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					Building Your cLc
(Training for cLc Managers)
This is an extended version of the presentation used during your UniServity training session. It is designed to be used as a reference guide, a training script or to help cascade training to other cLc users in your school

Objectives
• To gain an understanding of the cLc Layout and Appearance
– Understand the cLc My Panel and it’s key features/tools – Access the cLc Control Panel and it’s administrative components – Modify and use the cLc Navigation Bar

• To set-up a sub-group community structure
– Add and establish access rights to cLc sub-groups. – To have a structure ready for cLc Teacher/Pupil Training

• To learn how to set-up and manage cLc User accounts
– – – – Set up individuals with different cLc User Access Levels Explain how the cLc ePortfolio tools are set-up and managed Produce cLc User Reports To have the users on the cLc ready for Teacher/Pupil Training

Agenda
• Session 1 • Session 2 • Session 3 Introduction to UniServity and the cLc
End of Session Review

cLc Appearance
End of Session Review

Sub-Group Communities
End of Session Review

• Session 4

cLc User Management
End of Session Review

Session 1
Introduction to UniServity and the cLc
• How to login to your school’s cLc • Overview of the Layout/Structure of the cLc • Editing your Profile, Preferences and Password • Finding the Help Guides

The key elements of the UniServity cLc
(Connected Learning Community)

The key elements of the UniServity cLc
(Connected Learning Community)

Communities (groups) within a school (cLc)
Classmates Clubs & Activities

Teacher

Learner

Transition

Years/Forms/Subjects

Parents/Grandparents/Carers

Tools for Learners and Teachers

E-Portfolios
• My Home Space • My Resources

Blogs and Forums

Survey / Feedback tools

Podcasts

My Panel

My Homepage (My Space)

My Resources

Locating your school’s platform
www.school-portal.co.uk

Shortcut to your school’s first initial from the alphabet Click on your school’s name

A totally blank cLc
When a cLc is fresh out of the box, like this one is, all you will see is the name of the school in the top left-hand corner, links to the homepage (the page you are currently on) and the sitemap (which currently will only list the homepage!) immediately below the school’s name. In the top right-hand corner you will see a login box.
Login to your school’s cLc now. If you have forgotten your username/password or have not been issued with one yet, let me know.

What changes when you log in?

When you log in to the cLc the login box is replaced by this list.
You will notice your name at the top and 1 or 3 headings named “My...”

This is your “My Panel” and will appear on every page no matter where you are in the cLc (including partner schools) providing you remain logged in.

If you want to change how your name is displayed, we will show you how to do this shortly.

My Panel Overview

cLc Manager

cLc Help

What’s in “My Settings”

If you are unhappy with your current password, change it now by clicking on ‘Edit My Profile’. Click on ‘My Preferences’ to change how your name is displayed within the My Panel and set other personal preferences. As you become associated to sub-group communities within the cLc you will get quick links within your My Panel. These are managed here.

If you do not have any ‘Edit My Profile’ listed under “Personal Profile” we will address this now.

Edit My Profile
• Only cLc Managers can determine if a user can have access to change their personal user profile

Granting Permission to edit User profiles

• Search Users - will give you a list of all users currently set-up on your school’s cLc.

How to edit cLc User Accounts?

Click on the red pencil and paper icon to edit cLc user account

Granting Permission to edit user profiles

Tick the box at the bottom (edit own profile) and click ‘save’. This user will now be able to edit their profile.

What’s in “My Settings”

Click on ‘My Preferences’ to change how your name is displayed within the My Panel and set other personal preferences.

Only adult users have this option

No.1 is recommended – speak to your technicians about your system’s capability and any upgrades

“Bulk Upload” will allow you to add more than one file to the cLc at a time.

Untick this box to stop receiving pop-up reminders for instant messages

Save the changes you have made by clicking “Save” at the bottom
Created by Helen Gregory for UniServity 2008

Review
• You have successfully altered some of the settings for your personal profile. • Name display, password, WYSIWYG editor, file upload, message alert, time-out warning. • Hopefully you’ve seen that the cLc is not only flexible but it is fairly straightforward to make basic changes. • See if you can answer the questions on the next slide. Feel free to retrace your steps and browse the cLc in order to find the answers; this is not a test it’s enquirybased-learning !

