June 8_ 2006 - Elk Township School District

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June 8_ 2006 - Elk Township School District Powered By Docstoc
					                            ELK TOWNSHIP BOARD OF EDUCATION

                             REGULAR MEETING OF June 8, 2006


Opening Statement

The Board President, Mr. J. Wilson Hughes, Jr., read the Open Public Meeting Act
statement and the Elk Township Board of Education Mission Statement. The meeting
opened at 7:30 p.m.

Pledge of Allegiance

Roll Call - Attendance

Mr. Pearson, Mr. Carrocino, Mrs. Dadak (arrived 7:57), Ms. Potter (arrived 7:40), Mrs.
Carter (arrived 7:55), Mrs. Burnett (arrived 8:08), Mr. Nicholson, and Mr. J. Hughes.
Also in attendance were Dr. Campbell, Superintendent, Mrs. Ginsberg, Principal, Mrs.
Boyd, Supervisor of Curriculum/Technology/Child Study Team, and Mr. D’Ambola,
Business Administrator

*Mr. Ross absent

Special Presentations

Mr. Hughes and the Elk Township Board of Education presented Mrs. Betty Doughty,
Cafeteria Worker, and Mrs. Ethel Ashenfelter, Bus Driver, for their long years of faithful
service and presented them with rocking chairs on the occasion of their retirement.

Both Mrs. Doughty and Mrs. Ashenfelter spoke, thanking many people and the Board.

Mr. Hughes reiterated the Board’s appreciation.

*Ms. Potter arrived at 7:40

Agenda

Mr. Pearson motioned and Ms. Potter seconded to approve the agenda as amended. The
motion carried unanimously (5-0).

Minutes

Mr. Pearson motioned and Mr. Carrocino seconded to approve minutes of the
Reorganization and Regular Meeting of May 2, 2006. The motion carried unanimously
(5-0).




Regular Meeting of 6-8-06
Superintendent’s Report/Principal’s Report

Dr. Campbell gave the School Report and the Attendance Report.

Dr. Campbell spoke regarding the 30 years of service of Jay Hughes on the Board of
Education. Dr. Campbell also read a resolution, asking the Board to adopt it.

Mr. Pearson motioned and Ms. Potter seconded to adopt the Resolution making Tuesday,
June 8th “J. Wilson Hughes, Jr. Day”. The Resolution was adopted unanimously (5-0).

Dr. Campbell presented his review of Action Plan 2005-2006.

*Mrs. Carter arrived at 7:55 during the Action Plan presentation.

Mr. Pearson motioned and Mr. Carrocino seconded to accept the Action Plan 2005-2006.
The motion carried unanimously (5-0) with Mrs. Carter abstaining.

In addition, Dr. Campbell presented a review of the New School Survey.

*Mrs. Dadak arrived at 7:57 during the New School Survey Review

Mr. Pearson motioned and Mrs. Carrocino seconded to accept the New School Survey
report. The motion carried unanimously (7-0).

Public Participation #1

Mr. Pearson motioned and Mrs. Dadak seconded to open the first Public Participation
Portion of the Meeting, not for agenda items only.

Mrs. Ashenfelter had some additional comments reflecting on her employment at Aura
School.

Mr. Rainey addressed the Board. He said there’s nothing much new going with MUA or
Silvergate. He said a new employee was hired for the roads department, as well as a part-
time, summer employee. He reminded everyone of the upcoming Elk Township Day,
June 10. Mr. Hughes mentioned that the school was available for overflow parking.

Mrs. Dadak motioned and Mr. Nicholson seconded to close the open public portion of the
meeting. The motion carried unanimously (7-0).

Principal’s Report

Mr. Pearson motioned and Mrs. Dadak seconded to memorialize the fire drill report for 5-
5-06 and 5-12-06 and the lock down drill report for 5-30-06. The motion carried
unanimously (7-0).




