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DEVELOPMENT BANK OF SOUTHERN AFRICA
INFORMATION MANUAL
A Guide to Access Information
DBSA manual in terms of Section 14 of the Promotion of Access to Information Act
June 2005
Contents
1. Structure, functions and services of the DBSA and Development Fund --------------- 4 2. Details of the DBSA and Information Officer ------------------------------------------------- 8 3. South African human rights commission official guide -------------------------------------- 9 4. Information automatically available -------------------------------------------------------------- 10 5. Information available in terms of other legislation -------------------------------------------- 11 6. Information available in terms of the act by subject / business unit and category of information ----------------------------------------------------------------------------------------- 12 7. Procedure for requesting access to information ---------------------------------------------- 18 8. Remedies for non-compliance with the Act ------------------------------------------------- 18 9. Fees payable as prescribed by the act --------------------------------------------------------- 19
Appendices
Appendix A List of the infrastructure that DBSA supports ----------------------------------------------------- 20 Appendix B Form A: Request for access to information /records of a public body ---------------------- 23
Form B: Notice of internal appeal ------------------------------------------------------------------- 28
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This manual …
is published in accordance with the regulations of Chapter 2, section 14 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000). It contains a description of the Act that governs the activities of the Development Bank of Southern Africa (DBSA), the mandate of the DBSA, products and services, and the availability of its records as a public body. This manual also includes information from the Development Fund, which is a subsidiary of the DBSA. The manual is available in English and will in future be translated in two other official languages. Copies of the manual can be obtained from the Information Officer or the DBSA website The Promotion of Access to Information Act No. 2 of 2000 (the Act)
The objects of this Act are
to give effect to the constitutional right of access to – o any information held by the State; and o any information that is held by another person and that is required for the exercise of protection f any rights; to give effect to that right – o subject to justifiable limitations, including, but not limited to, limitations aimed at the reasonable protection of privacy, commercial confidentiality and effective, efficient and good governance; and o in a manner which balances that rights with any other rights, including the rights in the Bill of Rights in Chapter 2 of the Constitution; to give effect to the constitutional obligations of the State of promoting a human rights culture and social justice, by including public bodies in the definition of “requester”, allowing them, amongst others, to access information from private bodies upon compliance with the four requirements in this Act, including an additional obligation for certain public bodies in certain instances to act in the public interest; to establish voluntary and mandatory mechanisms or procedures to give effect to that right in a manner which enables persons to obtain access to records of public and private bodies as swiftly, inexpensively and effortlessly as reasonably possible; and generally, to promote transparency, accountability and effective governance of all public and private bodies by, including, but not limited to, empowering and educating everyoneto understand their rights in terms of this Act in order to exercise their rights in relation to public and private bodies; to understand the functions and operation of public bodies; and to effectively scrutinize, and participate in, decision-making by public bodies that affects their rights. Section 14 of this Act requires that all public bodies compile a manual giving information to the public regarding the procedure to be followed in requesting information from the public body for the purpose of exercising or protecting rights
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Section 1 STRUCTURE, FUNCTIONS AND SERVICES OF THE DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA) Legislative framework
The Development Bank of Southern Africa exist as a juristic person by the name the „Development Bank of Southern Africa Limited‟ and its role, powers, functions and duties are defined by the Development Bank of Southern Africa Act, 1997. Published in Government Gazette No17962 –Vol. 382 on 25 April 1997 – No 641. The DBSA is registered as a company in terms of the Companies Act, 1973, but is exempt from the provisions of the Companies Act, 1973 (Act 61 of 1973). The Minister may however by notice in the Gazette apply any provision of the Companies Act, 1973, the Banks Act, 1990, or such other law to the Bank, in so far as such provision is not inconsistent with the provisions of the Development Bank of Southern Africa Act, 1997 (Act 13 of 1997) with such modifications as the Minister may deem fit and may specify in that notice, and may withdraw or amend any such notice.
