Property of: __________________________________
Phone #: __________________________________
In case of emergency, please notify:
Name: ___________________ Phone #: ____________
The information in this book was the best available at press time. Watch for additional
information and changes on the VSU Athletic Web at www.vsu.edu
TABLE OF CONTENTS
Introduction ................................................................ 5
Athletic Director’s Message ....................................... 6
Athletic Philosophy .................................................... 7
NCAA Philosophy ...................................................... 9
Mission Statement ..................................................... 10
VSU Code of Conduct ................................................. 10
Sportsmanship ............................................................. 11
CIAA Code of Conduct ............................................... 12
Dress Code ................................................................... 13
Rights and Responsibilities ......................................... 15
Social Networking ....................................................... 16
Gambling ................................................................... 17
Sexual Harassment ..................................................... 17
Hazing .......................................................................... 18
Grievance Procedures ................................................. 19
Restrictions on “Extra Benefits” ................................ 21
Alcohol, Drugs and Tobacco....................................... 22
NCAA Banned Drugs .................................................. 24
NCAA Banned Drug List ............................................ 25
Community Service ..................................................... 28
Student-Athlete Advisory Committee
(SAAC) ........................................................................ 28
Student Athlete Affairs ............................................... 29
Academic Integrity ...................................................... 30
Eligibility Requirements ............................................. 30
Study Hall..................................................................... 31
Withdrawal from Classes .......................................... 32
General Academic Requirements ............................. 32
Classroom Attendance ............................................... 34
Satisfactory Progress .................................................. 34
Transfer Procedures ................................................... 36
Designation of Degree ................................................ 37
Coaches Philosophy Regarding Academics .............. 39
Playing and Practice Seasons .................................... 40
Countable Athletically Related Activities ................ 40
Daily and Weekly Hour Limitations .......................... 40
Vacation Periods and Between Terms ....................... 41
Seasons of Competition .............................................. 41
Outside Competition .................................................. 42
Post-Baccalaureate and Graduate Eligibility .......... 42
Earning a Degree ........................................................ 42
Agents .......................................................................... 43
Recommendation for Athletic Aid ............................ 43
Financial Aid ............................................................... 46
Scholarship Renewal Policy ....................................... 46
Appeal Process for Loss of Aid................................... 47
Decrease In Athletic Aid ........................................... 48
Fraudulent Misrepresentation ................................. 48
Employment ................................................................ 48
Payment of Bills .......................................................... 49
Physical Examinations and Parent
Information ................................................................. 49
Sickle Cell Information ............................................... 49
Training Room Procedures ....................................... 49
Concussion Management ............................................ 50
Physician Referrals ..................................................... 50
Student-Athlete Insurance .......................................... 51
Filing Claims ............................................................... 52
Student-Athlete Pregnancy Policy ............................ 53
Sports Information, Media and Promotions ............. 56
Responsibilities of the Student-Athlete...................... 56
Hints for Dealing with the Media ............................... 57
Tips for Interviews with the Media ........................... 59
Athletic Department Phone Directory ....................... 60
Student Support Services Phone Directory ............... 62
This handbook is to be used by you during your tenure as a
student-athlete. The purpose of the handbook is to help you
enjoy your experience as a valuable member of the Virginia
State University athletic program.
The handbook covers several areas that will impact you as a
student-athlete. If you have any questions or concerns not
addressed in this handbook, please contact your coach or a
member of the Athletic Department staff.
Good luck to you in both your academic and athletic endeavors
as a student-athlete at Virginia State University.
Virginia State University
Athletic Department Staff
The provisions of this resource guide are not to be regarded as
an irrevocable contract between the student-athlete and Virginia
State University. VSU reserves the right to change any
provision or requirements any time within the student-athlete’s
term of residence.
Welcome back to Trojan country!
It is a great time to be a Virginia State University Trojan. Our
University is constantly changing and climbing the charts as one of the
top institutions in the nation. VSU ranks among top degree awarding
institutions. Our teams are constantly challenging for conference titles,
national recognition and championships. The University family has
witnessed new buildings being built throughout campus. The Central
Intercollegiate Athletic Association (CIAA) has expanded and
continues to be a powerful athletic conference. The environment that
we find ourselves in here at Virginia State University promotes and
demands excellence from us all.
It is your time to be a Virginia State University Trojan. You have the
opportunity as a student-athlete to make an impact that will be
everlasting. You will be challenged to excel in the classroom and on
the field or court of competition. In both roles you will represent your
teammates, the Athletic Department, your family, your hometown and
Virginia State University. You are the best and the brightest. You
will be a role model to future Trojans and a hero to Trojan fans of all
You must be committed to balancing your academic, athletic, and
social responsibilities in order to ensure success for both you and the
team. The opportunities that await you are tremendous, but so are the
responsibilities. We are committed to doing all we can to help you
take advantage of each opportunity and live up to each responsibility
that you face. We will provide leadership and the resources, but you
must provide the heart and soul.
It is the goal of this handbook to introduce you to the policies and
services that will assist you in meeting both your academic and
athletic goals at Virginia State University. If I can be of any
assistance, please feel free to contact me in the Athletic Office at 524-
“Trojan Country” Athletic Philosophy
Virginia State University Intercollegiate Athletic Philosophy
VSU is dedicated to recruiting and retaining quality student-
athletes with a desire to succeed academically and athletically.
The athletic coaches, staff, and administrators at Virginia State
University strive for a balanced, academic and athletic
competitive program where winning is defined as giving your
absolutely best effort in the classroom, in your sport and being
proud of the results.
Our academic and athletic programs foster a sense of team,
pride, fair play and commitment in our students. Our goal at
Virginia State is to encourage students to live life in balance
through participation in academic, athletics, intramural, and
other extracurricular activities.
Intercollegiate Athletics Conference Affiliations: Virginia State
is a member of the National Collegiate Athletic Association
(NCAA), and competes in the Central Intercollegiate Athletics
Association (CIAA) in all sports.
Athletics is a fundamental part of the multi-dimensional
educational experience offered at Virginia State University. The
VSU Athletic Department strives to allow each individual an
equal opportunity to develop their potential as student-athletes
in a competitive and healthy environment. This healthy
competitive environment provides opportunity for growth
athletically, emotionally, socially, and intellectually. Coaches,
team members and institutional staff members must exhibit
professionalism at all times, especially when they encounter
officials, players, institutional staff members, spectators, and
members of the media. It is the responsibility of all student-
athletes, coaches, staff members and administrators to uphold
all NCAA rules and CIAA regulations, and to enforce such at
all times. Our goal is to preserve the healthy caring, competitive
environment allowing our student-athletes to reach their full
potential academically and athletically.
Our great athletic tradition sponsors over 16 varsity teams,
giving opportunities for men and women, of proven ability the
opportunity to test their skill and dedication in intercollegiate
competition. Through its commitment to competitive athletics,
Virginia State demonstrates its belief that learning how to
prepare, to give your very best effort, to compete with pride and
dedication, to sacrifice, to focus and persevere against the best,
will develop a sense of pride and appreciation for competition
against a formidable opponent. Your best requires my best and
vice versa. These lessons in athletics teach accomplishment,
respect, character, and for the participants are an invaluable part
of the non-academic experience of a college education.
Virginia State views athletics as a compliment to its university
and academic mission. The University permits competitive
athletics to play a proportioned role within the holistic college
experience of a student-athlete as we seek to provide a balanced
environment for growth and learning.
In addition to the intercollegiate athletic program, VSU offers
participation in a wide variety of intramural sports and
recreation, for the entire student body. The university
recognizes that these useful, fun, health, shared experiences can
help create a strong bond among students, staff, faculty, alumni,
and the university community at large and we are committed to
fostering a spirit of involvement and fellowship that athletic and
extracurricular activities can develop.
NCAA DIVISION II PHILOSOPHY
Members of Division II believe that a well-conducted
intercollegiate athletics program, based on sound educational
principles and practices, is a proper part of the educational
mission of a university or college and that the educational
welfare of the participating student-athlete is of primary
Members of Division II support the following principles in the
belief that these objectives assist in defining the division and the
possible differences between it and other divisions of the
Association. This statement shall serve as a guide for the
preparation of legislation by the division and for planning and
implementation of programs by institutions and conferences.
A member of Division II:
• Believes in promoting the academic success of its student-
athletes, measured in part by an institution's student-athletes
graduating at least at the same rate as the institution's student
• Believes that participation in intercollegiate athletics benefits
the educational experience of its student-athletes and the
entire campus community;
• Believes in offering opportunities for intercollegiate athletics
participation consistent with the institution's mission and
• Believes in preparing student-athletes to be good citizens,
leaders and contributors in their communities;
• Believes in striving for equitable participation and competitive
excellence, encouraging sportsmanship and ethical conduct,
enhancing diversity and developing positive societal attitudes.
• Believes in scheduling the majority of its athletics competition
with other members of Division II, insofar as regional
qualification, geographical location and traditional or
conference scheduling patterns permit;
• Recognizes the need to "balance" the role of the athletics
program to serve both the campus (participants, student body,
faculty-staff) and the general public (community, area, state);
•Believes in offering opportunity for participation in
intercollegiate athletics by awarding athletically related
financial aid to its student-athletes;
• Believes that institutional control is a fundamental principle
that supports the educational mission of a Division II
institution and assumes presidential involvement and
commitment. All funds supporting athletics should be
controlled by the institution. The emphasis for an athletics’
department should be to operate within an institutionally
approved budget, and compliance with and self-enforcement of
NCAA regulations is an expectation of membership; and
•Believes that all members of Division II should commit
themselves to this philosophy and to the regulations and
programs of Division II.
