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CORE Human Capital Management _HCM_ Advisory Board Meeting .ppt

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CORE Human Capital Management _HCM_ Advisory Board Meeting .ppt Powered By Docstoc
					HCM Advisory Board
    January 19, 2011




                       1
                                          Agenda
Office of State Finance


      Members


                     Project Updates


                          Issues


                            60 Day target Review


                             Feedback and Questions


                           Other



                                                      2
        HCM Advisory Board Contact Information
 Michael Grisser – 522-1714 - michael.grisser@osf.ok.gov


 Carol Barton – 522-4363 - carol.barton@osf.ok.gov


 Nancy Tarrant – 522-4363 - nancy.tarrant@osf.ok.gov


 Alan Binegar – 522-1712 – alan.binegar@osf.ok.gov


 Tom Patt – 522-0422   - tom.patt@opm.ok.gov

 Everett Slavik – 522-0123 - everett.slavik@opm.ok.gov


 Other Members
    Tom Spencer – 858-6737 - tspencer@opers.ok.gov
    Dan Melton – 232-1190 - dmelton@ebc.state.ok.us
                                                            3
               HCM Advisory Board Members

 Cynthia Zinn             Healthcare Authority
 Margot Barnes            OKDHS
 Gary Sloup               ODOT
 Cindy Leonard            Corrections
 Leanne Beale             Health Department
 Lucinda Meltabarger      OSF
 Lee Ann Gregory          Career tech
 Linda Phillips           DPS
 Diane Haser-Bennett      OKDHS
 Christina Hamilton       Commerce
 Ayana Wilkins            DEQ




                                                  4
                                            Agenda
Office of State Finance




                          Project Updates




                                                     5
        Completed Projects Since Last HAB

                                    Schedule   Budget
DCS Vendor Registration

P-Card – BOA Transition

Grants/Projects/Contracts/T&L
   Extended – Commerce and DEQ

Time and Labor Pilot

CRM Upgrade – Helpdesk

ELM – Career Tech, ODOT,
   OSEEBIB (Incremental Delivery)
                                                        6
Concept                                 Initiation                  Planning                Execution                      Close

                                                     Multi Agency Business Services Opportunity Map
                                        2011                                                          2012                                                                                        2013
                           AM Rollout                                                                             Asset mgmt
                             Tax                                                                                    Rollout
                                                                                 Scanning
    Assets




                                                                                  and bar                                                                               Inventory
                                                                                                                                                                         Rollout                       P-Card                              Portal – PS
                                                                                  coding
                                                                                                                                                                                                       Module                               Sign on
                                                                                                                                                                                                                             E-              Cons
                                                                                                                      Inventory                                           Backfill                                      Performance
                                                                                                                                                                                                                                       Training
                                                                                                                       Rollout                                           Developers                               Enterprise             Web
                                                                                                                                                                                        Grant/Project
                                                                     Inventory                                                                           Financials                      /Contracts               Learning             Delivery
                                                                       ODOT                                                                                                                Rollout                 Rollout
    Supply Chain Mgmt




                                                                                                                                                          Upgrade                                                              Govt Risk &
                                                                                                                                          Treasury
                                                                                                                        eBill Pay                                                                          Org                 Compliance
                            Inventory                                                            Budget                                    Module
                                                                                                                                                                                                         Publisher
                             Mental                                                              Upgrade                                                                                                                       Archiving
                              Health
                                                                            ODOT AR                                                                                                      Apply HCM                             Phase 2
                                                                                                           Voucher                                                                        Bundles
                                                                             Billing                                                Grant/Project
                                                                                            Expense         Build
                                                                                            Module                                   /Contracts
                                                                                                                                       AR/BI                                                                   Licensing
                                                     3% Backup                               Backfill                                  Rollout                                                                  Rollout
                                                     Withholdings                           Developers
                           Treasury GL
    Financial Management




                                                                                                                                                                                                     Grants
                                               Loan                                                        GPC ODOT                                                                                Provisioning                              BI PO
                                            Processing                                                                                                                Enterprise                     Rollout                                Analytics
                                                                                                                                   Higher
                                                                                                                                                                      Learning
                                                                                                                                  Education
                             Pcard BOA                                                                                                                                 Rollout
                                                                                                                                  Interface     ODOT T&L
                               trans
                                                                                                                                                  MSS
                                                                                                                                                                                     Data Staging                 Licensing                     e-
                                                                                                               HR              Leave          Mgr Self
                                           Mines GPC                                                                                                                                    Area                                               procurement
                                                                                                           Dashboard &        Request         Service
                                             AR/BI                                                          new Funct         Approval         rollout
                                                                                                                                                                                    Business            Grants
                                                                Broadband
                                                                                                                                                                                   Intelligence       Provisioning
                           GPC Pilot –                          GPC AR/BI
                                                                                                                                                                                    Financial
                           ODOC/DEQ                                                                      Enterprise                                                                 Analytics
                                                                           Time and                      Learning -                                        Openbooks
                                                                                                          Rollout                                                                                        Data.gov
                                                                          Labor Pilot                                                                       Phase 3