Objects of the Development Bank of Southern Africa
The main objects of the Bank are the promotion of economic development and growth, human resources development, institutional capacity building, and the support of development projects and programmes in the region by: mobilising financial and other resources from the private and public sectors, national or international, on a wholesale basis, as determined in the regulations; appraising, planning and monitoring the implementation of development projects and programmes; facilitating the participation of the private sector and community organisations in development projects and programmes; providing technical assistance, particularly in respect of human resource development and training with regard to the identification, preparation, evaluation, financing, implementation and management of development projects and programmes; funding or mobilising wholesale funding, as determined in the regulations, for initiatives to minimise or mitigate the environmental impact of development projects or programmes. The ancillary objects of the Bank are to: to assist other international, national, regional and provincial initiatives in order to achieve an integrated finance system for development; and to assist other institutions in the national or international public and private sectors with the management of specific funds in order that the developmental requirements of the region may be met
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Mandate of the Development Bank of Southern Africa
The core business of the Development Bank of Southern Africa is the support, both financially and in a facilitative role, of the creation of infrastructure to serve South Africa‟s needs. The proposed definition of the DBSA development support with the emphasis on infrastructure, is the physical assets and institutional capacity for which funding is not fully available from the Government, other DFI's in terms of their mandates (where existing capacity exists), or the private sector, and which are required to implement a development project or programme and which can sustain loan or equity financial support. The infrastructure supported by the DBSA can be defined in three broad categories, namely economic infrastructure, institutional and human infrastructure, and socially orientated infrastructure. The economic infrastructure supported includes regional, municipal, rural, ecotourism, and enterprise infrastructure. The degree to which the DBSA would assist with institutional and human infrastructure is dependent on the outcome of a decision on where Government wishes to place the emphasis between development and banking. The DBSA also include as infrastructure the institutional infrastructure for borrowers specifically if it is project and programme related and builds capacity in a DBSA target area. Although socially orientated infrastructure is excluded from the normal understanding of infrastructure the DBSA incorporated it into its broad definition of infrastructure. Annexure "A" gives a list of what is commonly understood by economic, institutional, human, and social orientated infrastructure. The instruments the DBSA use to support infrastructure development is: Making direct loans available at its prevailing interest rates for infrastructure; Taking up an equity stake in infrastructure development, where appropriate; Providing guarantees, where appropriate, to leverage private sector support by reducing the perceived risk of investment; Acting as a merchant bank to package risk appropriately, as well as the consequential investment and returns, in close collaboration with the private sector, government and other agencies; Providing technical assistance (both financial and expertise) to clients and potential clients in order to build capacity, thus maximising the development impact of infrastructure investments (for example, economic programming and policy development support, financial modelling such as the CSM and DCSM, integrated environmental management capacity, establishments of billing and collection systems).
Product and Services of the Development Bank of Southern Africa
The DBSA is a leading development finance institution that provides a range of products. It:
mobilises funds and development partners promotes development understands and cares about the needs of its clients has the means to make development happen delivers a flexible, professional and prompt service
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Finance/Funding Products and Services Partners, Agencies and Alliances A range of instruments, a flexible Investments, specialised funds, financial package and a premier funds management and agencies, International and domestic credit rating venture capital, policy support financial markets, government(s), donor agencies, communities, public and private sector
Research and Information Target markets Focused research on core areas, Private project sponsors, local access to information from authorities, public sector, utilities, partners, market intelligence rural communities
Systems, Structures and Processes Flexible IT system, development databases, customer-focused business systems, good corporate governance
Technologies Technologies to support customers, projects, e-commerce, staff and management
People, skills and culture Performance-based, customerfocused, entrepreneurial and innovative culture training
Marketing Focused marketing strategy for each target market, regular communication with key stakeholders
STRUCTURE, FUNCTIONS AND SERVICES OF THE DEVELOPMENT FUND (FUND) Legislative framework
The DBSA Development Fund was established as a Section 21 Company established under Companies Act No.61 0f 1973 by the Development Bank of Southern Africa Limited and incorporated on the 21st December 2001. The Fund will only operate within the boundaries of South Africa.