The mission of Virginia State University Athletics
is to create academic and athletic champions in
our Conference and NCAA through excellence in:
Ethical Behavior, and
VSU CODE OF CONDUCT
You are expected to conduct yourself, on and off-campus, in a
manner that represents Virginia State University, your team and
your family. As a student-athlete, your conduct goes a long way
in establishing a positive relationship between the Athletic
Department and the Virginia State University student body,
faculty and administration. It is a privilege to be a student-
athlete and represent our University with that privilege lies the
responsibility to demonstrate good judgment and ethical
Unfortunately, there are some other areas of misconduct that
may directly affect your status as a student-athlete. As a student-
athlete you have additional responsibilities. The policies of the
University, the Athletic Department and the NCAA require that
you, as a student-athlete, refrain from types of misconduct that
include, but are not limited to:
1. Lying and fraud;
2. Abuse of property;
3. Disturbing the peace and possession of firearms;
4. Abuse of alcohol and underage drinking;
5. Drug possession or use;
6. Gambling or bribery;
7. Stealing, accessory to theft, unauthorized entry and
accessory to unauthorized entry.
Developing good sportsmanship requires an effort on your part.
Enter each competition expecting fairness. The proper attitude is
all important. Enter a competition with the idea of giving your
best performance: compete hard but play fair. Treat your fellow
players equally and with respect. Unsportsmanlike conduct in
others never justifies retaliation with unsportsmanlike conduct
on your part. Don’t make excuses or discuss a teammate’s
shortcomings. Almost every situation has a positive and a
negative side. Emphasize the positive. Help to build your team
by encouraging teamwork. Support your coach and concentrate
on playing well. Good sportsmanship comes easily if you are
proud of your performance.
CENTRAL INTERCOLLEGIATE ATHLETIC
ASSOCIATION CODE OF CONDUCT
As a student-athlete, I am
responsible for upholding my
duties as a student as well as an
athlete, and to exercise self-control
while pursuing excellence in my
respective sport. I will be held
accountable for my actions, and I
will represent my university by
playing by the rules along with
respecting authority. Honesty is
expected from all student-athletes. If I participate in any wrong-
doing or act of transgression, I am obligated to come forward
and remain truthful. I will maintain citizenship, perform well
on and off playing environments, follow fair procedures and
maintain superior sportsmanship.
Under the principles of conduct of intercollegiate athletics, the
NCAA states “Student-athletes of a member institution shall
deport themselves with honesty and good sportsmanship. Their
behavior shall at all times reflect the high standards of honor
and dignity that characterize participation in competitive sports
in a collegiate setting.”
You must conduct yourself so as not to impair the welfare or
educational opportunities of others in the University
community. The VSU Athletic Department and its coaching
staff will not tolerate any action by a student-athlete that
deliberately injures an opponent or teammate during a game
Examples of unsportsmanlike behavior include, but are not
1. Physical abuse of an official, coach, athlete or spectator.
2. Use of obscene or inappropriate language or gestures to
officials, the media, opponents, team members or
3. Any action that violates generally recognized
intercollegiate athletics standards, or the values and
standards associated with Virginia State University.
4. Equipment abuse will subject the offender to
disqualification from competition and possible fees for
replacement of items.
5. Any student-athlete ejected from any game, meet or
match, conference or non-conference competition, for
unsportsmanlike conduct/fighting will automatically be
suspended from participation in the next competition,
including post-season play. Ejection twice in a year will
result in suspension for the remainder of the year. A
fine of $100.00 may be assessed after the investigation
by the Commissioner of the Central Intercollegiate
Athletics Association (CIAA). It is the responsibility of
the student-athlete to pay any fine assessed upon
him/her by the CIAA. If payment is not made upon
notification, the amount of the fine will be billed to your
VSU student account.
Dress Code (Russell Apparel and Nike Footwear)
As personal appearance is a direct reflection on you, take an
interest in how you appear, especially when traveling with your
team. The dress code for each team varies from coach to coach.
Your head coach will let you know if he/she requires a specific
dress code. In general, however, you should always exercise
good judgment concerning the appropriateness of your attire,
taking into consideration the location or function you are
attending. You are a highly visible representative of the
University and, as such, you are responsible for using good
judgment in your overall appearance. All Student-Athletes are
required to wear Russell Apparel and Nike Footwear in all
competition. Should you choose to wear another brand you will
be responsible for payment of all imposed fines.
As a student-athlete you are required by the NCAA to abide by
certain regulations that concern your eligibility and competition.
You will be required to sign the NCAA Student-Athlete Athlete
Statement and the Drug-Testing Consent forms annually. You
will also be provided with a HIPPA-Buckley Amendment
Consent Waiver Form and a Summary of NCAA Regulations
that you should read and keep with this handbook.
Virginia State University is a member of the Central
Intercollegiate Athletic Association (CIAA) conference,
Division II, for all sports. The conference follows the rules
established by the NCAA along with those that are specific to
the CIAA Conference.
If you or your parents have any questions regarding NCAA
rules and regulations, please contact the Director of
Compliance, Deborah Mallory, or the Athletic Director, Peggy
RIGHTS AND RESPONSIBILITIES OF
VIRGINIA STATE STUDENT-ATHLETES
From the moment I commit myself to become a member of an
intercollegiate athletic team at Virginia State University I am
entitled to certain rights:
Right to be an INDIVIDUAL,
accepted as I am, with the personal qualities which
mark me as different from others.
Right to DIGNITY,
free from intentional humiliation.
Right to EQUALITY,
to be treated as fairly as any other student-athlete.
Right to PRIVACY,
recognizing my need for personal time and the
expectation that the security of my personal belongings
will be respected.
Right to RESPECT,
for my culture and spiritual beliefs.
Right to SUPPORT,
in my quest for personal growth, my studies, and my
At the same time that I acquire these rights, I also accept
Responsibility for GROWTH,
to work diligently for the development of myself, my
university and my team.
Responsibility for LOYALTY,
to my team, to Virginia State University and the ideals
for which they stand.
Responsibility for RESPONSIBLE CONDUCT,
my personal actions reflect not only me
but on my team, coaches, the athletic program, the
university, my family and friends.
Responsibility to RESPECT,
the rights, convictions and privacy of others; to work
relentlessly to improve relations with other Virginia State
University student-athletes, students, faculty, University
administrators, and the general public.
VSU supports and encourages an individuals’ expression of first
amendment rights of free speech. As a student-athlete, many
fellow students and members of the community will think they
know you and are a close friend. Please know that your social
networking websites (i.e. Facebook/Twitter,etc.) are not as
“private” as you may think they are. All information appearing
in your account (i.e. personal data, photos, text, etc.) will be
published to the internet. This information can be accessed by
anyone with a computer, even people who are not your intended
target audience. Below are some helpful guidelines to keep you
• Assume that all material will be seen by your mother, father,
coach, or university president, because there is a chance it
• Do not list personal contact information (i.e. phone numbers,
e-mail address, physical address, dorm room, etc.). Update
your privacy settings so that your profile is not visible.
• Always monitor your account photo gallery. Do not include
photos with alcohol, nudity or obscene gestures. Be aware that
photos can be altered or saved (tagged) by others.
• Monitor your account postings and delete any derogatory or
obscene statements. You are responsible for all content
appearing on your site.
• Do not reference or discuss issues regarding your team,
coaches and/or athletic department.
• Do not “trash talk” or post disrespectful comments aimed at
• Report any problems or concerns to coaches or Athletic
What you post may affect your future – employers are using
social networking sites to do background checks and saving
information from these sites. Carefully consider how you want
people to perceive you before you give them a chance to
misinterpret your profile or pictures.
There has been a huge growth in many kinds of legalized
gambling in this country. However, sports wagering is illegal in
every state except Nevada; and even in Nevada it is against
NCAA rules for a student-athlete to make any wager on a
sporting event. College athletes are tempted to become involved
in many types of gambling activities. When this happens,
everyone loses: student-athletes, fans, alumni and the
University. The NCAA specifically prohibits sports gambling.
The NCAA Summary of NCAA Regulations addresses this
problem. Your head coach will speak with you and provide you
with information about the consequences of your involvement
in sports gambling.
• As a student-athlete you may not place a bet of any sort
on any college or professional sports event. You may
not give information to anyone who does place bets on
college or professional sports.
Virginia State University and the Athletic Department are
committed to fighting all forms of gambling and bribery. Be
advised that your involvement in any form of gambling and
bribery, even in the most minor fashion, will jeopardize your
collegiate athletic career. If you need assistance, please contact
the Athletics Director, Peggy Davis; the Director of
Compliance, Deborah Mallory; or Dr. Christine Diggs in the
VSU Counseling Center (524-5939).
Sexual harassment is defined as any unwanted sexual advance,
request for sexual favors, or verbal, written or physical conduct
of a sexual nature by a member of the University community.
Men or women can be sexually harassed by members of the
same or opposite sex. The University has specific procedures
that will be followed.
