The Blue Book - Knox College

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					                            The Blue Book

The Blue Book is a comprehensive guide to life at Knox College. It includes
procedures, rules, disciplinary regulations and policies with which all College residents
must be familiar. This version was published on the College website on 31 July 2012.

There is also a printed short version, called the Residents Handbook, updated
annually, which residents should keep in their rooms for reference for the duration of
the academic year.
                                                          Table of Contents

1       About Knox College.....................................................................................1
    Overview, Governance, Staff and College Officers................................................................................ 1
    The Knox College Students Club (KCSC) ............................................................................................... 2

2       Choosing Knox .............................................................................................3
    Getting information, Selection criteria, How to apply .......................................................................... 3

3       Fees and Financial Assistance......................................................................5

4       Coming to Knox ...........................................................................................7
    Arrival time, Dates 2013, What to bring................................................................................................ 7
    Vehicles ............................................................................................................................................................ 8

5       Student Conduct, Rules, and Discipline ......................................................9
    Ethical Behaviou, Alcohol at Knox............................................................................................................. 9
    Smoke-free and Drug-free policies .........................................................................................................10
    Gambling, Smoking, Roofs, Graffiti, Fireworks, Penalties .................................................................11
    University discipline regulations and student conduct rules..............................................................12
    Music volume, Silence hours ....................................................................................................................12

6       Dining at Knox............................................................................................14

7       Academic....................................................................................................17

8       Living at Knox - Facilities and Services .....................................................19
    The Hewitson Library, Computer facilities............................................................................................19
    Internet Access, Gym..................................................................................................................................20
    Music, Chapel...............................................................................................................................................21
    The Junior Common Room, TV room, Tennis courts, Cameron Hall, Laundries .......................22
    Newspapers, Sewing machine, Photocopying, Guests overnight, Vacations .................................23
    Storage, Absence from College, Parking................................................................................................24
    Bicycles, Maintenance & repairs, Damage, Room entry & Personal security, ...........................25

9       Your room, housekeeping at Knox ...........................................................26
    Furniture, Room condition.........................................................................................................................26
    Electrical appliances, Cleaning, Keys & security..................................................................................27

   In-house communication............................................................................................................................29

10 College Life.................................................................................................31
   The Knox College Students Club, College events ...............................................................................31
   Competitions, Clubs and societies ...........................................................................................................34
   Student service.............................................................................................................................................37

11 Scholarships and Fellowships, Cups and Trophies ...................................39

12 Health, Assistance and Emergency Procedures ......................................46
   Illness, Emergencies, Non-emergency health matters........................................................................46
   Fire procedures ............................................................................................................................................47
   Candles and Incense...................................................................................................................................49
   Emergency procedures notice ..................................................................................................................49

13 Administration at Knox College ...............................................................50

14 The Senior Common Room ......................................................................52

15 The Wider College Community ...............................................................53
   The Knox Centre for Ministry and Leadership ....................................................................................53
   The Presbyterian Research Centre Office (the Archives) ..................................................................53

16 History ........................................................................................................54
   The Masters of Knox College...................................................................................................................56
   Coat of Arms ................................................................................................................................................56

1      About Knox College

Overview of the College
Since its opening in 1909, Knox College has served the University of Otago as an
affiliated residential college. It is a community of scholars, consisting of 220 resident and
75 non-resident members. The resident members are mainly undergraduate students,
with a small number of postgraduate students living in a separate wing of the College.
Non-residents are Fellows who support College activities and attend formal College

Knox College also houses the Knox Centre for Ministry and Leadership and the
Presbyterian Archives Research Centre. The Knox Centre trains students for the
ministry within the Presbyterian Church of Aotearoa New Zealand. The Research
Centre houses the collections of the Presbyterian Church of Aotearoa New Zealand,
the Synod of Otago and Southland, and Presbyterian congregations in New Zealand.

The College is governed by a Commission appointed by the Council of Assembly of the
Presbyterian Church of Aotearoa New Zealand. The Commission determines policy
and oversees the strategic direction and development of both Knox College and
Salmond College. The members of the Commission are:
Chairman: Dr John Kernohan
Vice-Chairman: Mr James Lindsay, Director of Accommodation Services, University of
Professor Nicola Peart, Faculty of Law, University of Otago
Mrs Lisa Wells, Deputy Convenor, Council of Assembly, PCANZ
The Very Reverend Dr Graham Redding, Principal, Knox Centre for Ministry and
Professor Warren Tate, Department of Biochemistry, University of Otago

Staff and College Officers 2012
Master (until 31 October 2012): Mr Bruce Alexander Aitken QSO LLB(Otago) ARSCM
(currently on leave)
Acting Master: Mr Jamie Gilbertson
Dean: The Rev Dr Matthew Edward Jack BA(Auck) BD MTh(Otago) PhD(Auck)
Bursar: Mrs Alice Baxter BSc(Hons)(Ulster) FIA
Administration Officer: Mr D. John Milnes MA(Otago)
Librarian: Mr John Timmins BA(Otago) PGDip(Massey) NZLS Cert(WCE)
Assistant Librarian (Cataloguer): Mr Andrew McPherson BMus(Otago) NZLSCert LTCL

Assistant Librarian (Information Services): Mrs Lynley B. Trounson DipILS
Buildings Officer: Mr Don Hughes
Director of Alumni and Advancement: Dr Warwick Johnson MA(Otago) EdD(Rutgers)
House Manager: Ms Shirley Jack DipTchg(Higher )(DTC)
Executive Chef: Mr Michael O Brien AS(Peralta)
Sous Chef: Mrs Lyn Hulme
Administrator (Front Office): Ms Gail Rockliff
Archivist: Ms Yvonne Wilkie BA BEd PGDip(Otago)
Maintenance Officer: Mr Warren Woolford
Resident Maintenance Officer: Mr Steven Winter
Gardener: Mr Peter Shone BCom(Otago)
Director of the Choral Scholars: Mr Richard Madden MusB(Hons)(Otago) LRSM
Sub Master: Miss Felicity McLeod BA MSc(Otago)
Sub Master: Mr Anthony Wade BSc PGDipSci(Otago)
Sub Master: Ms Sasha Borissenko
Sub Master: Mr Joel Amosa MusB(Otago)
Sub Master: Ms Anna Stevens BPhEd(Otago)
Senior Tutor: Mr David Paterno MA(William Paterson)
Chapel Assistant: Mr Max Prestidge
Ushers of the Ross Chapel: Mr Caleb Blackbeard, Mr Jesse Hall, Mr Erwin Ricketts
Head Chorister: Mr Jeffrey Dick

The Knox College Students Club (KCSC)
KCSC was formed by the first intake of residents in 1909, who elected an Executive to
run the affairs of the club. The Executive comprises President, Vice-President,
Treasurer and five other members, who are elected to the portfolios of Sports Reps
(two), Social Rep, Cultural Rep and Secretary.

In partnership with College staff, the Students Club assists with the organisation of
many student activities, including some Orientation week events. The KCSC executive
is elected in September each year. The President of KCSC is the student leader of the
College and is a key figure in the student community.

2      Choosing Knox

Getting information
Before you decide to apply for a place at Knox, you should get as much information as
possible. Read all the information on the College website and talk to former students
from your school who are current or recent Knox residents.
Intending students are always welcome to visit the university campus and residential
Colleges. At Knox we will be happy to show you round, but we can give you more
attention if you contact us beforehand to set up a time for a visit (call the Front Office
Admiinistrator, 03 473 0774).

You will also get excellent advice and accurate information from the University Liaison
Officers, who visit every New Zealand secondary school (and some prominent schools
in Australia) every year.

The Otago University Undergraduate Prospectus contains information about all
Colleges and is available in all schools and from the University Liaison Office.

Knox Selection criteria
Knox is an academic community, so a primary consideration for admission is academic
merit. This is assessed from school referees reports and from internal and external
examination results, including NCEA, Cambridge Entrance and International
Baccalaureate examinations.

The College looks for interesting and enthusiastic students who are keen to participate
in College life and who will take their studies seriously while making the best of their
undergraduate years. Preference may be given to those who have proved themselves
proficient in cultural areas, in the sporting arena, in leadership roles and in their
contribution to the community at large. Knox values people who value others and who
contribute to and enjoy community life.

No limitation is placed on the number of applicants accepted from any particular
school. As an applicant, you will be judged solely on the information provided in your
application and by your referees, so you are encouraged to submit as much relevant
information as possible.

How to apply
Although it is an independent College, Knox takes part in the University of Otago s
application procedures. Applications are made on line, through the University s website:

Knox College no longer requires an additional independent colleges form.

Decisions as to who is accepted at Knox will be made by the Acting Master at the
beginning of October. Applicants will then be notified by mail. Unsuccessful

applications are returned to the University Accommodation Office and are frequently
referred quickly to another College.

To confirm acceptance of a place offered, an applicant must follow the instructions sent
with notification of successful application. This includes the completion of forms and
payment of fees as detailed on the acceptance advice. There are strict deadlines for the
completion of these requirements.

In signing your Agreement for Admission, which is your formal acceptance of a place at
Knox for 2013, you are agreeing to abide by the rules and conditions relating to
residency as set out in the Residents Handbook that you will be sent.

3      Fees and Financial Assistance

You are charged fees during term time from 18 February (2012) until the end of the
second semester, with a minimum fees period of 38 weeks. All three vacation periods
during the academic year are included in your College fees. You are not required to
leave the College during breaks, although most residents do take the opportunity to go
home or take a vacation elsewhere.

You take up residence on the condition that you will remain in residence for the whole
of the academic year and you (and your guarantor) become liable for fees for the
academic year, including the period of examinations. Fees are not refunded for
departure before the end of any term or for absence during the holiday periods.

To be a resident you must be undertaking a full-time course of study at the University of
Otago, unless you have prior approval from the Master to do otherwise. In accepting a
place in the College, you agree to accept the room allotted to you by the Master.

Fees are payable in three instalments. Charges and due dates for 2012 are:

       instalment due date                    31 January 20 May         20 August
       1st year at Knox (single room)         $7110        $3000        $3000
       1st year at Knox (set of rooms)        $7300        $3000        $3000
       2nd year at Knox (single room)         $6578        $3000        $3000
       2nd year at Knox (set of rooms)        $6768        $3000        $3000

The College will send fee invoices to you, and not to your home or to any other
address. It is your responsibility to send invoices on if these are to be paid by anyone
other than yourself a stamped envelope is available at the Front Office for this

Unless prior arrangements have been made with the Master or Bursar for late payment,
a penalty of 1% per week will be charged on all fees overdue.

If paying by direct credit, you must include the student reference number that is on your
invoice. The College bank account number is 02 0900 0060690 000.

Administration Fee
Each resident is charged a non-refundable administration fee when he or she enters
College. For 2012, this fee is $300 for all residents.

Building Levy
Each resident is charged an annual building levy. For 2012, the building levy is $250 for
all residents.

The annual bond of $100 is used to pay for any damage to, or loss from, a resident s
room. It also covers damage and loss that cannot be attributed to any individual. Bond
money, minus deductions, is returned at the end of the year.

Financial Assistance
Knox College has funds available to help residents experiencing genuine financial
hardship. Anyone in this position should first visit the Bursar.

There is also a range of scholarships available. Details can be found can be found below
(section 11).

Student Employment
During the year, casual employment opportunities may become available in the College.
These are generally in the kitchen, domestic or maintenance departments and are
normally announced through the Bulletin Board.

Residents who are employed by the College will be issued with an employment
agreement and will be required to complete timesheets. Wages are paid by direct
credit. Wages cannot be automatically used to offset debts to the College.

You are urged to take out appropriate insurance on all belongings while resident in the
College, as the College takes no responsibility for loss of any kind.

4      Coming to Knox

Arrival time
You must notify the College by 4 February of your expected date and time of arrival. A
time of arrival form is enclosed with your acceptance package.