Objects of the Development Fund
The Fund‟s specific objective will be to address development failure through building capacity to manage development initiatives at various levels particularly at third-tier government and community levels. The Fund‟s development assistance is aimed at creating the necessary conditions to promote development by enhancing local government, other public entities and communities‟ abilities, opportunities and access to resources to generally minimum threshold levels. This includes supporting local government, other public entities and communities to effectively articulate their requirements, needs and related activities and, where necessary to launch developmental initiatives to serve as a foundation to mobilise other development partners and resources for further development.
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The core business of the Development Fund will be to maximise the impact of development finance through addressing human, institutional and financial capacity constraints to rural and urban development, by providing development assistance and mobilising resources for this purpose.
Products and Services of the Development Fund
The Development Fund provides the following products and services: Grants for capacity building at local level Technical assistance grants for project planning Development facilitation and management support services Development Credits and Equity
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The DBSA as a public body have compiled this manual, not only to comply with the provision of the Act, but also to foster a culture of transparency and accountability in our environment and to ensure that members of the public have effective access to information in our possession which will assist them in the exercise and protection of their rights. In these pages you will be able to view the categories of information, which the DBSA possesses. You will also be shown the correct procedure to follow should you require access to any of this information.
Section 2 DETAILS OF THE DBSA
Chief Executive Officer: Mr. Mandla Gantsho
Registered Address:
1258 Lever Road Headway Hill Midrand PO Box 1234 Halfway House Midrand 1685 011-313-3911 011-313-3086 www.dbsa.org
Postal Address:
Telephone Number: Fax Number: Website:
DETAILS OF THE INFORMATION OFFICER
The person responsible for administration of the Act within the Development Bank of Southern Africa is Designated Information Officer: Telephone Number: Fax Number: Manager Development Information Business Unit 011-313-3911 011-313-3086
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Section 3
SOUTH AFRICAN HUMAN RIGHTS COMMISSION OFFICIAL GUIDE
The information contained in this manual and that of all other public and private bodies can be obtained from the South African Human Rights Commission (SAHRC). Section 10 of the Act requires the SAHRC to publish a Guide containing information reasonably required by a person wishing to exercise or protect any right in terms of this Act. The guide contains the following information: The objects of the Act; Particulars of the information officers of every public body; Particulars of every private body as are practicable; The manner and form of a request for access to information held by a body; Assistance available from both the information officers and the Human Rights Commission in terms of the Act; All remedies in law regarding acts, omissions, rights, and duties, including how to lodge an internal appeal and a court application; Schedules of fees to be paid in relation to requests for access to information; and Regulations made in terms of the Act;
Enquiries regarding the guide can be addressed to the SAHRC, the contact details are as follow: Postal Address: South African Human Rights Commission Promotion of Access to Information Unit Research and Documentation Department Private Bag 2700 2041 Telephone: Fax: Website: E-mail: (011) 484-8300 (011) 484-0582 www.sahrc.org.za PAIA@sahrc.org.za
Houghton
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Section 4
INFORMATION AUTOMATICALLY AVAILABLE
These categories of information relates to information that are normally available to everybody, internally and externally to the DBSA, for inspection, purchase or photocopying. In other words you do not need to request this information in terms of the Promotion of Access to Information Act. Although the Act provides for only two groups of information categories, those that are access controlled and those that are automatically available, it is important for the Bank to create a third group of information categories by dividing the automatically available group into two sub-groups – the automatically available group and the semi-automatically available group. Group 1: Automatically available information categories