Virginia State University does not discriminate on the basis of
race, color, national and ethnic origin, disability, sexual
orientation or preference, gender, or age in the administration of
educational policies, admission policies, financial aid,
employment, or any other University program or activity. It
admits qualified students to all the rights, privileges, programs,
and activities generally accorded or made available to students.
VSU also does not tolerate harassment of any kind.
Questions, comments, or complaints of discrimination or
harassment should be directed the Athletic Director and/or
Hazing is prohibited under the State of Virginia statute on
hazing (Virginia Hazing, Civil and Criminal Liability, Code of
Virginia, § 18.2-56) as well as by Virginia State University’s
Code of Conduct. Virginia State University does not condone
hazing in any form. The term “hazing” means any action taken
or situation created by a student-athlete or member(s) of a
student organization toward one or more organization members
or toward prospective members (as a part of the new member
selection process), that occurs on University-owned or leased
property or at University sponsored or supervised functions or
at the local residence of any University student, faculty member,
or employee, that is designed to or result in ridicule. Such
activities and situations include, but are not limited to, creation
of excessive physical or psychological shock, fatigue, stress,
injury, or harm. Any student-athlete found to have engaged in
hazing as defined in this statement shall be in violation of
Virginia State University Athletic Department policy and Code
of Conduct and may also be in violation of the State statute. The
State statute on hazing reads as follows:
It shall be unlawful to haze so as to cause bodily
injury, any student at any school, college, or
Any person found guilty thereof shall be guilty of a
Class 1 misdemeanor.
Any person receiving bodily injury by hazing shall
have a right to sue, civilly, the person or persons
guilty thereof, whether adults or infants.
The president or other presiding official of any
school, college or university receiving
appropriations from the state treasury shall, upon
satisfactory proof of the guilt of any student hazing
another student, sanction and discipline such student
in accordance with the institution's policies and
procedures. The institution's policies and procedures
shall provide for expulsions or other appropriate
discipline based on the facts and circumstances of
each case. The president or other presiding official
of any school, college or university receiving
appropriations from the state treasury shall report
hazing which causes bodily injury to the attorney for
the Commonwealth of the county or city in which
such school, college or university is, who shall take
such action as he deems appropriate.
For the purposes of this section, "hazing" means to
recklessly or intentionally endanger the health or
safety of a student or students or to inflict bodily
injury on a student or students in connection with or
for the purpose of initiation, admission into or
affiliation with or as a condition for continued
membership in a club, organization, association,
fraternity, sorority, or student body regardless of
whether the student or students so endangered or
injured participated voluntarily in the relevant
Violations of Hazing
Report incidents of hazing to your coach, Athletic Director
and VSU’s Department of Public Safety. Incidents of
hazing will be dealt with on a case-by-case basis.
Virginia State University is committed to conducting its
intercollegiate athletics program in a manner that will enhance
the physical and educational welfare of all student-athletes. All
student-athletes will be treated fairly and equitably. Pursuant to
applicable NCAA legislation, appeals procedures will be
utilized when a student-athlete thinks he or she has been treated
unfairly. This policy does not pertain to grievances involving
matters of financial aid and drug test results, for which there are
separate appeal or grievance policies.
When To Initiate A Grievance Process
1. If a student-athlete thinks his/her coach or another
member of the Virginia State University athletics
staff has made a decision or taken an unwarranted
action against that student-athlete.
2. If a student-athlete thinks he/she has been harassed by
or discriminated against by another student-athlete or
by a coach/staff member; however
a. Alleged grievances against coaches and staff
involving gender, race, creed, color, ethnicity
or religion must be filed with the Athletic
Director, and VSU’s Affirmative Action
b. Alleged grievances against coaches and staff
involving sexual harassment must be filed with
the Athletics Director and VSU’s Human
Resources Office and VSU’s Department of
c. Alleged grievances against other student-
athletes involving sexual harassment must be
filed with VSU’s Department of Public Safety.
Every effort will be made by the Athletic Department to address
the grievance and prevent further occurrences as warranted, as
well as to insure the student-athlete does not endure reprisals for
bringing a grievance forward.
“Extra Benefits” for student-athletes
Boosters (athletics representatives) are restricted in what they
may do for athletics and student-athletes. Some examples of
NCAA prohibited “extra benefits” to enrolled student-athletes
• Arranging, providing or co-signing a loan.
• Providing a meal outside their home, clothing, or
• Providing a ticket to any athletic, institutional, or community
• Providing the parents, family or friends of a student-athlete
with free admission to a team banquet.
• Giving any type of gift.
• Arranging or providing any special discount, credit, or special
payment arrangement on any purchase or service.
NOTE: A student-athlete may receive an occasional family
home meal from a booster on infrequent and special occasions
under the following conditions:
• The meal must be provided in an individual’s home (as
opposed to a restaurant) and may be catered; and
• a representative of the institution’s athletics interests (booster)
may provide reasonable local transportation to attend the meal
function only if the meal function is at the home of that
• The coach or Director of Compliance should be notified prior
to the event.
University employees are restricted in the services they are able
to perform for student- athletes. Some of the prohibited services
include the following:
• Typing – No staff, including work-study workers and tutors,
may type reports, papers, etc., for student-athletes. Neither
may a staff member arrange for such a service to be given to
a student-athlete free of charge or at a reduced rate.
• Student-athletes may only use the computers in any of the
public student computer labs, or any other public computer
facility on campus that is available to ALL students.
Student-athletes may NOT use computers in the athletics
or any other private office.
• Course Supplies – The Department cannot provide course
supplies. Staff cannot give student-athletes pens, tablets,
notebooks, etc. They may not loan them calculators or art
• Copy Machine – Student-athletes may NOT use the
Departmental copy machine(s) or duplicating machine
• Telephones – Student-athletes may not use the departmental
telephones or telephone credit cards for personal long distance
calls. Staff cannot call a parent and then let the student-athlete
talk to the parent. Student-athletes may not be involved in
recruiting phone calls.
• Faxes – The department may not fax or receive faxed
materials for a student athlete, unless for course-related
purposes. Telephone charges must be reimbursed by the
• Local Transportation – Staff members may provide local
transportation in their automobiles on an occasional basis.
Staff may never loan a car to a student-athlete.
• Meals – You may receive an occasional meal in the locale of
the institution on infrequent and special occasions from a staff
member. A staff member may provide reasonable local
transportation to attend such meals.
Alcohol, Drugs and Tobacco
The Virginia State University Athletic Program is committed to
the well-being of all student-athletes, and is particularly and
justifiably concerned about the use and abuse of illegal drugs
and substances that have permeated all sectors of society
including colleges and universities. In an environment where
student-athletes are expected to project a positive image and
succeed in the classroom and on the playing field, the pressures
of the real world are genuine and widespread. To ensure
commitment to student-athlete welfare, optimum performance,
and commitment to the goals and mission of the athletic
program, we have developed and implemented a comprehensive
policy and program that includes education, counseling, and
Education is perhaps the most important factor in the prevention
of drug use and the rehabilitation of those using and abusing
drugs. The goal of the educational component of this program
will be to inform student-athletes of the dangers of drug use and
techniques for resisting and dealing with the temptation and
pressure to use drugs.
The drug-testing component of the program consists of
screening student-athletes for illegal drugs and banned
substances. NCAA Bylaw 22.214.171.124 identifies all drugs and
illegal substances banned by the NCAA. Student-athletes will
be randomly selected for testing and screened by an agency
outside the Athletic Department throughout the academic year.
Specimen collection and testing will be done by an independent
health services organization outside the University.
The purpose of the drug-testing program is two-fold. First, to
identify a student-athlete using illegal drugs or banned
substances so they can be helped, and second, to serve as a
motivating factor to deter initial drug use. Consent to drug-
testing is a mandatory condition for participation in
If you need help with an addiction to alcohol, tobacco or any
other drug, please contact Student Support Services at 524-
NCAA- Banned Drugs (Nutritional Supplement)
The NCAA Drug-Education and Drug-Testing Subcommittee
(DEBT) of the NCAA Committee on Competitive Safeguards
and Medical Aspects of Sports (CSMAS) is issuing this
advisory to reemphasize the warning about the risks involved in
the use of nutritional supplements.
Many nutritional/dietary supplements contain NCAA banned
substances. In addition, the U.S. Food and Drug Administration
(FDA) do not strictly regulate the supplement industry;
therefore purity and safety of nutritional/dietary supplements
cannot be guaranteed. Impure supplements may lead to a
positive NCAA drug test. The use of supplements is at the
student-athlete’s own risk. Student-athletes should contact
VSU’s head athletic trainer, for further information.
Many student-athletes assume if these products can be easily
purchased in retail stores and over the Internet, then they must
be allowed under NCAA rules. THIS IS NOT TRUE! Reliance
on this erroneous information may result in positive drug tests.
The student-athlete who uses a nutritional supplement without
checking the ingredients with the athletic staff and tests positive
for banned substances will be held in violation of Bylaw
Student-athletes who test positive are subject to at least a one-
year suspension and loss of eligibility.
The NCAA bans the following classes of drugs:
b. Anabolic Agents
c. Alcohol and Beta Blockers (banned for rifle only)
d. Diuretics and Other Masking Agents
e. Street Drugs
f. Peptide Hormones and Analogues
h. Beta-2 Agonists
Note: Any substance chemically related to these classes is
The institution and the student-athlete shall be held accountable
for all drugs within the banned drug class regardless of whether
they have been specifically identified.
