

4.11      FIELD TRIPS

Field trips contribute to relevant business and industrial experience. Such trips shall
therefore be regarded as planned integral elements of the program, providing experiences
unobtainable in the classroom, laboratory, or workshop.

Students are advised of such field trips in advance and are responsible to ensure that they
are in possession of valid medical and hospital insurance coverage prior to going on field
trips.

Students shall be required to sign a release and waiver form in accordance with NAIT
practice.

4.12      ACADEMIC EVALUATION

Student grades are determined by academic achievement throughout the instructional
term. Consideration is given to all facets of the learning process, such as but not limited to
examinations, assignments, laboratory work, shop work, reports, projects, field trips, and
classroom participation.



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A student may be refused permission to write a final examination in a program/course on
the recommendation of the instructor, in consultation with the respective Program Leader
or Dean, in the following circumstances:

The student has failed to complete a substantial portion of his/her written fundamental
assignments, or has attended insufficiently in a program/course in which class participation
is a necessity; and/or

The student has not participated in a sufficient amount of the practical or laboratory work in
a program/course in which participation is necessary.

The Program Leader in consultation with the course instructor may raise student grades at
the end of a term or year.

The disposition of marks, assignments and examinations will be as follows:
   • Marks will be posted in an area identified by the instructor, in random order by
       student identification number;
   • Graded assignments and examinations shall generally be returned to students as
       promptly as possible;
   • Departures from this practice shall be noted, in advance, to the students;
   • In those instances where assignments and examinations are not to be returned
       and where the class has been so advised, the student shall have the opportunity to
       review graded work with the instructor within 40 business days (seven (7) business
       days in the case of apprenticeship programs) of writing the examination or
       submitting the assignment, and
   • In those instances where assignments and examinations are returned to and
       retained by the student, the right to appeal as outlined in these Regulations and
       Procedures is forfeited.

The Program Leader or designate shall ensure that students are informed at the beginning
of the instructional term of the evaluation practices which will be applied in each
course/program. This information will include the grading system to be used, the
distribution of marks, and the methods by which course/program deficiencies may be
cleared and the criteria for academic honours and awards. Students will also be advised of
grievance/appeal procedures.

       4.12.1 Academic Progression

Students in degree programs will be allowed to continue based on their grade point
average (see 5.2).

      4.12.2 Year Levels
Degree students will increment in year levels upon successful completion of courses based
upon the following:

<30 credits = Year Level 1
30 - <54 credits = Year Level 2
54 - <84 credits = Year Level 3
84 – 120 credits = Year Level 4


                                                                                            29
5       GRADING SYSTEMS

Student achievement will be evaluated and recorded using one of the systems outlined
below. A program will use the system most compatible with the curriculum.

Valid codes will include the following:

    •    All students withdrawing from a course within the first two (2) weeks shall have all
         reference to the course removed from records;

    •    All students withdrawing from a course between the beginning of week three (3) and
         the end of week twelve (12) will receive a "W";

    •    Students officially withdrawing after the "W" period but before the final examination
         shall receive a "WF except in the case of a documented reason for withdrawal that
         is acceptable to the Program Leader, in which case a "W" may be assigned;

    •    Students who write the final examination shall receive the grade for the course,
         accompanied by an "F" if the course is failed;

    •    "W" and "WF" shall not be used in calculation of the student's average;

    •    "CR" indicates course credit awarded in accordance with advance credit and
         transfer credit policies;

    •    "AU" indicates a student is auditing a course. No credit is given; and

The incomplete code ("IN") may be used at the discretion of the Program Leader or
designate to grant the student a limited time extension to complete specified course work.

Alpha Grading System

Courses with a pass mark of D (50 per cent on the percentage system) will use the
following scale.

    Percentage                Letter         Grade Point Descriptor

    85-100                    A              4.0           Excellent
    80-84                     A-             3.7           Excellent
    77-79                     B+             3.3           Good
    73-76                     B              3.0           Good
    70-72                     B-             2.7           Good
    67-69                     C+             2.3           Satisfactory
    63-66                     C              2.0           Satisfactory
    60-62                     C-             1.7           Satisfactory
    55-59                     D+             1.3           Marginal
    50-54                     D              1.0           Marginal
    0-49                      F              0.0           Fail

Course with a Pass Mark Higher than 50 per cent

                                                                                                30
Courses with a pass mark higher than 50% will follow the above grading guide but the
meaning of the letter grade and grade point will change. For example, if 85% is the pass
mark and the student has a mark of 83%, then they would receive an A- in the Letter
Grade and 0 for credits attained.

The percentage grade along with hours will be used for calculating Dean’s Honor Roll,
Awards and Scholarships and marks for posting.