Regular Meeting of 6-8-06
* Mrs. Burnett arrived at 8:08

Old Business

Mrs. Dadak motioned and Ms. Potter seconded to approve Petroni & Associates as
auditors for the 2006-2007 school year. A roll call vote carried the motion unanimously
(8-0).

Mrs. Carter motioned and Mr. Nicholson seconded to appoint Wayne Neville as Architect
of Record for the 2006-2007 school year. As roll call vote carried unanimously (7-0,
Mrs. Dadak was not present in the room at the time of the vote).

Mrs. Carter motioned and Mrs. Burnett seconded to approve The Gloucester County
Times and the Sentinel as newspapers of record for the 2006-2007 school year. A roll
call vote carried with motion will a unanimous vote (8-0) for The Gloucester County
Times and Mr. Pearson voting no for The Sentinel (7-1).

New Business

Mrs. Carter motioned and Mrs. Burnett seconded to accept the generous donation from
the Pearson family of a push lawn mower. Mr. Pearson will deliver it to the school as
soon as he can. The motion carried unanimously (7-0) with Mr. Pearson abstaining.

Facilities/Land Acquisition

Mrs. Carter reported on the meeting with the Finance Committee representatives and the
Architect in preparation for the roofing bid.

Mrs. Carter motioned and Mr. Pearson seconded to record quotes received for the library
air conditioner compressor as follows:

                           M & M Mechanical $935.00
                           CM3 Building Solutions $$1,507.00
                           Philips McDade $2,585.00

The motion carried unanimously (8-0).

Mrs. Carter motioned and Mr. Pearson seconded to award the bid to M & M Mechanical
as low quote. A roll call vote carried the motion unanimously (8-0).

Policy

Ms. Potter motioned and Mrs. Dadak seconded to accept the following policies on the
first reading and to waive the second reading:

                     #1111               District Publications


Regular Meeting of 6-8-06
                     #5113           Attendance
                     #5145.11        Questioning
                     #5118           Nonresidents
                     #6147.1         Grading

A roll call vote carried the motion with 7 yes votes and Mrs. Carter abstaining.

Ms. Potter motioned and Mrs. Dadak seconded to remove Policy #4252.2 Staff form the
policy book. A roll call vote carried the motion unanimously (8-0).

Ms. Potter thanked everyone involved for the hard work in completing all the critical
policies.

Curriculum/Technology

Mrs. Burnett motioned and Mr. Pearson seconded to approve a stipend of $675 for the
Aura School Morning News Coordinator. A roll call vote carried the motion unanimously
(8-0).

Mrs. Burnett motioned and Mrs. Dadak seconded to approve acceptance of NJSSI
Standards Implementation Grant with Delsea and Franklin Township for 6th grade math.
The total award is $20,000 to be divided between the three districts. The motion carried
unanimously (8-0).

Mrs. Burnett motioned and Ms. Potter seconded to approve County Professional
Development Plan for 2006-2007 school year. The motion carried unanimously (8-0).

Mrs. Burnett motioned and Mr. Pearson seconded to approve a contract with Delsea
Regional High School for internet service from 7/1/05 through 3/30/06, prorated at
$903.78. A roll call vote carried the motion unanimously (8-0).

Ms. Potter requested an annual update on all the programs implemented throughout the
year.

Transportation

Mrs. Dadak motioned and Mr. Pearson seconded to approve the 06-07 Transportation
Coordinator Agreement at an annual cost of $14,800 (a $400 increase). A roll call vote
carried the motion unanimously (8-0).

Finance/Insurance/Shared Services/Joint Purchasing #1

Mrs. Burnett motioned and Mr. Pearson seconded to approve transfers. A roll call vote
carried the motion unanimously (8-0).




Regular Meeting of 6-8-06
               Approve Secretary’s/Treasurer’s Report

                            a. Secretary’s Report

                                    April           -               $727,180.14

                            b. Treasurer’s Report

                                    April           -               $727,180.14

Mrs. Burnett motioned and Mr. Pearson seconded to approve the Board Secretary’s and
the Treasurer of School Monies reports for April 2006 as they are in agreement. A roll
call vote carried the motion unanimously (8-0).