The following information / records can be obtained automatically without a formal request: Annual reports DBSA printed publications Newsletters Booklets Pamphlets Other literature intended for public viewing Group 2: Semi-automatically available information categories
This group of information categories includes all the structured, non-structured data, information and knowledge generated by the individual staff members of the Bank and published by the Bank in the form of reports or publications. Requests for access to this information flow directly to the individual staff members in the Bank. The requests for access to these information categories represent the bulk of all the information requests received by the Bank. The following information / records can be obtained automatically without a formal request but limited to the discretion of the DBSA staff member responsible for the data or information. Development Information Labour/Employment/Unemployment Data & Information Gross Geographical Product Data & Information Macro Economics Data & Information Demography Data & Information Household Infrastructure Data & Information SADC Data & Information Poverty Data & Information Household & Personal Income Data & Information Social Indicators Data & Information Africa Live Database Development Southern Africa Journal Economic Papers & Documents Enterprise Development Papers & Documents Environment Papers & Documents Finance Papers & Documents
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Policy
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Human Development Papers & Documents Infrastructure Papers & Documents Institutional Papers & Documents Public Private Partnerships Papers & Documents Regional Economics Papers & Documents Rural Papers & Documents Tourism Papers & Documents Urban Papers & Documents Specialists Social Appraisal Guidelines Framework for Appraisal of Projects & Programmes Transport Papers & Documents Energy Papers & Documents Social Papers & Documents Water Resources Papers & Documents Municipal Infrastructure Development Papers & Documents Construction SMME Development Papers & Documents Economics Papers & Documents SDI‟s Papers & Documents Finance Papers & Documents Communications Papers & Documents Environmental Papers & Documents DUrban Papers & Documents Human Resource Development Papers & Documents Tourism Papers & Documents Technical Project issues Papers & Documents Institutional Papers & Documents
Section 5
INFORMATION AVAILABLE IN TERMS OF OTHER LEGISLATION
Where applicable to our operations, information is also available in terms of certain provisions of the following statutes: Banks Act No. 94 of 1990 Basic Conditions of Employment Act No. 75 of 1997 Companies Act No. 61 of 1973 Compensation for occupational Injuries and Diseases Act No. 130 of 1993 Employment Equity Act No. 55 of 1998 Financial Market Control Act No. 55 of 1989 Income Tax Act No. 58 of 1962 Labour Relations Act No. 66 of 1995 Occupational Health and Safety Act No. 85 of 1993 Public Finance Management Act No. 1 of 1999 Unemployment Insurance Act No. 63 of 2001
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Section 6 INFORMATION AVAILABLE IN TERMS OF THE ACT BY SUBJECT / BUSINESS UNIT AND CATEGORY OF INFORMATION
The following information can only be obtained by means of a formal request. Subject / Business Unit Category of Information
OFFICE OF THE CEO
Statutory Corporate Information Board and Committee minutes book Register of Directors and Executives Register of Director's Shareholdings Directors' attendance register DBSA Mandate DBSA Act of 1997 and Regulations Director's reports Proof of Registration DBSA Code of Conduct Executive Committee Minutes Corporate Plan Corporate Governance Principles Audit Policy Audit Reports Critical Risk Analysis Corporate Vision and Mission Statements Corporate Strategy Corporate Balanced Scorecards Cluster Balanced Scorecards Business Unit Scorecards Environmental Scans
Internal Audit
Corporate Strategy
KNOWLEDGE MANAGEMENT CLUSTER
Employment Equity HIV Aids Policy Affirmative Action Policy Gender Policy Employment Equity Plan EE Reports to the Dept of Labour Employment Equity Strategic Framework Diversity Management Reports and Video cassettes Newspaper Cuttings and Publications
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Human resources