The 2013 College session will open on Saturday 16 February. The first meal served will
be dinner at 6.00 p.m. If your University course requires you to attend University
before this date you should contact the Master to arrange accommodation in College,
for which you will be charged a daily fee.

Dates 2013
The Univerity s academic year comprises two semesters, with a short break in the
middle of each semester and a longer break between them. The College is open for the
duration of the University academic year.

First semester:        18th February to 7th April
                       14th April to 23rd June

Second semester        7th July to 25 August
                       1st September to 10th November

You do not have to leave the College during breaks, although most residents do
take the opportunity to go home or take a vacation elsewhere.

The three breaks that fall during the academic year are included in College fees and
residents are welcome to remain in College. It is also possible to arrive and depart
outside the normal academic year dates. There is a nominal daily charge for this, and full
services are not provided.

What to bring (and what not to bring)
Kitchen: The College provides toasters, electric kettles, hot plates, microwave ovens
and refrigerators in student kitchenettes. Such appliances are not permitted in student
rooms. You should bring any cups, plates, cutlery, food containers and other utensils
needed for between-meal snacks.

Bedding: The College provides each student with a mattress protector, a duvet, a
bedspread and a pillow. You may wish to bring an extra pillow or throw. Such items
should be named. Sheets and pillowcases are provided and are laundered weekly. You
must bring your own towels.

Electrical: You may bring into College only electrical equipment that has been tested and
tagged (i.e. certified as safe) by a registered electrician. Do not bring electric blankets,
heated towel rails or irons. The College is centrally heated and provides irons and
ironing boards.

Furnishings: Every room comes fully furnished with a bed, notice board, desk, desk chair,
armchair, wardrobe, dresser, waste paper bin and bookcase. Stereos and television sets
may be brought. Headphones will be useful because silence hours must be respected.

Pets: Pets are not permitted in the College.

If you bring a car or motorbike you must, on arrival at the College, provide the Front
Office with the registration number and description of your vehicle. There are car
parks and a secure bicycle shed at the College. Bicycles are not permitted inside College
buildings other than the bicycle shed.

5      Student Conduct , Rules, and Discipline

The rules contained here and in the Residents Handbook, along with other policies and
papers, govern the conditions of residence within the College. The Commission may
amend them at any time, and residents will be duly informed of such changes.

Ethical Behaviour
The College has a policy dealing with harassment, intimidation or discrimination on the
grounds of gender, race, sexual orientation or religion. The policy is printed in the
Residents Handbook, which is sent to each resident with the agreement for admission
and other documents. Every resident is expected to read this policy and to comply with
it. Copies can be obtained from the vestibule outside the Master s study, or from the
Front Office.There is also a copy of the policy on the College website.

A list of College Ethical Behaviour Contact Persons is posted on the notice board in the
Junior Common Room. Any resident who feels that he or she has suffered from any
discrimination may consult one of these people. Alternatively, direct contact may be
made with the Dean or the Master.

Alcohol at Knox
If as a resident of Knox you choose to drink alcohol you are expected to be moderate
in your use of it. Gross intoxication is not acceptable and is considered to be a
fundamental breach of the conditions of living at Knox. Disciplinary outcomes may
include a fine and/or suspension, parents or guardians may be notified and referrals to
health professionals may be required. Serious drinking issues will be regarded as major
disciplinary matters. A review of residence and expulsion are always possible outcomes
in any disciplinary matter.

No consumption of alcohol is permitted within the College prior to 5.00pm. or after
9.30pm. Parties are not permitted in bedrooms. More than four people with alcohol in a
bedroom is deemed to be a party. Drinking games are forbidden. Casks, kegs and any
alcohol in glass bottles (except wine) are forbidden in the College and its grounds. Any
found will be confiscated and not returned.

No alcohol is permitted in the TV room, gym, library, tutorial rooms, corridors,
common rooms, laundries or any public area except the Buttery. No alcohol is
permitted in the College during examination periods. No end of exam parties are
allowed in the College.

For particular functions or in response to legislative changes, the Master may vary these
rules on alcohol.

Smoke Free and Drug Free Policies
Knox College adheres strictly to the smoke-free and drug-free policies of the University
of Otago. The following Knox College policy adheres closely to the University of Otago
policy on illegal drugs in Colleges:

     The University has adopted a "zero tolerance" policy in respect of the possession, use
     or distribution of illegal drugs by members of its Colleges, including Knox and
     Salmond. Under this policy, all suspected incidents will be fully and formally
     investigated. Where possession, use or distribution of illegal substances is proved to
     have occurred the student's right of residence in the College will be terminated unless
     he or she can establish special reasons why that step should not be taken and an
     alternative penalty imposed. A student who has been found to have breached the zero
     tolerance policy can expect to be suspended from the College until such time as his or
     her claim for special reasons can be considered.

     A finding of special reasons can only be made after the matter has been considered by a
     panel established for that purpose in consultation with the Council/Commission of
     Knox College and Salmond College. The panel may include Heads of College (other
     than the Master of the College of the student seeking a finding of special reasons),
     members selected from the Advisory Councils to the Colleges and such other persons
     as the Council/Commission may determine. Each panel shall include a student
     representative appointed by the Council/Commission in consultation with OUSA. The
     panel may seek the advice of the University Proctor at any time.

     A student wishing to make a claim of special reasons must lodge a written application
     with the Council/Commission no later than three days after a finding by their College
     that they have breached the zero tolerance policy. The panel shall meet and consider the
     application within seven days of it being received. The panel shall determine its own
     procedure but in the usual course shall determine matters solely on the basis of written
     material placed before it including the application and a report from the Master of the
     applicant's College detailing the circumstances as he or she has found them to be. The
     panel will consider only the claim for special reasons and will not review the finding that
     there has been a breach which can only be challenged by an appeal.

     Once the panel has considered the application for special reasons, it shall report its
     determination to the student's Head of College. If the panel has found special reasons
     to exist the master of the College may allow an alternative penalty to be imposed, but
     shall otherwise forthwith terminate the student's residence.

     Termination of residence due to possession, use or distribution of illegal drugs does not
     affect the resident's on-going liability for their remaining annual residential fees.

Knox College is a smokefree environment. Smoking is not permitted inside or outside
buildings or on the grounds at any time. Anyone found smoking in rooms or public areas
may incur an immediate fine of up to $40.00. Repeat offending may lead to suspension
or dismissal.

Knox College has zero tolerance for the use of any drugs, unless the resident has a
medical prescription.

The use of any recreational drugs, legal or illegal, is not tolerated at Knox College. This
includes substances such as but not limited to NOS, designer drugs and herbals.

The playing of games for money stakes is strictly forbidden.

Smoking is strictly forbidden within all College buildings and grounds except the bus
shelter behind the College kitchens.

For safety reasons and to prevent damage, it is not permitted to interfere with window
stays or to go out of windows onto roof tiles or onto dormer window roofs or
platforms. This includes the Ross Chapel and Ryburn Wing roofs. Any person breaching
these rules will be subject to an instant fine and may face subsequent additional
disciplinary action.

Decoration of walls or furniture with graffiti is not permitted. Neither is the carving of
names and other information on Oamaru stonework. Residents who intentionally graffiti
areas of the College will be charged the cost of cleaning and/or repairs, and may be
subject to further disciplinary action.

No fireworks of any description are permitted anywhere in the College buildings or on
College grounds.

Behaviour that is unacceptable is not tolerated at Knox College. If the rules are not
followed, the Master, the Dean and Sub-Masters have a number of disciplinary avenues
open to them which can be applied at their discretion.

In cases of minor misconduct, the offender may be called to the Master s study and
given a verbal warning. Monetary fines may also be imposed by either the Master, the
Dean or a Sub-Master. In more serious cases, restrictions may be placed by the Master
or the Dean on the resident, such as an alcohol ban or being banned from a particular
event or area of the College.

In the most extreme circumstances, residents, as a result of their actions, can be
suspended or expelled from the College. In these situations, residents expelled or
suspended will remain liable for all their debts, including accommodation fees, until such
time as replacements suitable to the Master are found.

The following list indicates the scale of fines and other disciplinary responses that may,
at the Master s discretion, be levied for first offences:
   ·   Smoking on campus - $30.00
   ·   Smoking and failing to extinguish a cigarette when asked - $40.00
   ·   Being on a fire escape ladder - $10.00
   ·   Parking offences (not in the Quad) - $20.00
   ·   Parking in the Quad - $25.00
   ·   Parking resulting in a wheel clamping - $50.00
   ·   Consuming a meal outside of the Dining Hall - $20.00
   ·   Nonattendance at a compulsory College meeting - $25.00
   ·   Failure to provide vacation/arrival data - $5.00 per day for 7 days
   ·   Urinating in public - $50.00
   ·   Carrying an open vessel in a corridor - $10.00
   ·   Silence hours breach - $50.00
   ·   Silence hours breach after warning - $60.00
   ·   Abusive behaviour - $5.00 - $50.00 (depending on offence)
   ·   Nudity Referral to the Proctor under the Code of Conduct, plus internal
   ·   Vomiting no fine, but a (supportive) intervention can take place in relation to
       alcohol issues. Those responsible are likely to be required to cover the
       unpleasant duty costs.

It should be noted that some of these offences may require interventions with the Dean
and/or Master, residence review, and referral to the Proctor under the University s
Code of Conduct.

Second and third offences will be treated more seriously. Outcomes may include
interventions, residence review, referral to the Proctor, or levying an increased fine.

At any time that senior staff feel it necessary, contact will be made with family/whanau.

University Discipline Regulations and Student Conduct Rules
The regulations dealing with student conduct and discipline, including the University
Student Code of Conduct, can be found in the University Calendar. All members of the
University are expected to be familiar with them. Copies of these regulations may be
obtained from the Front Office.

Residents who violate the University Code of Conduct while in Knox may be subject to
University as well as Knox College disciplinary procedures.

Music Volume
Residents at Knox College have the right to live, work, and sleep in a peaceful
environment. Living in a community of more than 220 people requires tolerance and

At any time of the day or night, residents may be asked to turn down the volume of
music, televisions, computer games, etc, that are causing a nuisance. Failure to do so
may result in disciplinary action.

Silence Hours
To enable residents to study effectively, silence hours are in force periodically during
the day and evenings. Silence hours apply not only inside the College buildings but also
in their immediate precincts, e.g. the Quadrangle and front lawns.
Term time
Monday to Thursday 9.00      am 12.30 pm
                   2.00      pm - 5.30 pm
                   7.00      pm - 9.00 pm
                   9.30      pm - 7.30 am (next day)

Friday                9:00 am - 12:30 pm
                      2:00 pm - 5:30 pm
                      10:30 pm - 8:00 am (Saturday)

Saturday              9:30 am - 12.30 pm
                      10:30 pm - 7.45 am (Sunday)

Sunday                9.30 am - 12 noon
                      9:30 pm - 7.30 am (next day)
Approach to and during examinations
Daily                 9.00   am - 12.30 pm
                      2.00   pm - 5.30 pm
                      7.00   pm - 9.00 pm
                      9.30   pm - 7.30 am (next day)

6      Dining at Knox

The DIning Hall is one of the main focal points of the College. Its magnificent hammer-
beamed ceiling, rimu-panelled walls, portraits of former Masters and past benefactors of
the College, and mounted stags heads make it one of the finest and grandest halls in
Dunedin. It is the place where residents come together three times a day to enjoy good
food and to socialise with their friends and peers.

All meals (including late dinners) must be eaten in the Dining Hall or the Quadrangle.
Meals may not be taken to residents rooms (unless they are ill), the TV room or to the
Junior Common Room.

Except after Sunday Dinner, each person is responsible for the removal to the servery
of his or her used cutlery, crockery and glassware. It is unacceptable to leave crockery
and cutlery behind on a table or elsewhere.

No crockery, cutlery or glassware should be removed from the kitchen or DIning Hall
except for outdoor dining in the Quadrangle. Meals for sick residents are always
provided on paper plates.

