The Alpine Club of Canada by pengxuebo


									                        The Alpine Club of Canada
                        Board of Directors Meeting
                              May 5-6, 2007

Location: Canmore Seniors Centre (Townside Hall), 600 9th St., Canmore
Start Time Both Days: 8:30 AM
Finish Times: Saturday @ 3:30PM (AGM is at 4PM), Sunday at 12 noon
Meals Provided:
    Continental breakfast both days 1/2 hr. before meeting starts (@ meeting
    Lunch (noonish)
    Sat. PM BBQ (at the Clubhouse)

Note: sub-items in bold on Agenda indicate a related document is being distributed
electronically with this agenda.


1. President’s Welcome (C. Roe)

2. Approval of Agenda (All)

3. March 25, 2006 Board Meeting
       a. Approval of Minutes (All)
       b. Business Arising

4. Section Discussion (Section Reps)

5. Reports
       a. Executive Committee (Secretary, Treasurer and Vice Presidents)
       b. Committees
              Awards (P. Muir)
              Other (as applicable)
       c. Other
              External Relations (M. Mortimer)
              Planning and Development (D. Toole)
              National Office (B. Keith)

6. Decision Items
      a. Centennial Hut/Mt Robson (C. Hannigan)
      b. Priorities and Planning Follow-Up (C. Roe + Group Chairs)
      c. ACC-FQME Agreement Ratification (Quebec + Ottawa Sections)

7. Other Business
      a.   CAJ DVD - Update (R. Sandford)
      b.   National Mountain Centre Presentation (TBD)
      c.   Privacy Policy Review - Update (P. Muir)
      d.   Mountain Guides Ball 2007 (G. Currie)
      e.   Canadian Alpine Centre - Update (C. Roe/G. Currie)
      f.   National Office Staff Changes (B. Keith/L. White)
      g.   ACC-MEC National Partnership - Update (B. Keith)
      h.   FY 2008 Budget Issues (G. Currie)
      i.   Electronic Gazette (Rob Brusse)
      j.   Other (All)

8. Upcoming Meetings (P. Muir)
      a. Fall ’07 Executive Committee – September 15 (Canmore)
      b. Fall ’07 Board of Directors – October 13-14 (Canmore)
              Mountain Guides Ball is the evening of October 13th
                 (Rimrock Hotel, Banff)

9. Adjournment
Montreal Section Report April 13, 2007

The Montreal Section used to pride itself on having $60,000 in investments and a $1
million property that originally cost $6,000. Now that the lawyers have sunk their teeth
into us for our effort to acquire tax exempt status, we still have the property but only
$6,000! :o) Actually the lawyers are nice but I can appreciate why in the Ozarks the
revenooers are fair game. We lucked out and got the inspector fresh out of the IRS
School of Ask As Many Questions As Possible and Make Their Lawyers Wealthy.
Hopefully the dolt will run out of questions before we run out of money.

We are trying something new in the Montreal Section to drive up our membership (and to
help Ottawa and Outaouais do so as well). Environmental organizations are encouraged
to send their supporters and the public at large to our Keene property. We will turn over
100% of the overnight fees spent by the visitors to the group that sent them. (One visit
per car.)

We know that a great percentage of visitors to our property join the ACC so we feel that
by having as many visitors as possible the membership will ultimately increase. The cost
to us is negligible and the benefits to the environmental organizations take little
time/effort on their part to acquire. CPAWS, Suzuki, Ducks Unlimited, Nature
Conservancy are some of the groups considering this offer.

Membership: Using the national member's database each new member's receives a
letter pointing out the many services and activities the section and the
national club offers. We also engage new members to volunteer because it's
the members that shape the club. In March we started a monthly pub night as
an opportunity for members and interested members-to-be to meet other
mountain enthusiasts and chat about trips done and planned.

ACC Montreal web site was redesigned. Still a work in progress.
Goals: become a better info source for members, drive more people to the site so we are
better known especially among French outdoors enthusiasts (through better search engine
Results after a month (partial stats only): number of visits is going up [~500/day],
"google" ranking for relevant search has gone up in French and English still working on
Next action: add relevant and up-to-date content, collaboration with other web sites on
same subjects including main ACC and other sections, allow lot more user's provided
content [interactivity with a secured system].>>

Courses: On February 3 and 4 a lead ice climbing course was given by an
ENEQ certified instructor to 4 ACC Montreal members. This course aimed at
making those participants autonomous at multi-pitch lead climbing on ice. On
March 31 a wilderness first aid course was scheduled to be given at our ski
house but after up to 17 people mentioning interest in the course only one
actually registered with his check in time so the course had to be canceled.
Future courses of this nature will probably be organized in collaboration
with the McGill outdoor club. On April 1st an Alpine maneuvers
workshop was held on the slopes of the acrobatic ski facilities at Mont
Gabriel in the Laurentians. The owners of the station were totally aware and
supportive of this activity after a certificate of insurance was emitted
including them as beneficiaries of the ACC's insurance coverage. 6
Participants reviewed their techniques in alpine travel: snow anchors, self
arrest, roped travel and crevasse rescue were on the agenda. Upcoming for
the rest of the half-year are rock climbing course for beginners and future
traditional leaders as well as a workshop on self-rescue techniques.

Ski House-Successive awful winters make us wonder if we should continue to rent a
house in the hills north of Montreal. Climate change gives us spring one week and winter
the next and the cycle repeats.

Keene Farm-Our custodian/volunteer for the past 8 years has purchased a farm 300 miles
away on an island in the Ottawa River. He still plans to come to the farm most weekends,
a 250 mile drive.

Access- We seem to be encountering more than our share of access problems lately.
Hopefully we will be able to create an umbrella group over the outdoor clubs and get the
message out to as many people as possible when the outdoor community needs to be

Outings-A mini section camp has been organized for July/Aug the White Mountains of
New Hampshire. A house has been rented and 11 people will participate. Aside from nice
ridge walks NH has no sales tax and plenty of shopping outlets. Booze is the least
expensive in Canada and the USA. I assure you that a good time will be had by all even if
they don’t remember it the next day.

And of course, all of the above is respectfully submitted by Murray Levine, Chairperson
                David Foster – Chair (


The current Ottawa Section executive kicked off their term with a strategic
planning session on November 29/06. The key goal adopted by the team is to
significantly increase Section membership through:

•   Improving communications with members.
•   Getting more members involved in hikes, climbs and other outdoor activities.
•   Building up our course and training offering for members, and leveraging this
    program to attract new members to the Section.
•   Building a social program that is fun and that gets new members involved.
•   Marketing the Club more effectively in the Ottawa area.

Since that time, the executive has been putting this plan into action.

Leadership and Volunteers

Maintaining a solid base of volunteer leaders for hiking and climbing activities is a
never-ending process. Currently, we have a good number of volunteer leaders,
enough to support our spring and summer activities.

However, as is often the case, a few volunteers do a disproportionate amount of
the work, and we remain concerned about their ability and willingness to sustain
this level of effort. As our membership grows, there will be a corresponding
increase in demand for trips, and the requirement for more leaders will need to
be addressed.

Our current leadership development process involves three main thrusts:

•   All of our member communications encourage members to step forward and
    find out more about leading trips. These efforts are likely more effective in
    reinforcing members’ awareness that our activities are volunteer-led than they
    are in generating new volunteers.

•   We also canvass trip leaders on a regular basis to get their assessment of
    participants who have good technical and people skills. We then approach
    these participants and ask them if they would consider leading a trip at some
    point. The option of acting as an “assistant leader” is also put forward, as a
    mentoring option for those reluctant to take on full trip leading responsibility
    right away. These efforts tend to produce the best results.
•   All of the courses we offer with outside professionals, where there is a fee
    involved, include a rebate provision for participants who lead two trips during
    the year following the course. For a course with a cost of $250, the rebate
    would be approximately $100. This is intended to both encourage members
    to take training courses and offer them an incentive to “move up” to trip

Also, this summer we will offer our first rock leadership course – a two-day
program that will be heavily subsidized for volunteer leaders. Additionally, we
are discussing the development of a soft-skills leadership evening workshop that
can run at least once every year for both hiking and climbing leaders. If any
other sections have a curriculum or outline for such a course and are willing to
share it, please let me know.

The one area where we have yet to develop specific ideas is in providing
recognition for our volunteer leaders. There has been some discussion of
holding a section BBQ late in the summer for this purpose, and making it free for
volunteers. Again, any input that other sections could offer us in this area would
be most welcomed. Note that our Section does not hold monthly meetings, just
pub nights, so any volunteer recognition event will be specifically organized as

As noted in the overview, the Ottawa executive’s current focus is on increasing
our membership through a series of action to build the value of membership in
the Club. The recent introduction of the national database service has
significantly assisted us in understanding the dynamics of our membership –
many thanks to the national office folks for doing this!

In 2006 Ottawa section membership fell to a low of 205 members late in the year.

As of March 31/07 our membership stood at 255 – an increase of 24% in just
over 4 months. We hope to achieve a minimum 50% increase for the year, and
are very encouraged with what has happened so far.

In analyzing our membership trends over the last number of years, one issue
became quite clear.

Our rate of lapsed members has exceeded new members for a number of years.
At times the ratio between the two groups has been as high as 5:1. Of those that
lapse, nearly half leave after only one year. So clearly we have the most difficulty
retaining newer members. The data suggest that they don’t get what they expect
after joining, and soon leave – so we have a significant member retention
Even in the “bad” years, we seem to attract a reasonable number of new
members. So the Section and the ACC remain of interest to people. The problem
is that we haven’t delivered on expectations in recent years:

•   The Section newsletter was only published sporadically, with many “missed”
•   Our training program had fallen apart, with very few offerings.

•   Our website was often months out-of-date and was the source of many
    member complaints.

•   We did nothing to connect with new members. Without the database, we
    didn’t even know who our members were. (e.g., when the database was
    introduced, we “found” over 100 members we had no record of!)

•   There were virtually no social events other than our Annual Dinner.

So clearly, falling membership was a symptom of more fundamental issues. Our
new executive were recruited specifically to tackle these problems. Since
December 2006 we have worked hard as a team to address these weaknesses,
and have hit a number of milestones we set for ourselves:

•   A bilingual New Members Welcome Brochure was developed and sent to the
    national office, where it is now included in the national new member mailing.
    This item outlines the Section’s activities and provide contact information for
    trip leaders and executive. New members are encouraged to get involved.

•   We recently published a new bilingual Section brochure to promote the
    Section at MEC, other retailers and climbing gyms. This provides brief
    information about what we offer and directs people to our website.

•   Our membership coordinator has developed a series of “stock” email
    responses for general inquiries we receive about the Section and the ACC.
    This makes it easy for her to respond to the increasing number of emails that
    we get every week.

•   We have launched a new website ( that runs on a
    CMS program and is easier to keep current.

•   Our new newsletter editor is getting the letter out on time. The first issue was
    sent hard copy to all members, to ensure they noticed that it was back.
    Subsequent issues will be electronic only, unless we secure external

•   We now offer a good number of training courses and have doubled the
    number of Introduction to Rock and Introduction to Ice courses available,
    which are proven membership-builders. In addition, in the weeks following
    each Introduction course, we ensure that there are climbs suitable for
    newbies, so they can stay active. This summer we will also offer them a top-
    rope anchor course as well.