Drugs and Procedures Subject to Restrictions:
a. Blood Doping.
b. Local Anesthetics (under some conditions).
c. Manipulation of Urine Samples.
d. Beta-2 Agonists permitted only by prescription and
e. Caffeine if concentrations in urine exceed 15 micrograms/ml.
NCAA Nutritional/Dietary Supplements Warning:
Before consuming any nutritional/dietary supplement
product, review the product and its label with your athletics
Dietary supplements are not well regulated and may cause a
positive drug test result.
Student-athletes have tested positive and lost their eligibility
using dietary supplements.
Many dietary supplements are contaminated with banned drugs
not listed on the label.
Any product containing a dietary supplement ingredient is
taken at your own risk.
It is your responsibility to check with athletics staff before
using any substance.
Some Examples of NCAA Banned Substances in each class
NOTE: There is no complete list of banned drug examples!!
Check with your athletics department staff to review the label of
any product, medication or supplement before you consume it!
amphetamine (Adderall); caffeine (guarana); cocaine;
ephedrine; fenfluramine (Fen); methamphetamine;
methylphenidate (Ritalin); phentermine (Phen); synephrine
(bitter orange); etc.
exceptions: phenylephrine and pseudoephedrine are not banned.
boldenone; clenbuterol; DHEA; nandrolone; stanozolol;
testosterone; methasterone; androstenedione;
norandrostenedione; methandienone; etiocholanolone;
Alcohol and Beta Blockers (banned for rifle only):
alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol;
Diuretics and Other Masking Agents:
bumetanide; chlorothiazide; furosemide; hydrochlorothiazide;
probenecid; spironolactone (canrenone); triameterene;
heroin; marijuana; tetrahydrocannabinol (THC).
Peptide Hormones and Analogues:
human growth hormone (hGH); human chorionic gonadotropin
(hCG); erythropoietin (EPO); etc.
anastrozole; clomiphene; tamoxifen; formestane; etc.
bambuterol; formoterol; salbutamol; salmeterol; etc.
Any substance that is chemically related to the class of
banned drugs, unless otherwise noted, is also banned!
NOTE: Information about ingredients in medications and
nutritional/dietary supplements can be obtained by contacting
the Resource Exchange Center, REC, 877-202-0769 or
www.drugfreesport.com/rec password ncaa1, ncaa2 or
It is your responsibility to check with your athletics staff
before using any substance.
exceeds 15 nanograms/ml.
126.96.36.199.1 Drugs and Procedures
Subject to Restrictions.
The use of the following drugs and/or procedures is subject
to certain restrictions and may or may not be permissible,
depending on limitations expressed in these guidelines
and/or quantities of these substances used:
(a) Blood Doping. The practice of blood doping (the
intravenous injection of whole blood, packed red
blood cells or blood substitutes) is prohibited, and any evidence
confirming use will be cause for action consistent with that
taken for a positive drug test. (Revised: 8/15/89, 5/4/92)
(b) Local Anesthetics. The Executive Committee will permit
the limited use of local anesthetics under the following
(1) That procaine, xylocaine, carbocaine or any other local
anesthetic may be used, but not cocaine; (Revised: 12/9/91,
(2) That only local or topical injections can be used (i.e.,
intravenous injections are not permitted); and
(3) That use is medically justified only when permitting the
athlete to continue the competition without potential risk to his
or her health.
(c) Manipulation of Urine Samples. The Executive Committee
bans the use of substances and methods that alter the integrity
and/or validity of urine samples provided during NCAA drug
Examples of banned methods are catheterization, urine
substitution and/or tampering or modification of renal excretion
by the use of diuretics, probenecid, bromantan or related
epitestosterone administration. (Revised: 8/15/89, 6/17/92,
(d) Beta 2 Agonists. The use of beta 2 agonists is permitted
by inhalation only. (Adopted: 8/13/93)
(e) Additional Analysis. Drug screening for select nonbanned
substances may be conducted for nonpunitive purposes.
Do Something More Get Involved…….
The Virginia State University Athletic Department is committed
to volunteering service to the community. Community service
is a donated time or activity performed by the staff and student-
athletes to benefit the public or the institution’s involvement in
the community. Each student athlete is required to participate in
community service activities.
STUDENT-ATHLETE ADVISORY COMMITTEE
The Leadership Challenge
The Student-Athlete Advisory Committee (SAAC) serves as a
voice for all student-athletes at VSU. SAAC members represent
their teams in a monthly forum to discuss ideas and issues
pertinent to the success of the VSU Athletics program. This
forum provides the representatives the opportunity to offer input
regarding Life Skills programs, the student-athlete experience,
community service, athletic department policies, conference
regulations and NCAA legislations that impact student-athletes.
SAAC helps to promote communication between
administration, coaches and students-athletes. SAAC is
composed of one appointed representative and one alternate
from each athletic team and functions to build a better sense of
community among all the athletic teams
SPORT REPRESENTATIVE ALTERNATE
Baseball Maso Cotton Cameron Cox
Bowling Amber Slater Keiara Dodson
Football Larry Armstead Jarred Battle
Men’s Track/CC Brandon Mack Eric Thomas
M-Basketball James Shambley Daniel Awosanya
Men’s Tennis Emmanuel Haugh Avery Saunders
Golf Ivan Monagan Cinnamon Davis
Softball Dominique Johnson Caitlin Underhill
Volleyball Briana Clark Brittini Pittman
Women’s Track/CC Jenna Arnold Samantha Edwards
W-Basketball Marquella Evans Lamesha Deal
W-Tennis Valencia Williams Amanda Spencer
Cheerleaders Iesha Thompson Mikesha Robinson
Student Athlete Affairs
The mission of Virginia State University Student Athlete
Affairs program is to create and develop a comprehensive
academic and social program for all student-athletes at VSU by
utilizing educational, athletic and community resources and
enhancing its diversity and quality of life.
In the process of achieving this mission, the Student Athlete
Affairs program will:
• Promote student-athletes’ ownership of their academic,
athletic, career, personal and community
• Meet the changing needs of student-athletes.
• Promote respect for diversity and inclusion among
• Assist student-athletes in identifying and applying
• Enhance partnerships between the NCAA, member
institutions and their communities for the purpose of
• Foster an environment that encourages student-athletes
to effectively access campus resources.
Encourage the development of character, integrity and
• Encourage the development of character, integrity and
Academic integrity is the pursuit of scholarly activity free from
fraud and deception and is an educational objective of this
institution. Academic dishonesty includes, but is not limited to,
cheating, plagiarizing, fabricating of information or citations,
facilitating acts of academic dishonesty by others, having
unauthorized possession of examinations, submitting work of
another person or work previously used without informing the
instructor, or tampering with the academic work of other
It is the responsibility of each student-athlete to establish and
maintain eligibility to practice and compete. To be eligible for
practice and competition, student–athletes must comply with all
the applicable provisions of the NCAA and follow the rules and
regulations of the CIAA Conference and Virginia State
These requirements are summarized below:
• Must be admitted as a regularly enrolled, degree
seeking student based on the requirements of Virginia
• The student-athlete statement must be signed each year
prior to competition.
• The Drug-testing consent form must be signed each
year prior to the student-athlete’s first date of practice.
• Must be validated and registered as a full-time student
by the close of student registration.
Student-athletes are responsible for meeting with their academic
advisors before registering for classes each semester. This
process insures that you are fulfilling your academic and degree
progress requirements set by the NCAA, CIAA, and VSU.
Student-athletes are responsible for attending ALL required
study halls and tutoring sessions. Each head coach is
responsible for conducting and monitoring a study hall for
his/her individual program.
The absolute top priority of the VIRGINIA STATE UNIVERSITY
-Department of Athletics is that all student-athletes obtain a
well-rounded education and earn a meaningful degree. We want
each of you to reach your maximum academic potential.
Remember that first and foremost you are a student at Virginia
State University and must follow the University Academic
regulations and procedures. The NCAA and the University have
academic standards to ensure that you will be in good academic
All student-athletes are responsible for knowing and fulfilling
all requirements related to meeting satisfactory academic
progress. These are outlined in your Summary of NCAA
Regulations as NCAA Bylaw 14.4 PROGRESS-TOWARD-
The following academic enrichment and University Support
Services are available for you:
• The Academic Support Center (524-5928) will provide
you with tutoring support.
• Your academic major department will assign you an
advisor to assist you in your curriculum choices.
• Career Planning and Placement (524-5211) sponsors
career workshops, assists in internships and co-op
opportunities, provide resume writing and job interview
The Director of Compliance, Deborah Mallory, will assist you
when you have questions about academics and maintaining
Withdrawal from Classes
Prior to withdrawing from any class, all student-athletes must
have their schedule adjustment form signed by the Director of
Compliance, Deborah Mallory. You will not be able to
withdraw from any course unless you follow this procedure.
General Academic Requirements for Eligibility
Student-athletes must meet certain academic standards to be
eligible for competition and practice. All student-athletes are
expected to adhere to the academic regulations established for
VSU student-athletes by the VSU Athletic Department under
the auspices of the Chief of Staff.
Enroll in at least a minimum full-time (twelve (12) credit hours
per semester) program of studies that leads to a baccalaureate
degree. It is recommended that you enroll in fifteen (15) hours
per semester to ensure completion of graduation requirements in
a timely manner.