Dress and Etiquette
Residents are expected to dress in a clean and tidy manner for dinner. Diners are asked
not to sit on tables or to place clothing or hats on them as this is both culturally
offensive and unhygienic. Residents are not to wear hats at any time in the DIning Hall,
nor may any resident enter the Dining Hall or servery without footwear (socks are not
considered acceptable footware). Residents are able to come to breakfast in respectable
night attire provided they are also wearing a dressing gown. For formal meals residents
are asked to dress well - skirt and blouse, dress or dress pants for women, and jacket
and tie for men.

The Dining Hall furniture has recently been renewed. The chairs and tables in daily use
commemorate former residents and have been funded by donations from friends and
family members. Present-day residents are expected to respect these memorials by
treating the furniture with the utmost care. The tables in particular are easily damaged
by careless use of cutlery.

Meal Options
College fees cover three meals a day breakfast, lunch and dinner. Menus for lunch and
dinner each day are published on the Bulletin Board.

Breakfast is served daily from 7 am to 8:45 am Monday to Friday. On weekends and
public holidays, breakfast service is from 8 am to 9:30 am. Breakfast usually consists of a
selection of cereals, hot items, bread and hot and cold drinks.

Lunch is served from 12:15 pm to 1:30 pm Monday to Friday, 12.30 pm to 1.30 pm
Saturday, Sunday and public holidays. Lunch usually consists of a hot or cold main item,
with a selection of salads, bread and spreads, and hot and cold drinks.

Dinner is served daily from 5.30 pm to 6.30 pm daily except on Formal Sundays, when
dinnner is at 6.00 pm.

Packed Lunches
Residents who are unable or who do not wish to attend lunch at either the early or
normal times are welcome to prepare a packed lunch during the breakfast service. A
selection of bread and buns, fillings, fruit, muffins, biscuits, etc. is laid out in the servery
for such residents.

Those who have prepared a packed lunch for themselves are not permitted to come
through the queue during normal lunch-time service that day and will not be served if
they attempt to do so.

Late Dinners
Late dinners are provided for residents who have sport, university or College
commitments. The kitchen staff need to know in advance the number of residents
attending so that the correct number of meals can be prepared.

Residents requiring a late dinner should fill in the form provided in the kitchen, before
4.30 pm on the day it is required. Those who request a late meal may not collect their
meal during normal service times. Late dinners may be collected from the kitchen until
9.15 pm.

The kitchen provides fruit and toast for snacking from 7.00 am till midnight.

Special Dietary Needs
Vegetarian and gluten-free options are available. Residents with special dietary needs
must ensure that the Executive Chef is made aware of them. Residents who change
their dietary requirements are asked to let the kitchen know as soon as possible.

Residents with food allergies must inform the Master or the Dean, as well as the
Executive Chef of the allergy and its symptoms and effects, before they arrive at

It is each resident s responsibility to ensure that he or she carries appropriate
medication for critical food allergies. It is also a good idea to inform friends of what they
should do in the case of an allergic reaction.

Where those suffering from certain allergies require special diets, the Executive Chef
may require to sight proof, such as a medical certificate.

Meal service times may change during the holidays, and early and late meals are
generally not provided.

Special Dinners
Periodically throughout the year, special dinners are arranged for residents. These
include Founders Feast, the Scottish Supper, the Wild Game Feast and the Annual

Student Kitchenettes
There are a number of kitchenettes around the College available for residents to use,
Each has a microwave oven, kettle, toaster and small fridge. Milk for hot drinks can be
obtained from the College kitchens each evening and should be stored in each
kitchenette s fridges, not in residents rooms.

Residents are welcome to bring guests to meals. Breakfast is included in the guest bed-
and-breakfast rate, and lunch and dinners will be charged separately. Residents who wish
to bring guests should write their guests names and their own names into the Guest
Book, located in the kitchen servery. The cost will be charged to the host resident s
College account.

Guests are the responsibility of their hosts, who must accompany them at all times
while they are in College.

Residents are asked to introduce their guests to relevant staff members (including your
cleaner and kitchen staff).

7      Academic

The College offers a wide range of tutorials in most of the main subject areas taught at
the University. These are a key element in Knox s on-going academic success, and
complement University-run classes.

In cooperation with Salmond College, the Senior Tutor organises tutorials in most of
the main subject areas taught at the University. In general, if five residents request a
tutorial in any particular area it will be organised. Although demand is always highest for
competitive courses such as First Year Health Sciences and LAWS 101, the College will
wherever possible provide assistance when there is sufficient demand.

Tutorials are normally scheduled to last an hour, though longer tutorials may be
timetabled at the request of the tutor and tutorial group. Tutorials in most papers are
held once a week. However, where there is a particular need, additional tutorials may
be arranged.

Typically, tutorials are held on week day evenings, beginning between 7 pm and 9 pm.
Occasional tutorials may be organised for the weekend or outside of these hours as
course content or examinations demand, at the request of students. Tutorials are most
commonly held in the Frank Nichol Room, the Upper Room of the Library or Cameron
Hall, all of which are located in the Hewitson Wing. Some are held at Salmond College.

Information relating to tutorial or other academic matters is always posted in the
Bulletin Board (the daily email notices). Residents need to check regularly to ensure
they know when their tutorials are, as times can change on a weekly basis according to
College events, tutor availability, room availability and the need for additional tutorials.

College tutors are usually senior students from the University of Otago who may live
either in or out of College. In most cases tutors will be undertaking study at either
Masters or Doctoral levels, and will be tutors or demonstrators within the University
and/or other residential colleges.

Post-examination Interviews
Each year, early in the second semester, the Dean and Senior Tutor interview all
residents of the College to discuss their academic progress. At these meetings, the
residents intentions regarding their courses are discussed and, if necessary, the options
open to them, such as enrolling for Honours courses or taking advantage of the facilities
offered by the College or the University for extra tuition, are proposed. There will be
an opportunity to give feedback on the College's provision of academic support.

Extra Help
In some cases, residents may require extra help outside the tutorial programme. There
are a number of options available to such residents, both within and outside the College.
Residents should contact either the Senior Tutor or the Dean to discuss these issues.

8       Living at Knox - Facilities and Services

The Hewitson Library
The Hewitson Library s collection dates back to the private library that the Rev. Thomas
Burns brought with him when he arrived with Dunedin s first settlers from Scotland in
1848. Burns was one of the leaders of the Dunedin settlement and the first minister of
First Church, Otago. A library has always been an integral part of Knox College, and the
Hewitson Library, in its current form and location, was created in 1954.

Today, the Hewitson Library contains more than 68,000 volumes, along with several
thousand journals and approximately 800 rare and out of print manuscripts. It is an
invaluable resource for residents and one of the treasures of Knox College. The bulk of
the collection comprises theological books, but there are also considerable reference,
humanities and law sections.

The Library has over 60 reader spaces, wireless internet access and computer and
printer facilities. A study room on the top floor is available for residents who wish to
study as a group.

Residents are able to access the library outside usual office hours (8.00 am to 4.30 pm)
by applying for Library Readership. Readership hours are 4:30 pm to 11.00 pm.
Readership access is regulated through the use of residents access tags. Library
Readership application forms are at the Library information desk.

Library Code of Conduct
    ·   Do not leave valuable items unattended.
    ·   All personal belongings are to be removed at the end of the day.
    ·   Food is forbidden in the Library.
    ·   Drinks are allowed only in non-spill containers.
    ·   Users are expected to keep talking to a minimum.

The Frank Guest Room
Opened in 2008 and named after Professor Frank Guest, President of the Knox College
Students Club in 1935 and later the University of Otago s first Professor of Law, the
room contains selected copies of the All England Law Reports, many volumes
concerning medical and legal ethics, a set of Halsbury s Laws of England, and a complete
set of the New Zealand Law Reports. These last are made possible by the Neale Mark
Memorial Fund, established in memory of a former resident.

Computer facilities
Almost all students bring their own laptops with them to University. Residential rooms
are ethernet cabled, while the library has wireless access to the internet. The College
also has computer facilities, which are located within the Hewitson Library. Two
computers and a printer in the foyer outside the Library give 24-hour access to the

student network. Each resident has a printer account, which automatically bills for usage
and can be accessed by personal code through the Library computers.

The Library s wireless LAN provides access to the University s Student Network
Service. Instructions for connecting to the LAN are available from Library staff.

In using Knox College s computers or network facilities you must conform to all
legislative requirements, including, copyright and licensing agreements, the University of
Otago s computer use policies and the College s IT Acceptable Use Policy, the key
requirements of which are set out here:
    ·    Computing and network resources are to be used primarily for educational
    ·    Unauthorised access or damage to any data or deliberate interference with
         other users work are subject to disciplinary measures.
    ·    Importation or distribution of offensive material (including, but not limited to,
         racist material, hate literature or sexually explicit material) is not permitted.
    ·    Harassing or defamatory material may not be sent by electronic means, including
         email and voice mail, or posted to news groups.

The full IT Acceptable Use Policy is available from the College Front Office.

Internet Access
All residents have computer lines to their rooms to allow for access to the University of
Otago s Student Network System (SNS). An ethernet cable is also provided for every
room. The cost for this service is included in your Accommodation fees and University
fees. Wireless access to the internet is not available in residents rooms.

You will not need to sign up with an Internet Services Provider (ISP) as the University of
Otago acts as the ISP for all students connected to this system. The connection is at
broadband speed. There is no quota system in place for the amount of bandwidth you
can use, although if the College maximum load is exceeded, then speed will decrease.

Instructions for configuring your computer settings are available from the Front Office.
Residents who are experiencing problems with their SNS connectivity should see the
Administration Officer (Mr John Milnes).

The Gym is located in the basement of the Hewitson Wing. Access is via the outside
door by the Hewitson Wing car park. Residents are able to access the gym by applying
for Gym Membership. Access is regulated through the use of residents key access tags.
Membership forms are available from the College reception desk. The gym is
unsupervised and users are expected to act responsibly.

Because of the proximity to the library and other offices, gym users who need music to
accompany their exertion are asked to use MP3 players with headphones, not stereo
systems with external speakers.

Fitness equipment currently available includes 2 rowing ergometers, 2 exercycles, 2
treadmills, 2 home-gyms, 2 Swiss balls, a kick bag, an ab-crunch trainer and an
assortment of dumbbells.

The Music Room is also located in the basement of the Hewitson Wing, with access via
the outside door by the Hewitson Wing car park. A piano and a full set of drums are
available for use.

Because of the need for consideration for those who work within immediate earshot of
the music room, users are asked to observe certain restrictions. Percussion, brass
instruments and electric guitars may not be played between the hours of 8:30 am and
5:00 pm Monday to Friday, and at other times designated by the Knox Centre for
Ministry and Leadership (for example, when conferences or seminars are being held).

The Blüthner 9ft concert grand piano in the Dining Hall and the pianos in Cameron Hall
and the Buttery may be used for practice at appropriate times. The two-manual, full
;pedal-board pipe organ in the Ross Chapel and a harpsichord are also available with the
permission of the Dean.

The Ross Chapel
The Ross Chapel is the spiritual centre of the College. It is open 24 hours a day and is
available to members of the College as a quiet place for prayer, meditation or just to be
alone. Everyone, regardless of religious belief, is welcome to use the Chapel for his or
her own private meditative purposes.

Short chapel services, in a traditional Presbyterian mode, are held at 4.30 p.m. on
Sunday afternoons. Contemporary-style services are held periodically, either mid-week
or on Sundays. Attendance at Chapel services is always voluntary and services recognise
the fact that residents are drawn from across the broad spectrum of Christianity and
beyond. Holy Communion is celebrated at least once each term. On Sundays the Chapel
bell is rung fifteen minutes and then five minutes before each service begins.