•   We will shortly introduce a reminder email for members who lapse for more
    than 30days, letting them know “we miss them”.

•   CBC radio did a 20 minute profile on the Section that was carried by the local
    station as part of the Saturday morning “In Town and Out” program.

These actions constitute our initial plan for reversing our decline in membership.
We are now monitoring results and will fine-tune things as needed. Our
membership coordinator is also going to develop a plan for additional actions that
go beyond “fixing what was broken”. We believe that our membership target for
the year is achievable and, once it is attained, we will decide on what new target
makes sense.

Financial Status/Fundraising

The Ottawa Section currently has no sources of non-fee revenue – the only
money we make is the $15/member annual fee we collect.

The only benefit of the Section having had a low level of activity for a number of
years was the accumulation of funds, as very little got spent. We are now
spending this surplus to support growth in the Section. In 2007 our expenditures
will likely be about twice our revenues (our total income will be about $3,500).
We are prepared and able to continue this level of operating deficit for the next
two years, if necessary.

Longer term, we need to develop some sources of non-fee revenue and I am
hoping that other sections can share any ideas they have in this area. We intend
to ask the local MEC store for support, but they are limited to providing $500 per
year for local groups and organizations. We are not incorporated, so government
support is not feasible unless we formalize our status. We don’t want to raise our
fees at this point, because we believe it is important to deliver increased value
before asking for increased fees. At the same time, current fee levels ($46/year
total) are not seen as a problem.

Section Communications

Ottawa Section communications activities were outlined in the membership
portion of the report. The only additional notes would be that we are attempting to
move towards bilingual services wherever this is feasible. Between 30% and
40% of our members are Francophone.

Our Section activity schedules are all posted on our website. In general, we have
seen a significant increase in the number of weekend outings, courses and social
activities being offered. As well, our two western camps are going strong. The
General Camp at Lake O’Hara sold out quickly and the Mountaineering Camp at
Fairy Meadows is nearly full.

Access and Environment
Climbing access in Gatineau Park remains a concern. We are currently in the
second year of a three-year interim agreement with the Park. What happens after
the third year is not yet clear.

When Gatineau Park climbing access became an issue, the Ottawa section took
the lead in addressing this problem. We then supported the development of a
more broadly-based Climbers’ Access Coalition that we retain Board
membership on. Access leadership was then transferred to the Coalition.

Whether the Coalition can maintain adequate momentum to deal with the Park
longer term remains an open question. At the moment, it seems to have lost its
energy, and this is a concern. However, the leaders of the Coalition are currently
attempting to revitalize the organization. We will continue to monitor this situation
closely and will intervene if we conclude that our members’ interests are not
being adequately represented.

Section Executive

As indicated previously, there have been a number of changes to our Section
Executive since last Fall. Of our 14 executive, 9 joined last November. The
newcomers include 5 members who have been part of the Section for less than
two years. About half our executive are newer or younger members. Our
youngest member is just 19 years old.

In order to address the issues that the Section faced, some “new blood” was
needed. Many of our previous executive had put in many years of service and
needed a break.
At the same time, the younger segment of our membership was not represented
on the executive and needed to be.

To achieve this renewal, one of our non-executive members, who is a very active
volunteer leader, was asked to take on the task of seeking out and nominating
new Board members. She spent considerable time talking with newer members
of the Section while out on hikes and climbs, in an effort to identify those with
energy and ideas. We actively sought out these members and asked them to join
the executive. This process allowed us to generate involvement from outside the
circle of longer-term members who otherwise tend to get asked repeatedly to
take leadership positions.

Having a number of younger members in executive positions is also bringing new
energy and perspectives to the Section, which is very beneficial. After all, these
are the people who will have to take over in a few years!

Dave Foster
March 31/07
                Alpine Club of Canada- Outaouais Section

Board Report
Mai 2007
In November 2006 during our AGM, we have elected a brand new Board. Five new
members (on 7) has joined in the Outaouais’s board with their dynamism.
                Claudine Rouleau     Secretary  
                Sébastien Giroux     Treasorer  
                Marc Bourgeois       VP Climbing
                Josée Pronovost      VP Ski     
                Philippe             VP Hiking  
                Sylvain              VP Bike    
131 membership for a total of 149 persons. An increasing of 16% since last fall.

We have produced a new brochure (3”x8” recto-verso). We have distributed it to local
gyms and sport shop. Vertige Journal (e-journal) produced 4 times a year. Last ones in
February 2007. We are working on a regular basic on our web-site (www.cac-

Stable financial situation. We still survive with our $1500 annual budget !!
Ice Climbing: Weekend trips last winter. Indoor gym climbing nights. One ice climbing
initiation course.
Skiing and Snowshoeing: Even if the quantity of snow was not outstanding, we had a
relatively good skiing/snowshoeing season. There were numerous events in Gatineau
Park (day and evening) and others in Quebec and Adirondack Parks. A backcountry ski-
classic course has held last February.
100 ans de leadership et d’aventures en montagne: We have received photos from
the following sections: Ottawa, Vacouver Island, Montréal, Toronto, Kamloop and
Outaouais. Photos as been taken from Argentina, Pérou, Mexique and also from our
beautiful Rockies (GMC, Ottawa and Montréal summer’s camp) and finally from the
West Coast. A PowerPoint presentation has been prepared to present all photos. Can
be distributed to other sections on request.

Access and Environment!
Climbing in Gatineau Park: We are ready for our second summer season of climbing in
the Gatineau park since the administration has decided to restrict top-out to some
climbing sites. We don’t expect any problem and we are still open to work with the
National Capital Commission to improve the trails.
Agreement between ACC-FQME1:
The agreement has been signed by ACC-national office, the Ottawa section and by us.
We are still waiting the Montréal section and FQME signatures. With this agreement the
ACC members will have access to the FQME climbing sites at the same rate as the
FQME’s member.

Translation of the Membership section of National Web Site: This work is still on going
!!! It was finished but the national office informed us that some modifications has been
made to their web site … we are still working.

Denis Villeneuve, Président, Club Alpin du Canada, Section Outaouais

 FQME is Fédération Québecoise de la montagne et de l’escalade. See their web site (French only) at
                               Submitted by: Sandra Bowkun
                      Toronto Section Chair & National Representative


1. Leadership and Volunteers

What are the leadership challenges facing your section?
Finding enough volunteers in the capacity of leaders or administrative functions continues to be a
challenge. We have not had enough leadership courses and are working towards fixing this. When
a new person comes into the club who wants to lead, there is a lack of standardized methods and
systems so that everyone knows what is expected from them whether it is leading a trip or an
executive function

Do you have or are you planning any programs to develop leadership in your area?
The Toronto Section recently received a donation from Gunter Stefan's family which has been
designated specifically towards leadership development. For quite a while, we had no-one
looking after the leadership portfolio however I am happy to report that we now have Boris
Kaschenko in place. Boris is committed to organizing programs for our members.
We are re-starting our programs with a WFA course in June that will be facilitated by Cyril
Shokoples (nothing but the best!) . The first course will be directed towards our leaders and
opened up to other members only if spots are available. The feedback from this course will help
us plan further courses. We are also looking at some basic rock courses – starting with top-roping
that will be geared towards our general membership

What events, materials and resources does your section have to further develop the
leaders you do have?
The donation we received was $10,000 – not a huge amount of money but $10,000 more than we
had before and enough to get things going. The family that donated the money also donated
Gunter Stefans gear so we have a full rock and ice rack that can be used by our members. One of
our challenges is finding places to hold courses and appropriate venues. Teaching on the Niagara
escarpment close to Toronto is restricted to one area only and the process to get a permit is
complicated. Teaching at Bon Echo presents logistical problems because of the boat access. It is
very difficult to hold a course there. We don't have the climbing areas or facilities that other
provinces offer. It is very difficult for us to organize courses because of these restrictions.

What recruitment techniques do you use to recruit new leaders?
We don't have any formal techniques. If anyone out there has some to share, we would love to
hear them. Our executives are encouraged to be mentors and to identify individuals who are
interested in developing themselves to come out climbing and learn from them. On a personal
note, this has worked well for me. I have also been asking new leaders to co-lead climbing days
with me to 'get their feet wet' and see what it's like. This had been the most successful method to
encourage new leaders.
Hopefully, our leadership courses will encourage others to come forward and want to lead trips.

How strong is your volunteer base? What are you doing to increase it or maintain it?
We actually have quite a few volunteers but the volunteers we have don't have the time or are not
willing or able to make a commitment to do things that need to be done. Like any volunteer
organization, people who run it have families and full time jobs and not much time left over to
devote to club business. We definitely need to attract new and younger volunteers to our section.
Fresh ideas and new energy is needed.

Do you recognize your volunteers? If so, how?
Our Bon Echo custodians get re-imbursed for some of their gas and if someone is custodian for 2
weekends in the summer, that person gets a free pass for the season.
We are currently in the process of putting together some ideas that could be easily implemented
that would attract/retain/recognize volunteers. The catch is to come up with ideas that don't
involve another volunteer spending many hours putting together. We plan on having a BBQ this
summer for our volunteers as well as some other social events.

Do you have materials that you could share with other sections to help them in the
Not at this time.

2. Membership
What are the significant aspects of your current membership level? Is it rising or falling?
If your membership is rising, what is contributing to this increase?
Our membership levels are down about 10% but we have found out that some of our lapsed
members have not renewed because they simply forgot or didn't get around to it. We discovered
this after contacting them.

Describe any local membership recruitment initiatives that your section has undertaken
and provide details on their perceived successes and failures?
Based on the results of the surveys and comments from past and present members, we have just
started to phone new members shortly after they join to personally welcome them to the club and
invite them to an event. The reaction has been incredibly positive, not only from the new
members but from the person phoning them and making the connection. Using a phone is more
personal than email and a much better way to communicate. I think this will go a long way to
getting and keeping members involved and therefore, reduce the amount of people who leave the
club because they don't feel connected to it.

3. Financial Status/Fundraising
Without providing a detailed financial report of the section, does your treasurer feel the
section is in good shape financially? Does the section foresee any significant financial
challenges in the next few months?
Our bank balance is significantly lower now than it has been in a number of years so this is a
concern. Hopefully we will have a good season at Bon Echo to off-set this. The sauna at Bon
Echo is dangerously old and must be re-built. The cost will be about $4000 and this money will
be tough to find.

Have you undertaken any specific fundraising or sponsorship initiatives? How successful
have they been and who have you approached?
Not at this time.
Do you have ideas or material prepared that might assist other sections in similar
programs and is your section willing to share them?
Not at this time.