Every student-athlete must successfully complete at least six
semester hours in the previous regular academic term of full-
time enrollment to be eligible to participate in the next regular
academic term. (This became effective August 1, 2005).
Academic Requirements for Participation:
All freshmen and transfer student-athletes must maintain a
grade point average of 2.0 after their first full-time semester of
attendance at VSU. After their second full-time semester at
VSU, they must maintain a cumulative grade point average of
2.2. Student-athletes in their last season of eligibility will be
eligible to participate with a cumulative grade point average of
2.0 or better. All other student-athletes must maintain a
cumulative grade point average of 2.2 to participate.
As a student-athlete, if you receive two (2) or more F’s in a
semester, you will not be eligible to participate in any sport
the following semester, regardless of the number of earned
hours or GPA; however, if you attend Summer School and
retake the course(s) over in which you received the F’s and
successfully pass the course(s) you will regain your eligibility
status for the Fall semester. Also, if your GPA falls below a
2.2, you will be required to register with Academic Support
Virginia State University academic policies state the following:
Academic warning will occur when a student’s
semester average falls below the required minimum for their
Probation occurs when a student’s semester average
falls below the required minimum for two consecutive
Suspension will occur when a student’s semester
average falls below the required minimum for three consecutive
semesters. Students who are suspended will not be admitted to
To be successful as a student, attendance in all classes is
required. Absences from class will be reported to your coach
and the Athletic Department. Failure to attend class may have
an adverse impact on your playing time or your scholarship
It is a VSU policy that classroom attendance is mandatory for
freshmen. It is a VSU Athletic Department policy that
classroom attendance is mandatory for all VSU student-athletes.
Regardless of the professor’s attendance policy, student-athletes
are expected to attend ALL classes and complete ALL
academic assignments on time, unless there is a conflict with
competition and other arrangements are made with the
professor. Grades will be reduced by one letter grade for
freshmen that exceed the published hours of allowed absences
based on class credit hour per semester.
During your playing season, you will miss classes due to
competition or travel. Other absences from class should be
avoided. All students at Virginia State University are expected
to abide by the attendance policies established by the
department/school. Student-athletes are responsible for
informing their instructors of any expected missed class
time due to athletic participation. It is your responsibility to
notify your instructor prior to your absence and to make up
any missed assignments or exams. The Director of
Compliance will also notify your instructor’s prior to your
absence due to a school sponsored activity or event.
In order to meet the requirement for “satisfactory-progress”
towards a degree, you must complete a minimum of twenty-four
(24) credit hours per academic year. The NCAA has established
guidelines that must be met to meet satisfactory progress toward
a baccalaureate degree:
NCAA Bylaw 14.4 Satisfactory- Progress Requirements- to
be eligible to represent an institution in intercollegiate athletics
competition, a student athlete shall maintain satisfactory
progress toward a baccalaureate or equivalent degree at that
institution as determined by the regulations of that institution.
As a general requirement, “satisfactory progress” is to be
interpreted at each member institution by the academic
authorities that determine the meaning of such phrases for all
students, subject to controlling legislation of the conference(s)
or similar associations of which the institution is a member.
NCAA Bylaw 188.8.131.52 Fulfillment of Credit-Hour
Requirement- Eligibility for competition shall be based on the
(a) Satisfactory completion of six-semester or six-
quarter hours of academic credit the preceding regular academic
term in which the student-athlete has been enrolled full time at
any collegiate institution.
(b) For midyear transfer student-athlete, for a student-
athlete subsequent to the student-athlete’s first academic year in
residence or after the student-athlete has used one season of
eligibility in any sport at the certifying institution, the
certification shall be determined by the student-athletes
academic record in existence at the beginning of the fall term or
at the beginning of any other regular term of that academic year,
(1) Satisfactory completion before each fall term of a
cumulative total of academic semester or quarter hours
equivalent to an average of at least 12 semester or
quarter hours during each of the previous academic
terms in academic years in which the student-athlete has
been enrolled in a term or terms; or
(2) Satisfactory completion of 24 semester or 36 quarter
hours of academic credit since the beginning of the
previous fall term or since the beginning of the
certifying institution’s proceeding regular two semesters
or three quarters.
NCAA Bylaw 184.108.40.206.1 Transfer Student- Six-Hour
Requirement- For purposes of certifying eligibility for
transfer students, the six-semester or six-quarter hours must
be transferable degree credit.
• You must be eligible and in good academic standing
• You must be making satisfactory progress toward your
• You cannot have transferred previously from another
• Virginia State University must not object to the transfer
and must grant an exception to the transfer year in
TRANSFER REQUEST PROCEDURES
The process associated with the transfer from Virginia State
University to another 4-year institution requires written
permission to contact.
Requesting Permission to Contact
If a student-athlete decides to pursue an interest in transferring,
the student-athlete must first contact his/her head coach about
this decision. Once this meeting has taken place, the student-
athlete must have the compliance officer at the institution to
which they wish to transfer send a “Transfer Release” form to
the Director of Compliance.
VSU reserves the right to deny permission to contact and/or
deny a transfer release. If permission to contact and/or transfer
release is denied, the student-athlete will be notified in writing
within 14 consecutive calendar days from the receipt of the
student-athlete’s written request by the Athletic Director (or
designee) of his/her right to a hearing by a committee outside
the Athletic Department.
Appeal Process for Denied Permission to Contact and/or
Student-athletes who have been denied permission to contact
and/or a transfer release may request in writing a hearing
opportunity to appeal the decision of the Athletic Department.
The written request must be received by the Athletic Director by
the deadline outlined in the written notification of denial. The
hearing will be conducted within 30 consecutive calendar days
of receiving a student-athlete’s request for the hearing. The
VSU Athletic Department will comply with the decision of the
GENERAL RESIDENCE REQUIREMENTS FOR
ELIGIBILITY - Transfers
To meet the residency requirements for eligibility a student-
athlete must be enrolled in a full-time academic program during
the regular terms (fall/spring) of an academic year. A summer
term cannot be used to fulfill this requirement. After the
completion of your first academic year as a one full-year in
residence, a student-athlete who transfers to a member
institution from any collegiate institution is required to complete
one full academic in residence at the certifying institution before
being eligible to compete for or receive travel expenses unless
the student-athlete satisfies the applicable transfer requirements
or receives a waiver as set forth in NCAA Bylaw 220.127.116.11 and
18.104.22.168. A transfer student must earn six semesters or six
quarter hours of transferable degree credit the previous
academic term (Bylaw 22.214.171.124.1).
Failure to accept responsibility for maintaining academic
eligibility may result in loss of eligibility and forfeiture of
contests for your team!
NCAA Bylaw 126.96.36.199.3 Designation of Degree Program- a
student-athlete shall designate a program of studies leading
toward a specific baccalaureate degree at the certifying
institution by the beginning of the third year of enrollment (fifth
semester or seventh quarter) and thereafter shall make
satisfactory progress toward that specific degree. This provision
shall be applicable to the eligibility not only of a continuing
student, but also of a transfer student from a four-year or two-
year collegiate institution who is entering his or her third year of
collegiate enrollment, even if the student has not yet completed
an academic year in residence or used a season of eligibility in a
sport at the certifying institution.
NCAA Bylaw 188.8.131.52.2 Hours Earned during Regular
Academic Year- A student-athlete shall earn at least 75 percent
of the minimum number of semester or quarter hours required
for satisfactory progress during the regular academic year. The
student-athlete shall earn no more than 25 percent of the
minimum number of semester or quarter hours required for
satisfactory progress during the summer.
A full-time student is one pursuing a minimum of 12 credit
hours during a semester. A part-time student is one pursuing
fewer than 12 credit hours during the semester.
If you drop a course that places you below full-time status, you
are no longer considered enrolled in a minimum full-time
program of studies as of the date of the completed drop or
withdrawal transaction and are no longer eligible for practice,
competition or athletic financial aid.
If a student-athlete adds a course to reach full-time status the
student becomes eligible for practice and/or competition as of
the date of the completed transaction.
Please note that as a student-athlete you must designate your
expected major by the beginning of your fifth semester and all
classes taken from that time forward must be those that fulfill
academic requirements for your designated major. The
University will designate your class standing based on the
number of hours earned as follows:
Freshmen: 1-29 credit hours
Sophomore: 30-59 credit hours
Junior: 60-89 credit hours
Senior: 90 or more credit hours
Coaches Philosophy Regarding the Academic Performance of
Student-athletes look to their coaches for guidance in their lives.
As such, the coach is usually in the best position to stress the
importance of academic achievement in preparation for
successful careers beyond the undergraduate level. Coaches best
serve the interests of the student-athletes when they emphasize
the importance of academic achievement. Coaches promote
academic achievement by:
1. Understanding the academic expectations that the faculty
hold for student-athletes.
2. Creating an atmosphere in which team members strive for
stated academic goals.
3. Making class, laboratory, and required study session
attendance mandatory and enforcing this policy.
4. Scheduling practice sessions that minimize conflict with
courses and excusing students from practice when these
conflicts occur. Again, it is an NCAA violation to miss class
5. Regulating the amount of practice, competition, and travel
time such that each week the students are able to devote a
minimum of 2 hours, for each credit hour taken, to academic
pursuits; this time is exclusive of time spent in the classroom.