In the course of the College year there are a number of services of special significance.
These include the College Opening Service, at which the flags of the countries to which
members of College belong are presented, and the Anzac Day Service. Others include
the Annual Service of Commemoration of those who have died, the Choral Scholars
Reunion Service, the Kirkin o the Tartans, the Commemoration of Benefactors, the
Installation of the KCSC Executive, the Installation of New Fellows, the Founders Day
Service and the College Valedictory Service.

Chapel Readers Guild
The Chapel Readers Guild provides a pool of volunteers who read lessons or lead the
intercessory prayers during services. Readers come from more than just the regular
church-goers. Reading in Chapel is good experience for everyone, especially those who
will become more involved in public speaking later in life. For those who have had little
experience of public speaking, reading in front of friends in a formal setting is a good
way to build up confidence and gain some experience.

The Junior Common Room and TV Room
The Junior Common Room and TV room are open 24 hours a day. As there are
bedrooms directly above, noise levels are kept down during the evening and at night.
The Junior Common Room contains a full-sized slate billiards table.

Tennis Courts
The College tennis courts, which are shared with Salmond College residents, are
located at the bottom of the College driveway.

Cameron Hall
Cameron Hall is available for sporting and social activities, meetings, concerts, theatre
sports and other activities. The Administration Officer handles bookings.

There are two main laundries available free of charge for residents to use, in the
basement of the Ross Wing and in the basement of Mackay House. Irons and ironing
boards are located in the laundries. There are also washing machines and dryers in
Marshall House, Glendining House and the Merrington Wing.

Laundry Etiquette:
   ·   Do not remove other people s clothing from a dryer unless it is completely dry.
   ·   Ensure that the washing machine cycle is finished before removing other people s
   ·   Place laundry removed from washing machines or dryers in the resident-
       provided laundry baskets.
   ·   Clean and dry laundry should be removed promptly.

Sheet Change
Each week two clean sheets and one pillowcase are exchanged for used linen. The Ross
Wing laundry is open for linen exchange after dinner between 5.30 pm and 7:00 pm on
Monday evenings. All residents are expected to use this service every week, unless they
bring their own linen.

The College receives 30 copies of the Otago Daily Times Monday to Saturday. These are
for communal use and can be uplifted from the TV room and, during breakfast time,
from the Dining Hall.

Sewing Machine
A sewing machine is available from the House Manager for use in students rooms.

A photocopier for residents use is located in the Hewitson Library. Photocopy cards
are available from the College reception desk or the Library staff.

Guests overnight
Residents are welcome to bring guests into the College for overnight stays, except
during Orientation Week and the first week of lectures of each semester. Prior to a
guest arriving, the host resident must complete a Guest Accommodation Form, copies
of which can be found at the reception desk and outside the Master s study. The
completed forms should be handed to the House Manager or delivered to the Front
Office before 9 a.m. on the day of arrival. The House Manager will arrange for a
mattress and bedding to be placed in the host s room.

A bed-and-breakfast charge of $15.00 is levied on each resident hosting a guest
overnight. Guests are welcome to come for other meals and their names should be
recorded in the guest meal book located in the kitchen servery. The charge is $6.00 for
lunch and $9.00 for dinner. Guest charges are added to the host resident s College
account. Residents who are found to have had guests staying overnight and who have
not completed a Guest Accommodation Form will be charged $25 per night and may be
subject to disciplinary action.

While in Knox College or its grounds, visitors come under the authority of the Master
and are expected to adhere to the rules of the College. Members of College are
responsible for their visitors behaviour. Any visitor who is not prepared to behave
according to the College rules and whose behaviour is creating a disturbance will be
asked to leave the College and its precincts immediately.

Visitors are welcome in the College from breakfast time until 9.30pm each night, but
may not bring alcohol to the College.

All three vacation periods during the academic year are included in College fees. During
this period, the College will provide full services. Prior to each vacation, residents are
required to inform the College of the dates of their exit and return to College, as well
as vacation contact details.

In the period of the summer vacation residents are welcome to arrive early or leave
later than the academic session. A daily charge is levied for this, and arrangements must
be made in advance. Residents remaining in the College during the long vacation may be
required to relocate to other parts of the College due to in-house conferences or
maintenance schedules.

The College has several storage areas available for residents use during the summer
vacation. Residents who are returning to College the following year are able to use the
Ross Wing storage room (located in the basement), store cupboards in the attics, and
store rooms in the Somerville Court Houses, Mackay House, and the Merrington Wing.
Residents not returning to College the following year may be able to store items in the
secure bicycle shed.

All stored items should be clearly named and dated.

Items stored on the College s property are stored at the owners risk. While the
College will take all due care with regard to these items, it accepts no liability for losses
or damage caused to residents property while stored on the premises. The College
strongly advises all residents to ensure that any belongings stored over the summer
vacation are insured.

Absence from College
Residents who intend to be absent from College for a night, a weekend or any other
period during term time should sign the Leave Book in the drawer of the table outside
the Master s study. This information is required for catering purposes and also for
dealing with emergency situations.

Residents mail is delivered to pigeon holes in the Junior Common Room. Parcels are
held in the Front Office and names of recipients are listed daily on the Master s notice
board. Stamps can be purchased and mail posted at the Front Office. NZ Post and
courier companies call daily.

If you wish to park on site you must have registered your vehicle at the Front Office and
it must carry a Knox Parking Permit. If you fail to register you may be fined and your
vehicle clamped or towed at your expense.

Residents may park in the Somerville Court car park and the students car parks in
Arden St. Other areas are for staff, visitors and Senior Common Room members. No-
one is permitted to park in the Quadrangle, as this is an emergency vehicle access area.

Parking infringements around the College are taken seriously, and recovering a vehicle
from the tow company will prove costly.

A secure bicycle shed is located in the Lower Carpark beside Arden House. Outdoor
stands are also available in the Archway. All bicycles must be kept in stands when not in
use. Bicycles may not be taken into or kept in the College buildings. There is some
space available in the bicycle shed for motorcycles. The bicycle shed is equipped with a
combination lock and should always be kept locked.

Maintenance and Repairs
Any necessary repairs should be entered in the Maintenance Book, which is kept in the
College kitchen servery. This includes maintenance to bedrooms and to common areas
such as bathrooms, kitchenettes, corridors, etc. This book is checked several times each
day by the maintenance staff, and any repairs necessary are carried out as quickly as

Light bulbs are replaced as and when they blow. Residents should see a member of the
maintenance staff for new light bulbs, or enter a request in the maintenance book.

Damage to Property
It has always been a matter of honesty at Knox that if an item is carelessly broken, the
person or persons responsible will report the damage to the Master or the Dean. A
charge for the damage may be imposed. If those responsible do not report or cannot be
identified, the total cost of repairs may be deducted equally from all students bonds.

Room Entry and Personal Security
Knox has protocols to govern entry into residents bedroom/studies or sitting rooms by
College staff, senior members of College, or contractors.

Authorised staff members have right of entry to rooms for cleaning, breaches of rules
or emergencies. A request for maintenance to a resident s room, either written in the
maintenance book or given verbally to a staff member, implies that the resident is aware
that his or her room will be entered by College staff or contractors as soon as is

In the event of a maintenance emergency, such as a plumbing problem, leak, electrical
fault, etc., a resident s room may be entered without notice by authorised staff members
or contractors.

Emergency services responding to an emergency call may enter bedrooms and sitting
rooms at all times without notice.

You should always lock your door when you are asleep and when you leave your room.

9      Your room, housekeeping at Knox

Knox College has 222 bedrooms, many of them large and with their own character.
Knox is the only College at Otago with sets of rooms two single bedrooms linked
by a shared lounge.

Whilst the allocation of rooms is at the Master s discretion, residents in their second or
subsequent year are welcome to indicate to the Master their room choices for ensuing
years in the College.

Each bedroom/study comes fully furnished with a bed, bed linen, notice board, desk,
desk chair, arm chair, wardrobe, dresser, waste paper bin, and bookcase. Larger rooms
may have a sofa and a coffee table. The sitting room in a set has a coffee table, dresser
or sideboard, sofa and armchairs. If, when you arrive, you do not find these items in the
room, you should notify the House Manager.

Room Condition
It is each resident s responsibility to look after his or her own room while in College.
Each bedroom is fully cleaned and tidied at the start of each year, and residents are
expected to keep them in this state throughout the year. At the end of the session, it is
expected that all furniture and equipment will be in a fair condition, and that all personal
belongings, including posters and blu-tack, have been removed.

Furniture and other College property should not be moved from one room to another
or out into the corridor.

Residents who wish to bring in personal furniture must obtain the prior permission of
the House Manager. It will need to be inspected for vermin and pests such as borer
before permission can be given for it to stay in the College.

Residents are required to use genuine blu-tack (as opposed to the imitation, frequently
highly coloured alternatives) or masking tape only when affixing posters to walls. Blu-
tack is available from the Front Office. Sellotape, drawing pins, tacks, nails, etc. may not
be used because of the damage they do to paintwork, plaster and woodwork. Self-
adhesive labels, hooks, etc. must not be used anywhere in the College.

Names in wardrobes
Students may write their names inside their wardrobes. They may not, however, carve
their names in the Oamaru stone, woodwork, or other fixtures, fittings and furniture.

Electrical Appliances
All of the College rooms are heated with either radiators or electric heaters. Some of
the College buildings are now more than 100 years old, and there is considerable fire
risk arising from the use of unauthorised or faulty electrical equipment.

Unauthorised equipment includes refrigerators of any size, extra heaters, heated towel
rails and cooking equipment such as toasters, toasted sandwich makers and deep fryers.

Electrical items relating to grooming or entertainment may be brought into College, but
only if they have been tested and tagged by a registered electrician. Equipment which is
not tested and tagged is liable to be removed from any offending resident s room
without notice.

Residents should take care that items such as hair dryers, hair curlers and straighteners
are always switched off and unplugged when not in use. Multiple power boards should
have built in overload protectors to prevent fusing and electrical fires.

Neither the College nor the Commission accepts responsibility for faulty or incorrectly
operated electrical equipment that is not owned by the Commission.

Room Cleaning
Rooms are cleaned once a week by domestic staff. Within the first fortnight residents
will be advised as to which day their rooms will be cleaned and are asked to ensure that
their floors are cleared of personal possessions and debris early that day. Rubbish tins
will be emptied on the days rooms are cleaned. At other times rubbish bins should be
emptied into the corridor bins or taken directly to the skip outside the kitchen loading

Residents are expected to take cardboard and bottles for recycling to the bins behind
the kitchen. They should not expect these to be removed by the domestic staff.

Keys, Access Tags and Security
On arrival at College, each resident is issued with a key to his or her room and an
electronic access tag, which gives access to the College buildings after the outside doors
have been locked. These must be returned to the College at the end of the year.
Residents who do not do so will be charged $40, the cost of acquiring and cutting a new
key and access tag.

Residents who lose their keys should report this to the Front Office as soon as possible.

The College buildings are fitted with an access-controlled security system, to ensure the
safety of all residents. At around dusk each evening all external doors are electronically
locked. Access to the various College buildings can be made through specified doors
using personalised tags. Doors accessible after they have been electronically locked are:

Tower Block:          Quadrangle door at the bottom of the Tower
                      Ground floor north corridor opposite the Mackay Wing
Ross Wing:            Quadrangle door
Hewitson Wing:        Quadrangle door
Merrington Wing:      Quadrangle door
                      Back door
Mackay House:         Basement door (opposite the TV room)
                      Ground floor north
                      Ground floor west
Marshall House:       Both exterior doors
Glendining House:     Both exterior doors
Wilson House          Front doors only.

Due to the proximity of Somerville Court to Glendining Avenue, all external doors to
the Houses in Somerville Court units are locked both night and day. Access to them is
gained by using access tags.

Doors that are opened by access tag must be closed immediately. If a door is open too
long, or is wedged open, the alarm will sound. All other doors may be used only in an
emergency and their use will sound the alarm. All doors will automatically be released
by the fire alarm system.

