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					                                                                            Handout C506-01


                                   Vocabulary
Invoice — A form that the seller/supplier completes and sends to the buyer during the month
   indicating how much is owed for items bought or services rendered and the due date for
   payment/payment terms.
Job Application — An employment form used by employers to document information
  pertaining to job applicants.
Purchase Order — A form prepared by a business (buyer) and sent to another business
  (seller/supplier) to order items or services.
Purchase Requisition — A form to be completed by individuals within a business to request
  that items or services be purchased.
    Resume — Usually a one-page document, a resume is a summative document which usually
   outlines six major areas describing an applicant: Personal Information; Objective; Education;
   School/Community /Employment Awards, Honors and Accomplishments; Work Experience;
                                                             and References.Handout C506-02


       Business Forms Related to Purchasing
                             Purchase Requisition
A form to be completed by individuals within a business
  to request that items or services be purchased. Many
     companies require that purchase requisitions be
completed and approved prior to a purchase order begin
                          created.


                                 Purchase Order
A form prepared by a business (buyer) and sent to another
   business (seller/supplier) to order items or services.
                               Invoice (Bill)
 A form that the seller/supplier completes and sends to the
 buyer during the month indicating how much is owed for
    items bought or services rendered and the due date for
                       payment/payment terms.Handout C506-03

                          Purchase Order

     SEASIDE HIGH SCHOOL
     500 E. Main Street, Belleview, NC 25805

                                                  PURCHASE ORDER

     TO: Coastal Office Supply Company            Date          May 27, 20—
           P. O. Box 435                          Order No.     C-3458
           Manteo, NC 27954                       Ship By       United Truck

     QUANTITY          DESCRIPTION                UNIT PRICE       AMOUNT

          2            Levenger leather folios,         99.95           199.90
                       No. 434-AZ

         15            Keyboard wrist pads               6.95           104.25

         24            Mediamate mouse pads              5.28           126.72

          5            Surge protectors                  9.95            49.75

    TOTAL                                                               480.62


                                                                   Activity C506-04


               Purchase Order Exercises
A purchase order is a form sent to a business to order
materials or services. The top portion consists of the
heading information, and the bottom portion consists of the
list of items ordered and the total amount of the order.
Directions: Complete purchase order forms using today’s date, your school as the buyer, and
the information provided below. Remember that all numbers listed in columns should be right-
aligned.

1.     Order Number: C-3458                                         Ship by: United Truck

       To:     Coastal Office Supply Company
               P. O. Box 435
               Manteo, NC 27954

       Items Ordered                                    Unit Cost              Amount

        2      Levenger leather folios, No. 434-AZ          99.95               199.90
       15      Keyboard wrist pads                           6.95               104.25
       24      Mediamate mouse pads                          5.28               126.72
        5      Surge protectors                              9.95                49.75

       Total                                                                    480.62




2.     Order Number: 6894                                              Ship by: Freight

       To:     Adams Office Supply
               235 N. Fifth Street
               Greensboro, NC 27407

       Items Ordered                                    Unit Cost              Amount

       10      Maxell VHS videotapes, #454-23                7.99                79.90
        2      Brother PT 12 electronic labeler             99.99               199.98
        3      Pneumatic lift chairs, #536-78               39.99               119.97
        1      Reveal internal CD-ROM drive                159.99               159.99

                                                             Total 559.99Handout C506-05


                                        Invoice
       COASTAL OFFICE SUPPLY COMPANY
       P. O. Box 435, Manteo, NC 27954

                                                      INVOICE NO.           983456
        TO: Andrews, Larson, and Associates                     DATE:    May 27, 20—
                Suite 4000, Century Bank Building
                North Graham Street Extension                  TERMS:    5/10, n/30
                Belleview, NC 25805

       QUANTITY           DESCRIPTION                    UNIT PRICE      AMOUNT

               5          Microsoft Excel 5.0 Upgrade           86.00         434.95
                          for Windows

               5          Peachtree Accounting for             114.99         574.95
                          Windows 2000, CD-ROM ed.

               2          Hewlett Packard Jet Printer          269.00         538.00

              12          Black Inkjet Cartridge, #558-213      24.99         299.88

        TOTAL                                                               1,847.78

                                                                         Activity C506-06
An invoice is a bill sent by a business for materials it sold or services it rendered to
another business. The top portion, the heading information, includes the payment
                              Invoice Exercises
terms. Example: 5/10, n/30, means the buyer can take a 5% discount on the purchase
  Directions: Complete paid within using today’s date, your school as the seller/supplier,
price if the invoice is invoice forms 10 days. However, if not paid early, the entire
  and the owed (the provided below. Remember “n”) numbers listed in columns should the
amount information “net”, represented by the that allmust be paid within 30 days ofbe
invoice date. Late payments may result in additional charges being assessed to the
  right-aligned.
buyer. The bottom portion lists the items sold and the total amount due. If there are
  1.     Invoice Number: 983456                                        Terms: 5/10, n/30
shipping/handling charges or tax due, they will be included also as separate line items
before the final TOTAL amount is calculated and listed.
        To:    Andrews, Larson, and Associates
               Suite 4000, Century Bank Building
               North Graham Street Extension
               Belleview, NC 25805