The percentage column for grades will be phased out after the 2004/05 academic year.

Alphabetic System

Each grade will be coded honours ("H"), pass ("P") or incomplete ("IN").

This system of evaluation is applicable to those programs that have developed and
implemented a unitized competency-based curriculum.

Adoption and implementation of this system by a program will require the approval of the
Dean and the Vice-President, Academic and Student Services. The Program Leader shall
identify, in advance, the competency standards required to obtain each grade.

The alphabetic grading system shall use the following criteria:

      •   Honours ("H") to indicate superior achievement;

      •   Pass ("P") to indicate fully satisfactory performance;

      •   Incomplete ("IN") to indicate that the student has not met competency standards or
          withdrew from the course after completing half or more of the course hours.

5.1       CLEARANCE OF COURSE DEFICIENCIES

It is the responsibility of the Program Leader, in consultation with the appropriate Dean, to
prescribe the manner by which a student who has not fulfilled all program requirements
shall rectify deficiencies in course work.

Methods available to clear deficiencies include the challenging of examinations (when
available), the completion of additional assignments, continuing education courses,
equivalent courses, and special arrangements of a less formal nature. It is the
responsibility of the Program Leader to determine the most appropriate method by which
deficiencies can be cleared. The Program Leader shall outline the decision in writing to the
student.

Every deficiency that has been cleared shall be reported in a timely manner by the
Program Leader to the Registrar’s Office on a Mark Correction Form to aid in the
production of transcripts.




                                                                                            31
5.2       FAILURE TO MAINTAIN SATISFACTORY ACADEMIC STANDING

Students are expected to maintain satisfactory performance and achievement levels in all
elements of their program including classroom, laboratory/shop, work experience
practicums, field trips, assignments, tests, and examinations. The Program Leader shall
determine and communicate to the students the criteria for satisfactory performance.
Degree students are to adhere to 5.2.2 “Academic Standing in a Degree Program”.

      5.2.1     Actions Following Unsatisfactory Standing

The weighted average is the primary determinant of a student's academic standing.
Students whose weighted average is less than 50% (or other approved minimum standard)
in programs based on the Numeric System or the applicable pre-defined standard in
programs based on the Alphabetic system may at the discretion of the Program Leader be
subject to a range of outcomes such as:
      •   Termination from one or more courses;

      •   Assignment of probationary status (i.e., being allowed to continue under prescribed
          conditions); and

      •   Termination from the program, in consultation with the Dean.

The decision to terminate the student or place the student into "special student" status with
a reduced course load is based upon the circumstances of each case. The following
should be considered:
      •   Can the student apparently benefit from remaining at NAIT on some modified
          status?

      •   Can the student remain in class(es) without disruption to other students and without
          placing an extraordinary financial burden on NAIT or time demands on staff?

      •   Are there extenuating circumstances which contributed to unsatisfactory
          performance and do these circumstances continue to prevail?

      •   Is the student fully aware of the implications of termination or continuation as a
          special student? For example, the student's certification may be delayed, or the
          student may be prevented from proceeding into subsequent phases of the program.
At the time of termination the Program Leader will advise the student in writing of any
special conditions which must be met for the student to be considered for readmission.


          5.2.2 Academic Standing in a Degree Program

Determination of a student’s academic performance will occur at the end of the Fall/Winter
academic session and will be based on the work of that year. Students must have
completed the equivalent of three full courses (three (3) courses in the Fall term and three
(3) courses in the Winter term) before an academic decision can be assigned. A student



                                                                                           32
who has made arrangements to complete their course work after the end of term will have
their record assessed at that time.

Academic decisions will be calculated at the end of the Fall/Winter session and
Spring/Summer session.

       Progression into subsequent years will be based on the following:
              Eligible to continue - will be placed on a student’s record for satisfactory
            progression with a grade point average of 2.0 or higher;
              Academic Probation - will be placed on a student’s record for grade point
               averages between 1.7 and 2.0;
              Required to Withdraw – will be placed on a student’s record for grade
             point averages below 1.7.

       Students who have been placed on “Academic Probation” will need to raise their
       cumulative grade point average to 2.0 over their next three (3) full courses or
       achieve a final grade of 65% in each course in order to continue. Students who
       have failed to achieve the cumulative grade point average of 2.0 but are eligible to
       continue on academic warning for the following year as they earned 65% on all
       courses, must achieve the required 2.0 cumulative average in the subsequent year
       regardless of how many courses they take. Failure to achieve the 2.0 cumulative
       grade point average will result in a “Required to Withdraw” decision. Students who
       fail to achieve the cumulative 2.0 grade point average or a final grade of 65% in
       each course in the three (3) full courses after being placed on warning will receive a
       “Required to Withdraw” decision.

