Year-End Closing Procedures 04-05

							2004-2005 Year-End Closing Procedures:

     FAST Pre-Communications - Beginning to Prepare for Year-End
     Year End Closing Announcement 2004-05 Monthly Calendars
     PO Rollover and PO Clean Up - USF Communications Memo June 7, 2005
     PO Rollover Overview Document

      PLEASE NOTE: Effective June 24, 2005, Requisition Initiators cannot enter
      requisitions in FAST due to year-end processing. If an emergency requisition need
      arises that cannot be purchased with your PCard, contact Bill Gill, 4-3340,
      bgill@admin.usf.edu, for assistance. You will be able to resume initiation of requisitions
      in FAST on July 1, 2005.


     Update PO Rollover

      PO Rollover for FY05 Purchase Orders may not be finished by July 5 due to clean-up of
      problem Purchase Orders.

      Please do not receive against FY05 Purchase Orders until PO rollover is complete.
      Accounts Payable will not be able to process invoice vouchers against these same POs
      until PO rollover is complete. Purchase Orders in chartfield strings that do not have
      available budget will be canceled. The fund change for E&G from 10000/13000 to
      10009/13009 may not be completed by July 5, 2005 on POs that have rolled.

      When PO Rollover is completed next week, you will be notified when you can resume
      receiving and invoice processing against rolled POs. A public query will be created that
      identifies POs that successfully rolled as well as those that were canceled.

      New Year Processing

      Requisition initiators and approvers will be able to resume processing of requisitions in
      FAST beginning July 5, 2005 at 8:00 a.m. Initiation of new requisitions will not interfere
      with continued processing for PO Rollover. However, due to the anticipated high volume
      of usage the first week of July, processing time may be slower than usual. Further
      updates will be provided next week.

      Update PO Rollover - July 12, 2005