Knox College is a safe and secure place in which to live. It is off the beaten track and
therefore is not normally subject to visits from people casually wandering in off the
street. However, as most external doors of the College are unlocked during daylight
hours it is possible for casual entries to be made.

When a resident encounters a stranger in the College, no matter what age or how
respectable the stranger might appear be, it is imperative for the resident to approach
the stranger, whether during the day or at night, and seek his or her identity and
purpose. The best way to do this is to ask, Can I help you? If the reply is, I m looking
for someone, then the resident should ask who the stranger is looking for. If the
person who is being sought is named, the resident should either accompany the visitor
to that person s room or ask someone else to do so. If an unsatisfactory answer is
given, then the resident should either ask the stranger to leave and see that he or she
does, or contact a staff member urgently. The adoption of this procedure will help
ensure the ongoing safety of all members of College.

In-house Communication
Bulletin Board
The Knox College Bulletin Board is emailed to each resident daily at 10 am. It
provides notices and information on the day s menus, activities and events.

Master s Notice Board
The Master s notice board is located on the ground floor of the Tower Block, at the
junction of the north-south and east-west corridors. Residents are expected to read this
at least once a day.

KCSC Notice Boards
The KCSC notice board in the JCR contains information about all the KCSC events,
college events, general notices and advertisements. The KCSC Exec notice board is
located just outside the entrance to the Dining Hall. Members of the Exec use this
board to post urgent notices relating to the affairs of the Club.

General notice boards are also located in the main foyer at the base of the Tower and
the quadrangle entrance to the Hewitson Wing.

Telephone System
Each area in the College has its own communal floor telephone for the use of its
residents. These phones are all toll-barred, but can receive calls from outside the local
calling area. To call any student extension from an outside line, dial (03) 473 9005. The
extension numbers are:

 Tower Block and Ross Wing
   Ground Floor South 1 - 14       7233
   First Floor South 15 30         7234
   First Floor North 31 36         7146
   Second Floor South 37 - 53      7235
   Second Floor North 54 - 59      7147
   Attics South 60 71              7236
   Attics North 73 84              7148
   Super Attics 85 88              7162
 Merrington Wing                   7259
 Ryburn Wing (Fellows)             7149
 Mackay House
   Ground Floor 1 9                7275
   First Floor 10 18               7274
 Marshall House                    7285
 Glendining House                  7295
 Wilson House                      7304

Resident staff
  Merrington Sub-Master          7403
  Mackay Sub-Master              7402
  1st Floor Sub-Master           7401
  Sub-Master on call             022 674 3653

Other College numbers
   Master (Acting)          Mr Jamie Gilbertson   473   0788
   Dean                     Dr Matthew Jack       473   0778
   Bursar                   Mrs Alice Baxter      473   0107 extn 7803
   Front Office             Ms Gail Rockliff      473   0774
   Hewitson Librarian       Mr John Timmins       473   0771
   Hewitson Library                               473   0771
   Administration Officer   Mr John Milnes        473   0789
   Director of Alumni       Dr Warwick Johnson    473   0787
   Executive Chef           Mr Michael O'Brien    473   0772
   Sous Chef                Mrs Lyn Hulme         473   0772
   Kitchen                                        473   0772
   Buildings Officer        Mr Don Hughes         473   0781
   Workshop                                       473   0779
   House Manager            Ms Shirley Jack       473   0782
   Administrator            Ms Gail Rockliff      473   0107
   Fax                                            473   8466

Civil emergency contact

Residents who are away from the College when an earthquake or other civil emergency
occurs should text 022 154 9104 to advise their whereabouts and that they are safe,
This number should be stored in every resident s cellphone.

10     College Life

The Knox College Students Club
KCSC is the core of student life within the College. It works with College staff to help
organise an extensive array of social, sporting, and cultural activities of College residents
and makes a vital contribution to the strong morale that Knox enjoys.

The status and strength of KCSC, and particularly of its President and Executive, ensure
the stability of the whole Knox College community.

KCSC is an incorporated society and is governed according to its constitution. Copies
of the constitution can be obtained from the KCSC Secretary.

The Executive
The Club is managed by the Executive, who are elected by members in September of
each year and who lead the Club until September the following year. There are eight
portfolios within the Executive. For 2012, these are held by:

President:              Mr Milne Riley
Vice-President:         Miss Emily Wu
Treasurer:              Mr Andrew Brooks
Cultural Affairs rep:   Mr Christian Smith
Secretary:              MrTom Wiles
Social Rep:             Miss Sophia Fauré
Sports Reps:            Mr James Bevin, Miss Georgia Robertson

The President
The President is the key figure in the student community. He or she has been elected
to be the student leader of the College and is instrumental in ensuring the success of a
year in College. The President and Vice-President meet regularly with the Master and
the Dean.

Since 1909, the Presidents and their roommates have lived in Room 30. The
handwritten names of all Past Presidents of KCSC appear in the wardrobe in the
President s bedroom. Many KCSC treasures are in the President s keeping and it has
become the tradition that each departing President presents an item to the suite.
Consequently, the suite is steeped in history.

The Vice-President
The Vice-President deputises for the President in his or her absence. Since 2001, the
Vice-President has been without portfolio, which enables him or her to assist not only
the President with his or her duties but also all other members of the Executive with
their respective tasks and responsibilities. Like the President, the Vice-President has

been elected as a student leader and at all times must act with integrity and behave in an
appropriate manner.

The Treasurer
The Treasurer is responsible for managing the Club s funds and works closely with the
College Bursar to plan the expenditure of the College s activity fees.

The Secretary
The Secretary s principal responsibility is the keeping of the Club s records, especially
minutes of Exec meetings, AGMs and SGMs.

The Cultural Affairs Rep.
The Cultural Affairs Rep. looks after all of the arrangements made for the Nevill Cup
competition and helps with the arrangements for other intellectual and cultural events
within the College.

The Social Rep.
The Social Rep. attends to all arrangements for the Club s annual social calendar, such as
the Fall Ball, the hops and dances, quiz night, etc. He or she also works with the Master
in respect of the College s Winter Ball arrangements.

The Sports Reps.
The two Sports Reps. look after all of the arrangements for the Cameron Shield, as well
as helping with the arrangements for other sporting groups attached to the College,
such as the Opoho Assassins rugby team.

College Events
During the year, a number of special events are held at the College. Detailed below are
some of the more memorable events. These involve non-resident Fellows of the
College as well as the residents.

Garden Party
One of the highlights of Orientation Week is the annual College Garden Party. The
Garden Party is held at the front of the College, where gazebos, marquees, tables and
umbrellas are placed. Bunting and flags adorn the College buildings. Senior Staff and non-
resident Fellows are invited to attend, and full academic dress is worn. Music is provided
by College residents and a buffet lunch and continuous finger food is served by the
College kitchens.

Opening Service and First-Years Graduation Dinner
The College s Opening Service is also an integral part of the Orientation Week
activities, and is the penultimate event, marking the formal opening of the College and
the start of the academic year. Non-resident Fellows, senior staff members and friends

of the College often attend the service, and as many residents as possible are
encouraged to be present. An important part of the service is the presentation of flags
to the Master, symbolic representation of the countries of origin of the College s
residents. These are laid up in the Chapel throughout the year.

The Opening Service is followed by the Freshers Graduation Dinner. At this dinner
certificates are presented by the President of KCSC to all Freshers, marking their formal
accession to the College. The Graduation Dinner also serves as the first of the formal
Sunday dinners, with entertainment being provided from within the resident student

The College holds two formal balls each year. The first is the Fall Ball and is usually held
at Larnach Castle on the Otago Peninsula just before or after the mid-semester break.
This is always an appropriate introduction for new members of College to Dunedin s
fine Victorian buildings and Scottish heritage. The Winter Ball is a grand affair to which
former members of College and their partners are also invited. Past venues for the
Winter Ball include the Glenroy Auditorium, the Dunedin Railway Station, the Otago
Museum and the Dunedin Public Art Gallery.

As well as the balls, several other events held during the year are formal (black tie)
occasions and evening suits (tails), dinner suits or highland dress are worn by men. If any
male member of College does not own formal attire, a set can easily be purchased at a
reasonable price from one of the various second-hand shops in Dunedin or,
alternatively, may be hired. Women should ensure that they bring their ball finery to

Founders Day
Founders Day is the day on which the College celebrates the vision, foresight and
determination of those men and women who established the College. The three
principal founders, Sir John Ross (principal benefactor), the Very Rev Dr. Andrew
Cameron (first chairman of the Knox College Council) and the Very Rev. Professor
William Hewitson (first Master), deserve special mention, but all of those who have
made significant contributions to the College and its history are remembered on this

All current residents and non-resident Fellows are encouraged to attend the various
events, and full academic dress is worn. A service is held in the Ross Chapel, the
celebrations continue with the Founders Feast in the Dining Hall, and the day concludes
with the Concert in the Stairwell. The concert is a high point of the College year, with
members of College showcasing their cultural, artistic and comedic talents while the
remianing residents peer over the stairwell s balconies in suuport.

Anzac Day
Anzac Day is marked each year as the College remembers the almost 500 Knoxmen
who served in the armed forces during World Wars One and Two, and especially
remembers the 48 who made the supreme sacrifice.

Commemorations begin with a service in the Ross Chapel. The service is formal in
nature, as befits honouring the sacrifice made. Non-resident Fellows and friends of the
College are also invited. During the service, the names of the 27 men from the First
World War and the 21 men from the Second World War who died on active service
are read out by the President of KCSC. During the service, the Last Post and Reveille
are sounded.

Annual Dinner
In October the College holds its Annual Dinner. This is an occasion that no resident
ever misses. A fantastic feast is prepared and served by the College kitchens. Speeches
are delivered, toasts are proposed and a haggis is addressed. Speeches are given by the
current President and the Immediate Past President of KCSC and cups, trophies and
prizes are awarded. The feast is long but always enjoyed by all who attend. It marks the
end of formality for the year, and is the last hurrah before residents face the serious
business of final examinations.

The Knox Farce
The University of Otago holds eight or more graduation ceremonies a year, during the
months of May, August, and December. Each year during the May Capping Week,
members of Knox College become involved in various capping activities.

The Knox Farce is a traditional item in the Varsity 'Capping Show'. The Farce, in the
form of a short sketch or play, is written and produced by, and stars, College residents.
In earlier years the Knox Farce was a takeoff of one of the classical plays Shakespeare,
Gilbert and Sullivan, etc. In more recent times, it had been a parody of more
contemporary films or events. Any member of College who has a sense of humour and
is interested in drama and having a good time helps put the show together and performs
in it.

Graduation Receptions
After each University Graduation (Capping) Ceremony the Master hosts a reception at
the College for all present and former members of the College who have just graduated
or received diplomas. Family members and friends of the new graduates also attend
these functions.

Competitions, Clubs and Societies
Knox College believes that one of the keys to becoming a well-rounded person is to be
exposed to different opportunities and experiences. Residents are encouraged to form

their own clubs and societies from within the student body. Detailed below are the
standing clubs and societies, and information about the intercollegiate competitions.

Intercollegiate Competitions
Two intercollegiate competitions are held each year the Cameron Shield and the
Nevill Cup. Teams and groups from Knox College compete against Selwyn College in a
variety of sporting (Cameron Shield) and cultural (Nevill Cup) events. The aims of the
competitions are:
    ·   to encourage the sporting and cultural life of each College;
    ·   to advance fair, just and graceful competition between the two Colleges;
    ·   to foster friendship between the two Colleges;
    ·   to honour the memory of The Very Rev. Dr. Andrew Cameron (founder of
        Knox College) and Bishop Samuel Tarrat Nevill (founder of Selwyn College).

Participation in teams for the Cameron Shield and Nevill Cup is open to any resident of
Knox College who is enrolled full time in tertiary study and who enters the College
intending to remain for at least one semester.