        Items Sold                                           Unit Cost     Amount

         5     Microsoft Excel 5.0 Upgrade for Windows          86.99        434.95
         5     Peachtree Accounting for Windows 2000           114.99        574.95
               CD-ROM Edition
         2     Hewlett Packard Jet Printer                     269.00        538.00
        12     Black Inkjet Cartridge, #558-213                 24.99        299.88
        Total                                                                    1,847.78




2.      Invoice Number: 95-17491                                            Terms: n/30

        To:     East Side Medical Center
                1400 Memorial Boulevard
                Delray Beach, FL 33445

        Items Sold                                           Unit Cost           Amount

          6     AT&T Digital Answering System                  129.99             779.94
                Speakerphone
         2      Apollo Cobra Portable Overhead Projector       349.99             699.98
         2      Shredex Crocodile C-1000 Shredder              199.99             399.98
         1      Globe Task Chair (Black), #504-32               59.99              59.99
        12      C2 Office Gear Mouse Pad                         2.78              33.36

                                                            Total 1,973.25Handout C506-07


                               Job Applications
Many employers required that job applicants complete an employment application form
in addition to any resume or application letter they may receive. The following are some
tips in completing employment applications:
      Take a copy of your resume with you when applying in person and use the resume
       to help in completing the job application form.
      Obtain an application in advance if possible. Make a copy and use this as a rough
       draft to eliminate making errors on the final copy.
      Use only blue or black ink when completing a hand-written job application.
      Check to see if the application form is available on-line. This makes for a neater
       copy, if available.
      Always answer all items correctly and honestly. Employers can and do verify
       information. False information on any application documents is regarded to be
       sufficient justification to not hire an individual. In addition, if false information is
       discovered after employment, it can be considered a valid condition for
       termination. Most employment applications ask you to sign your name at the
       bottom of the document. In many cases there is a statement immediately above
       your signature stating that you are verifying the information given by you to be
       accurate and truthful.
    Information that you will typically be expected to supply is:
      *Name, address and telephone number(s) where you can be reached.
      *The job opening for which you are applying.
      *Past employment history (to include dates of employment, job titles/descriptions,
      supervisor(s), and contact information such as addresses and telephone numbers,
      and reason for leaving.)
      *School attended (to include dates of attendance, diploma, degrees or certification
      achieved, and contact information)
      *Military history (to include dates of service, branch, terms of discharge, etc.)
 *You may also be asked to give references. These are individuals who can attest to your
          abilities and/or character. Typically, you should not use relatives or spouses as
   references. Additionally, make sure you contact any potential references, obtain their
    approval to be used as a reference, and know what type of information they will give
    about you. You want no surprises if you make it this far in the interview, and a poor
                     reference could ruin your chances for employment.Handout C506-08


                                    Resumes
Resumes are a summary of your abilities and experiences. They should preferably be no
longer than one page. Check your software and the internet for templates which can add
a professional flare to your document.
Formatting:
    Setting all margins to one inch is acceptable, however, you may choose to adjust
     any of these to fit the text.
    Always list the most recent information first (reverse chronological order) for both
     education and work experience.
    Key your name and contact information at the top of the page.
    List items so that the most important and impressive items are listed first. For
     example, if your educational background is stronger than your work experience, it
     should be listed first. If your work experience is more impressive that your
     educational background, then list work experience first.
    On a printed resume, use text enhancements to your advantage.
Content: (Your resume should contain the following)
    Name and contact information.
    An objective, stating your goals or reasons for wanting the job opening.
 Education listed in the format addressed above. You may list any special skills
  acquired or courses taken which are relevant to the job opening. It is also helpful
  to include grades earned in those courses related to the job competencies.
 List school, community or previous work accomplishments, awards and honors.
 Work experience listed in the format described above. You will need to include
  dates of employment, job titles/descriptions, supervisor(s), and contact
  information such as addresses and telephone numbers. Use active verbs to
  describe job duties.
 Three to six references of individuals who can attest to your abilities/skills,
  character, work habits, and personality. Be sure to include all contact information
  such as name, address, telephone numbers (home/work/fax/cell as appropriate)
  and e-mail addresses if available. The references may be keyed at the bottom of
  the resume if space permits, or if listed on a separate page, key a statement similar
  to the following under the “References” section:
   “References will be provided upon request.”

				
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