4. Section Communications

Is your newsletter active and regularly published? Are there any recent articles that the
board should or would want to know about (in the interests of reducing the mass of board
meeting materials, just reference where it might be found, don’t attach a copy unless it is
really, really short)? Have you made or are you thinking about new ways to distribute it?
Newsletter is active and goes out 3 or 4 times per year. Our editor lives in Montreal and continues
to produce the newsletter from a distance. The newsletter is mailed to our membership and posted
on our website

What other publications do you have for your members?
Bon Echo guide book
History of Bon Echo coffee table book

5. Activities

Without reciting the entire schedule of events, is your section getting out there?
       We have a number or Rock Climbing trips planned this year
       Lake O'Hara section Camp
       Scrambles Section Camp – Canmore
       Mountain Biking trips
       Pub Nights
       Half-Price indoor climbing nights – 4 per month

Have you tried any new events?
       We tried Fun Runs last year but they were a bust
       Had a hiking trip in April that was very well attended and based on the response, we will
        run more.

What general type of activities does your section run?
Mostly climbing trips on rock and ice.

How good is the participation?
Section camps out west are always sold out with waiting lists. Rock climbing trips are mixed with
some extremely well attended and others poorly attended. The trips outside of Ontario draw a lot
of interest.

6. Access and Environment

These issues should have already been raised with the National Access and Environment
coordinating Committee by your section’s AE rep. but you can help the VP AE out by
confirming and reporting here that your section’s mandatory semi-annual AE report has
been filed. If not, please find out why not.

7. Section Executive
Do you have new executive members? We need their name, executive position, address,
phone number, email address.

Please see attached PDF document.

Has someone left his or her position? So we know to take them off distribution lists. If
their position is vacant, where do we send any information in the meantime?

8. Other

Comment here on anything else you feel would be of interest to the board or should be
brought to its attention.

Is there anyone at the national meeting – national staff, other sections, others- that
deserves some thanks for something they have done for your section ?

Thanks to David Foster and the Ottawa Section for donating $300 towards the Bon Echo sauna
              Frank Pianka 807 577-7950,

1. Leadership and Volunteers
While our section has a solid core of volunteer leaders, recruiting new ones into the role
continues to be a challenge. We include events at the beginning of each summer and
winter season that provide opportunities for members to step up for the role of helping to
run our events. We are currently looking at offering a more formal training option for
leaders this fall –something that focuses more on soft skills. We run a technical rescue
course every few years to help our current leaders stay in shape in this capacity and may
offer a specialized 4-day first-aid course utilizing the expertise of some of our climbing
docs. We recognize our leaders by picking up their breakfast food tab on event days or
otherwise making sure they are fed and “watered” at other social events. We are seeking
any leadership documents or manuals that other sections may be using, so if you
could bring a copy to the meeting, that would be great!

We continue to run a few projects to develop better climbers and potential leaders among
our female members. Section member Jenn Chikoski attended the Marmot Women’s
course in the Bugaboos last year and has organized women only rock climbing outings.
Member Deb McIlraith and Jenn organize the womens’ ice climbing event which has run
for the last few years with a key role model in attendance. This year, Sarah Huenikan, a
professional guide, put on a public slide show and ran the womens’ ice climbing clinic.
The participants all feel this was a valuable experience that improved their confidence
and skill in ice climbing, but it remains to be seen if this approach will translate into more
women taking leadership roles in organizing and running outings for other members.

2. Membership
Our membership has been pretty stable at about 140. In spite of lots of publicity for the
club, who we are and what we do, there seems to be a very low level of interest in getting
involved. At the high school level, where I have a captive audience for the sales pitch, we
have only managed to attract about six members. They have their own basic gear for
rock, but none of them have committed to ice climbing by getting their own gear. A lot of
new members we attract are just looking for a way to try ice climbing. We try to show the
value in being a section member by subsidizing the cost of the latest rock climbing
guidebook ($20 for members, $30 for non) and offering a $20 rebate for helmets
purchased at our local climbing gear store. (Wilderness Supply, which matches MEC

Financial Status/Fundraising
The section is in excellent financial shape due largely to our continued success in hosting
the Banff Mountain Film Festival World Tour for the last 15 years. We have not
undertaken any other fund raising initiatives.
Some visitors from other sections have expressed surprise at the degree to which we
accommodate our members by providing basic equipment for beginners to use (helmets,
harness, ropes, crampons, tools etc.) during our scheduled events and not charging for
any of the “clinics” (instructional sessions) we run, including basic rock and ice climbing,
land navigation, lead clinics etc. We even feed our members at some events! The idea is
to not have our leaders trashing their own ropes, biners, webbing etc. while helping to run
a section event.

4. Section Communications
Our section newsletter, Outcrops, is published 3 times a year and includes the events
schedule for the season. We are looking at providing the newsletter by email to reduce
the preparation efforts, amount of paper used and mailing costs. The club website at is used for updates on planned events and as a popular condition reports
page during the ice season.

5. Activities
We run open rock climbing every Wednesday evening during spring, summer and fall.
This attracts from 5 to 35 people per session and is the one event we are most known for,
besides our beginner ice clinics. It’s the “go to” event for people exploring getting into
climbing. All club gear is available for member use and the activity is strictly supervised
by our volunteer leaders. Winter events are based on technical ice climbing and our
beginner’s clinics attracts lots of participants. Some beginners have expressed a need for
providing something to help them make the transition to intermediate level (ice) climbing
and we are looking at addressing this for next season

6. Access and Environment
 No major access issues exist but we try to ensure our continued access to some climbing
sites by being responsible while using the areas. We do an annual clean up of the city
park site we use for weekly open rock climbing.

We make an effort to have experienced members repair any bolts at local sites thought to
be anything but bomber, but we do not build bolted sport routes. This proactive work has
likely prevented some mishaps at the crags where there has been a noticeable increase in
the number of rock climbers making the transition from the bouldering cave at a local
retailer or climbing the small practice wall at the university to outdoor climbing. Their
level of enthusiasm and ability to “do the moves” competently does not prepare many of
them for the outdoor experience. Here, things are much more likely to go wrong if you
are not doing everything possible to reduce the risk, like wearing a helmet, practicing
near-edge safety while setting TRs or learning how to clip bolts before you get on a hard
sport route. The concept of responsible actions or stewardship while at the crags may be
less important for some climbers from a transient student population. We try to mitigate
the problem by friendly mixing with any and all climbers at a crag and modeling
behaviour we would like to see; wearing helmets, having the highest regard for near-
edge safety ,checking everything, asking for feedback, watching out for each other,
shelving the ego, etc. Safety articles we’ve posted at the climbing wall or bouldering
caves may have helped a few new climbers rethink their approach and may have provided
the incentive for some of them to get involved with the ACC.
7. Section Executive
Dr. Bryce Brown has offered to help with the newsletter and some courses we’ll probably
run in the fall.

8. Other
Involvement with community projects like the MS adventure race, Project Peregrine and
the Film Festival provide opportunities for positive PR with the local media.
Manitoba Section Board Meeting Report – May 4th-5th 2007

As tradition dictates we hosted the Banff Mountain Film Festival world tour on the first
weekend in January. It was a great success bringing in over 1200 people in two evening
screenings. The revenue generated from the festival is the sections main source of income
for the year. A 20 minute DVD slide show about the Alpine Club was produced and
shown before the start of the films as people entered the theatre. Also a free draw form
was printed with a check box to sign up for an information evening about the club (that
was held at a later date). Approximately 300 people signed up for the event but far less
actually showed up (~25 with the majority already members). The evening was intended
to bring awareness to the public about the club and its activities and to increase
membership. Two slide shows were given along with a new member experience talk
followed buy a hands on workshop which included a giveaway “Top Knots” book and
two metre piece of climbing rope to practice tying knots. Following the knot tying
demonstration was a chance to try ascending up a rope. There were three different types
of ascenders used including a set of jumars that one member used on an expedition to K2
last summer.

Planning is underway for the summer activities schedule with club climbs at the local
crags and the very popular mountain trip will be based out of the Stanley Mitchell hut in
early August.


Our long time education coordinator has stepped down after 13+ years of service to the
club. Her position has not yet been filled and will be tough to find someone equal. Other
board members are filling in while a replacement is found.

MEC Partnership

The Manitoba section has formed a partnership agreement with the local Mountain
Equipment Coop. The first partnership event was held on April 14 at the store. A slide
show by the section was shown and MEC offered a 10% discount on merchandise
purchases to members. The event was advertised to the outdoor community via an email
list collected at past Banff Mountain Film festivals. It was used to raise club awareness
and was quite successful. Approximately 45 people attended.
Environment and Access

Our E & A committee continues to attend meetings with the Minaki Cottagers
Association in an effort to protect our climbing area from being clear cut. Requests to
negotiate with the Ontario Ministry of Natural Resources have been denied however we
have been successful in negotiating with Weyerhaeuser to be involved in laying out cut
blocks as to minimize the visual impact from the climbing sites.


Manitoba Section
President & Section Rep.
St. Boniface Section Report
May 2007

Leadership and Volunteers

This past year has been a good year in getting members involved with the
different programs initiated by our section. Whether it was helping with
icing the tower, opening the tower for evening ice climbing, running the
summer climbing program at the tower, participating and/or volunteering for
the different activities of Festiglace and Festigrimpe and giving a hand when
we hosted groups of new climbers. Members seem more willing to help
when they perceive or realize that they have a vested interest in the affairs of
the section.


According to the March membership report our section had a 10% increase
in membership (not terribly significant given the number of members in our
Section). We do have a limited pool from which to draw our members. In
our case, membership seems directly proportional to the programs provided
by the section.

Financial Status/Fundraising

 We are in a position where we are able to meet our financial obligations
(climbing equipment, water, electricity, property insurance, rent and special

Section Communications

All communication with our members is done through our website and by e-


Our most important activities and events are:
  1) wall climbing at our inside wall and tower
  2) ice climbing at our ice tower
  3) rock climbing at our ‘local’ crags
  4) initiating students to both wall and ice climbing
   5) Festiglace – ice climbing festival and competition in February
   6) Festigrimpe – climbing party at our tower to launch the summer
      climbing season
   7) Découvrez la Montagne – a week of activities this coming July at
      Lake O’Hara

André Mahé
St. Boniface Section
                               SPRING 2007
                   Jason Cobb, National Rep. 780-428-0850

1. Leadership and Volunteers
     ‘Active’ leadership/volunteers - mostly a core group of people
     Main challenge is no surprise: ensuring growth, refresh of people, etc
     Informal sources of recruiting, and general trip/activities schedule tend to bring
       most new leaders and volunteers into participation
           o Active leaders and volunteers tend to encourage newbies to get involved
           o Co-leaders (experienced leaders)regularly help out new leaders with trips
     Most section sponsored/subsidized course are focussed on leadership
     At least two events each year to recognize leaders and volunteers:
           o Spring BBQ
           o Fall Wine & Cheese and Photo Awards
2. Membership
     Section continues to have a fairly steady membership base – same ballpark over
       past few years. Down slightly from 2003 highs, but steady
     New members continue to offset non-renewals
     Continual popularity of our Summer /Winter in the Mountains courses are a good
       indication of fresh membership and probably a source of attracting new members.
     Ongoing partnership with the climbing wall (now Urban Uprising) at the U of A
       Butterdome is also a successful source of new members

3. Financial Status/Fundraising
     Very solid shape overall
     Nothing major planned
     Continue to be able to subsidize strategic priorities for members (ie: leadership
       training, special events and speakers, etc.)

