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July 18_ 2011 Minutes

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July 18_ 2011 Minutes Powered By Docstoc
					 QUITMAN PUBLIC SCHOOLS
         LARRY FREEMAN, SUPERINTENDENT
       6275 HEBER SPRINGS RD. W. / P.O. BOX 178
                 QUITMAN, AR. 72131
         PHONE: 501-589-3156 / FAX: 501-589-3156

          REGULAR CALLED SCHOOL BOARD MEETING
          QUITMAN BOARD OF EDUCATION
              MONDAY, JULY 18, 2011
                    7:00 p.m.
            ADMINISTRATION BUILDING

                         MINUTES

I.      CALL TO ORDER… Mr. Bridges called the meeting to order at
        6.58 p.m.

II.     ROLL CALL OF BOARD MEMBERS… All members were
        present for the meeting. Absent was Mrs. Johnson.

III.    APPROVE MINUTES…Dr. Haley made a motion to amend the
        minutes to approve $4,500.00 retainer amount fee for Mrs. Sharron
        Street to the minutes. Mr. McNair seconded the motion carried 4-0.
        Dr. Haley made a motion to approve Mr. Freeman to write in the
        $4,500 retainer fee to reflect the minutes. Mr. McNair seconded the
        motion. Motion carried 4-0.

IV.     APPROVE FINANCIAL REPORT…Dr. Haley made a motion to
        approve the financial report. Mr. McNair seconded the motion.
        Motion carried 4-0.

        Board went into executive session at 7:12 p.m. and returned at
        7:25 p.m. Mr. Bridges called the meeting back in session.

V.      PERSONNEL
       A. Resignation… Mr. Freeman read a letter of resignation from
          Mrs. Kathryn Gueringer and recommended the Board accept her
          letter of resignation. Dr. Haley made a motion to accept Mrs.
          Gueringers letter of resignation. Mr. McNair seconded the
          motion. Motion carried 4-0.
       B. Hiring – English, Reading,… Mr. Freeman recommended the
          Board hire Jonathan Seavers as the Sr. High English and
          Journalism. Mrs. Davis made a motion to hire Mr. Seavers. Dr.
          Haley seconded the motion. Motion carried 4-0. Mr. Freeman
          recommended the Board hire Brandy Wright Hill as Elementary
           reading recovery. Dr. Haley made a motion to hire Brandy
           Wright Hill. Mrs. Davis seconded the motion. Motion carried 4-
           0.
      C.   Approve Macy McCrary summer worker retro active for
           June 27, 2011… Mr. Freeman recommended the Board hire
           Macy McCrary retro active for June 27, 2011. Dr. Haley made a
           motion to hire Macy McCrary for summer work retro active for
           June 27, 2011. Mr. McNair seconded the motion. Motion carried
           4-0.
      D.   C. Approve one extra day for cafeteria workers… Mr.
           Freeman recommended the Board approve up to two days if
           needed for the 2011-2012 school year for cafeteria workers to get
           the cafeteria ready for school due to a short summer. Dr. Haley
           made a motion to approve up to two days for cafeteria workers.
           Mrs. Davis seconded the motion. Motion carried 4-0.
      E.    Approve Katie Stephens as District Treasurer…Mr. Freeman
           recommended the Board approve Katie Stephens as District
           Treasurer. Dr. Haley made a motion to approve Katie Stephens
           District Treasurer. Mr. McNair seconded the motion. Motion
           carried 4-0.
      F.   Approve Mr. Freeman as Finance Officer…Mr. Freeman
           recommended the Board approve him as the District Financial
           Officer. Dr. Haley made a motion to approve Mr. Freeman as the
           Districts Financial Officer Mr. McNair seconded the motion.
           Motion carried 4-0.
      G.   Approve Denise Kennedy from Interim District Treasurer to
           Assistant District Treasurer… Mr. Freeman recommended the
           Board approve Denise Kennedy as Assistant District Treasurer.
           Dr. Haley made a motion to approve Denise Kennedy, Assistant
           District Treasurer. Mr. McNair seconded the motion. Motion
           carried 4-0.