6. Advising students to take advantage of the off season to
enhance significantly their academic standing within the
University. While conditioning and athletic skill enhancement
may occur during this time, the student should have every
opportunity to lead a “normal” student life.
7. Arranging travel time to minimize missed classes, labs, and
required study sessions.
8. Structuring study times during extended travel periods.
9. Requiring that each team member contact the Academic
Support Center to discuss academic issues and assistance.
10.Providing special recognition for students who meet or
exceed the stated academic goals and for those students who
demonstrate improvement over last semester’s academic
PLAYING AND PRACTICE SEASONS
A member institution shall limit its organized practice activities,
the length of its playing seasons and the number of its regular-
season contests and/or dates of competition in all sports to
minimize interference with the academic programs of its
Countable Athletically Related Activities
Countable athletically related activities include any required
activity with an athletics purpose, involving student-athletes and
at the direction of, or supervised by, any member or members of
VSU’s coaching staff (including strength and conditioning
coaches) and must be counted within the weekly and daily
limitations. Administrative activities (i.e. academic meetings,
compliance meetings, etc.) shall not be considered as countable
athletically related activities.
Daily and Weekly Hour Limitations – Playing Season
A student-athlete’s participation in countable athletically related
activities shall be limited to a maximum of 4 hours per day and
20 hours per week. All competition and any associated
athletically related activities on the day of competition shall
count as 3 hours regardless of the actual duration of these
Weekly Hour Limitations – Outside of Playing Season
Outside of the playing season during the academic year, only a
student-athlete’s participation in weight-training, conditioning,
individual skill instruction and, in the sport of football, review
of game film shall be permitted. A student-athlete’s
participation in such activities shall be limited to a maximum of
8 hours per week, of which not more than 2 hours per week may
be spent on individual skill workouts and, in the sport of
football, review of game film. A student-athlete may not
participate in any countable athletically related activities outside
the playing season during any institutional vacation period (i.e.,
summer, academic year).
Vacation Periods and Between Terms
Daily and weekly hour limitations do not apply to countable
athletically related activities occurring during an institution’s
official vacation period, as listed in the institution’s official
calendar, and during the academic year between terms when
classes are not in session. If such vacation periods occur during
any part of a week in which classes are in session, the institution
is subject to the daily and weekly hour limitations during the
portion of the week when classes are in session and must
provide the student-athletes with a day off which may be a
End Date of Practice and Competition-Non-championship
Segment. A member institution shall conclude all practice and
competition in the non-championship segment no later than
Winter break, “dead” period, per NCAA Bylaw it is not
permissible for an institution to have practice, competition,
other countable athletically related activities or voluntary
athletically related activities on campus from December 20
through December 26.
SEASONS OF COMPETITION: 10 SEMESTER/15
Student-athletes can participate in a maximum of four seasons
of competition in a particular sport. Any competition,
regardless of time, during a season in an intercollegiate sport
shall be counted as a season of competition in that sport.
Student-athletes may not participate in more than four seasons
of competition in any one sport. These seasons must be
completed during the first 10 semesters or 15 quarters in which
the student is enrolled in a collegiate institution in at least a
minimum full-time program of studies. A student-athlete is
considered to have used a semester under this rule when he or
she has registered for a minimum full-time program and attends
the first day of classes.
OUTSIDE COMPETITION (NCAA Bylaw 17.7)
Student-athletes in sports other than basketball who participate
as members of outside teams in non-collegiate amateur
competition, excluding competition sanctioned by the NCAA,
during the academic year will become ineligible for
intercollegiate competition in their sport(s) for the remainder of
In basketball, a student-athlete who participates in any
basketball competitions, excluding competitions sanctioned by
the NCAA, except while representing VSU during the playing
seasons will become ineligible for any further intercollegiate
competition in basketball.
POST-BACCALAUREATE AND GRADUATE STUDENT
ELIGIBILITY (NCAA Bylaw 14.1.8)
Students who are seeking a second baccalaureate degree, a post
baccalaureate certificate, or a graduate degree at the same
institution may participate in intercollegiate athletics provided
the student has athletic eligibility remaining and the
participation occurs within the 10 semester period.
Earning a Degree
All of our student-athletes are encouraged to earn their college
degree in four to five years.
During your enrollment at VSU you WILL NOT receive
preferential treatment in ANY AREA of your academic
program. Faculty members are willing to assist you in any way
they can. If you are having problems or concerns in a class,
please inform your Head Coach, the Director of Compliance
and/or Faculty Athletic Representative. We will assist you in
finding tutors, extra help, etc.
Under NCAA bylaws, a student-athlete will be ineligible for
participation in intercollegiate athletics if he/she enters into any
agreement (oral or written) to be represented by an agent for the
purpose of marketing athletic ability or reputation in a sport,
even if the agreement is for future representation. It is essential
that student-athletes know the NCAA rules related to
professional sports. A violation of the rules concerning agents
could have severe negative consequences for Virginia State
University and the student-athletes. VSU strongly discourages
student-athletes and their parents from speaking on the
telephone or having any in-person contact with an agent until
the student-athlete has exhausted his/her eligibility.
VIRGINIA STATE UNIVERSITY
RECOMMENDATION FOR ATHLETIC FINANCIAL
STUDENT’S NAME: SSN: ____________
ADDRESS: ___ ___________
TELEPHONE: _________AGE: _______SPORT: _______
HIGH SCHOOL/JUNIOR COLLEGE: _____
PERIOD OF AWARD:
One (1) Academic Year Type: Initial ______*
One (1) Semester Renewal____
*This contract is not valid if the student-athlete does not attain
the 2.0 grade point average (Core Curriculum) and SAT of
820 and/or ACT of 68 as mandated by the NCAA for
participation or maintains satisfactory academic progress
while attending Virginia State University.
THIS AGREEMENT WILL COVER AND PROVIDE THE
1. A cash aid award of $_____________ per year.
2. The athletic department holds secondary coverage for
its student-athletes, with the individual’s personal
insurance or that of his/her parents as primary coverage.
If the student is not covered by any other policy, the
athletic department’s insurance becomes primary
TERMS OF AWARD:
This contract is awarded for the academic year
and will be renewed based on the recommendation of the coach
if the student-athlete adheres to all University, NCAA and CIAA
rules and regulations. Failure to abide by referenced rules and
regulations may result in the termination of this agreement.
NOTE: All Financial Aid Forms (FAFSA) must be
completed and processed by March 31st. Should
you qualify for additional financial aid such as
federal or state grants, your athletic financial aid
will be reduced by that amount. The University
cannot offer additional aid to any athlete who
fails to complete the FAFSA.
In accordance with NCAA guidelines, this document specifically
covers all items by which Virginia State University is obligated
to finance, and nullifies any other verbal or written agreements.
The recipient’s signature below acknowledges his/her
acceptance of this award, and agreement to abide by its contents.
CONDITIONS OF AWARD:
This contract is valid as long as the student-athlete satisfactorily
abides by the following conditions: (Failure to comply with any
of the following could result in a voiding of all contractual
* Abides by all University, NCAA and CIAA rules and
* Maintains academic eligibility and satisfactory progress as
defined by the institution, financial aid and NCAA
* Maintains a satisfactory citizenship record and is not placed
on probation for violating institutional or local
government codes of conduct.
* Satisfactory completion of all admissions and financial aid
documents and submits all the required information to
Virginia State University on or before March 31st, where
applicable, or must submit all required documents within 30
days of signing the National Letter of Intent.
THIS AGREEMENT WILL NOT COVER:
* Summer school financial aid (VSU may elect to offer this
assistance to qualified and selected student-athletes).
* Admission Application Fees
* Orientation Fees
* Deferred Payment Fees
* Transcript Copy Fees
* Residence Fee (housing deposit). The Residence Fee is
required prior to the student receiving a housing assignment.
This fee is a one-time charge that remains on deposit for as long
as the student remains in the University housing system. The
fee is fully refundable provided no charges for damages are
assessed against the fee. The fee is not used toward payment
of room and board charges. Students are required to sign a
housing agreement of one year’s duration.
* Graduation Fees
* Outstanding bills incurred for items not obligated per this
agreement. To receive a renewed contract, all bills must be paid
by either the recipient or by Virginia State University. The
student is responsible for the payment of any bills not covered
by the Athletic Department.
The Athletic Department recommends athletic scholarships to
those students who have shown a commitment to academic
excellence with the ability and desire to compete at the level of
the established athletic programs at VSU.
Terms and Conditions of Awarding Institutional Financial Aid
Athletic scholarships are awarded by the Office of Student
Financial Aid based on recommendations from the
Intercollegiate Athletic Department by sport. Scholarships may
be awarded to student-athletes at the discretion of the head
coach, with the consent and approval of the Athletics Director
and the Director of Financial Aid. The NCAA regulates
eligibility for Athletics Grants-In-Aid.
SCHOLARSHIP RENEWAL POLICY (NCAA Bylaw
PERIOD OF AWARD: Where a student’s athletic
ability is taken into consideration in any degree in
awarding financial aid, such aid shall not be-
awarded in excess of one academic year.
A minimum cumulative GPA of 2.0 is required for renewal
of Athletic Grant-in-Aid to be considered.