4. Section Communications
     Electronic communication continues to be the central way of communicating with
     Regular and as-needed newsletter-like email updates convey timely info
           o Most members are on the list-serv; only @40-45 not there yet
     The Breeze published on print and PDF-post to website twice a year
           o Given the timely role of the email updates, The Breeze has been moving
             more to a more magazine like focus than a newsletter.

5. Activities
     Edmonton section is getting out there!
     Solid and varied trip schedule year round.
     Usually 9 meetings a year (none in Dec, July and August) with good variety of
       presentations, slideshows, special speakers, gear nights, etc.
    Section summer camps are popular and well-attended; usually two weeks, one
     focussing on hiking, the other climbing (recent areas, for example, include:
     Assiniboine, Robson, Waterton.)
    Summer and Winter in the Mountains are very popular – 30+ sign up
        o Active, experienced amateur leaders give intro
        o 4 evenings of lecture/discussion/classwork in town
        o Two weekends in the field
    Regular Crevasse Rescue Refresh and Luau every May is also popular
    Courses sponsored by the section focus mostly on leadership, however there are
     some skill-based (ie: first aid)

6. Access and Environment

7. Section Executive
     There have been some changes this past winter; will bring updated info to the
        Board meeting in May 2007

8. Other
                   Andrea Petzold Rocky Mountain Section 403 678 4828


1. Leadership and Volunteers
What are the leadership challenges facing your section?
We face challenges for our leaders that include more adequate training and skill
development as well as group discussions about the membership interests

Do you have or are you planning any programs to develop leadership in your area?
Yes there is a 4 day training weekend planned in April 2007 in the Roger’s Pass for our
regular winter trip leaders

What events, materials and resources does your section have to further develop the
leaders you do have?
We have a new and ambitious executive to aid in further development of our leaders. We
would be further assisted by more funds to hire professionals more regularly, summer and

What recruitment techniques do you use to recruit new leaders?
We use word of mouth, our website, emailings and the newsletter to attract new leaders

How strong is your volunteer base? What are you doing to increase it or maintain it?
Our volunteer base is adequate however a bit limited. We will add the issue of increasing
the volunteerism to our monthly meeting discussion items.

Do you recognize your volunteers? If so, how?
We offer a volunteer incentive program by subsidizing relevant course fees. We offer a
volunteer appreciation dinner that is well attended and acknowledges their efforts on
behalf of the club

Do you have materials that you could share with other sections to help them in the
Not yet.

2. Membership
What are the significant aspects of your current membership level? Is it rising or falling?
If your membership is rising, what is contributing to this increase?
There are no significant changes to our current membership levels.

Describe any local membership recruitment initiatives that your section has undertaken
and provide details on their perceived successes and failures?
There have been no recruitment initiatives in recent months.
3. Financial Status/Fundraising
Without providing a detailed financial report of the section, does your treasurer feel the
section is in good shape financially? Does the section foresee any significant financial
challenges in the next few months?
We are in good financial shape; however we lack adequate funds for our volunteer
incentive programs.

Have you undertaken any specific fundraising or sponsorship initiatives? How successful
have they been and who have you approached?
No we have not undertaken any fundraising and sponsorship initiatives.

Do you have ideas or material prepared that might assist other sections in similar
programs and is your section willing to share them?
Not yet.

4. Section Communications
Is your newsletter active and regularly published? Are there any recent articles that the
board should or would want to know about (in the interests of reducing the mass of board
meeting materials, just reference where it might be found, don’t attach a copy unless it is
really, really short)? Have you made or are you thinking about new ways to distribute it?
Our newsletter is published twice a year. It is available through our website. This seems
to be the most cost effective way of distributing it.

What other publications do you have for your members?
There are no other publications for our members

5. Activities
Without reciting the entire schedule of events, is your section getting out there?
Yes we have a very active section, both summer and winter.

Have you tried any new events?
We are having discussions of new social events that will come to fruition soon.

What general type of activities does your section run?
We offer single and multi day ski trips and we regularly visit the local climbing walls.

How good is the participation?
Depending on weather and snow conditions, participation is very good.

6. Access and Environment
These issues should have already been raised with the National Access and Environment
coordinating Committee by your section’s AE rep. but you can help the VP AE out by
confirming and reporting here that your section’s mandatory semi-annual AE report has
been filed. If not, please find out why not.
No this report has not been filed. The AE rep has never heard anything about this
mandatory semi-annual report or how to complete it. She has recently resigned but is
willing to complete it if so needed. Her name and contact information is Erica Jensen

7. Section Executive

Do you have new executive members? We need their name, executive position, address,
phone number, email address.
RMS Executive
Chair – Lanny Mann                           
Vice Chair – John Peachell                   
Secretary – Marg Rees                               
Treasurer – Steve Fedyna                            
RMS/ACC Representative – Andrea Petzold      
Past Chair – David Moe                              

Has someone left his or her position? So we know to take them off distribution lists. If
their position is vacant, where do we send any information in the meantime?
All the positions are now filed.

8. Other

Comment here on anything else you feel would be of interest to the board or should be
brought to its attention.

Is there anyone at the national meeting – national staff, other sections, others- that
deserves some thanks for something they have done for your section?

1. Leadership and Volunteers
         We have a few leaders who carry the bulk of the trips. This, coupled with the size of our
section, results in fairly few trips. I we have a trip every weekend we’re doing very well. We
don’t have any project to encourage leaders but do accommodate those who are interested by
support and informal mentorship.
         In our section a few people do a lot of work. Those who are active on trips are almost
surely also members of the section executive. Informal begging is our only volunteer-increasing
         We have no formal leadership or volunteer recognition but have put members forward for
national section-level awards (currently Forest and Brooks).

2. Membership
         My membership person tells me membership is down since last October (from 94 to 84).
This is a huge (10.6%) drop but may not be cause for alarm. October 2006 membership may well
be an historic high. I’m sure further and more complete membership information will be available
to all sections at the Board of Directors meeting.
         The University of Northern British Columbia Outdoors Club is an affiliate of the ACC
and we have a few students who attend our meetings. It is our hope and belief that the SOC
program is valuable to the ACC as a whole but probably doesn’t result in much benefit to the
section because many students are transient and will not remain in Prince George after they have
completed their studies. Our Smithers chapter’s existence can be traced directly to student
involvement in ACC-sponsored trips involving University of Victoria students.
         We always have a slide show or similar at our meetings. We believe these shows are a
big draw to the section and to the meetings themselves. We typically have over 20 in attendance
at general meetings – a fairly high percentage of our membership.

3. Financial Status/Fundraising
         Both the main section and the Smithers chapter have positive bank balances. We have
enough money to manage everything we need but don’t have huge resources for, for example,
gear purchases. We must look at purchasing some new ropes, etc. soon. Last year we ran our
bank balance almost to zero when the section paid for expenses related to centennial activities
prior to receipt of the (very generous) financial support from National Office.
         Other than membership dues, our only source of income is films or slide shows. Prince
George has not run a fundraising show for a couple of years. Smithers did one last year, which
accounts for their balance.
         We have run the Best of the Vancouver International Mountain Film Festival on a
number of occasions. It usually makes money but organizer burnout has, as noted above, not seen
that event happen since 2005.

4. Section Communications
          We have two main methods of communication with members. The first is the newsletter,
which is issued 7 or 8 times each year. Last fall we began to offer an electronic-version-only
option to members that is the same as many sections have already instituted. The electronic
version has 20 subscribers (pretty close to 1/3 of our memberships) and is also distributed to
members of the University of Northern British Columbia Outdoors Club.
          The second is an email bulletin that’s very similar to NewsNet. It’s sent out by yours
truly at irregular intervals (probably 2-3 per month) and is sent to anyone who wants it. Addresses
of people who have expressed interest in the section are added to “keep them in the loop” and all
section members are included. In the past, items from NewsNet have been copied to this e-
bulletin but recipients have been advised to get their own NewsNet subscriptions. The messages
are now limited to those items of local interest that the newsletter is not the best vehicle for or
that should be distributed more broadly than the newsletter.

5. Activities
         We put out a summer schedule both for the section and one from the chapter in Smithers.
We try to hit all activities that are believed to be of interest to members: climbing, including
beginners sessions and beginner lead climbing, scrambling, glacier travel/winter mountaineering,
skiing, ice climbing, etc. Each year we run a “snow school” for those interested in glacier travel
         Last year we ran a couple of women-only rock climbing trips that were successful. Our
summer 2007 schedule will include at least one women-only trip.
         Each year we do a week-long summer camp that’s designed to offer as wide a variety of
experiences (from hiking to alpine climbing) as possible. We generally have a longer winter trip,
whether to a cabin, a ski traverse, or a climbing trip to someplace warm.
         We find we have a group of members that is very active and a few members that come
out for just a few trips and many who do no trips at all.

6. Access and Environment
        The section is active through the Prince George Backcountry Recreation Society on a
number of issues that boil down to two main concerns: conflicts with motorized/mechanized
users and access problems caused by changing patterns of logging and road maintenance.

7. Section Executive
        No executive changes at present but elections are upcoming. Our secretary moved to
Smithers in April so a change will definitely happen in that position.

8. Other
         Governance of a section with a chapter has provided many interesting challenges that we
are working through. The Robson Park/Centennial Hut issue has been a fairly hot topic and the
catalyst for us to begin research and discuss on how voting might take place so as to be inclusive
of all members while not using excessive amounts of money or simply resulting in unwieldy
decision-making. This discussion has brought us to confront the fact we have not yet adopted a
set of by-laws. In a nutshell, we have to determine how we wish to govern ourselves. All this has
to take place with an eye on the fact that we’re doing this thing because we’re interested in
recreation, not organizational structure and the challenges of democracy.
         We’re trying to work out a means for more remote members (certainly those in Smithers,
perhaps more broadly at some time I the future) to take part in meetings. There are members with
some technical expertise in this area and we may have a remote meeting hook-up by year end.
         The question has been raised: Should the Prince George Section change its name to
reflect membership as far away as Haida Gwaii and Dawson Creek and 100 Mile House (an area
of greater than 500 000 km2). We’re working on that one, too.
         I’m optimistic these “growing pains” may benefit other sections that might be in a
position to “adopt” chapters in the future. It seems to me that we (the ACC) are in a place right
now where section size certainly does matter but we can’t afford to turn members away because
our organizational/governance structure is not a good fit to a group of less than, say, 100.
         We always get quick responses to requests to National Office -- thanks!
                Alpine Club of Canada - Vancouver Section
                Spring 2007 Board of Directors' Meeting Section Report
2006            November                    December                    2007 January                February                    March                       April
Socials         AGM and elections, a no meeting                               Graham Rowbothom a Hiking & Climbing in           Upcoming Summer      Chris Cooper "Wild"
                f ew retire and a f ew join                                    perennial f av ourite    Iceland & Norway        Camps Slides of 2006 Expeditions in Canada
                the exec great slide                                           prov ides pictures &     presented by Past       Bubgaboos camp and
                show Denali West                                                 stories of recent     Chair Liz Scremin &      the Best of recent
                Buttress                                                           adv entures            Anders Ourom          Rogers Pass Camps
Camps                                                                       Campbell Icef ields Ski                                                  Goddard Glacier Ski
                                                                            camp                                                                     camp
Skills/Workshops Tune-up workshop                                           Telemark clinic with     Telemark clinic with       Leadership workshop
                Intro to Ski Touring with                                   Isabel Budke             Isabel Budke               march 29
                Jay Mac                                                     Av alanche Awareness

Executive       Ly nn Erickson, Olga                                                                                            Endowment apps              Exec mov es that
                Turok, Bill Sims and                                                                                            rev iewed & awards          National introduce $10
                Dav id Toole join exec                                                                                          made see Echoes or          f ee reduction f or
                                                                                                                                report                      electronic option f or
Other                                                                       VIMFF

Access          Antje reports on FMC Fixed- Antje reports on Recovery                               Non motorized access        Commercial heli-skiing in
                Roof Accomodation policy    plan for Endangered Mtn                                 policy for Cadwaller/Phelix Waddington:Skaha Bluffs,
                                            Caribou                                                 creek "formalized"          Europa route on Chief
                                                                                                                                issues engaged
                          Vancouver Island Section Report 2007
                               AGM, Canmore, Alberta

Submitted by Jules Thomson, Chair

Leadership and Volunteers:

We conduct a well-organized training program of mountaineering skills, through
backcountry courses outlined in a brochure that was recently produced, last year, by Peter
Rothermel and Don Cameron. [see our website for our course brochure]. We offer a
plethora of courses such as Wilderness 1st. aid, Navigation, Avalanche awareness,
Transceiver and backcountry ski skills, and Ski touring for beginners. A local ski guide
and member of our section augments some of the courses with his expertise which
enables us to offer instruction of high quality, along with the invaluable assistance of our
volunteer leaders.