Human Resources Statement of Intent Code of Conduct and Basic Employment Recruitment and Selection Policy Letter of Appointments Consultant Selection & Appointment Policy & Procedures Contract and Seconded Employees Policy & Procedures Employment of Relatives Policy & Procedures Temporary/Casual Staff Policy & Guidelines Affirmative action Policy & Procedure Promotion Guidelines Retirement Guidelines Termination of Service Policy & Procedures Retrenchment/Outplacement Policy & Guidelines Acting Allowance Policy & Procedure Transfer Policy & Procedures S & T claims Staff and Managers Policy & Procedure Annual Leave Policy & Procedure Compassionate Leave Policy & Procedure Maternity Leave Policy & Procedure Paternity Leave Policy & Procedure Sick Leave Policy & Procedure Special Leave Policy & Procedure Study Leave Policy & Procedure Extended Unpaid Leave Policy & Procedure Performance management Policy & Procedure Remuneration Policy & Procedures Cellular phone Policy & Procedure Deferred compensation Policy & Procedure Entertainment allowance Policy & Procedure Provident fund Policy & Procedure Group life assurance Policy & Procedure Disability scheme rules Study aid scheme for employee‟s children Policy/Procedure Housing Policy & Procedure Long service awards Policy & Procedure Membership of professional associations Policy & Procedure Overtime Policy & Procedure Reduced working hours / Days Policy Reward & Recognition Scheme Unemployment insurance Policy & Procedure Travelling and Subsistence Allowance Policy & Procedure Staff loan scheme Policy & Procedure Study scheme for employees Policy & Procedure Trainee Secretaries Employment Guidelines Induction Policy & Procedure Graduates in Training Programme Policy & Procedure Internship policy for students at the DBSA
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International Trips: Cost recoupment on resignation International Study Assistance Policy & Procedure Health & Safety Policy & Procedure Clean air Policy Life threatening conditions Policy & Procedure Disciplinary & Guidance Procedures Abscondment / Desertion Policy & Procedure Industrial Relations Policy Grievance Procedures Incapacity and poor performance guidance Procedures Alcohol and drugs Policy & Procedure Misuse and / or damage to Bank equipment Policy Dress code Policy Firearms / Dangerous weapons Policy Policy on sexual harassment Promotions OPS Evaluation Impact Evaluation Reports Rapid Evaluation Reports Overview and summary reports Project Monitoring and Evaluation Financial Products and Services Bank Seta / Accreditation National Qualifications Framework [NQF] Investors in People Documentation Learnerships Documents Corporate Training Plans Staff Induction Policy & Guidelines Young Professionals Policy & Guidelines Mentorship and Coaching Policy & Guidelines Open Bursary Scheme Policy & Guidelines Internships Policy & Guidelines Staff Exchange Programme Policy & Guidelines Centre for Development Excellence Framework Internal Training and Conferences Register External Training and Conference Register
Training
SOUTH AFRICA OPERATIONS CLUSTER
Operational Units: Northern Region Southern Region Eastern Region Central Region Operations & Credit Administration Operations Manual Operations Policies Operations Guidelines Operations Procedures Operations Information Borrower Applications Borrower Information Project Monitoring Reports
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Structured Finance
Project Early Review Report Project Surveillance Reports Project Appraisal Reports Loan Agreements Disbursements Project Completion Reports Project Evaluation Reports Pipeline Information Operations General Reports Provincial / District & Local Municipality Perspectives District & Local Municipality Support Strategies Agencies Project Assessment Report Defaulters Report Loan Agreements Financial Facility Agreements Grant Agreements Security documentation (Cessions/Notarial Covering Bonds / Mortgage Bonds)
Workout Unit
Legal Services
PSI & SOUTHERN AFRICA
International Finance Project finance: SA Corporate Finance Operations Manual Operations Policies Operations Guidelines Operations Procedures Operations Information Operational Principles for Corporate Governance Generic Institutional Guidelines for State Owned Enterprises DBSA Policy for engagement with NEPAD Borrower Applications Borrower Information Project Early Review Report Project Appraisal Reports Loan Agreements Project Completion Reports Project Evaluation Reports Pipeline Information Operations General Reports Country Perspectives Country Support Strategies Country Risk Profiles
Treasury
Head Treasury Operations Treasury Policy & Operational Manual
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Deputy Treasurer
Credit Ratings Documentation Bond Insurance Documentation Domestic Medium Term Note Programme Documentation Lending Rates Documentation Treasury Reports Borrowing Programmes Proposals from Financial Institutions Loan Agreements with Funders
Corporate Finance and Administration
Financial Management Financial Management Policies & Procedures Corporate Budgets Business Unit Budgets Taxation Policies & Procedures Corporate Financial Reports Management Accounting Reports Payroll Documentation Financial Administration Documentations Financial Acts & Regulations Loans Agreements/Contracts Loan Disbursement Procedure Manual Claims for Payment Documentation Disbursements of Payments Documentation Loan Repayment Documentation
Contracts Administrations
Risk Management