  Enterprise Service Automation                                                  Human Capital Management                                                                    Other                                         Supplier Relationship
                                   Agenda
Office of State Finance




                          Issues




                                            8
                                                  Issues
                     Issues                                                 Solutions


                                                      Complete – Oracle performed an “Insight Study”
1) Future of Peoplesoft/OSF Services                  Review of findings in process




                                                      In Process – All agencies have been asked to provide
                                                      E-mail addresses for their employees. Impact for
2) OPM going live on ELM on February 1st              those who do not provide info – enrollment
                                                      notifications will be sent to the agency nominating
                                                      official.




3) Large interest from agencies on T&L Employee       Complete – Considering projects and ongoing
& Manager Self Service                                support, group may have to move at a slower pace
                                                      than desired




                                                                                                         9
                                         Agenda
Office of State Finance




                          60 Day target Review




                                                  10
                                       20
                                            40
                                                 60
                                                                    80
                                                                         100
                                                                               120
                                                                                     140
                                                                                           160




                                   0
                         Pending
                     Development
                            UAT
                          Closed




     Jan-10
                         Pending
                     Development
                            UAT
                          Closed




     Feb-10
                         Pending
                     Development
                            UAT
                          Closed




     Mar-10
                         Pending
                     Development
                            UAT
                          Closed




     Apr-10
                         Pending
                     Development
                            UAT
                          Closed




     May-10
                         Pending
                     Development
                            UAT
                          Closed




     Jun-10
                         Pending
                     Development
                            UAT
                          Closed




     Jul-10
                         Pending
                     Development
                            UAT
                          Closed



     Aug-10
                         Pending
                     Development
                            UAT
     Sep-10               Closed

                         Pending
                     Development
                            UAT
                          Closed
     Oct-10
                                                                                                 Business Services Enhancement Service Requests




                         Pending
                     Development
                            UAT
                          Closed

                         Pending
                     Development
                            UAT
     Nov-10 Dec-10




                          Closed
11
                                                             Func
                                                      Tech
Planned Enhancement Service Requests OnTime Completion
                                       Based on 60 Day Plan
 100%                                                      0
                                            1                       1
  90%                                            4                        5
                    2
  80%                                                          10
  70%                              5
  60%
  50%                                                      9
                                            6                       12
  40%                                            18                      26
                    6
                                                                                   # ESRs not completed
  30%                                                          12
  20%                                                                              # ESRs completed
                                   3
  10%
   0%




                        # ESRs completed    # ESRs not completed    # unplanned completed
  January (FIN)
  February (HCM)
  March (FIN)                  6                      2                       5
  April (HCM)
  May (FIN)                    3                      5                       4
  June (HCM)
  July (FIN)                   6                       1                       1
  August (HCM)                18                       4                       7
  September (FIN)              9                       0                       5
  October (HCM)               12                      10                      10
  November (FIN)              12                       1                       1                          12
  December (HCM)              26                       5                      16
               Updates – Completed Items

 Completed Items – Review List
   31 Items to be completed in the new reporting
    period
   Status
         26 items from list completed
         5 items from list not completed
         16 additional items completed that were not on
          the last target list




                                                           13
            Update – 60 Day Target Items




 60 Day Target Items – Review List

     Discussion – questions/proposed
      changes/clarification




                                           14
              Update – Watch Items List




 Watch Items – Review List

     Discussion – questions/proposed
      changes/clarification




                                          15
                                        Agenda
Office of State Finance




                          Feedback and Questions




                                                   16
           Feedback and Questions




 Feedback and Questions




                                    17
                                  Agenda
Office of State Finance




                          Other

                                           18
                             Other



 Goals for the meeting
     Get through the Project updates quickly
     Work through the 60 Day Target Items
     Have an optional time at the end of the
      meeting for those who wish to stay
          Topics may include
             OSF Procedures – to help with understanding
             Product demos
             Deep dive discussions
          This part of the meeting is for your benefit – we
           are open to suggestions
                                                               19
                  Other



 Development Request Review




                               20

				
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