       Students who have been “Required to Withdraw” will be eligible to apply for
       readmission into the same or subsequent degree programs after one full year.
        Students wishing to transfer to a Certificate or Diploma program should consult the
       Chair to discuss potential advanced standing and program requirements.


    5.2.3   Academic Appeal

When a student feels inaccurately assessed for one course, the student should discuss the
matter directly with the Instructor involved. If satisfaction is not achieved, the student may
take up the concern with the Program Leader.

When a student is considering re-evaluation of the entire term or semester’s work, in a
course or an entire program, the student will initiate discussion with the Program Leader.

Failing a satisfactory resolution at the Program Leader level, the student may ask the
Registrar for a re-evaluation.

For appeal of a single course or the entire term’s work, a request will be by letter or
completion of the Registrar’s Office Re-evaluation Request Form and will be received by
the Registrar’s Office within twenty-one (21) business days of the day of
examination/assignment. A re-evaluation fee is assessed. The Registrar’s Office shall then
refer the student request to the appropriate Dean. The Dean may establish a review


                                                                                             33
committee. Where the Dean does not consider a review committee necessary or
appropriate, the Dean will make such inquiries and review as considered necessary and
inform the Registrar’s Office of the decision within twenty one (21) business days of receipt
of the student request. If either the Dean or a review committee struck by the Dean
determines that any re-evaluation increases marks, the re-evaluation fee shall be refunded
to the student.

When a committee is struck to review an entire term or semester’s work, it will include the
Program Leader, at least one instructor not involved in the original evaluation and one
student. The terms of reference will include:

Review of evaluation methods;

Distribution of marks;

Reassessment of the marks achieved in each examination, assignment, etc.; and

Derivation of total marks.

The Committee’s recommendations shall be reviewed by the Dean and forwarded to the
Registrar’s Office for written presentation to the Student.

In the case of program termination for academic reasons, the student may appeal, in
writing, to the Dean. The appeal must be received by the Dean’s office within ten days of
receipt of the program leader’s decision. The Dean’s decision is final on all academic
matters.

      5.2.4   Readmission

A student, who is terminated from a program due to unsatisfactory academic standing,
continues to remain eligible for subsequent readmission. Readmission is subject to space
availability and compliance with the conditions imposed at the time of termination.

If readmitted, the student is granted credit for the course content previously passed
provided the previous course content is substantially similar to the current course content.
The student shall be advised of the program/diploma requirements that prevail at the time
of readmission.

Students must successfully complete all required courses to graduate. All course
requirements must be completed within seven (7) years.

5.3      PREREQUISITES AND CO-REQUISITES

A prerequisite relationship exists if course "A" must be completed satisfactorily before
enrolling in course "B". A co-requisite relationship exists if course "A" must be taken
concurrently with course "B".

The Program Leader or designate may waive prerequisite and co-requisite requirements if
satisfied that the student is able to meet the demands of a course.



                                                                                            34
The identification of any course or program as a prerequisite or co-requisite to any other
course or program shall not be construed as a representation that successful completion of
the prerequisites or co-requisite will assure success in any subsequent related or unrelated
course or program.

Similarly, meeting any or all of the eligibility or entrance requirements with respect to any
course or program shall not be construed as a representation that the student will thereby
necessarily be successful in that or any other course or program.

      5.3.1   Transcripts

The transcript is a complete and unabridged educational record of a student. It lists all the
studies undertaken to the date of issuance and whether these studies were successfully
completed. A transcript is an official cumulative mark statement bearing the NAIT seal and
the signature of the Registrar or designee.

The transcript may be requested by the student upon completion of a Transcript Request
Form available at the Registrar's Office and payment of the applicable fee.

Students and graduates may obtain copies of their cumulative mark statement by logging
into their NAIT mailbox.

Students should note that most educational institutions and many employers require that
the transcript be mailed directly to them by the educational institution. A transcript released
to the student will be stamped "Released to the Student".

Students whose files have been designated as “Financial Hold” as a result of indebtedness
to NAIT will be excluded from registering in programs/courses. In addition NAIT may
decide not to release official transcripts of academic records, diplomas and certificates.
NAIT reserves the right to retain the services of a collection agency to settle any
outstanding indebtedness by a student.


5.4      CERTIFICATION AND PROGRAM COMPLETION REQUIREMENTS

      5.4.1   Definition of a Graduate

A graduate is an individual who has successfully completed requirements for a certificate,
diploma or degree as specified by the NAIT Board of Governors.