The backcountry courses help develop skills in our members who then are our future
potential volunteer leaders, the courses also serve to attract many new members who can
learn the skills they require to travel confidently in the backcountry.

We encourage our members to apply to attend the North Face winter and summer
leadership programs offered by the Alpine Club, we offer subsidies to enable members to
take advantage of these excellent programs. Many of our section members have, over the
years, attended the North Face programs and have become longstanding volunteers for
our section.

We have made a special effort to nominate our section members for leadership and
service awards for the work and contribution they have done for our section. We have, in
the past, given ACC plaques and gift certificates from Outdoor stores as recognition of
our members’ volunteer services.

Our membership numbers seem to maintain around 200 memberships with our current
level at 211, we offer associate membership to the “outdoors club” of the University of
Victoria. Such an arrangement allows the University students to take advantage of our
trips and courses without having to pay our fees, and creates a potential resource for
future members and volunteers.

Financial Status/Fundraising
This year, as usual, we are in a stable financial position. We raise our funds through
membership fees and by hosting the Banff Film Festival, each year, in Victoria which
provides us with funds to subsidize our members taking courses, and purchasing rental
gear for the club such as transceivers, ropes, tents, etc.

Section Communication
The Vancouver Island Section publishes four newsletters a year varying from four to
eight pages depending on the number of entries. Our scheduled trips and events are
published three times a year while the BushWhacker annual, a glossy journal of
approximately 70 pages of members’ trips, is published each spring.

One of our endeavours for our Centennial year was a joint venture, with the district of
Saanich, in producing a high quality flower brochure featuring plants in the Garry Oak
ecosystems that are unique to Vancouver Island, with 3350 copies printed for the
public.This brochure was coordinated by one of our very dedicated members, Judith

This year we started to have our mail classified by Canada Post as Publication Mail,
which saves us about $1.75 per copy. We do, however, encourage our members to access
our newsletters and trip schedules online.


We like to hold a yearly digital presentation of members’ trips, locally and internationally
for which we offer trophies for the winners. Socially we always enjoy a January social, a
spring banquet with a guest speaker, a summer barbecue, and we have held our AGM up-
island, at a ski resort, instead of Victoria to facilitate attendance by up-island members.

We also make an effort to offer international trips to section members such as climbs to
Mongolia, Ecuador, Argentina, Baffin Island, Georgia, and the United States.
                               ACC Secretary
                           Board and AGM Report
                                 May 2007

1. Office Technology

Thankfully, since he understands it, David Toole will report to you on the continuing
progress of the installation “of the future” in the office.

2. Section By-Laws

These have been posted to the website with the able and much appreciated editing and
comment help from Mark Earle.

3. Report from the Legal Committee

My last report mentioned that we are reviewing the national waiver for any changes
necessary to use it in the Province of Quebec under the Civil Code. Murray Levine of the
Montreal Section is dealing with this and keeping me informed as the matter progresses.
In the meantime, Quebec sections use the standard countrywide waiver. I will let you
know if this practise changes. As of March 2 2007, the practise has not changed as
Murray has been busy dealing with other issues.

In addition, we have just begun assisting David Toole on legal documents and
considerations concerning the Robson/Centennial Hut.

4. Privacy Laws

In the role as head of the legal committee I was also asked to prepare a privacy policy. I
have received guidance from the executive committee and board and have some able
volunteers prepared to help but due to other matters I have made little progress on this
document. This is my fault as I ruminate on whether the document I intended to use is far
too complicated and needing much in the way of editing; in fact, changing it altogether
by shortening it.

5. Section Report Template

The template has been distributed to the board and will be used at the May meeting. I
took an opportunity (copied to you all) to remind the board that the first version of the
document will require some homework on their part. I hope you can provide me feed
back on the form and changes that would further assist the board representatives. While
many of the topics it covers are due diligence matters for the board, I also hope that it
may assist the sections in their section representation meeting should they decide to
proceed with that initiative.

6. Board Member Communications and Participation

I have been trying to increase the secretary’s information provided to the board
representatives by more frequent communication, including mining through some section
newsletters or other sources to point out some particularly good ideas (in the first case,
the Calgary “is it a reportable accident” check list and the TB helmet initiative).

Sandy Walker deserves all the credit for the new membership reports in words and
statistics. I hope it is used as the asset it can be to the sections.

Board members will have my reminder about bringing to my attention any matters they
would like on the board meeting agenda. I have received no matters to April 4 2007 but it
is still early days.

This purpose of all this is to increase the information the board receives during the year
and to assist board members to:

       a) be an effective board member and enjoy the tasks and responsibilities that
          accompany that role;
       b) be engaged with information on a consistent basis with a view to eliciting
          informed and active board meeting responses;
       c) take a more active role in the national club through participation in national
          committees with a view to training/finding a resource of future executive
          members and committee heads; and
       d) take a more active role in delivering national and other sections initiatives and
          ideas to their sections to take advantage of good ideas to prevent duplication
          of effort and reinventing the wheel on programs etc.

7. Governance Committee and Other Planning Session Priorities

One result of the March planning session was creation of a governance committee. I am
the chair. The proposed members thus far are Rob Brusse of Vancouver, Ray Norman of
Calgary and David Toole. I do not want the committee to become too large but would
appreciate the advice of one or two other board members. If you are prepared to assist
this committee and as I will be absent from this meeting, please speak to either or both of
Rob Brusse or Dave Toole know of your interest. They will pass it along to me and I
hope they do not mind my presumption in asking them to do this.

The final report of the planning session will detail some other priorities which may
interest you. I encourage you to seek to get involved with the ones that catch your
attention or are of particular interest to your section.
8. Thanks

As always, the staff continues to provide me with professional and efficient help in this
portfolio and it is no exaggeration to say that I would lost without them.

Special thanks to Sandy Walker who as always does an incredible job of keeping me

9. Bruce

Finally, I regret that this will be my last board and annual general meeting at which our
fearless leader and mentor Bruce Keith will be at the helm. Bruce has been an incredible
asset to the Club. Under his guidance, the Club has matured into sophisticated; one would
dare say professionally managed, organization well set to move onto its potential. There
is no question that Bruce is well respected and admired by all who have had the pleasure
of dealing with him.

I admire most Bruce’s uncanny ability to see clearly to the heart of a matter and express it
succinctly with aplomb and diplomacy.

To the extent that this executive, and any before it in Bruce’s time with the Club, is seen
as effective results directly from his skill to get things done without personal credit. To
the extent that we are not is our fault for interfering in his work.

One wonders if the Drake will be the same without his ready laugh at our all too frequent

The Queen of the World and I wish him and Nel the very best in a well deserved
retirement. I hope they will not be strangers to us.

I will miss his counsel.

Peter Muir
                  A.C.C. FACILITIES REPORT, MAY 2007

Centennial Hut and Elk Lakes Provincial Park Hut
         The BC Ministry of the Environment accepted the proposals submitted by the
ACC for both Elk Lakes and Mt. Robson provincial Parks. We are in the process of
negotiating the Process agreement for Elk Lakes Ranger’s cabin. To refresh your
memories, the ACC has operated this facility on behalf of BC Parks for the last 2 years.
The final agreement will result in a Park Use permit for the ACC to operate this facility
for at least another 10 years. Most of the upgrades we will have to make to improve this
facility will involve only internal modifications and should be relatively minor. At some
point it will be necessary to provide an adequate pump out toilet facility.

       The development of a hut at Mt. Robson entails much more than the needs of Elk
Lakes and the details of this will be discussed in detail at the Board meeting. A motion to
proceed with the process of building a centennial hut will be presented at the Board

Glacier National Park Huts

We have been informed that Glacier National Park is developing Licenses Of Occupation
for Asulkan Cabin, Sapphire Col and the newly restored Glacier Circle Cabin. These
should be similar to those we already have in other national parks. It is anticipated that
negotiations between the park and the ACC will take place soon with the huts being
handed over for operation by the Club in late spring. This will provide significant
income to the Club. However, these 3 extra facilities will increase the load of our
extremely busy maintenance crew sufficiently that it will be necessary to hire another full
time staff member. This should make the overall operation of facilities maintenance
more manageable and efficient than is currently the case. The income from the new huts
should easily cover the salary of the new staff member.

A study will be conducted to assess whether the NET income (i.e. gross income less
operating expenses for the new huts) will cover the new staff member expenses.

Facilities and Planning Committee
Chair: Carl Hannigan

        We continue to hold meetings of this committee when appropriate. It gives good
perspective and guidance to the committee chairs of the Clubhouse, Energy, Water and
Waste Management and Huts and Trails Committees. Issues and decision items
discussed in this committee will be dealt with as they are presented throughout this
Clubhouse Committee:

Chair: Bruce Hardardt

The original capital budget plan for the Clubhouse properties was to perform routine
upgrades at the Bell cabin and to upgrade some of the equipment at the maintenance

With the recent mechanical failure of the bobcat the clubhouse committee chose to make
a change to this list of capital expenses with the approval of the treasurer. The bobcat
was inadequate for many of the tasks required of it so the committee decided that the best
solution would be to upgrade to a more versatile machine. After a thorough search and
consultation with heavy equipment operators and mechanics the committee decided that
the most suitable equipment would be a John Deere tractor (model 990) with a front-end
loader, backhoe and plow.