During the student-athletes’ attendance he or she must
maintain a minimum of 2.0 GPA and meet all NCAA,
CIAA, VSU and team rules and regulation to receive
The renewal of athletic financial aid will be determined before
July 1. An athletic scholarship may be reduced or not renewed
if the student-athlete commits any of the following actions:
• Makes himself/herself academically ineligible for
intercollegiate competition, pursuant to VSU policy
• Fraudulently misrepresents any information on an
application, letter of intent, financial aid agreement,
CIAA forms (accounting for time form, etc.), or NCAA
• Engages in serious misconduct warranting strong
disciplinary penalty on or off campus;
• Voluntarily withdraws from a sport for personal
• Violation of team rules and training requirement
Appeal Process for Lost Athletic Aid
If the student-athlete’s athletic scholarship is reduced or not
renewed, and the student-athlete believes he/she has extenuating
circumstances that led to this situation may submit in writing an
application for appeal to the Director of Student Financial Aid.
If the student-athlete contends that the reduction or
NONRENEWAL is unjust, there is a right to appeal for a formal
appeal within 14 days of the date of the written notification.
Athletically Related Condition Prohibition
An institution may not set forth an athletically related condition
(i.e., financial aid contingent upon specified performance or
playing a specific position) that would permit the institution to
reduce or cancel the student-athlete’s financial aid during the
period of the award if the conditions are not satisfied.
Decrease in Athletic Aid
An institution may not decrease a prospective student-athlete’s
financial aid or a student athlete’s financial aid from the time
the prospective student-athlete or student-athlete signs the
financial award letter until the conclusion of the period set forth
in the financial aid agreement.
Terminating or reducing financial assistance on the basis of
pregnancy or a related condition is prohibited under Title IX.
(See Student-Athlete Pregnancy Policy)
To qualify and receive financial aid not provided by the Athletic
Department, a student must complete a Free Application for
Federal Student Aid (FAFSA) and the Virginia State University
Financial Aid forms to be considered for financial aid. All
students should do this on an annual basis no matter the status
of their financial aid.
A student-athlete may receive any other financial aid unrelated
to athletics ability, up to the cost of attendance, or the value of a
full grant-in-aid, plus a Federal Pell Grant, whichever is greater.
If a student-athlete is awarded institutional financial aid on the
basis of declaring intention to participate in a particular sport by
signing a letter of intent, application or tender, action on the
part of the grantee not to participate (either by not reporting for
practice or after making only token appearances as determined
by the institution) would constitute fraudulent misrepresentation
of information on the grantee’s application, letter of intent or
financial aid agreement and would permit the institution to
reduce or cancel the financial aid.
It is recommended that if you desire to work during the
academic year, you discuss this matter with your coach and the
Director of Compliance to ensure that you are complying with
NCAA rules and regulations. Failure to do so could affect your
Payment of Bills
You are responsible for the payments of all bills that you incur
as a VSU student. The Athletic Department will only make
payments to a student’s account for the amount awarded to you
through an approved athletic grant-in-aid.
It is important that all bills are paid in a timely manner. Failure
to do so will result in you not being able to register or removal
PHYSICAL EXAMINATIONS AND PARENT
All student-athletes, to include cheerleaders, managers and
trainers, must have a yearly physical examination form
completed by their personal physician within 6 months of
athletic participation, and a completed parent information form
and acknowledgement letter on file with the Head Trainer and
the Director of Compliance. These must be submitted to the
sports medicine staff before the first day of conditioning or
practice. The same requirement holds for walk-ons trying out
for a team. THERE WILL BE NO EXCEPTIONS TO THIS
Sickle Cell Information
As per new NCAA Regulations, all student-athletes shall be
tested for the sickle cell trait. All incoming student-athletes will
be tested for the sickle cell trait unless they provide prior testing
documentation from their physician.
Training Room Procedures
It is the responsibility of the sports medicine staff to give all
student-athletes the best medical attention possible. The
prevention of athletic injuries is one of the most important
components to an individual, as well as a team's success.
However, in the unfortunate event that an athlete is injured, the
sports medicine staff, under the direction of Head Trainer will
provide care and treatment to return the athlete to the pre-injury
level of competition as quickly and safely as possible.
• The training room hours are determined by the Staff and
will be posted.
• The training room is open for appointments only on
Saturdays and Sundays.
• Student-athletes requiring pre-practice taping or
treatment should arrive at the training room at least 30
minutes prior to scheduled practice time.
• In-season athletes have priority for taping and
treatments prior to their scheduled practice times; out-
of-season athletes should arrange their time with the
training room staff.
Student-athletes diagnosed with a concussion shall not return
to activity for the remainder of that day. Medical clearance
shall be determined by the team physician or their designee
according to the concussion management plan.
In addition, student-athletes must sign a statement in which they
accept the responsibility for reporting their injuries and illnesses
to the institutional medical staff, including signs and symptoms
of concussions. During the review and signing process student-
athletes should be presented with educational material on
In the event of an injury, it is the responsibility of the student-
athlete to report the injury to the trainer in charge of that sport.
Once the student-athlete is evaluated by a staff trainer, the
decision to make a referral to a physician will be made. The
trainer’s decisions regarding physician referral are final. Any
athlete not following this procedure or making their own
medical appointment will be financially responsible for all
In order for a student-athlete to participate in any sport at
Virginia State University, a completed insurance information
form for the current academic year must be on file in the
Athletic Department. Prior to the beginning of each school year,
the Athletic Department distributes to all student-athletes the
health insurance information form along with the procedures to
follow to complete a filing of a sports accident insurance claim.
The Athletic Department holds secondary coverage for its
student-athletes. Our insurance program is an excess plan. You
provide your own primary health insurance coverage. If there is
a claim, your insurance will pay until your benefits have been
exhausted. The Athletic Department’s secondary insurance
coverage may cover the amount of the claim not covered by the
The Athletic Department’s insurance will not participate in any
claims that are pre-existing or those that are not associated with
the practice or play of intercollegiate athletics.
Insurance coverage extends only to athletically related injuries:
those injuries that were incurred while engaged in an Athletic
Department supervised practice or competition. The policy will
be applied to medical costs incurred for services rendered by
authorized health care providers.
Illnesses or injuries that occur outside of VSU sponsored
athletic events or practices will not be paid by Virginia State
University; this is in accordance with NCAA regulations.
Procedures for Filing Claims
• When a sport-related injury or illness occurs, report it
immediately to the head athletic trainer. This must be
done prior to visiting a doctor or hospital, except in the
case of an emergency.
• All referrals for medical treatment must be made by the
• If a referral is made by the trainer this does not
guarantee that the cost of treatment will be covered by
the Athletic Department.
• When the bill for the medical expense is received,
Virginia State University’s insurance policy requires
that the injured student-athlete make an initial claim
under their primary insurance (parent's policy or one
owned by the student-athlete). The athletic trainer will
provide this information to our medical care providers.
• It is the medical care provider who files a claim
with your insurance company for services rendered.
A copy of the bill must be given to the Athletic
• Your insurance company will evaluate and decide
whether to pay or deny the claim. The insurance
company will send you a statement, Explanation of
Benefits (EOB), which shows what they have paid or
• The medical provider will send you a bill for services
rendered and will continue to send you statements until
the claim is paid.
• Once the primary insurance carrier has made a benefit
determination on the claim and there is still an amount
unpaid, this determination along with a copy of the bill
should be given to the Athletic Department’s insurance
• A claim will then be filed with the Athletic
Department’s insurance company for the outstanding
• If you receive a denial from your family or employer
group insurance, please send that along with the
medical bills to the Athletic Department.
Details regarding the limitations of coverage are available from
the Athletic Director. Student-athletes who do not have primary
health coverage are strongly advised to obtain such coverage.
Information about medical insurance coverage can be obtained
from the Virginia State University Student Health Services.
VSU will not assume any financial responsibility for treatment
of injuries incurred while participating in activities not
associated with the student-athlete’s sport. This includes
recreational activities, intramurals, activities between semesters
or during vacation periods, summer activities, or any injury.
If your insurance denies a claim because of your failure to file
within the time limit specified in your insurance policy, Virginia
State University’s insurance will not be responsible for the
Student-Athlete Pregnancy Policy
A student-athlete’s pregnancy does not affect her Athletic
Grant-In-Aid; however pregnancy does place unique challenges
on student-athletes. The Virginia State University Athletics
Department has instituted a student-athlete pregnancy policy for
the protection of our student-athlete and her developing child.
What to Do if You become Pregnant:
Pregnant student-athletes are encouraged to be honest about
their circumstances and to seek counsel and medical care. As
soon as you learn that you are pregnant, you should inform your
Coach, Head Athletic Trainer, or Athletic Director, as well as,
your personal physician/OBGYN, family or others who are
important to you. This notification is necessary so that
appropriate medical and emotional support can be made
available to you as it relates to your decision. Confidentiality
will be maintained by the Coach, Athletic Trainer, and the
Can You Continue to Train and Compete?
Assessing the risk of strenuous activity in pregnancy is difficult.
The American College of Obstetrics and Gynecology (ACOD)
has recommended that following a thorough clinical evaluation,
healthy pregnant women should be encouraged to engage in
regular, moderate intensity, physical activity. The safety to
participate in individual sports should be dictated by the
movements and physical demands required to compete in that
sport and the previous activity level of the student-athlete. The
American college of Sports Medicine discourages heavy weight
lifting or similar activities that require heavy straining. High
intensity exercise required for competitions in nearly all sports
has not been well studied and may increase fetal risk. Many
medical experts recommend that women avoid participating in
competitive contact sports after the 12th week of pregnancy,
first trimester (NCAA Sports Medicine Handbook 2006-07).