      5.4.2   Certification Definition

NAIT awards appropriate certification based on successful completion of program
requirements with no outstanding failures or incompletes in required courses. The
authority to confer any certification rests with the President.

Institute certification takes the following forms:




                                                                                            35
      •   A Degree is awarded for completion of approved and written requirements for a
          degree. A Degree with Honours Standing is awarded to recognize superior
          performance;

      •   A Diploma is awarded for completion of a two-year or three-year program or its
          equivalent. An Honour's Diploma is awarded to recognize superior performance;

      •   A Certificate is awarded for completion of a program of up to twelve (12) months'
          duration or its equivalent. An Honour's Certificate is awarded to recognize superior
          performance;

      •   A Continuing Education Diploma is awarded for completion of a cluster of related
          courses that is equivalent to two years of full time study;

      •   A Continuing Education Certificate is awarded for completion of a cluster of courses
          offered through the Continuing Education Division. An Honour's Certificate may be
          awarded to recognize superior performance;

      •   An International Education Certificate is awarded to an international student who
          has completed a prescribed program of studies that is different from the NAIT
          diploma or certificate programs;

      •   A Joint Certificate is awarded for completion of a prescribed program offered jointly
          by NAIT and another organization.


      5.4.3    Program Completion Requirements - Special Students

A student may enter/re-enter training with appropriate credit without having to repeat
subject matter in which the student is competent, providing that in the process the integrity
of NAIT's programs and certification is fully protected and sufficient resources are
available.


      5.4.4     Residence Requirements and Time Limits for Program Completion

All courses listed on the NAIT website may not be offered each term.
NAIT recognizes the validity of both formal and experiential applied education which
students may have taken prior to attending programs at NAIT. However, to ensure
academic integrity, NAIT students must successfully complete at least fifty per cent (50%)
of their applied education from NAIT, to be determined by the number of credits earned as
a ratio of total credits required for completion;
Students must successfully complete all required courses to graduate. All course
requirements must be completed within seven (7) years.


5.5       MULTIPLE CERTIFICATES/DIPLOMAS/DEGREES

A student holding a NAIT Certificate, Diploma or Degree in one program may, by receiving
advanced credit and/or completing additionally prescribed courses, become eligible for a

                                                                                              36
second Certificate, Diploma or Degree in less than the time normally prescribed for such
completion.

A student contemplating such a course of action shall, at the earliest opportunity, consult
with the Program Leader or designate of the program in which the student would like to
enroll.

The Program Leader or designate shall determine from the documentation the appropriate
advance credit and forward to the Registrar a detailed statement of advance credit and
program completion requirements along with a completed application form.

5.6       CERTIFICATION AFTER CHANGES IN PROGRAM TITLES

NAIT reserves the right to change program/course titles; which changes may reflect shifts
in program/course emphasis or the adoption of descriptors more consistent with general
practice. Such changes shall have appropriate approvals by NAIT. NAIT recognizes that a
change to a program/course title may be of consideration to those who graduated under
the former program/course title. However, it is the prerogative of NAIT to change a
program/course title and define the form of certification to be awarded.

NAIT shall not be required to reissue certification with the new program/course title to
former graduates. The Registrar may issue, upon request, a statement describing the
circumstances surrounding the title change and the equivalence of programs/courses.

5.7       ACADEMIC HONOURS

Academic honours are awarded to those students who, in pursuing a full program of
studies, have demonstrated superior academic achievement at NAIT.

The following recognition categories exist:

      •   Students will be granted Semester Honours for each semester of their program in
          which they attain a weighted average of 80% or better while maintaining an 80%
          course load or equivalent with no audits, withdrawals, failures or incompletes;

      •   Students enrolled in a Diploma program will be placed on the Dean's Honour Roll if,
          at the end of their first year of studies (two semesters, they attain a weighted
          average of 80% or better while maintaining an 80% course load or equivalent with
          no audits, withdrawals, failures or incompletes;

      •   Students will be granted an Honour's Certificate if they successfully complete the
          certificate program and attain a weighted average of 80% or better with no recorded
          audits, withdrawals, failures or incompletes;

      •   Students will be granted an Honour's Diploma if, they successfully complete the
          diploma program with no recorded withdrawals or failing grades; and

      •   Attain a weighted average of 80% or better in courses constituting the final year of
          the program, OR



                                                                                              37
   •   Attain a weighted average of 80% or better in all courses (both first and second year
       combined)

   •   Students enrolled in a Degree program will be placed on the Dean’s Academic
       Achievement List if, at the end of the full academic session (fall and winter terms)
       they attain a sessional average of 3.7 (80%) or better while maintaining an 80%
       course load or equivalent;

   •   Students enrolled in a Degree program will be placed on the President’s Academic
       Achievement List if, at the end of the full academic session (fall and winter terms)
       they attain a sessional average of 4.0 (90%) or better while maintaining an 80%
       course load or equivalent;

   •   Students will be granted a Degree with Honours Standing if they successfully
       complete the degree program and attain a weighted average of 3.7 (80%) or better.