Risk Management Framework CA Ratings Evaluations of Local Authorities Risk Management Policies Risk Management Reports Project/Client Risk Reviews PSI Single Obligator Limits: Private Sector Investments Public Sector Single Obligator Limits Capital Adequacy Framework Policy on Loan Risk Pricing for SADC Security of Loans Policy Policy on Administration of Loans Securities
Information & Technology
Information Technology Policies Information Technology Procedures Information Technology Strategy Safety Policies & Procedures Building Plans Asset Register (non-financial) Insurance Policies & Procedures Insurance Documentation
Procurement Administration, Facilities Management
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Agreements with contractors and suppliers
SPECIAL PROJECTS
Corporate Marketing & Communications Marketing Strategy Press Releases DBSA Stakeholders Database Corporate Communications Policies Change Management Change Management Framework
DEVELOPMENT FUND
DBSA and Development Fund Management Agreement DBSA and Development Fund Grant Agreement Development Fund Policies & Procedures Project Appraisal Framework
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Section 7 PROCEDURE FOR REQUESTING ACCESS TO INFORMATION
If you wish to request access to any of the above categories of information, you are required to complete a request form as set out in annexure B hereto. These forms are available from: The DBSA Information Officer (whose contact details are in section 2 of this manual); The SAHRC website (www.sahrc.org.za) The Department of Justice and Constitutional Development website (www.doj.gov.za). There is a prescribed fee (payable in advance) for requesting and accessing information in terms of the Act. Details of these fees are contained in the request form. You may also be called upon to pay the additional fees prescribed by regulation for searching for and compiling the information, which you have requested, including copying charges. It is important to note that access is not automatic – you must identify the right you are seeking to exercise or protect and explain why the record you request is required for the exercise or protection of that right. You will be notified in the manner indicated by you on the request form whether you request has been approved.
Section 8 REMEDIES FOR NON-COMPLIANCE WITH THE ACT
Any requester dissatisfied with any decision of the DBSA in respect of a request for access to a record of the DBSA can either lodge an internal appeal to the relevant authority or approach the High Court or another court of similar status to seek redress. If the requester wants to lodge an internal appeal it must be done within 60 days after receiving the notice that his request was not approved or within 30 days if notice to a third party is required. An internal appeal must be lodge in the prescribed Form B in annexure B.
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Section 9 FEES PAYABLE AS PRESCRIBED BY THE ACT
The fee for a copy of the manual as contemplated in regulation 5 (c) of the Act is R0,60 for every photocopy of an A4 size of page or part thereof. The request fee payable by every requester, other than a personal requester, referred to in regulation 7(2) of the Act is R35,00 The fees for reproduction referred to in regulation 7(1) of the Act are as follows: For every photocopy of an A4-size page or part thereof ........... For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form ................. For a copy in a computer-readable form on – o Stiffy disc....................................................................... o Compact disc ................................................................ For a transcription of visual images, for an A4-size page or part thereof For a copy of visual images ...................................................... For a transcription of an audio record, for an A4-size page or part thereof For a copy of an audio record ...................................................
R0,60 R0,40 R5,00 R40,00 R22,00 R60,00 R12,00 R17,00
The access fees payable by a requester referred to in regulation 7(3) of the Act are as follows: For every photocopy of an A4-size page or part thereof ........... For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form ................. For a copy in a computer-readable form on o Stiffy disc ........................................................... o Compact disc ..................................................... For a transcription of visual images, for an A4-size page or part thereof For a copy of visual images ...................................................... For a transcription of an audio record, for an A4-size page or part thereof For a copy of an audio record ................................................... R0,60 R0,40
R5,00 R40,00 R22,00 R60,00 R12,00 R17,00
For any request that would require more than six hours to access or to prepare for disclosure one third of the access fee is payable as a deposit by the requester. The actual postage is payable when a copy of a record must be posted to a requester.