John Derick has been able to locate a used machine with some existing warranty and low use history
for what is considered to be a reasonable price. The JD 990 will be able to:

      Plow and gravel our road in winter
      Partially grade and oil the road in summer reducing dust, wash boarding and water runnels
      Load and off load fuel, black water barrels and propane pigs
      Dig trenches, outhouse vaults, retaining walls
      Provide ease of heavy load management and shop area chores through the use of pallet tines
      Be transported using our existing 10,000 lbs trailer/truck combination allowing use at our
       road accessible huts (Wheeler and Elk Lakes)
      Be flown to remote locations using Alpine Helicopter’s Bell 212

Pat Boswell (Toronto Section) Cabin

The Boswell cabin was officially opened during the centennial celebrations on 13th
October. Its use is restricted to members only. It is extremely popular and this popularity
will likely increase as more members become aware of its existence. One of the notable
facts about the bookings is that approximately 10% of them are for children. This facility
will allow us to attract more families with the potential of committed long-term members
for the future.

Energy, Water and Waste Management Committee
Chair: Carl Hannigan

Donations of more than $20,000 have been received to address environmental issues at
Bow hut and other huts on the Wapta ice field. Condensation with the potential for
resulting toxic mould growth is an ongoing problem at the high huts on the Wapta. This
is because they are well-insulated airtight buildings in an extreme environment. Even
when ventilation is provided, hut users tend to block the vents. Prof. Tang Lee and a
team from the architecture department of Faculty of Environmental Design at U of C
recently assessed the huts for methods of resolving the problems. We are awaiting the
team’s recommendations before proceeding with remedies.

Huts Committee
Chair: Malcolm Talbot

No major capital projects are planned for this year.

Trails Committee
Chair: Jerry Auld

The Trails Committee has plans to work on the Abbot Pass, Fairy Meadow and
Sherbrooke Lake trails. Jerry will also assist the Rocky Mountain Section with its plan to
build a bridge to improve access to Bow hut. The bridge will facilitate the crossing of the
glacial run off streams below the head wall.


In my previous report I stated that Facilities would have a year of consolidation after two
extremely busy previous seasons. This will give the maintenance crew the opportunity to
complete many minor maintenance and finishing projects.

John Derick is adapting well to his position as Maintenance Manager. Hopefully, he will
find the coming season easier then last year.

I take this opportunity to thank Bruce Keith for his many years of service, advice and
assistance to the ACC in general and the Facilities portfolio specifically. He will be
sorely missed.

I wish him many years of healthy and satisfying retirement. No doubt he will find
himself a meaningful volunteer position to occupy his interests.

Respectfully submitted,

Carl J. Hannigan, VP Facilities
                               Services Report
             Spring 2007

Leadership Development

This year’s winter National Leadership course was held at Golden Alpine Holidays in early
January. Ten members from Quebec, Saskatchewan, Alberta and British Columbia participated in
the course. In order to help boost interest in the winter course, next year we will be holding the
winter course at Icefall Lodge ( near Golden.

In May, we are planning on holding a weekend Leadership training course for GMC Amateur
Leaders. Last summer a First Aid course was held for the same group.

Membership Survey
The club surveyed their members last fall. Over 26% of all members participated in the survey
and the results offer a good snapshot of who our members are, how they feel about the services
provided and what needs they feel are unfilled. The results are available on the club web site:

The information from the survey will be used during the Strategic planning session that is being
held on March 17th, 2007.

Safety Committee
The Safety Committee has reviewed a couple of incident reports since the last Board meeting. As
well, the Committee was in discussion with the Legal Committee concerning the possibility of
sanctioning bolting work as official Section activities. It was decided that the ACC should not
get involved in approving such activities. There have also been a couple of equipment problems,
recalls and/or failures brought to the attention of the Committee. As each was verified, updates
were posted to the ACC's website and brief summaries were sent out via the ACC's NewsNet.

Dave McCormick
Safety Committee Chair

Competition Skiing
This season we have a strong calendar of events. On February 3rd a race was held near Banff at
the Sunshine Ski area. This was then followed by a race at the White water ski area near Nelson,
British Columbia. The season will be finished with the National Championship, which is set to
take place at Whistler April 20-22nd. These events have attracted sponsors like Life Link,
Arcteryx, Outdoor Research and Mountain Hardware.
The committee issued written endorsements to two competitors that will represent Canada during
European races.

Alberta Sections
A well-attended meeting was held on February 3rd, 2007 at which the good work of all the
Alberta Sections was reviewed. The group of representatives allocated monies towards the Banff
Mountain Book Festival, Banff Mountain Film Festival, Canadian Avalanche Association, Jasper
Centennial Project, CASA and Leadership Training. Other funds were distributed to the Alberta
Sections for activities such as Leadership Training.

Mike Mortimer has decided to step down as the club’s representative to the UIAA so that he can
devote more time to his role as the new President of the UIAA. Cam Roe is our new
representative to the UIAA. We thank Mike for his contribution to the UIAA on behalf of the
ACC and look forward to this international organization advancing under his leadership.

David Zemrau
Vice President, Services
Treasurer’s Report

2006 Results
I am pleased to report that the Club did slightly better than breakeven again last year. We
generated a surplus of $3,265 for the fiscal year ended October 31, 2006. Total revenue
was over $2.1 million and the largest contributor was Facilities at $1.1 million followed
by Activities at $690,000. Membership fees contributed only $187,000. Combined
payroll costs and indirect administrative expenses totalled $890,000.

      Membership revenue grew slightly during the year and the liability insurance
       expense was about half – a saving of $47,000 (thank you David Toole).

      Gazette expenses were lower than in 2005 because the Centennial edition was
       funded by the Centennial Fund.

      Huts revenue was lower than in 2005 and slightly lower than budget while
       expenses were higher than budget. Clubhouse revenue was also below budget but
       expenses were lower too. Indirect expenses – mainly credit card charges -
       allocated to Facilities were $25,000 higher than expected. As a result, Facilities
       generated a surplus of only $98,000 versus $195,000 a year earlier, and well
       below budget. Credit card charges are now $60,000 annually and will probably
       increase with online renewal of memberships.

      A gain on custom guiding offset a shortfall on international camps.

      The Canadian Alpine Journal did a bit better than expected.

      The Canadian Alpine Centre at Lake Louise generated only $32,000 versus the
       $52,000 that was expected. We received a $30,000 dividend from the CAC.

      A GST audit uncovered misreporting over a period of five years, resulting in a
       refund, putting us over the top. The auditor has since been let go by the Canada
       Revenue Agency!

2007 Year-to-Date

As of February 28th, four months into the current fiscal year, the ACC had $2.7 million in
assets and no debt. The equity in the Designated Funds totalled just over $1.0 million.
The operating surplus for the four-month period was $20,600 although we are currently
projected to run a loss of $11,750 for the full year. Because so much of our activity falls
into the fourth quarter (the summer months), projections made this early in the year are
pretty tenuous and therefore not a cause for alarm. By the time we meet in May I should
be able to give you an update to the end of March.
Monthly Reporting

National office staff have been developing a monthly reporting process that will allow us
to monitor our financial position on a regular basis, and to understand the key drivers
such as hut overnights and camp participation. Each monthly report will include a few
covering comments to augment the numbers. The staff caution that there will be timing
differences that will make year-over-year comparisons invalid, but the data will at least
allow us to ask the pertinent questions. The intention is not to create a significant amount
of extra work for staff members, but to provide a monthly snapshot that will allow both
staff and volunteers to understand our financial position and to take remedial measures as

Simplified Financial Statements

I have also asked for simplified financial statements that will allow Executive Committee
and Board members to see the ‘big picture’, and the staff will shortly be in a position to
provide those. We already have a considerable amount of detail that allows us to
understand how each of our various segments is performing. The simplified statements
will be of value to staff and volunteers, as well as to outsiders – such as potential donors -
who may want a high level understanding of the Club’s finances.

Managed Funds

At the end of February the managed funds totalled $1.65 million and generated $90,000
in annual income (about 5.5%). The largest of the managed funds in the Endowment
Fund at $421,000, followed by the new Rob and Tanya Ritchie Fund at $165,000 (and
hopefully growing), and the Jennifer Higgins Fund. The Environment Fund has only
$67,000 and the Facilities Fund has only $36,000 remaining.

CAC Lake Louise

Good snow conditions are attracting visitors to the Bow Valley this winter. As a result,
the Canadian Alpine Centre is experiencing a higher number of overnight stays.
Financially, it is ahead of budget and away ahead of last year.

Computer Capability

Our auditors have advised us that the Club’s financial and computer systems are the most
sophisticated they have seen in a non-profit organization. The credit for the development
of these systems should go to Kevin Lohka and David Toole who have spearheaded the
drive. Now we need to identify ways to leverage this capability.
Expected Savings

In past I have expressed some misgivings about the amount of time and money was that
was going into custom designed computer and financial programs. I indicated that I
expected this investment in automation to result in some cost savings, and I am now
advised that we should soon see some of the benefits. The office is about to lose a part-
time administrative assistant who spent a considerable portion of her time processing
memberships and providing membership lists to sections. Because our members can now
renew online, and sections can access their own membership lists, the office is going to
try to get by without replacing this individual. The costs savings are projected to be
$10,000 this year (a part year) and $16,000 next year.

New Initiatives

At our strategic planning session in April, ‘financial stability’ was identified as one of six
priorities for the ACC, and a committee (Rob Brusse, Ray Norman, Carl Hannigan and
myself) was struck to make recommendations in that regard. As it happened, I was
preparing to submit a three-point plan for funding future ACC operations to the
Executive Committee the next day. The underlying principles are that 1) the Club must
do more than just operate huts and camps, and 2) Facilities must be able to reinvest most
of the cash flow that they generate into regular maintenance.

   1) At our past two meetings I have expressed my concern about growing overhead -
      primarily staff cost and related overhead expense – and stagnant membership
      levels. We quite simply cannot continue to spend more every year without
      growing our membership. Club overhead must therefore not be allowed to exceed
      $1 million until such time as we identify additional sources of revenue.

   2) I believe that we must make funding available to areas of the Club that have been
      chronically underfunded, such as Access & Environment, Leadership
      Development and Mountain Culture. With the Centennial year behind us,
      Endowment Fund and Guides Ball proceeds are available to be redirected.

           a. I have suggested to the Mountain Culture Committee that they take
              responsibility for the silent auction at the Guides Ball and keep the
              proceeds, subject to some sharing agreement with the ACMG. Note that
              in order to maximize silent auction proceeds, dinner guests will be asked
              to cover the entire cost of the meal and the dance.

           b. I believe that the Club has an important role to play in preserving access to
              climbing areas across the country, but I am concerned that we have been
              ceding that role to other organizations for lack of resources. I am
              therefore recommending that Endowment Fund proceeds be allocated to
              Access and Environment projects across the country.
           c. I am further recommending an increase in the fee charged to camp
              participants, the proceeds to be used for leadership training and safety.

   3) Finally, I am recommending that the Club gradually wean itself off transfers from
      Facilities. At present, Facilities transfers approximately $4 per bed night to the
      Club to cover costs such as Board meetings, unallocated staff expense, etc. The
      result has been that Facilities has not been able to properly maintain the
      Clubhouse and our system of backcountry huts. Realistically, we will not be able
      to wean ourselves completely, but I believe that we should work toward a
      reduction of $1 per bed night over each of the next three years.