VI.    OLD BUSINESS
      A. Baldridge Property… Mr. Freeman informed the Board that the
         Baldridge property was finalized and that Mr. Donnie Kennedy
         would start the cut thru after he completes another job. No action
         was taken.
      B. Sherwood Property… Mr. Freeman stated to the Board that
         there is a discrepancy on the Sherwood property and asked that
         the purchase be put on hold at this time until further property
         boundaries are correct as to what the district is purchasing. No
         action was taken.
      C. Agri Science Facility… Mr. Freeman asked the Board to put the
         Agriculture Science facility on hold until after tomorrow nights
         city council meeting. No action was taken.
VII.    NEW BUSINESS
       A. Freedom of Choice… Mr. Freeman recommended the Board
          accept James Bartholomew freedom of choice from the
          Greenbrier School District to the Quitman School District. Mrs.
          Davis made a motion to accept school choice James
          Bartholomew. Dr. Haley seconded the motion. Motion carried 4-
          0. Mr. Freeman recommended the Board accept Jeffery Peterson
          and Sarah Peterson freedom of choice from the Conway School
          District to the Quitman School District. Mr. McNair made a
          motion to accept school choice Jeffery and Sarah Peterson. Dr.
          Haley seconded the motion. Motion carried 4-0. Mr. Freeman
          recommended the Board accept Freedom of Choice Emily Coates
          from the Rose Bud School District to the Quitman School
          District. Mrs. Davis made a motion to accept school choice
          Emily Coates. Dr. Haley seconded the motion. Motion carried 4-
          0.
       B. Approve ASBA Student Handbook/Curriculum… Mr.
          Freeman turned the floor over to Ms. Bradford. Ms. Bradford
          presented to the Board the High School student handbook with
          highlighted changes. Mr. Freeman recommended the Board
          approve the 2011-2012 student handbook. Dr. Haley made a
          motion to approve the 2011-2012 student handbook.. Mrs. Davis
          seconded the motion. Motion carried 4-0. Mrs. Mary Davis
          presented to the Board the Elementary student handbook with
          highlighted changes. Mr. Freeman recommended the Board
          approve the 2011-2012 Elementary student handbook. Dr. Haley
          made a motion to approve the 2011-2012 Elementary student
          handbook. Mr. McNair seconded the motion. Motion carried 4-0.
          Mr. Freeman recommended the Board approve the Arkansas
          School Board Association student and curriculum policies as
          presented in the student handbooks. Dr. Haley made a motion to
          that effect. Mrs. Davis seconded the motion. Motion carried 4-0.
       C. Approve Resolutions: $8,000.00
                   1. Donnie Kennedy Construction Inc….Mr. Freeman
                        recommended the Board approve a resolution in the
                        amount of $8,000.00 as work needed with Donnie
                        Kennedy Construction Inc. Dr. Haley made a motion
                        to approve the resolution as presented. Mr. McNair
                        seconded the motion. Motion carried 4-0.
                   2. E Z Heating and Air…Mr. Freeman recommended
                        the Board approve a resolution in the amount of
                        $8,000.00 as work needed with EZ Heating and Air.
                        Dr. Haley made a motion to approve the resolution
                        with EZ Heating and Air. Mr. McNair seconded the
                        motion. Motion carried 4-0.
                   3. L & L Millworks… Mr. Freeman recommended the
                        Board approve a resolution in the amount of
                        $8,000.00 as work needed with L & L Millworks.
                     Mrs. Davis made a motion to approve a resolution
                     with L&L Millworks
     D. Approve memorandum of agreement for the 2011-2012
        between Arch Ford Education Cooperative and Quitman
        School District…Mr. Freeman recommended the Board approve
        memorandum of agreement between the Quitman School District
        and the Arch Ford Education Cooperative Services for the 2011-
        2012 School year. Dr. Haley made a motion to approve the
        memorandum of agreement. Mr. McNair seconded the motion.
        Motion carried 4-0.
     E. Carpet for Library…Mr. Freeman stated he had gotten some
        quotes are recarpenting the High School Library and fix some
        seaming in Elementary Library and recommended the Board
        approve Hawks Flooring to replace carpet in the High School
        library and repair seams in Elementary in the amount of
        $4,064.00. Dr. Haley made a motion to approve Hawks Flooring
        in the amount of $4,064.00. Mrs. Davis seconded the motion.
        Motion carried 4-0.
     F. Dump Trailer…Mr. Freeman recommended the Board approve
        purchasing a dump trailer in the amount of $4,000.00. Dr. Haley
        made a motion to approve the purchase of a dump trailer in the
        amount of $4,000.00. Mrs. Davis seconded the motion. Motion
        carried 4-0.


VIII. INFORMATION
     A. School Board Candidate Information – July 22, 2011…Mr.
        Freeman informed school Board candidate deadline for filing is
        July 22, 2011. No action taken.
     B. School Begins August 15, 2011…Mr. Freeman informed the
        Board school begins early this year August 15, 2011. No action
        was taken.
     C. Letter from Football Coach…Mr. Freeman read a letter from
        the football coaches thanking the administrative staff and Board
        members for allowing them to take the trip to Colorado for camp.
        No action was taken.
     D. Open House… Mr. Freeman informed the Board open house is
        set for August 11, 2011 at 6:00 p.m. and 7th Grade orientation
        will follow. No action taken. Mr. Freeman also discussed with
        the Board that the next regular Board meeting is scheduled for
        August 15, 2011. No action taken.
IX.    ADJOURN… Mrs. Davis made a motion to adjourn. Dr. Haley
       seconded the motion. Motion carried 4-0. Meeting adjourned at
       8:00 p.m.



Respectfully submitted,



________________________________                  __________________
Susan Johnson, President                          Date



_______________________________                   _________________
Sherry Davis, Secretary                           Date

				
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