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Appendix "A" ECONOMIC INFRASTRUCTURE Regional Infrastructure
Water resources Energy Dams, Inter basin transfer schemes, pipelines, pump stations combined hydro schemes, treatment works, boreholes etc Generation Transmission Distribution Roads Airports Harbours Purchase of dedicated movable equipment when leasing is not feasible Rail Telecom Satellites Broadcasting stations Community media Information technology
Transport
Communications
Regional Sanitation Systems
Municipal Infrastructure (in rural and urban context)
Water - all facets Electricity - all facets Roads - all facets Sanitation - all facets Storm water - all facets Cemeteries Municipal Buildings, Community Centres, Civic Centres Solid waste disposal Vehicle testing stations Caravan parks Dedicated movable equipment where leasing is not feasible Taxi Ranks and bus depots Industrial sites Serviced sites Computer systems & information technology Fire services and passenger transport systems
Rural Infrastructure
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Water schemes including irrigation infrastructure Non municipal markets and marketing infrastructure Input depots and distribution points Small business manufacturing and trading related infrastructure Community related non-municipal infrastructure Sanitation all Energy all Roads all Communications systems
Eco-tourism
As for municipal infrastructure Fencing Walking trails Game stocking Buildings Cultural centres Heritage sites
Enterprise-type Infrastructure
Physical infrastructure for SME undertakings including hives, manufacturing incubators Markets and market stalls Small shopping malls Multi-purpose storage facilities Technology transfer facilities
SOCIALLY ORIENTATED INFRASTRUCTURE Clinics complying with the givens Health Centres Hospitals
Education facilities Community Learning Centres
INSTITUTIONAL INFRASTRUCTURE
The DBSA should include as infrastructure the institutional infrastructure for borrowers specifically if it is project and programme related and builds capacity in a DBSA target area.
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RURAL FINANCE
In addition to the above, and pertaining to an interim role and the slow evolutionary change in the DFS, the DBSA will also innovatively pursue short and medium term financing needs in rural areas, including on-farm finance in a project context.
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ANNEXURE B
FORM A
REQUEST FOR ACCESS TO RECORD OF PUBLIC BODY (Section 18 (1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 6] FOR DEPARTMENTAL USE Reference number: ............................................... Request received by ................................................................................................. (state rank, name and surname of information officer/deputy information officer) on .......................................................... (date) at .............................................. (place) Request fee (in any):.................................... R ......................................................... Deposit (if any): Access fee; R .................................. R ..................................
................................................................................ SIGNATURE OF INFORMATION OFFICER/ DEPUTYINFORMATION OFFICER
A.
Particulars of public body
The Information Officer/Deputy Information Officer: .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... ....................................................................................................................................
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B. (a) (b) (c)
Particulars of person requesting access to the record The particulars of the person who requests access to the record must be given below. The address and/or fax number in the Republic to which the information is to be sent, must be given. Proof of the capacity in which the request is made, if applicable, must be attached.
Full names and surnames: .......................................................................................... .................................................................................................................................... Identity number: .......................................................................................................... Postal address: ........................................................................................................... .................................................................................................................................... .................................................................................................................................... ............................................ Fax number .................................................................... Telephone number: ....................................... E-mail address: .................................... Capacity in which request is made, when made on behalf of another person: ....................................................................................................................................
C.
Particulars of person on whose behalf request is made
This section must be completed ONLY if a request for information is made on behalf of another person.
Full names and surname: ............................................................................................ .................................................................................................................................... Identity number: ..........................................................................................................
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D. (a)
Particulars of record Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located. If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios. Description of records or relevant part of the record: ....................................... ........................................................................................................................ ........................................................................................................................ ........................................................................................................................ ........................................................................................................................
(b) 1.
2. 3.
Reference number, if available: ....................................................................... Any further particulars of record: ...................................................................... ........................................................................................................................ ........................................................................................................................ ........................................................................................................................
E. (a)
Fees A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid. You will be notified of the amount required to be paid as the request fee. The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record. If you qualify for exemption of the payment f any fee, please state the reason for exemption.
(b) (c)
(d)
Reasons for exemption form payment of fees: ............................................................ .................................................................................................................................... ....................................................................................................................................
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F.
Form of access to record
If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 below, state your disability and indicate in which form the record is required.
Disability: ................................................. ............................................................... ............................................................... ................................................................. Mark the appropriate box with an X NOTES: (a) (b) (c) 1.
Form in which record is required:................ ................................................................... ................................................................... ...................................................................
Compliance with your request for access in the specified form may depend on the form in which the record is available. Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form. The fee payable for access to the record, if any, will be determined partly by the form in which access is requested. If the record is in written or printed form: Copy of record* Inspection of record
2.