Only after counseling and discussion have occurred with a
certified physician, and written consent from the physician, in
consultation with our ATC, certified head Athletic Trainer, and
Athletic Director, determine whether or not you will be
permitted to practice/compete. Additionally, your participation
must be approved by Virginia State University Athletics
Department with the recommendation from the VSU Legal
How will this affect Your Team Standing and Athletic
Your Athletic Grant-In-Aid, team membership status, benefits,
or responsibilities, or be excluded from team activities for the
current year will not be taken away due to pregnancy. Your
physician and head Athletic Trainer will determine whether or
not you are cleared to return to participation following
pregnancy. The NCAA rules permit a one-year extension of the
five-year period of eligibility for female student-athletes for
reasons of pregnancy. You may choose not to continue
participating on the team without jeopardizing your athletic
grant-in-aid for the length of the award period. If you choose
not to continue competing, your athletic grant-in-aid will not be
renewed following the existing award period.
Who Pays for Your Medical Expenses?
It is understood that Virginia State University is not obligated to
cover any medical expenses associated with the student-athlete
pregnancy. All medical expenses that are a result of pregnancy
are the responsibility of you the student-athlete.
Where Can You Receive Confidential Counseling?
You as the student-athlete must have appropriate prenatal
counseling and discussion with the VSU Student Support
Services and our ATC, Certified Head Athletic Trainer,
regarding your medical condition and risk of injury to you as
well as to the fetus. The VSU Student-Support Services will
provide counseling and referrals for student-athletes who
become pregnant. Additional support information can be found
• Tri City Crisis Pregnancy
• Planned Parenthood
• Crisis Pregnancy Center of Metropolitan Richmond,
Who Provides Prenatal Care?
Students who test positive for pregnancy in the Health Center
are advised to seek prenatal care from an obstetrician of their
choice. Students who are covered by third party insurances and
decide to receive local prenatal care are referred to the Virginia
Physicians for Women, located in Colonial Heights, Virginia. If
students do not have health insurance, they are referred to the
Petersburg or Chesterfield Health Department. Virginia State
University Student Health Center does not provide prenatal
care to students.
The Athletics Department at Virginia State University does not
encourage student-athletes to terminate a pregnancy because of
financial or psychological pressure or fear of losing their
Athletic Grant-In-Aid. The Athletic Department will continue
to increase our educational efforts in this area.
MEDIA AND PROMOTIONAL RESPONSIBILITIES
During your tenure as a student-athlete, you will be requested to
meet with the media or participate in promotional or community
service activities, both on and off-campus. We want to promote
a positive image for the student-athlete, the entire athletic
program and Virginia State University.
Responsibilities of the Student-athlete
• The activity must have the written approval of the
• The Sports Information Director, Jason Pompey or your
head coach must approve the interview or promotional
activity before you may participate.
• You may not miss class for this activity.
• You may not be paid directly for this activity. All
money derived from the activity or project must go
directly to Virginia State University, member
conference or charitable, educational or non-profit
• The promotional activity cannot involve co-
sponsorship, advertisement or promotion by a
commercial agency other than reproduction of an
officially registered trademark or logo on printed
material such as pictures, posters or calendars.
• Personal names, messages and slogans (except an
officially registered trademark) are prohibited on these
• The name or picture of a student-athlete with remaining
eligibility may not appear on an institution’s printed
promotional items (posters or calendars) on which a
commercial entity’s logo or trademark also appears.
• A student-athlete’s picture cannot appear on the
reproduction of a product with which a commercial
entity is associated if the commercial entity’s officially
registered regular trademark or logo also appears on the
• Do not purchase any photos from a free-lance
photographer, newspaper photographer or website
photographer. If a photographer tries to sell you photos,
you should report the photographer to the Sports
Information Director and/or Athletic Director. No
photographer has permission to come on this campus
to sell photographer material or equipment.
Hints for Dealing with the Media
1. Pause before speaking.
a. Organize your thoughts before speaking and
remember you are in control of the interview
2. Do not feel obligated to answer every question.
a. Not every question should be answered
3. Be modest in victory and have self-control in defeat.
a. Do not blame others for a defeat or be boastful
during a victory. Control your emotions and
4. Call reporters by name.
a. It is a matter of common courtesy to refer to a
reporter by his or her name.
5. Show appropriate emotions for the circumstances.
a. After a difficult game or practice, a student-
athlete has the right not to smile or appear
6. Never speak “off the record”
a. It may be open to interpretation as to what is
meant by “off the record” by a reporter.
7. Never say “No Comment.”
a. If you do not feel comfortable about a question,
simply tell the reporter that the answer is not
something you feel comfortable talking about
or change the subject.
8. Ask for a clarification on a question if needed.
a. Make sure you understand the question before
answering it. Ask the reporter to repeat the
question if needed.
9. Never speak in a negative tone about an opponent or an
a. Most people admire a student-athlete who
shows respect for an opponent and focuses on
his or her team’s performance rather than
dwelling on an opponent’s. Negative
comments about officials can result in a loss of
10. Be Cooperative.
a. Reporters need your comments for their stories.
Being cooperative may increase the chances of
future stories by the reporter.
11. Do not be offensive.
a. Stay calm in the interview and remain in
control with your words and actions.
12. Make a good first impression; dress appropriately.
a. Maintain good eye contact with the reporter and
treat the situation like a job interview.
13. Support your teammate and your school.
a. Remain sensitive regarding your teammates’
performance during a contest and be supportive
of your team and Virginia State University.
14. Thank the media for their work.
a. Your final actions in the interview may leave
the strongest impression with the reporter.
TIPS FOR INTERVIEWS WITH THE MEDIA
• Understand the reporter may have an “agenda”
• Try to keep your comments positive
• Make eye contact with the reporter
• Keep your answers short and concise
• Speak slowly and use your own words
If you have any questions concerning promotional or media
activities, please contact the Sports Information Director Jason
Pompey at 524-5028.
DEPARTMENT OF ATHLETICS
Director of Athletics
Mrs. Peggy Davis ................................................... …..524-5030
Assistant Athletic Director for Logistics
Mr. John Wilson ..................................................... …..524-5020
Athletic Academic Advisor
Mrs. Lorraine Cone …………………………………..524-5031
Director of Compliance
Mrs. Deborah Mallory ............................................ …..524-5571
Title IX Coordinator
Ms. Julia Walker..................................................... …..524-5766
Sports Information Director
Mr. Jason Pompey .................................................. …..524-5028
Mr. Matthew Williams (Stadium) .......................... …..524-6798
Senior Woman Administrator/Student Athlete Affairs
Ms. Ivana Rich ....................................................... …..524-5030
Faculty Athletic Representative (FAR)
Dr. Coray Davis...................................................... …..524-8989
................................................................................ …...Ext 1121
Strength and Conditioning Coach
Dr. Rodney Gaines ................................................. …..524-5777
Baseball Head Coach
Mr. Merrill Morgan ................................................ …..524-5816
Assistant Coach: Andre Hawkes
Men’s Basketball Head Coach
Mr. Darryl Jacobs ................................................... …..524-5029
Assistant Coach: Darryl Butler............................... …..524-5390
Women’s Basketball Head Coach
Mr. James Hill ....................................................... …..524-6817
Assistant Coach: Chiante Wester……………………...524-5784
Assistant Coach: Gene Thompson......................... ......524-5725
Bowling Head Coach
TBA ........................................................................ ......524-5391
Ms. Keisha Shelton................................................. …..524-5030
Ms. Christine Bates……………………………………524-5031
Football Head Coach
Mr. Andrew Faison……………………..…524-5600/5032/5103
Assistant Coaches: Corey Sullivan, Errick Hargrove,
Mike Arthur, Larry Brooks, Chris Bates ……………..524-5126
Golf Head Coach
Mr. Jeff Hamilton ................................................... …..524-5030
Tennis (Men) Head Coach
Mr. Gene Thompson............................................... ..…524-5725
Tennis (Women) Head Coach
Dr. Linda Person..................................................... ..…524-5780
Track & Field/Cross Country (Men & Women)
Mr. Jason-Lamont Jackson ..................................... ..…524-5392
Assistant Coach: Jernail Hayes ……………………….524-8346
Softball Head Coach
Ms. Torrie Lashley…………………………………….524-5704
Assistant Coach: LaTasha Branch
Volleyball Head Coach
Ms. Ivana Rich….……………………………………..524-5027
STUDENT SUPPORT SERVICES
• Admissions 804-524-5901
• Campus Directory Assistance 804-524-5000
• Career Services Center 804-524-5211
• Center for Counseling & Student Development
• Disability Resource Office 804-524-5061
• Financial Aid 804-524-5786
• International Student Services 804-524-5524
• Police 804-524-5360
• Postal Services 804-524-5010
• Registrar 804-524-5275
• Residential Life 804-524-5011
• Student Accounts 804-524-5506
• Academic Support Center 804-524-6755
• Student Support Services 804-524-5812
• Substance Abuse/Sexual Assault Education
• Telephone Services 804-524-5518
• University Bookstore 804-524-5691