This plan will require some difficult decisions and a joint commitment to go in new
directions. If we are to accomplish the latter two objectives, the Club will have to do one
(or more) of three things:

      Increase its membership dramatically,
      Increase membership fees significantly, or
      Cut costs dramatically.

We probably can continue along our current path without having to make difficult
decisions, provided that we cap our overhead at its present level, so point #1 is my
bottom line.

I look forward to our discussions on May 5th and 6th.

Respectfully submitted,

Gordon Currie

April 2, 2007
Alpine Club of Canada
Mountain Activities report for Summer of 2006
Submitted by Roger Laurilla

1)       Overview of the Fall and Winter to date
This report will reflect the latest information and news for the Activities Portfolio of the ACC.
All information has occurred with Mountain Camps that have taken place since the last BOD
report in October 2006.

2)       Final Accounting for the 2006 Activities Portfolio
In spite of low registrations on a variety of camps (including 3 camps that had to be cancelled),
the Activities Portfolio finished the year with a net profit of $16,031.45 after all deductions
(marketing, staff, and other allocations) which was $7598.49 over budget.
                The Winter camp net was $7458.05 over budget with the Waterton Ice Camp,
Moberly tent camp, and Bugaboos to Silent Pass camp making the most significant contributions.
                The summer camp net was $8152.50 over budget with the GMC, Yoho
Centennial Camp, Lake O’Hara camp, Jumbo Camp, and Yukon Centennial camp making the
most significant contributions.
                The Global camp net was $7481 under budget. This number is misleading since
the 3 camps that did run in F2006 did well on budget. Since the revenues and expenses for the
Ecuador camp – originally included in the F2006 budget - were not realized until F2007, they
were taken out of the 2006 budget which is the sole reason for the deficit.
                The custom guiding net was $12,445.94 over budget, due entirely to the
successful JAC trip in the spring of 2006.
                Direct admin expenses were $12,978.63 over budget with half of that overage
coming from Office admin allocations and the rest fairly evenly distributed between marketing,
telephone, postage, and camp supplies.

3)      F2007 Camps
Since the Fall Exec meeting we’ve had 2 global trips (Ecuador and Aconcagua) and 3 winter trips
(Rockies Ice camp, Marmot Women’s Camp, and the First Summits Winter Mountaineering

The Ecuador camp was full with 8 participants, with 2 of those participants signing up only 6
weeks before the camp. The camp has netted $13,117 ($2000 over budget) thanks to some
savings realized on outfitters fees.

Aconcagua had disappointing registrations with only 3 participants. The trip was expected to just
barely break even and was budgeted as such ($0). However, costs were lower than expected on
the camp and in the end, the camp netted just under $1400.

The Rockies Ice Camp also experienced low registrations, with 2 participants less than budgeted.
However, thanks to careful spending by camp staff, the camp netted $2663.6 – only $47 under

It is too soon yet to determine how the Marmot women’s trip and the First summits trip will do vs
budget, however First Summits is full, and the Marmot had only one spot open. This was
especially welcome news since the Marmot camp had to be cancelled last year.
4)     2007 Schedule
The 2007 schedule was put together and announced to members via brochure, website, an ad in
the Gazette, Newsnet bulletins, and announcements to the Sections.

Of the 12 winter camps, 8 are currently confirmed “gos” meaning that they have at least the
minimum number of people to run the camp. Early favourites are proving to be the regular trips:
the Winter and Summer Wapta camps, Winter First Summits, and the GMC. Also popular this
year are the Peru and Baffin Island global trips – both full, with a waitlist for Peru.

The GMC continues to be a crowd pleaser with 5 of the weeks full and only 1 spot remaining on
the 6th week. Additionally, several of the weeks have waitlists. This is in spite of the price
increase of $180/person/week.

As with previous years, participants are late to sign up for camps. While traverses faired better in
2006 than hut trips, the two traverses in spring 2007 are not getting much interest at all and are at
risk of being cancelled. This is being kept in mind as we put together the Winter 20087 schedule.

A theory arose that our winter camps are being announced too late in the year – people tend to
plan their winter ski camps a year or more in advance, leading us to believe that ACC camps are
perhaps the “last chance” if other plans do not work out. To that end, a call for winter 2008
camps went out in December 2006 calling for trip suggestions so that the Winter schedule can be
announced in Spring 2007 rather than waiting until Fall 2007. With only winter camps to focus
on, there were more suggestions made this year than last year.

In an effort to find more avenues of inexpensive/free advertising, two opportunities have arisen:
o                         the American Alpine Club was contacted and they sent information to
their membership base about the Winter Marmot trip. While it did not result in any registrants,
we now have an open invitation to promote more of our trips to AAC members in this way.
o                         Travel Alberta was contacted and have greatly increased the ACC’s
presence on their website. They have published a story including photos from the most recent
Gazette about last summer’s 55+ camp.

5)      Karl Nagy Award
This year’s recipient of the Karl Nagy Award is Jen Olson. Jen has a degree in Kinesiology from
the University of Calgary and is an Assistant Ski, Rock, and Alpine Guide. Jen has been an
Assistant Guide for the ACC on the Marmot Ski trip and will also be an Assistant Guide on the
Willingdon camp this summer. Her goal is to become a full mountain guide.

6)      Marmot Women’s Winter Camp
Attending the Marmot Winter Camp this year are:
Megan Long                                            Whistler
Jenny Hamilton Harding                                Whistler
Mary Ann Majchrzak Rombach                            Calgary
Taoya Schaefer                                        Rocky Mountain
Leonie Knaus                                          Whistler
Kaeli Benoit                                          Edmonton
Shelley Freeman                                       Rocky Mountain
                          Access & Environment Report
                                  March 2007

                           Prepared by : Isabelle Daigneault

   1. Review of last meeting

At the last meeting, I exposed the current state of the Access and Environment
committee and the possibility of create a stronger driving force behind environmental
initiatives by creating two separate committees of Access and Environment who would
be coordinated by the VP Access and Environment.

At the last meeting, the following proposal was accepted:


       Access & environment is to establish a program to develop the mechanisms
       through which the ACC will make accurate peer-reviewed information about
       climate change impacts and adaptations to their members and partner

       We will base the development of this program on a progressive use of the
       resources and on the lessons learned from previous ‘communication’ programs
       that were less effective at conveying the desired message (ex: Melting
       Mountains program

Since the article published in the Gazette on the Climate Change Seminar we have
recruited 5 people for the environment committee.

In order to do this a statement of values and principles provides us with the policy
framework needed to move forward to re-position the environmental portfolio and the
Club – please refer to Appendix A for a sample statement – I would like to ask that this
be considered as part of the strategic priorities meeting.

actions (as they pertain to all sphere of activities for the club)?

    2. Results from the Climate Change Seminar held in Banff in October 2006
       (see attached project report and conference notes)
       Succeeded in getting the message across
       Resulted in the UIAA preparing a resolution for the May 2007 council
       We need to decide what to do next and get into action mode. What are our next

   3. Review of Access activity
Does the club adopt this statement to drive environment-relatedDecision item: ۩
Current Members (A&E representatives of each section)
Grant Parkin – Secretary and CASA representative Antje Wahl – Vancouver Shawn Hedges – Vancouver
Island Sheldon Clare – Prince George Bryce Leigh – Whistler Trent Marshall – Okanagan Martin Schmoll -
Edmonton Greg Nelson- Jasper-Hinton ? - Rocky Mountain Nivea De Oliveira – Calgary Sonja Findlater –
Central Alberta Dave McCormick (Section Rep) - Saskatchewan David Cormie – Manitoba ? – St-Boniface.
Frank Pianka (Section Rep)– Thunder Bay Erin Ransom - Toronto Fiona MacFarlane - Ottawa Pierre Gravel
- Outaouais Art Campbell – Montreal

Congratulations to David Foster, the incoming VP Access & Environment!!! I’d like to
thank David for his support and for helping me craft a few of the ideas that could really
make a difference for the club. Many thanks to Grant Parkin as well for his input and
work as secretary of the committee.

    4. Environment legacy fund 2007 results summary

This year the allotted amount is $3012, excluding $ amount from CPR capital fund.
The committee proceeded to the analysis of the grants.

There were a total of 5 applicants, which is a lot of people to split only 3012$ between!
Let’s fundraise to increase the value of the fund!

      5. UIAA Mountain Protection Commission Update and ACC Participation

In October 2006 at the UIAA Climate Change Seminar, the ACC endorsed my
participation on the Mountain Protection Commission. We will need to find a way to
cover the cost of attending some of the meetings. Two missed meetings would revoke
ACC’s participation in the commission. What message are we sending, after the
October meeting in Banff?

The objectives of the commission:

Recent programs:

   Environment Label
       For a few years, the UIAA has been trying to implement and market the
Environment Label but it was not clearly defined to really mean anything
       Meeting in February in Romania was to establish why the label exists and exactly
what criteria it will have to give it ‘value’
       Below is a number of aims for the label that was discussed at the February

        o       Promote responsible mountaineering
        o       Reduce mountaineers impact on mountain regions
        o       Generate income for environment specific projects chosen by UIAA and
possible partners
        o       Marketing tool for responsible expedition and trekking organizations
        o       Marketing of UIAA/Partners
        o       Partnership with internationally recognized organizations
        o       Guidance for expeditions and trekking organizations who want to commit
to best practices
        o       Guidance for those who seek responsible expedition and trekking
        •       Since November 2006, UIAA Mountain protection commission has
pursued three main areas:
        o       Collection of fees and assessing interest of the current environment label
        o       Basinc research to define a clearer concept of a potential environment
laberl and the project itself
        o       Interviews with key potential stakeholders in order to assess the viability
of the environment label
        Still awaiting minutes from the discussion/meeting

   Climate Change

Although the commission participated actively in the session in October 2006, it will not
be until May 2007 that specific decisions are made related to potential actions that the
UIAA can take towards this issue.
Next meeting is in Bern, Switzerland on June 29 2007.

Protection commission?

   6. Preparing for Strategic Priorities Session

General feedback from Survey on A&E issues
         One of the key problems I see in Access & environment is that members are
clearly not aware of what the committee does (only 42% are somewhat familiar), let
alone that it exists (53% do not know it exists). Although these results may be related to
activity level in each section, the funny thing is, if we have no access to our mountains,
there is no club. To me, it is a fundamental problem that members are not aware of this
         Overall, members gave high agreement levels for increasing effort in the area of
the environment rather than access. This confirms the direction that the committee has
wanted to take for some time. It seems members would like National to take the lead on
this (65%).

What level of participation do we want to take in the Mountain Decision item: ۩
Initial thoughts/questions

   Access-related services:

       How can we deliver more value from Access as a service?
       How can the sections work more efficiently together?