If records consists of visual images – (this includes photographs, slides, video recordings, computer-generated images, sketches, etc): View the images Copy of the images* Transcription of the images*
3.
If record consists of recorded words or information which can be reproduced in sound: Listen to the soundtrack (audio cassette) Transcription of soundtrack* (written or printed document)
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4.
If record is held on computer or in an electronic or machine-readable form:: Printed copy of record* Printed copy of information derived from the record* Copy in computer readable form* (stiffy or compact disc) YES NO
*
If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you?
Postage is payable Note that if the record is not available in the language you prefer, access may be granted in the language in which the record is available. In which language would you prefer the record? ...................................................................
G.
Notice of decision regarding request for access
You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with you request. How would you prefer to be informed on the decision regarding your request for access to the record? ..................................................................................................................... ................................................................................................................................. Signed at ................... this ........................ day of ..........................................20........
................................................................................ SIGNATURE OF REQUESTER/ PERSON ON WHOSE BEHALF REQUEST IS MADE
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FORM B NOTICE OF INTERNAL APPEAL (Section 75 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 8] STATE YOUR REFERENCE NUMBER: ..................................... A. Particulars of public body
The Information Officer / Deputy Information Officer ................................................................................................................................. ................................................................................................................................. B (a) (b) (c) Particulars of requester / third party who lodges the internal appeal The particulars of the person who lodge the internal appeal must be given below. Proof of the capacity in which appeal is lodged, if applicable, must be attached. If the appellant is a third person and not the person who originally requested the information, the particulars of the requester must be given at C below.
Full names and surnames: .......................................................................................... .................................................................................................................................... Identity number: .......................................................................................................... Postal address: ........................................................................................................... .................................................................................................................................... .................................................................................................................................... ............................................ Fax number .................................................................... Telephone number: ....................................... E-mail address: .................................... Capacity in which request is made, when made on behalf of another person: .................................................................................................................................... C. Particulars of requester
This section must be completed ONLY if a third (other than the requester) lodges the internal appeal.
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Full names and surname: ............................................................................................ .................................................................................................................................... Identity number: .......................................................................................................... D. The decision against which the internal appeal is lodged
Mark the decision against which the internal appeal is lodged with an X in the appropriate box: Refusal of request for access Decision regarding fees prescribed in terms of section 22 of the Act Decision regarding the extension of the period within which the request must be dealt with in terms of section 26 (1) of the Act Decision in terms of section 29 (3) of the Act to refuse access in the form requested by the requester Decision to grant request for access
E.
Grounds for appeal
If the provided space is inadequate, please continue on a separate folio and attach it to this form. You must sign all the additional folios.
State the grounds on which the internal appeal is based: ............................................ .................................................................................................................................... .................................................................................................................................... State any other information that may be relevant in considering the appeal: ............... .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... F. Notice of decision on appeal
Development Bank of Southern Africa: Information Manual
You will be notified in writing of the decision on your internal appeal. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request.
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State the manner:........................................................................................................ Particulars of manner: ................................................................................................. .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... Signed at ................... this ........................ day of ..........................................20........
................................................................................ SIGNATURE OF APPELLANT
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FOR DEPARTMENTAL USE: OFFICIAL RECORDS OF INTERNAL APPEAL: Appeal receive on ................................................. (date) by ....................................... (state rank, name and surname of information officer / deputy information officer) Appeal accompanied by the reasons for the information officer‟s/deputy information officer‟s decision and, where applicable, the particulars of nay third party to whom or which the record relates, submitted by the information officer/deputy information officer on .................................................................................................................... .................................................................................................................................... (date) to the relevant authority. OUTCOME OF APPEAL: DECISION OF INFORMATION OFFICER / DEPUTY INFORMATION OFFICER CONFIRMED / NEW DECISION SUBSTITUTED NEW DECISION: .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... .................................................................................................................................... ....................................................................................................................................
............................................ DATE
........................................................................ RELEVANT AUTHORITY
RECEIVED BY THE INFORMATION OFFICER / DEPUTY INFORMATION OFFICER FROM THE RELEVANT AUTHORITY ON (date): ...................................... .................................................................................................................................... ....................................................................................................................................
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