Cameron Shield
The Cameron Shield was instigated in 1932 to honour the memory of The Very Rev. Dr
Andrew Cameron BA LLD, who was Minister of Anderson s Bay Presbyterian Church,
Chancellor of the University of Otago and Senator of the University of New Zealand
and is recognised as the Founder of Knox College. Dr Cameron died on the 19th May
1921 at the age of seventy. A memorial fund was established by a group of Knox
College students to commemorate his work among students of the University of Otago,
particularly those of Knox College.

In 1932 it was decided at a meeting of the Knox College Students Club Executive and
the Selwyn College Students Association Committee that they could best fulfil the
ideals of Andrew Cameron by devoting the fund to the purchase of a shield, to be
known as the Cameron Memorial Shield, for annual competition between the residents
of their two Colleges. The shield is presented at either the Knox Annual Dinner (if
Knox has won) or the Selwyn High Tea (if Selwyn has won).

There are 21 events in the Cameron Shield competition in 13 different sporting codes.
They are: volleyball (men s and women s), cross country (men s and women s), squash
(men s and women s), billiards (mixed), netball (women only), basketball (men s and
women s) soccer (men s and women s), rugby (men only), hockey (mixed), athletics
(men s and women s), tennis (men s and women s), cricket (mixed), and swimming
(men s and women s).

Nevill Cup
The Nevill Cup was presented in 1997 by the Selwyn College Board of Governors,
taking its name from the Right Rev. Samuel Tarratt Nevill MA, Bishop of the Diocese of
Dunedin from 1871-1919 and Archbishop of the Province of New Zealand 1904-1919.

Bishop Nevill was instrumental in the establishment and foundation of Selwyn College in
1893. The Nevill Cup is competed for annually. As with the Cameron Shield, the Nevill
Cup is presented at either the Annual Dinner (in the case of Knox College winning) or
the High Tea (for Selwyn College).

There are ten events in the Nevill Cup competition. They are: debate, instrumental
(classical and open), choral (small group and choir), dance, theatresports, drama
(Shakespearian and open), and chess.

College Groups, Clubs, and Societies
There are three choral groups in the College.

Choral Scholars
The Choral Scholars are a professional group with a repertoire of both secular and
sacred music. Members are required to be competent sight-readers and to have voices
suited to this sort of music. Practices are normally held weekly and the Scholars sing at
the College s services held in the Ross Chapel each Sunday afternoon during the
academic year. They are directed by internationally renowned composer and church
musician Mr Richard Madden. Further information about the choral scholarships is
available in the section on Scholarships below.

The Octet
The Octet is formed during the year with the principal task of singing in the Nevill Cup

College Choir
The Knox College Choir is also formed during the year with the principal task of singing
in the Nevill Cup competition. Usually there is a membership of approximately 50 to 60
residents, whose main aim is to enjoy themselves and to produce a good sound.

College Orchestra and other instrumentalists
Many members of College are fine musicians and play a number of different instruments.
The main event for the Orchestra is the contesting of the Nevill Cup, but it also plays
on many other College occasions throughout the College year.

Non-orchestral instruments are also usually well represented in College. In recent
years, these have included bagpipes, saxophones, guitars, bugles, a Chinese dulcimer, a
clarsach (Celtic harp), a concert harp, tubes, harpsichord, and trumpets.

Each Sunday at Dinner, musical items are presented by members of College. No
pressure is placed on anyone to perform, but most student musicians, once they realise
that the atmosphere is friendly and appreciative, are happy to do so.

Founders Day Concert
The Founders Day Concert in the Stairwell is also an occasion when the various talents
of members of College are displayed.

Those with musical instruments are urged to bring them to College with them.

Gavel Club
The Gavel Club, or Debating Society, meets regularly and members perform either in
groups or alone to audiences within the College. From time to time undergraduate
members of the Gavel Club compete against the College Fellows for The Master s
Cup in the Knox College Great Debate, which is held in the Dining Hall before an
audience of members of College and guests. This is a formal occasion.

A debating team of resident members of College meets a team from Selwyn College to
contest the Nevill Cup debating competition.

Dead Poets Society
This Society meets regularly in the late evening to listen to poetry and prose, read by
members of College and also others invited from the University and the city. The
venues for meetings of this Society are various places in the College buildings and
grounds, and in recent times included the College's front lawn, the Ross Chapel, the
University s Clocktower building and the Northern Cemetery, as well as various student
sitting rooms.

Cinema Knoxadiso
The Film Club meets during term time. At regular intervals, a film of particular interest
is introduced, shown and discussed afterwards.

A troupe of theatresports enthusiasts assembles in Cameron Hall to prepare for the
Nevill Cup contest and for any other event in which members may wish to participate.

Chess Club
Members of the Chess Club spend the year vying for the A.J. Skuja Chess Cup and
practising for the Nevill Cup chess event.

The Opoho Assassins
The Opoho Assassins is the Knox College social rugby team and plays in the
University s social rugby competition. The team has official status within the College
student community and its own constitution to govern the club. Managers are
appointed by the players to look after the team s sporting and social activities.

Student Service
As a means of reducing accommodation fees, all members of the Students Club, except
those in their third or subsequent year of residence or members of the KCSC
Executive, are required to complete student service. This generally occurs on four or
five occasions a year.

It is the responsibility of residents to ensure that they carry out their duties as per the
roster. If a resident is unable to complete a rostered duty, it is his or her responsibility

to arrange a replacement. The Administration Officer should be informed who the
replacement is.

Failure to arrive on time for rostered service or failing to advise the Administration
Officer when a replacement has been arranged may incur disciplinary action. This may
include a fine and/or additional student service.

Waiting on Sunday Evenings
Each week during Sunday dinner, five or six residents are required to wait on tables,
delivering the dishes of food to the tables and clearing plates, serving dishes, etc, at the
conclusion of the meal. Those residents who are rostered to wait will be contacted
during the preceding week and are required to present themselves to the Maître d in
the kitchen servery 30 minutes before the start of the meal. Men are expected to wear
black trousers and a black or white shirt, and women black trousers or a black skirt and
a black or white blouse. Cameron tartan bow ties (for the men) and plaids (for the
women) will be provided by the kitchen.

Junior Common Room, TV Room Duty and Quad Duty
Each week, eight residents are required to tidy the JCR, the TV room, and the
Quadrangle at various times throughout each day and in the evening. This involves
clearing away newspapers, straightening chairs, couches, etc, returning crockery to the
kitchens, retrieving paper napkins that have blown into the shrubbery etc. A convener
will be appointed and it is this person s responsibility to inform the House Manager of
the roster for that week.

The lists of those people rostered for student services each week are posted on the
Master s notice board and on the Bulletin Board. Letters containing instructions are also
sent to those residents rostered on duty.

11     Scholarships and Fellowships, Cups and Trophi es

Knox College maintains a number of scholarships, open to new and returning residents.
Notices regarding the scholarships appear periodically on the Master s notice board, the
daily Bulletin Board and the College website. Applications for most scholarships are
made towards the end of each year for the following year.

In almost all cases, holders of scholarships or fellowships are expected to live in College
for the duration of their respective awards.

The Ross Fellowship
The Ross Fellowship was first offered in 1921 and was established by the children of Sir
John and Lady Ross to commemorate their parents jubilee wedding anniversary. The
Ross Fellowship was the first fellowship offered in connection with the University of

Candidates for the Fellowship must be university graduates, with at least an Honours
degree. Applications are welcome from graduates of any faculty or department. The
Ross Fellow studies at the University of Otago in the subject or subjects for which the
Fellowship has been awarded.

The holder of the Ross Fellowship is entitled to membership of the Knox College Senior
Common Room. The Ross Fellow is provided with a board and lodgings scholarship at
Knox College to the value of $6,500 per annum, for up to two years. As a postgraduate
student, the Ross Fellow lives in the Ryburn Wing of the College.

Applications are called for biennially, usually in September or October. A shortlist of
applicants is compiled by a selection panel, which then conducts interviews. Successful
candidates are notified as soon as possible after the interview process is concluded.

Elman Poole Fellowship
The Elman Poole Fellowship was established in 2008 and first offered in 2009. The
Fellowship was established by Dr Elman Poole, a former resident of the College.

The Fellowship provides for two years full accommodation fees in the Ryburn Wing,
together with a grant towards travel and living costs to allow the holder to undertake at
least one study trip overseas. The Fellowship is aimed at postgraduate music students
who are enrolled at the University of Otago.

The Fleming Galway Organ Fellowship
The Fleming Galway Organ Fellowship and Organ Scholarship Funds are the gift of the
late Dr Hugh Fleming, who was President of KCSC in 1945 and Assistant Master in
1948, in memory of his father-in-law, Professor Victor Galway. Professor Galway was
the first Professor of Music at the University of Otago and a former Dunedin City

The Fleming Galway Organ Fellow is a graduate connected with the University of Otago
and the College. He or she is expected to perform a role within the College that
encourages and assists in the development of the musical life of the College, including
(but not limited to) the giving of recitals, the playing of the organ for services in the
Ross Chapel and the offering of organ tuition.

The Fleming Galway Organ Fellowship is the only College award where the holder does
not necessarily live in College.

The Fleming Galway Organ Scholarship
The terms of this scholarship require the successful applicant to be a resident of the
College and, when required, to assist the College Organist in playing of the pipe organ
in services held in the Ross Chapel. The Organ Scholar must also be available to assist
the Choral Director by accompanying the Choir during performances and services.
Preference is given to musicians who are studying organ performance at the University
or who are receiving, or who have received, organ lessons from the Fleming Galway
Organ Fellow or another approved teacher.

Choral Scholarships
Knox College Choral Scholarships are available to both undergraduate and graduate
students who:
    ·  are enrolled at the University of Otago,
    ·  are resident members of Knox College,
    ·  are committed to membership of the Knox College Choral Scholars, and
    ·  pass an audition.

Selection is by audition undertaken by the Director of the Choral Scholars, which
usually takes place during Orientation Week.

Currently there are fourteen named scholarships, including two Lady Ross Scholarships
available for a soprano and a tenor, two Moy Scholarships available for an alto (male or
female) and a bass, and two Sir Sydney Nicholson Scholarships and two Iverach
Scholarships for four other scholars. The remaining scholarships are known as Knox
College Choral Scholarships. The value of the Choral Scholarships range from $500 to
$750 per annum.

The Choral Scholars sing weekly at services in the Ross Chapel and from time to time in
cathedrals, churches and other venues within the city of Dunedin. They develop a
repertoire of both sacred and secular music.

The Sons of the Manse Scholarship
The Sons of the Manse Scholarship was established in 1925 from funds collected by the
Rev. William McDonald to provide a scholarship to help needy sons of the manse with
their College fees.

Applications for these scholarships are now accepted from residents of the College who
are sons or daughters of a Minister or Missionary and who must be either an
undergraduate or graduate taking further study with a view to one of the professions
such as teaching, medicine, etc., but not with a view to the service of the Church.

A notice calling for applications is posted on the Master s notice board during the
second semester of each year. Applications should be in writing and should state the age
of the applicant, particulars regarding school record and university course, and the
position held by the parent of the applicant. In addition, a statement should be made
regarding any other scholarships, bursaries or financial assistance of a similar nature
received by the applicant.

The scholarships are awarded at the discretion of the Commissioners of the College. In
exceptional circumstances the term of a scholarship already held by a recipient may be

The A.S. Paterson Scholarship
The A.S. Paterson Scholarship is named after Alexander Stronach Paterson, a successful
Dunedin businessman of the 19th and 20th centuries. Paterson s generosity also
established the Paterson Collection in the Hewitson Library.

The Paterson Scholarship, which is valued at $500 in 2012, is available to a University
student who will be in his or her third year of residence at Knox College, has developed
a superior academic record during his or her years at University, has made a significant
contribution to College life during the previous two years and has displayed worthy
qualities conducive to community life.

A notice calling for applications is posted on the Master s notice board during the
second semester of each year. Applications should be in writing and include any relevant
details, such as school, university and College records.

