SAMPLE THANK YOU & MEETING FOLLOW UP LETTER (On Company Letterhead)
Date HOUSE MEMBERS The Honorable [first, last name] U.S. House of Representatives Washington, DC 20515 Dear Representative/Senator [last name]: Thank you for taking the time to visit with me on [insert date] to discuss important dairy policy issues. I enjoyed [meeting you/spending time with you] and your staff [insert specific names of staff members with which you met]. As we discussed, [insert issues discussed and points made during the meeting, also include any follow up information you promised to provide during the meeting]. These issues are extremely important to me and to the employees of [insert name of company]. I would like to invite you and [insert name of staff with which you met] to tour our plant/facility in [name of city in district/state] during the August recess or at your earliest convenience. It would be a great opportunity for you to meet our employees and see first hand how our business operates. I will follow up with your scheduler in the coming weeks. Thanks again for your time and I look forward to working together on these issues in the future. Sincerely, SENATORS The Honorable [first, last name] United States Senate Washington, DC 20510