____________________________________
Thomas A. D’Ambola, Business Administrator/
     Board Secretary

Mrs. Burnett motioned and Mrs. Dadak seconded to approve payment of the bill list. A
roll call vote carried the motion unanimously (8-0).

Mrs. Burnett motioned and Mrs. Dadak seconded that the Board of Education accept the
Board Secretary’s monthly certification on budget line items status as follows: Pursuant
to N.J.A.C. 6A:22-2.11(c), I certify that as of April 2006 no budgetary line item account
has obligations and payments (contractual orders) which in total exceed the amount
appropriated by the district Board of Education pursuant to N.J.S.A. 18A:22-8 and
18A:22-8.1. A roll call vote carried the motion unanimously (8-0).

Mrs. Burnett motioned and Mrs. Dadak seconded that the Board of Education approve
the Board monthly certification Budgetary Major Account/Fund status as follows:
Pursuant to N.J.A.C. 6A:22-2.11(c)4, we certify that as of April 2006 after review of the
Secretary’s monthly report appropriate district officials, to the best of our knowledge no
major account or fund has been over-expended in violation of N.J.A.C. 6A:22-2.11(c)4I-
VI and that sufficient funds are available to meet the district’s financial obligations for
the remainder of the fiscal year. A roll call vote carried the motion unanimously (8-0).

The Business Administrator submits the Budgetary Major Accounts/Funds status to the
Board. As of April 30, 2006, the Board of Education certifies that sufficient funds are
available to meet the districts financial obligation for the remainder of the year. The
certification is attached to the minutes.

Mrs. Burnett motioned and Mrs. Dadak seconded to approve Cafeteria Expenses for April
and May 2006. A roll call vote carried the motion unanimously (8-0).

Mr. Burnett motioned and Mr. Pearson seconded to approve an increase in the rate for
Ware, Streitz & Thompson, Attorneys-at-Law, from $115/hr. to $125/hr. A roll call vote
carried the motion unanimously (8-0).


Regular Meeting of 6-8-06
Mrs. Burnett motioned and Mrs. Dadak seconded to approve increasing the pay for
substitute nurses (only) from $65 per day to $100 per day. The motion carried
unanimously (8-0).

Mrs. Burnett motioned and Mrs. Carter seconded to record bids received for sewage
disposal (based on 550,000 gallons) as follows:

                   Russell Reid         $.0487     ($26,785)
                   Freehold Cartage     $.052      ($28,600)

The motion carried unanimously (8-0).

Mrs. Burnett motioned and Mrs. Carter seconded to award the bid to Russell Reid, the
low bidder. A roll call vote carried the motion unanimously (8-0).

Mrs. Burnet motioned and Mr. Pearson seconded to record the quotes received for
student activity insurance policy as follows:

                   Bollinger            $2,300 (based on a two year contract)
                   Glenn                $2,580

The motion carried unanimously (8-0).

Mrs. Burnet motioned and Mr. Pearson seconded to award the contract to Bollinger as the
low quote. A roll call vote carried the motion unanimously (8-0).

Mrs. Burnett motioned and Mr. Pearson seconded to record quotes received for an
automatic slicer as follows:

                   Essbar Equipment              $4,046
                   Don J. Urie Associates        $4,088
                   Geimarch Distributors         $4,298

The motion carried unanimously (8-0).

Mrs. Burnett motioned and Mr. Pearson seconded to award the contract to the low bidder,
Essbar Equipment. A roll call vote carried the motion unanimously (8-0).

Public Participation #2

Mr. Pearson motioned and Mrs. Dadak seconded to open the second public portion of the
meeting.

Mr. Pearson motioned and Mrs. Dadak seconded to close the second public portion of the
meeting.


Regular Meeting of 6-8-06
Personnel #1

Mr. Pearson motioned and Mrs. Dadak seconded to accept the letter from Kate Johnson.
A roll call vote carried the motion unanimously (8-0).