Knox College has a number of prizes that are competed for annually and awarded at the
Annual Dinner. Notices will appear on the Master s notice board and in the Bulletin
Board advising residents that entries are being called for these competitions.

Michelle Skeggs Poetry Writing Competition
The Michelle Skeggs Poetry Writing Competition was established in 2000 in memory of
Michelle Marie Skeggs, who died in a car accident in 1999 while a resident of Knox
College. Its purpose is:
   ·     to   encourage and foster original literary composition within Knox College;
   ·     to   nurture in Knox College students a love of poetry;
   ·     to   provide Knox Collegian with original contributions for publication;
   ·     to   honour the memory of Michelle Marie Skeggs.

The competition is held annually and is open to all members of Knox College Students
Club who are resident within Knox College and who are enrolled for a course of full-
time study at the University of Otago. Although no entry should be more than fifty lines
long there is no other restriction on form or subject matter.

The winner of the competition receives a trophy at the Knox College Annual Dinner
and a small cash prize.

The Rev Robert Dickie Essay Writing Competition
The Reverend Robert Dickie Essay Writing Competition was established:
   ·  to encourage and foster original literary composition within Knox College;
   ·  to nurture in Knox College students an intellectual as well as a practical
      appreciation of theology;
   ·  to provide Knox Collegian with original contributions for publication;
   ·  to honour the memory of the Reverend Robert Dickie.

The competition is held annually and is open to all students who are resident within
Knox College. The topic for the essay is set annually, and a small cash prize is awarded.

Cups and Trophies
In addition to the regular prizes, a large number of cups and trophies are awarded each
year at the Annual Dinner. These awards mark the achievement and contribution that
certain residents have made in sporting, cultural, and all round College events. The cups
and trophies are:

The KCSC Cup
Presented for the first time in 2001 to the student who, by his or her example of
kindness, cheerfulness, courage and loyalty to ideals, most worthily uphold the spirit of
Knox College.

The A.N. Skuja Chess Cup
This is presented to the champion chess player in the College.

The Bursar's Cup
Awarded for the student who has contributed most to College life in the field of music.
Presented in 1998 by Mr. Bernie Crayston and awarded on the recommendation of the
Cultural Affairs Reps of both the old Exec. and the new Exec.

The Master's Cup
Awarded for debating between the Senior Common Room and the Junior Common
Room in the Annual Great Debate. Presented in 2002 by the Master and Mrs Wendy

The Cultural Affairs Cup
Awarded for the greatest contribution in the field of dramatic arts. This cup was
presented in 1999 by Mr Hamish Forsyth, and is awarded on the recommendation of
the KCSC Cultural Affairs Rep.

The Trophy for the Best Actress
Presented to the resident who has been nominated as the best actress in the various
College productions.

The Trophy for the Best Actor
Presented to the resident who has been nominated as the best actor in the various
College productions.

The Patricia Payne Cup
For the Knox College Choral Scholar who has made the greatest contribution to the
music of the Ross Chapel. Presented in 2007 by Dr Patricia Payne.

The Nevill Cup
Awarded in the annual competition between Knox and Selwyn Colleges to the College
that has attained the higher standard throughout a number of cultural competitions.

Knox College Association Cup
Presented in 1996 by the Knox College Association. Awarded to the Men's Swimming

Knox College Association Cup
Presented in 1996 by the Knox College Association. Awarded to the Women's
Swimming Champion.

Anderson Swimming Cup
Presented to the College in 1932. Awarded for the Men's Competition between Selwyn
and Knox.

The Challenge Cup
Presented by AH Temple in 1931. Awarded to the Tennis Singles Champion.

Knox College Association Cup
Presented in 1996 by the Knox College Association. Awarded to the Women's Singles
Tennis Champion.

Knox Doubles Tennis Cup
Presented to the champion Knox College doubles team.

The Paterson Cup for Squash Rackets
Presented by Miss Ella Paterson, a former Matronof the College, and awarded to the
College squash champion.

E.M. Ryburn Cup
Presented to E.M. Ryburn by Southland Boys' High School in 1911. It was donated to
Knox College and is now presented by the College in his memory. Awarded to the
winning team in Inter-College Hockey between Knox and Selwyn.

Bryce Patten Memorial Trophy
Presented in 1992 in memory of Bryce Patten, a former resident of the College.
Awarded to the winning Cameron Shield Cricket Team.

The Mrs Mary Glendining Memorial Cup
Presented by KCSC and awarded to the winning Cameron Shield netball team.

The Knox College Badminton Trophy
Made and presented to the College in 1966 by Mr. Roger Gilbert.

KCSC Marshall Stewart Golf Cup
First presented in 1939 and awarded to the College golf champion.

The Rachel Wilson Cup
Presented in 2007 by Miss Rachel Wilson for the most valuable player in the Cameron
Shield Women s Soccer Match

The Lindsay Ireland Memorial Trophy
Presented in 1998 in memory of Lindsay Ireland, a former resident of the College.
Awarded for the most valuable Knox College player in the Cameron Shield rugby

The Somerville Shield
First presented in 1974 by the Master of Knox College, the Very Rev. Dr. J.S.
Somerville, and now awarded to the winning team in the Cameron Shield Rugby Match.

The Knox College Challenge Cup
Awarded to the College's Champion Sportsman. Presented by KCSC in 1981.

The Knox College 88ers Cup
Awarded to the Champion Sportswoman. Presented by the 1988 KCSC Exec.

The Cameron Memorial Shield
For the annual competition between Knox and Selwyn Colleges, to be awarded to the
College that for the year has reached the higher standard of sporting attainment.

The Blue Tyre
Presented and first contested in 1963. Awarded to the winning entry in the annual Blue
Tyre competition.

The Flat Tyre
Presented and first awarded in 2001. Awarded to the most spectacular wipe-out
during the Blue Tyre competition.

12        Health, Assistance and Emergency Procedures

The Master, the Dean or a Sub-Master must be advised immediately if a resident is ill or
in need of assistance. Neighbouring students should inform the kitchen in order to
arrange for meals to be taken to sick students.

Medical care and counselling services can be arranged through the Student Health
Service at the University. Only in an extreme emergency should a doctor or an
ambulance be called without first informing a staff member.

The Master, Dean or Senior Tutor will often be able to inform lecturers or tutors and
make suitable arrangements for students who are ill or who have to leave Dunedin

The emergency number is 111. If using the Knox College phone system then first dial 1
for an outside line. Residents who discover an emergency should call this number
immediately. A College staff member should then be notified as soon as practicable.

The Dunedin Hospital Accident and Emergency Department is located within Dunedin
Hospital, 201 Great King St, ph 474 0999. If a resident is taken to Accident and
Emergency a College staff member should be notified as soon as is practicable.

The Dunedin After Hours and Urgent Doctors service is open from 8 am to 11:30 pm.
No appointment is necessary. It is located at 95 Hanover St, phone 479 2900.

First Aid
All Sub-Masters, members of the KCSC Executive and some staff members are trained
in first aid and have current first aid certificates.

Non-Emergency Health Matters
Student Health, University of Otago, is located in Albany Street opposite the Museum
reserve, phone 479 8212. Appointments are necessary and residents should have
contacted Student Health personally in the first instance. Residents will need to present
their University Student ID card when they go to the front desk.

The medical staff at Student Health are able to write medical certificates for students
applying for special consideration and exemptions on medical grounds. They are also
able to refer students to specialists when necessary.

Residents who need to speak about any problems they or a friend are experiencing have
a range of services open to them. In the first instance they may wish to speak to the
Master or the Dean.

For specialised help, the University of Otago s Student Health service has a counselling
unit attached to it. Appointments can be made by phoning Student Health 479 8212.
Trained counsellors and psychiatrists are available to help with any problem that a
resident may be experiencing. The counselling service offered by Student Health is
totally confidential.

Gay and Lesbian Support
Knox College offers support to students who identify as gay or lesbian. A group,
including members of the College staff, can offer confidential assistance and information.
They may be contacted through the Master or the Dean. The group is linked with the
support group Pflag (Parents, Families and Friends of Lesbians and Gays). Information
about Pflag South is available at Other assistance, through
OUSA Queer Support, may be found within the Otago University Students Association.

Fire Protection Equipment
Fire protection equipment is not to be touched except in the case of fire. Door closers
must not be altered or interfered with. Misuse of the fire alarm system or the sprinkler
system will result in full Fire Service costs being met by those responsible. Any costs
related to the misuse of fire protection equipment, and any related damage to College
property, will be charged to those responsible, and the Master will take disciplinary

Fire and Evacuation       Wilson House and The Close
Wilson House and The Close are not connected to the rest of the College s fire alarm
system and do not have a sprinkler system. Instead, each bedroom, kitchen and hallway
has a single smoke detector in it. If a detector senses a fire, it will sound its own alarm
(but not the alarms of other detectors, nor the alarms of the integrated fire system in
the rest of the College).

When an alarm sounds, whether it is a smoke detector within Glendining House,
Wilson House or The Close, or the integrated fire alarm system in the rest of the
College, residents should vacate their rooms, closing their door firmly behind them,
leave the building and phone 111 (1-111 if ringing from a College phone), giving the fire
service the location of the building and the fire. Staff members should be informed as
soon as possible. Residents, and anyone visiting at the time, should assemble on the lawn
outside 60 Glendining Avenue.

Marshall House, Glendining House and Mackay House
Marshall House, Glendining House and the Mackay House have smoke detectors and
alarms installed in each bedroom/study, and each bedroom/study has its own door
closer. Additionally, Mackay House is connected to the College s integrated sprinkler
system. However, these buildings are not connected to the Colleges integrated alarm

When the alarm sounds, whether it is a smoke detector within Marshall House,
Glendining House, or Mackay House, or the integrated fire alarm system in the rest of
the College, residents should vacate the building and phone 111 (1-111 if ringing from a
College phone), giving the fire service the location of the building and the fire. Staff
members should be informed as soon as possible. Residents, and anyone visiting at the
time, should assemble on the lawn outside 60 Glendining Avenue.

Fire and Fire Evacuation        Rest of the College
The rest of the College has an integrated fire alarm and fire prevention system. In the
case of outbreak of fire, one of the alarms situated at various locations throughout the
College should be activated. Loud sirens will wail continuously throughout the College
buildings. Everyone inside the buildings should stop immediately whatever they are doing
and evacuate by the nearest fire escape as quickly as possible and then proceed to the
evacuation assembly station.

For all those (including any visitors) in the Tower Block, the Ryburn Wing, the
Merrington Wing, the Ross Wing, the Dining Hall and kitchens, and the Hewitson Wing
(including the Library) the assembly station is the upper Arden Street car park, opposite
the front doors of the Hewitson Wing. It is vitally important that those concerned
assemble inside the carpark. The driveway must be kept clear as that is the route taken
by fire appliances.

When leaving rooms, residents should ensure that doors are closed behind them - but
not locked.

If a person cannot be moved from a room, residents should not risk their own lives -
and possibly the lives of others - trying to remove the person concerned. Instead, the
floor warden or chief fire warden or someone on duty at an evacuation assembly station
should be informed immediately.

If a fire occurs at night, residents should ensure (if possible) that they place a dressing-
gown or coat over their night attire. They should also put on footwear before leaving
their rooms this is not only for warmth but also for protection against hot or burning

Fire extinguishers are located at various points around the College and residents should
make themselves familiar with them and what sort of fires (e.g. electrical or otherwise)

they can be used for. For their own safety, everyone should identify the fire escape
routes so that they can be used in the dark or in smoke.

Fire drills will be held at various times during the session and must be treated seriously.

Fire and Evacuation Wardens
Each year a number of residents are selected to serve as Fire Wardens. Their duties are
to assist in the evacuation of the College during trial evacuations and, in the event of a
fire occurring, to notify the Chief Fire Warden of any areas which need the attention of
the emergency services. Wardens will be contacted by the College s Health and Safety
Officer at the start of each year and are required to attend a half-day seminar and
training programme.