Review
• • • • • • • • What is the web address for the list of all cLcs? Is the login box on the right or the left of the cLc? What must you leave in the login box? Where do you go to change your password? Where do you go to change your name display? What is the difference between the File Upload types? Where can you change the File Upload type? Are you able to describe “My Panel” in your own words? Can you describe it to your neighbour?
We will not be “feeding back to the front” – it only matters that YOU know the answers to these.

Session 2
Overview of cLc Appearance Tools
• How to edit your School Homepage • Changing your cLc colours • Creating a Header/Footer

cLc Homepage
• What content do I add? • Click on “Homepage” within the Group Admin menu. • This will change the screen to show a selection of templates and the WYSIWIG editor

The WYSIWIG Editor - for Footer and Group Content

Image

Flash (media)

Windows Media

Sound Recorder

Table (grid)

Hyperlink

HTML

In your Control Panel, click the Style link, underneath Appearance

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Editing the Colour Scheme
• Now you are getting more used to the cLc, have a go at amending the ‘My Panel Style’ colours • The Control Panel is intentionally set by UniServity as red as it needs to stand out; if you wish to change it please do so but we advise that you keep to an agreed colour

cLc Screen Layout

HEADER

FOOTER

Header – Some Examples:

Editing the cLc

Editing your Header

Click on “Header” now to customise yours to suit your school.

37

Header Menu

The buttons in the Header Menu have to link to somewhere.
(Which is why we added sub-groups to the cLc first).

38

Adding Header Menu Buttons

• The “Item Title” is the name of the menu button. • The “Item Link” should be copied from web page you wish to point to

Be sure not to repeat the http://

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Activating the cLc Header Menu

Click here to open the following window 

Tick this box to activate the buttons

You will see colour options for the buttons on this page
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Creating Drop-Down Menus

Click on the title of the button, this will open the following window 

Add the links you want to have in the menu in this new window
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Review
• Which Control Panel component holds the pages for editing the Header, Footer and “My Panel” settings? - Why is it in this component? • What format (bmp. jpg. gif. png.) must the header image be in? • Why must the Control Panel stand out on the page? • How do you edit the school homepage?

Session 3
Sub-Group Communities
• How to create new sub-group communities • Editing the Access Restrictions/Security • Customising the Nav Bar • Moving/re-ordering sub-groups

Creating Sub-group Communities
• Sub-groups are created in their ‘parent’ group.

• Some people visualise the group structure of their cLc horizontally, like in a family tree; some prefer to see them vertically.

Sub-Group Communities
School Homepage

Year Groups

cLc subgroups

Subjects

Clubs

Parents’ Info

Year 7

Year 8

Geography

Music

Chess

2nd level subgroups

Glaciers
3rd level subgroups

Geog Field Trip

Chess Camp ‘08

Sub-Group Structure - Site Map

cLc Sub-Group Structure

Creating Sub-group Communities

Click on “All Groups” to begin to create the group structure for your school

Adding Sub-Group Communities

Adding Sub-Group Communities
• The Sub-Group Community Name will appear in the left hand Navbar as well as in the sitemap
Good Practice is to label groups so that they can be easily identified

• The Category affects where in the “Communities” section of users’ “My Panel” the shortcut will appear

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Sub-group Community Security

This page determines who is able to view your new sub-group community

Sub-group Community Security

Public – there are no restrictions, anyone on the internet can browse to this subgroup community homepage without logging in

Sub-group Community Security

All Group Members – the group is only visible to group members and editors who have been manually added to the group

Sub-group Community Security

Profile Sets – these are categories of users on your cLc. Click the ‘Select Profile Sets’ option and choose which categories you want to be able to view the group eg. A group for Adults and Year 6 only

Profile Sets – Pupil user example
• Pupils are automatically place into their Year Group Profile Set when added to the cLc
• There will be a number of other profile sets that they belong to • Can you think of any profile sets your school might use?

cLc Sub-Group Structure
You will notice shortcuts to your groups appearing in the Navbar.