Students with special circumstances, for example a reduced course load, may be eligible
for academic honours at the prerogative of the Dean.

Recognition programs and honour's certificates or diplomas for programs with alphabetic
evaluation will be granted at the prerogative of the Dean. The criteria will be
communicated to the student at the beginning of the program.


    5.7.1    Academic Awards

NAIT maintains an Academic Awards Program that recognizes both student achievement
and financial need. A student eligible for academic honours is not necessarily eligible for
an award.


    5.7.2    Types of Awards

Three types of awards are available to students and/or graduates.
Scholarships: awarded primarily on the basis of academic excellence.
Prizes: awarded in the form of cash, books, and/or medals to students with outstanding
general proficiency or accomplishment in special fields of interest.
Bursaries: awarded to students who have maintained satisfactory academic standings and
are in need of financial assistance to continue their education.

    5.7.3    Selection Criteria

To be eligible for an award a student must have completed one or both years of the
program with 80% or more of the course load or its equivalent, and with no failures or
incompletes.

Further information is available from the NAIT Financial Aid and Awards Officer.




                                                                                              38
6 STUDENT RECORDS

6.1      STUDENT PERMANENT RECORD

      6.1.1   Full-time Programs

An individual permanent record is maintained in the Registrar's Office for each full-time
student containing a summary of the student's pre-admission academic records and a
cumulative record of the student’s academic performance at NAIT.

For purposes of operational activities, the respective Program Leader may access these
permanent records.

The document maintained by the Registrar’s Office is the official Student Record. Mark
Statements are available to students on the NAIT website.

Transcripts are issued only at the student's request and upon payment of the appropriate
fee. Official transcripts may not be issued if the student is on “Financial Hold” and indebted
to NAIT.

      6.1.2   Continuing Education/Part-time Courses

A permanent record is maintained by the Registrar’s Office for most CED registrants. The
permanent record consists of the same data that is recorded for an official transcript.

No permanent record is maintained for some recreation and general interest courses.

Continuing Education program certificates or letters indicating incomplete status are issued
to students, as appropriate and based on data maintained by the Registrar's Office.

6.2      CONFIDENTIALITY OF STUDENT RECORDS

      6.2.1   Confidential Records Established at NAIT

A record means a record of information in any form and includes books, documents, maps,
drawings, photographs, letters, vouchers, papers and any other information that is written,
photographed, recorded or stored in any manner, but does not include software or any
mechanism that produces records.

The following is a tabular summary of NAIT student records and officials who are
responsible for their security.

Generally, the Registrar’s Office will keep student records. Periodically, Health Services,
Counseling and Security may create special purpose records.



         Type of Official             Form of Record                       Responsible
         Record
         Health Services              Health Questionnaire,                Supervisor, Health

                                                                                              39
                                      physician's medical                  Services.

           Student Counseling         Record of counseling/ SSD            Manager,
                                      session                              Counseling

           Registrar's Records        Application Form,                    Registrar
                                      Registration Form,
                                      Permanent Record,
                                      student statistics,
                                      student loan
                                      information,
                                      academic violations




6.2.2       Public Record

The information available to the public concerning a NAIT student is limited to verification
of:

      •   Whether the student was enrolled in a specific program between given dates; and
      •   Whether a student received a specific credential, honour or award.

Written permission from the student is required for the release of any other information
including references and attendance on specific days.

If a student has a specific concern regarding security and does not wish to even confirm
enrolment, the student may make special arrangements with the Registrar’s Office.

6.3       RESPONSIBILITY FOR ACCURACY AND CURRENCY

The Registrar’s Office bears responsibility for the accuracy and currency of the student
record.

The Program Leader ensures that appropriate information on the student is conveyed
accurately and promptly to the Registrar’s Office.

6.4       CHANGE IN PERSONAL INFORMATION

The student must complete the Notice of Change Form whenever there is a change in the
student's name, address, or marital status.

The Registrar’s Office amends the student permanent record and forwards the relevant
information to appropriate NAIT staff.




                                                                                               40
Recommended for approval by Academic Council

Chair:_________________ Date:________________

Approved by the Board of Governors of NAIT

Date: ________________

Endorsed for Implementation

President: ________________ Date: ____________




                                                 41

				
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