Candles and Incense
For the safety of all, candles and incense may not to be burnt in any parts of the College
except in the case of candles which may be burnt in the Ross Chapel and the Dining

Emergency Procedures Notice
An emergency procedures notice is fixed in every room in the College. This notice
must remain for the duration of the year, and the occupant of the room is expected to
be familiar with its instructions.

13     Administration at Knox College

The Master of Knox is responsible to the governing Commission for:
   ·  the day-to-day management of the College;
   ·  the wellbeing and pastoral care of the College s residents;
   ·  the College s various academic, social, sporting, cultural, and spiritual
   ·  staffing and staff management; and
   ·  the strategic development and direction of the College.

The Dean assists the Master in the carrying out of his duties, and has particular
responsibility for the day-to-day welfare and academic progress of residents. He also
takes responsibility for all affairs relating to the Ross Chapel, including the conducting of
Chapel services, and as an ordained Minister of the Presbyterian Church of Aotearoa
New Zealand is able to administer Holy Communion.

Administration Officer
The Administration Officer is the Master s executive assistant. He carries out a wide
range of administrative duties, including employment matters, and is often the first point
of contact for residents with questions or problems relating to administrative or day-to-
day affairs. In particular, he oversees the operation of the College s IT network and
computer systems and is the person to see in the event of internet problems.

The Bursar is responsible to the Commission for the financial affairs of both Knox and
Salmond Colleges. She is always available to assist residents who are having financial
difficulties or who have questions relating to their financial obligations to the College.

Front Office Administrator
The Front Office Administrator is the main point of interaction between the College
administration and students or guests. She is able to answer all enquiries or direct
residents, visitors and guests to the appropriate staff members. She also manages the
inward and outward flow of residents letters and packages.

Alumni and Advancement
The Alumni Officer keeps in touch with former residents through the annual Knoxonian
magazine, the College s website and occasional gatherings of alumni. He also seeks to
further the goals of the College through philanthropy, which has always played a major
role in supporting the life of the College. He also manages the College s website.

The College Kitchens are under the day to day management of the Executive Chef. His
team includes a Sous Chef, chefs, kitchen hands, and casual waiting staff. Together with
his team, the Executive Chef plans and develops menus, ranging from the day-to-day
meals to the sumptuous feasts that occur on special occasions during the year.

Each day, the College kitchens provide between five and six hundred meals to College

Domestic Staff
The domestic staff are under the day-to-day management of the House Manager. Any
problems or issues relating to your room or the public areas of the College should first
be brought to the House Manager.

The House Manager s office is located above the Building s Officer s office in the Ryburn
Wing. Domestic staff are Rose Fraser, Maureen Flawn, Gail Sharp, Rose Rhodes, Pam
Armishaw, Kathryn Goldthorpe, Alan Starrett, Anne Wilkie and Debbie Riley.

Maintenance Staff
The College s maintenance staff are under the management of the Buildings Officer, who
is responsible for development and implementation of the strategic maintenance plan of
the College and the day-to-day and routine maintenance.

As a category 2 listed building, Knox College, together with its outstanding grounds,
faces many distinct and diverse challenges. It is largely thanks to the maintenance and
gardens staff, together with the vision of successive Masters and College Councils, that
residents are able to continue to enjoy the College s magnificent surroundings.

Hewitson Library
The Hewitson Library is part of the College administration and is under the
management of the Hewitson Librarian.

14     The Seni or Common Room

The Knox College Senior Common Room is one of the pillars upon which the College
rests. It is the oldest Senior Common Room in New Zealand. Members of the Senior
Common Room take an active interest in the life of the whole college and frequently
attend College functions.

Categories of College Fellow:
There are four different categories of Fellows: Life Fellows, Ordinary Fellows,
Quinquennial Fellows and Fellows in Residence.

Life Fellows are men and women who have made an outstanding contribution to the life
of the College.

Ordinary Fellows are those who hold certain posts within the College, such as the Knox
Centre for Ministry and Leadership Lecturers, the Hewitson Librarian, and the College

Quinquennial Fellows are the majority of the SCR s members. These men and women
hold their position for five years. At the conclusion of their terms, they are eligible for a
second and subsequent term of five years.

Fellows in Residence are those who are members of the SCR and who live in the
College. These people comprise the Sub-Masters and those who live in the College s
Ryburn Wing, such as the Ross Fellow, the Elman Poole Fellow, and Tutors in
Residence, etc. The terms of their Fellowships last only for as long as they remain in

The Master is not a Fellow but is the President of the Senior Common Room. The
names of all members of the Senior Common Room are published on the College

A copy of the rules and etiquette of the Senior Common Room can be obtained from
the Administration Officer.

15     The Wider College Community

The Knox Centre for Ministry and Leadership
Commonly referred to as the Knox Centre or KCML, this body was established by the
Presbyterian Church of Aotearoa New Zealand to oversee training of students for the
ordained ministry (ordinands) and other lay leaders within the church. Some other
churches also direct their ordinands to undertake part or all of their training through
the Knox Centre.

The offices and studies of the Knox Centre, together with their teaching rooms and
common room, are located on the ground floor of the Hewitson Wing.

The staff of the Knox Centre are:
Principal: The Very Rev Dr Graham Redding BCom(Auck) BTheol DipTh(Hons)(Otago)
Senior Lecturer: The Rev Dr Kevin Ward MA(Hons)(Cant) BD(MCD) PhD(Otago)
DipEd(Massey) DipTeach
Lecturer and Dean of Studies: The Rev. Dr Jason Goroncy BTheol(MCD ) BEd(Melb)
PhD(St Andrews.)
Auckland Coordinator: The Rev Mark Johnston BSc(Hons)(Well) DipTeach(CCE)
Registrar: Mrs Catherine van Dorp BA(Edinburgh)

The Presbyterian Research Centre Office (the Archives)
The National Presbyterian Research Centre is located in the Hewitson Wing. Within
this office are contained the records of the General Assembly, General Assembly
committees, the Synod of Otago and Southland and all New Zealand parishes. The
College records are also deposited within the Research Centre. The Centre has more
than 2,500 linear metres of records and over 150,000 images (photographs, slides,
negatives etc).

The staff of the Research Centre are:
PCANZ National Archivist: Ms Yvonne Wilkie BA BEd PGDip(Otago)
Research Assistant: Mrs Jane Bloore BD(Otago) BA(Massey) DipGrad(Otago)
Research Assistant: Mr Andrew Smith BA(Otago).
Photographic Archivist: Mr Mychael Tymons BCom Dip Com(Otago)

16     History

Below is a brief summary of some of the main events in the life of the College. For a full
account of the history of the College see A Living Tradition, A Centennial History of Knox
College, Dunedin, by Alison Clarke, published by the College in 2009. Copies are
available for purchase from the Front Office of the College or through the College

1847: Site purchased by William Cargill, Edward McGlashan and Thomas Burns on
      behalf of the Education and Users Trust, Presbyterian Church of Otago and
1869: University of Otago founded.
1902: Site reserved by the Synod of Otago and Southland for a residential college
      containing the Theological Hall. Committee established by General Assembly of
      Presbyterian Church of New Zealand to oversee fundraising, designing and
      construction of the College.
1906: Design of William Gray Young selected by Committee.
1908: The Rev. Professor William Hewitson appointed as first Master of the College.
      College foundation stone laid 6 April.
1909: College opens with 32 men in residence. Present day Tower, Ryburn Wing,
      North Wing, Dining Hall and Merrington Wing completed.
1912: South Wing and Ross Chapel construction begins.
1913: South Wing completed and open to residents for accommodation. 86 men now
      in residence.
1914-18: Great War. Almost 200 former residents of Knox College mobilised for war
1918: Tennis Courts site leased from Church Board of Property.
1920: Ross Fellowship inaugurated.
1929: The Rev. Dr. Ernest Merrington commences as the College s second Master.
1938: 9 Nithvale sections purchased by Council. These now form sites of Master s
      Lodge, Somerville Court and Close, and Resident Maintenance Staff Officer s
      house, but at the time were planted as College vegetable garden.
1939-45: World War Two. More than 300 former residents of Knox College mobilised
      for war service.
1941: The Rev. Dr. Hubert Ryburn commences as the College s third Master
1945: Synod of Otago and Southland determines to construct a Theological Hall block.
1946: Arden St car park purchased by the College Council.
1948: Foundation Stone of Theological Hall block (now Hewitson Wing) laid.

1955: Theological Hall block opened 12 November.
1956: Old Theological Hall portion of College buildings converted into bedrooms and
      common rooms for College students. Dining Hall extended.
1957-58: Chapel reconstructed as Second World War memorial.
1961: Arden House purchased by the College Council.
1963: South Wing extension (Ross Wing) opened. 137 men now in residence.
      Construction of new Master s Lodge begins.
       The Very Rev. Dr. John Somerville commences as the College s fourth Master.
1964: Master s Lodge converted into studies and postgraduate accommodation. This
      area is now known as the Ryburn Wing.
1967: Domestic Servants Quarters converted into accommodation for residents. Area
      now known as the Merrington Wing.
1976: Somerville Court and Close flats constructed on the site of the College s
      vegetable garden as accommodation for former residents of Knox College and
      Theological Hall students.
1978: The Rev. Peter Marshall commences as the College s fifth Master.
1984: Centennial Wing, Theological Hall block opened.
1988: Mackay Wing extension built.
1995: Master s Lodge extended to provide for the new Master s family. Mr Bruce
      Aitken begins as the College s sixth Master.
1996: Somerville Court Units progressively incorporated into the College as
      undergraduate accommodation.
       Professorial chairs disestablished and Theological Hall dissolved.
1997: School of Ministry created.
2001: Chapel alterations begin. Completed in December of that year.
2003: More Somerville Court and Close units incorporated into the College as
      undergraduate accommodation.
2006: First Paterson Scholar appointed.
2007: School of Ministry dissolved.
2008: Knox Centre for Ministry and Leadership formed. Frank Guest Room
      commissioned in the Hewitson Library.
       Somerville Court unit 5 extended and renamed Marshall House after 5th Master
       of the College.
2009: First Scott Scholar appointed. First Elman Poole Fellow appointed.
       College Centennial celebrated 7    9 August

2010    Somerville Court unit 1/2 renamed Wilson House in honour of Samuel Wilson
        and unit 3/4 renamed in honour of the Glendining family, early benefactors.
        Arden House incorporated into College.
2011    Rev Dr Matthew Jack appointed as first Dean of College. 7 Sylvan St established
        as the Deanery.
2012    The Council of Knox College and Salmond College is dissolved and replaced by a
        Commission appointed by the Council of Assembly of the Presbyterian Church
        of Aotearoa New Zealand.

The Masters of Knox College
1908-1928: The Very Rev Professor William Hewitson BA(Melb)
1929-1940: The Rev Dr. Ernest Northcroft Merrington ED MA(Sydney) PhD(Harvard)
1941-1963: The Rev Dr Hubert James Ryburn CMG MA(NZ) MA(Oxon) BD(Union)
1964-1977: The Very Rev Dr John Spenser Somerville ONZ CMG MC MA(NZ)
      HonDD(St And) HonLLD(Otago)
1978-1994: The Rev Peter Marshall MA(Otago) MTh(StAnd)
From 1995: Mr Bruce Alexander Aitken QSO LLB(Otago) ARSCM

The College s motto Gratia et Veritas translates as Grace and Truth . It comes from the
New Testament, the Gospel according to St John the Evangelist, chapter 1 verse 14:
 And the Word became flesh and dwelt among us, full of grace and truth; we have
beheld his glory, glory as of the only Son from the Father.

Coat of Arms
The College s Coat of Arms is described in heraldic terms thus:

Argent, on a saltire Azure a dove Volant proper holding in its beak a sprig of olive Vert.

The saltire is the St Andrew s cross, the symbol of Scotland. The dove is flying and has a
sprig of green olive, the symbol of peace, in its beak.


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