How to Re-order/Move your Sub-Groups

• Click on “All Groups” • To move a group up or down, choose the option from the drop-down menu. • To move a group into a new parent group, choose “move to” from the drop down menu. This will open a list of all groups with the one you are moving missing; click on the parent group you want and the subgroup will ‘drop’ in.
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Header Menu

The buttons in the Header Menu have to link to somewhere.
(Which is why we added sub-groups to the cLc first).

Adding Header Menu Buttons

• The “Item Title” is the name of the menu button. • The “Item Link” should be copied from web page you wish to point to

Be sure not to repeat the http://

Activating the cLc Header Menu

Click here to open the following window 

Tick this box to activate the buttons

You will see colour options for the buttons on this page

Creating Drop-Down Menus
Click on the title of the button, this will open the following window 

Add the links you want to have in the menu in this new window

Review
• How would you move groups into different parent groups? • How do you change a group’s security? • What is a profile set? • What must you do before you can delete a sub-group?

Session 4
User Management
• Adding new users to the cLc • Overview of User Access Levels • Search Users • Editing a Profile / Reset a Password • Add an Adult/Pupil

Adding new users
1. Upload a CSV file
Control Panel > User Manager > Upload CSV

2. MIS Integration

Contact your LA or email mis@uniservity.com for more information

3. Manually add a single user
Control Panel > User Manager > Add Adult/Pupil

Adding Users - Bulk
Before continuing it is highly recommended that you click here to view our Help Guides and step-by-step instructions for Adding Users using CSV files

Choose ‘user’ - opens in excel

Adding Users
3 methods:
1. Add adults one-by-one Adding pupils one-by-one (must include curriculum year) 2. Adding/Uploading CSV
– – – – – – – – – Username inc. prefix Password Title for adults Forename Surname Curriculum Year for pupils Edit My Profile (X) 1=Yes 0=No TPUID (use this column to insert UPN) Adult (Z) = 0 Pupil = 1

Adding Users Manually - Adult

Adding Users Manually - Adult
• Once you have added your new user, use the ‘Profile Sets’ tab to drop your new user into the relevant profile sets

• You should also use the ‘Groups’ tab to delegate ownership/editor rights to your sub-groups communities

cLc Access Levels

cLc Managers, Owners and Editors

Have permission to alter content and security to selected sub – groups and it’s subset groups

Superusers with the greatest amount of control within the cLc

Have permission to alter content of selected sub-groups only

cLc Manager

cLc Group Owner

cLc Group Editor

Content Tools Only

Adding Users - Pupil
Please remember to assign a curriculum year to all pupils. This automatically puts them in the right set.

Also choose whether you want your user to be able to edit their own profile

Adding cLc Users to Profile Sets
• As you have seen, the Profile Sets are used throughout the cLc Learning Platform to save you time. It is therefore very important that you understand how to set these up and put the right users in the relevant profile sets

•

Adding cLc Users to Profile Sets

• It is recommended that you do this with the Teachers profile set firstly • Click the + next to Adults, and then press Edit next to the Teachers profile set • On the next page click ‘Add user - Search’

Adding cLc Users to Profile Sets

• We now need to search for the users we want to add to the Teachers profile set • Untick, All school Users and just select the existing Adults profile set

• Now press Search

Adding cLc Users to Profile Sets

• Tick the users you wish to add and click “Add Selected Users” • These users are now in the Teachers profile set

Adding Custom Profile Sets

• Note that you have the option to ‘Add Subset’ • This means you can add your own custom Profile Sets
• Tip: If you integrate your cLc with your MIS systems (eg. SIMS) then all of your cLc Profile Sets are automatically created in line with your MIS

Review
• How would you add a new user to your cLc Learning Platform? • How would you make someone an Owner of a sub-group? • How would you re-set someone’s password? • How would you add a lot of users to a profile set?