Mr. Pearson motioned and Ms. Potter seconded to accept the resignation of Dr. Robert
Campbell, effective 8/30/06, with regret and many thanks for service to the district. A
roll call vote carried the motion unanimously (8-0).

Mr. Pearson motioned and Mrs. Dadak seconded to approve an unpaid leave-of-absence
for Kathy Frye. A roll call vote carried the motion unanimously (8-0).

Mr. Pearson motioned and Mrs. Dadak seconded to authorize the Superintendent to offer
contract(s) to new employee(s) in consultation with the Board President and Personnel
Chair during the month of July. A roll call vote carried the motion unanimously (8-0).

 Mr. Pearson motioned and Ms. Potter seconded to appoint Roberto Ramos (current
lunchroom custodian) as custodian, effective 6/19/06 through 6/30/06, at an annual salary
of $18,525 prorated. A roll call vote carried the motion unanimously (8-0).

*All personnel matters are based upon the recommendation of the Superintendent
and approval of the New Jersey Department of Education where appropriate.

Executive Session

Mr. Pearson motioned and Mrs. Dadak seconded to go into Executive Session at 9:12
p.m. for discussion of Personnel, which may or may not be made public at this time, and
contractual matters, which may or may not be made public at this time, Negotiations, not
to be made public at this time. The motion carried unanimously (8-0).

Mrs. Dadak motioned and Mr. Pearson seconded to resume open session at 10:50 p.m.
The motion carried unanimously (8-0).

Finance/Insurance/Shared Services/Joint Purchasing #2

Mrs. Burnett motioned and Mrs. Dadak seconded to deny payment of the car damage
claim. A roll call vote carried the motion with 7 yes votes and Mrs. Carter voting no.

Mrs. Burnett motioned and Mrs. Burnett seconded to approve changing employee health
benefits to Horizon Blue Cross and Blue Shield direct Access Plan from 7/1/06 through
6/30/07, with renewal option for an additional 6 months, rate adjusted.. A roll call vote
carried the motion unanimously (8-0).




Regular Meeting of 6-8-06
Negotiations & Grievances

Mr. Carrocino motioned and Mr. Pearson seconded to approve the contract with Thomas
A. D’Ambola as Business Administrator/Board Secretary as per attached contract. A roll
call vote carried the motion unanimously (8-0).

Personnel (#2)

Mr. Pearson motioned and Mrs. Dadak seconded to accept the resignation of Joe Idell,
Facility Manager, effective 7/7/06. The motion carried unanimously (8-0).

Mr. Hughes mentioned that the Superintendent has already advertised for this position.

Mr. Pearson motioned and Ms. Potter seconded to approve 6.75% pay increase to all
confidential secretaries for 2006-2007, except for Tracy Dobbins who will be handled
separately. A roll call vote carried the motion with 5 yes votes, and Mrs. Carter, Mrs.
Burnett and Mr. Nicholson voting no.

Mr. Pearson motioned and Mrs. Carter seconded to approve for Tracy Dobbins,
confidential secretary, pending calculations, an increase of $1.50/hr. to $13.11 + 6.75%.
A roll call vote carried the motion with 7 yes votes and Mrs. Burnett voting no.

Good of the Order

Dr. Campbell updated the Board on the Superintendent search.

Mr. Pearson updated the Board of the costs of repairs to the pick-up truck vs. purchasing
a different truck. He requested that Denny’s Auto Repair look at the truck to determine a
cost effective solution.

Mr. Pearson motioned and Mrs. Carter seconded to authorize the Superintendent to
appoint volunteer with ratification by the Board of Education at its next meeting.
The motion carried unanimously (8-0).

Mrs. Dadak motioned and Ms. Potter seconded to adjourn the meeting at 11:14 p.m.


Respectfully Submitted,



Thomas A. D’Ambola
Business Administrator/Board Secretary




Regular Meeting of 6-8-06

				
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