Session 5
Creating ePortfolios
• Enabling ePortfolios • Setup User Directory Security • Explore My Homepage and My Resources

My Homepage (My Space)

My Resources

• In the User Manager, click on Search Users

• Change the number of users per page to a high number to view all users on one page • Now press Search

1. Click this icon to tick all of the boxes

2. Click this icon to enable ePortfolios for these users

3. Repeat process to tick all boxes and choose how much ePortfolio space your users should have (eg. 20 MB)

Setting User Directory Permissions
• It is possible to restrict the communication and publication rights users have • In User Manager, select “User Directory Security” • You can apply different permissions to different profile sets • Select Adults and press Display Settings

Using the User Directory, who can this profile set search for?

Which ePortfolio Homepages can this profile set view?

You must tick this to enable users to edit their ePortfolio Homepage

Which users can this Profile Set publish folders of resources to?

Use these options to choose what message capabilities this profile set has.

Review
• Where in User Manager do you enable users to edit their homepage? • Where in User Manager do you enable users to search for other users’ homepages? • Where in User Manager do you set permissions for the communication tools?

Session 6
Introduction to Sub-Group Resources
• Add documents to your sub-group • Add Custom Pages to your sub-group • Add Forums to your sub-group
• Note that these tools will be covered in detail during your Teacher/User Training session

• Remember – each sub-group has it’s own resources. On the Navbar on the left of your screen click on a group you want to add resources to • In the Control Panel go to the Group Admin tab • You can check which group you are going to add resources to – the name of the group is at the top of the Group Admin tab • Click on Resources

• Use this icon to add new Folders • You can add RSS Feed Folders, which allows users to subscribe to them. eg. for Podcasting sound, or a Newsletters folder

• You can also add hidden folders

• This is the resources tool bar – the icons are the left are to add new resources/content • The next slide shows you what each icon does

Sub-Group Resources

Bulk Zip Uploader

Add a Custom Page

Add a Survey

Add a Wiki

Add a Learning Resource (SCORM)

Add a Document /File

Sound Recorder

Add a Task

Add a Quiz

Add a Forum

Add a link

How to I add a file to the cLc?
Those with access rights, are able to upload and store copies of files from their computer/laptop (or any other file storage medium) onto the cLc Learning Platform ready for other users to download and use. This can include Word, Excel, PowerPoint, Video, Music and many more file types. Once the resource has been downloaded, the end user is able to save a copy onto their computer for personal use.

Exercise: How to:
- Add Files - Apply Publish / Expiry Dates - Apply Access Restrictions

What is a Custom Page?
Used to create customised web pages. Built up from one or many sections, which can include Text, Photo’s, HTML, and Links to other web sites.

Useful for showcasing school and building photo galleries

Exercise: How to:
- Add Custom Pages - Apply Publish / Expiry Dates - Apply Access Restrictions

What is a Forum?
Facilitates a discussion arena. Allowing those with rights to interact with other cLc Users by posting comments into a forum topic.

This could be exchanging ideas, tips, or discussing hot topics related to a theme.

Exercise: How to:
- Add Forums - Apply Publish / Expiry Dates - Apply Access Restrictions

What is a Survey?
Allows those with rights, to collect data from other cLc Users Polls / Questionnaires

Staff / Parent / Pupil Feedback

Exercise: How to:
- Set up a Survey - Apply Publish / Expiry Dates - Apply Access Restrictions

Overview to UniServity cLc Support
- Online Guides - Client Knowledge Hub www.clcsuccess.com – cLc Managers / Group Owners Only - Telephone / Email Support – Nominated cLc Support Contacts Only Helpline: 0845 6751151 Support@uniservity.com

cLc Help

Contact Support through Control Panel > Help Component

Independent Study:
• Take some time to browse the users you have created; do they have access to the right groups? Can you see other ways of granting access to users? • Experiment with adding resources to different groups such as forums, blogs and media files. Please ask for help if you would like it. • Adding resources is usually covered in User Training; please refer to the sheet if you’d like to explore this and see some ideas.
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