   Environment program ideas:

       How can we meet our members’ values through programs that would address
the very basis of the club?
       How can we move forward on Climate Change Awareness program, as we
mentioned at the October 2006 Workshop?
      Can the club offset greenhouse gas emissions by participating in projects such
as myclimate

Potential changes/actions

Separating Access and Environment committee meetings, for program focus purposes

Access – potential actions
      •      Creating an online database of climbing access activities, at all
stages of the cycle
      o       Would give ‘value’ from sharing of information nationally and would
be seen as a service
      o       Would require staff time, therefore external fundraising to cover
      Increase external relations and partnerships:

          o Consider asking selected non-ACC Access groups to join in on a
            conference call and do a presentation to the committee on their
            issues and processes. This might help build some bridges

Environment (with references to the ‘pillars’ laid out at the climate change
        Establish committee and modus operandi
        Develop terms of reference and workplan
        Explore potential for ACC taking over the ‘Melting Mountains’ website from
the Suzuki foundation, obtaining ownership of URL and updating the site to
reflect ACC ideas and perspective – without political affiliation.
        •       Explore the feasibility of developing and issuing an annual ‘State of
the Mountains’ report, with media strategy and website support. This report
would potentially include both recent scientific data and anecdotal information
and images submitted by ACC members (asking ACC members to submit info
and photos would help communicate our values and the ideas behind this
program to membership, and help involve them), This would relate to the idea of
the ACC ‘speaking for the mountains’ and
        telling the story of how climate change and other environmental forces are
re-shaping the alpine environment (Pillars one and three)
        Explore the feasibility of collaborating with university researchers to
achieve increased monitoring and research into the impacts of climate change on
non-arctic alpine environments. Can we help researchers secure funding
needed to carry out good research as we have been doing in a small way
through the Environment Legacy Fund? (Pillar one)
        Work with Facilities and EWWM to develop an environmental review
protocol for all ACC activities that impact on the alpine environment.

In order for this type of program to be developed, we need to ensure that all of
ACC ‘s activities are transparent and consistent with our values.
                           Appendix A
         Statement of Environmental Values and Principles

As Canada’s national mountaineering organization, the Alpine Club of Canada advocates
the freedom of mountaineering2 while promoting conservation of the mountain environment. We
recognize that our access to the mountains obligates us to both understand and protect this unique
environment. To this end, we are guided by the following environmental values and principles.

Our Values

Human Development: We believe that access to mountains and alpine environments is essential
to the full development of the human spirit.

Sustainability: We believe that future generations should have access to the same experiences
and personal challenges that we seek in the mountains.

Responsibility: We are accountable for our impacts on the mountains and alpine environments
we travel through.

Community: Throughout the world, there are unique communities and cultures that exist within
alpine environments. These communities and cultures deserve our understanding and respect.

Leadership: We must act as advocates for the mountain environment and seek the knowledge and
understanding required to do so effectively and responsibly.

Our Principles

•   Access to the mountains is a human right, and should not be constrained except where
    essential for the protection of the environment.

•   Mountaineering and mountain-based activities must be carried out in a sustainable manner.
    In practical terms, this requires us to utilize “leave no trace” practices. Those involved in
    mountaineering bear an individual and collective responsibility to ensure that this standard of
    practice is met.

•   A wide range of human activities threaten the integrity and sustainability of the mountain
    environment. In addressing these threats, we will act as advocates for the mountains.

•   We must actively seek to increase our collective knowledge and understanding of the
    mountain environment, and our impacts upon it, so as to inform and guide our
    mountaineering practices and our advocacy efforts.

 “Mountaineering” refers to a range of activities including rock climbing, mountain climbing, ski
mountaineering, ice climbing, scrambling, bouldering, hiking and trekking.
How would this work?

The one thing that needs to be worked out is how this committee would
operate and how it would interact with other committees to ensure
consistency – more specifically Access.

Also, this would be a national committee with volunteers from across the

Above all else with anything that we do in both Access and Environment – we
need to communicate. Communications will be key for members to identify their
values to those of the club and to understand that the club is more than a
climbing, facilities and outings clubs. The clubs has values and strong sense of
identity and we must continually communicate those. None of the work or
service alluded to above will be worthwhile if we don’t communicate it effectively
to the Alpine Club of Canada’s members.
Director of External Relations Report
To the Executive Committee

March 6th. 2007

I suppose that when one becomes the president of the UIAA you are able to give the
granddaddy of all reports concerning external relations.

However first of all l want to report that the work of the ACC is well respected outside of
our country, The meeting last fall that the AAC held in Banff was one of the best that
they have had in many years. The opinion of the General Assembly of the UIAA was
extremely favorable to the ACC. As such our external relations are very strong at this

So here is the granddaddy report
Since October l have been to Europe on three occasions. I been a guest of honor at the
British, Swiss and Spanish Alpine Clubs and federations. I’ve given awards to a 12 year
old and someone who was 75!

I’ve had meetings with the British Mountaineering Council, the German, American,
French, Swiss and Dutch climbing federations. I have turned down opportunities to speak
in Russia, Nepal and Scotland

I’ve had some interesting meetings with Olympic officials from Juan Antonio Samaranch
to the Director of Sports at the IOC office in Lausanne

The split between the Competition Climbers and the UIAA is now into its final stages.
The new competition climbing body will be called the International Federation of Sport
Climbing-IFSC . Dave Dornian is a member of their governing board.

I have been involved with such odd topics as a plan to build a 100m tower on the Klein
Matterhorn in Switzerland in order to make the mountain a 4000m peak-I don’t think that
this is going anywhere. The BBC phoned up the office in Switzerland and asked us how
many unknown peaks were there in the world. I told the staff to say that there are 4,772
peaks but we don’t know anything about them!

Due to my many commitments l feel that it is best if l step down as the Director of
Externals Relations. I have enjoyed serving the ACC in this capacity.

Mike Mortimer
                         Director Planning and Development
                            Executive Report April 2007

I have been working with Carl and a small committee he has formed to pursue a Centennial hut as
mandated at the ACC Board meeting in October 2002 when a resolution was passed unanimously
to find a location to build an alpine hut to celebrate the ACC’s centennial year. The excerpt from
the minutes read:

The Executive Committee made it very clear that a Centennial Hut will be the capital expenditure
priority for the centennial celebrations. This is absolutely contingent upon funding and finding an
appropriate location. It will be the number one external fund raising priority.
Motion by J. Turnham, seconded by D. Yachuk: That the Board of Directors expresses support
for the Centennial Committee to pursue, as its major priority, the location and building of a
“Centennial Hut”.

Fulfilling the mandate of this resolution has not been easy. National Parks policy dictates that
there will be no new backcountry accommodation allowed. Helicopter and cat skiing operations
have taken most of the desirable mountain terrain within BC forestry lands and these leases do
not allow for other occupants of the land. Alberta’s government has a policy that there will be no
roofed backcountry accommodation within its parks.

At the time the ACC resolution passed in 2002, there was no structured provision within BC
Parks for any new backcountry accommodation. Partly as a result of the initial proposals made
by the ACC to build a centennial hut the BC Ministry of Environment (BCMOE) developed a
Fixed Roof Accommodation Policy (FRAP), released initially in 2004, to apply within BC Parks.
While the Club was involved during the formulation of the regulations and policy details, we had
no control over the timing, nor how the FRAP was to apply. These were released in August 2006.

At that same time the BCMOE also issued Requests For Proposals (RFP) for backcountry
accommodation in 12 of its parks. The ACC responded to 2 of these. One was to continue the
operation of an existing log cabin in Elk Lakes Park where the ACC has been operating the
facility on a short-term contract on behalf of BC Parks for the past two years. The other was a
proposal to build a backcountry hut at Mt. Robson Provincial Park - the Centennial Hut.

Both of these proposals were accepted by the BCMOE. Elk Lakes is a simple proposal to
continue operation of an existing facility for 10 years including some relatively minor
improvements to the interior of the facility.

The Centennial Hut at Mt. Robson is much more complex and several steps must be taken to
bring the process to completion. The scope of that work is becoming clearer following a meeting
with BC Parks held in January, and a site visit in early March. The visit delineated two key
factors – water flow in the unnamed creek adjacent to the west side of the Ranger Cabin, and the
potential for back country winter ski trip use. We found negligible water flow in the entire basin,
and conditions generally unsuitable for destination backcountry skiing. In addition feedback from
Prince George Section members, and from The Campaign for BC Parks have led us to consider a
smaller hut than the maximum size allowed in the RFP which was “up to 30”. Following the visit
and the discussions we have had with The Coalition and others, our current thinking is that we
will focus on a smaller hut designed primarily for summer use, located adjacent to, and
incorporating the existing Ranger Cabin. The hut would likely be similar in size to the recent
Haberl or Fay huts constructed by the Club. We have indicated to those who are concerned about
the construction of this hut that we will continue to work with them to mitigate the issues they
raise, and that we will be consultative as we move forward into the specifics of the hut detail
design, including public consultation. We have sought and received support from interested
Sections and others.

The Executive Committee has recommended to the Board that they approve the project, and we
will be voting on that resolution in May. If approved then we will be able to initiate the process
governing this project set out by BCMOE. BCMOE requires that a Process Agreement must be
signed. This is a non-binding agreement that governs the steps to be taken to obtain a Park Use
Permit. Essentially we would need to perform a series of studies outlining the impact the
construction of this facility would have on the area. We do not believe that completing these
studies will be onerous. They would likely be done primarily during the summer of 2008, and
may take more than one season to complete. As set out in the Process Agreement BC Parks has
the right to require further studies at this point. However if we were allowed to proceed we would
be required to produce a detailed design and have consultations with the public on the hut and its
features. Once all is agreed we would be given a license of occupancy for a longer term (30
years) and would proceed with construction. This could occur in the summer of 2009 or 2010.

In a parallel process the Club will need to raise the funding for this hut as it has done for the Fay
and Haberl projects. Given our success with these projects, and a known donor who has promised
$500,000 in his will, it is not expected fund raising will be an issue. Timing may however be a
factor, and we will certainly need some seed money to proceed. We have investigated what it
might cost to have the various studies done and some funding is in place to get us going on the
next steps. Overall though it is not thought that this will be beyond our capabilities

Planning and Priorities meeting
The Planning and Priorities meeting held on Mar 16/17 in Canmore was a success with the group
emerging from the session with a clear sense of the few issues that will be agreed amongst us to
be the priorities for the next few years. A copy of the report is attached.

Information Technology
As I am sure you have noted we have rapidly rolled out many new attributes of our on line
capability in the past few months. We have worked with the sections to provide to them the
capability of retrieving their membership list structured in the way they want and when they want
them (including options to allow for an electronic section newsletter). In the membership area
we’ve updated the online membership renewal process a number of ways. Renewal and new
membership applications received online no longer need to be keyed into the database by a staff
member. The information is now transferred to the database in real-time. This will result in
expected staff savings of $10,000 this year and $16,000 next year as we will not need to replace
the office admin assistant who in leaving this month. We also implemented a system of
membership renewal notification via email. This should reduce the mailing costs for renewal
A trend that we’ve noticed over the past year is the increasing number of members using the
Internet to process their memberships. In early 2006 less than half of memberships processed
were received via the Internet. This number increased to two out of every three in March 2007.

We continue to work towards on line hut bookings, which should be available latter this year.
I would like to thank those who have assisted me in my efforts on these and other projects. The
cadre of volunteers and staff who have helped have made my job easy, for which I thank them.

I would particularly to express my appreciation for the support I have received over the last 12
years from Bruce. His ability to provide sound counsel to the Officers of the Club, to the
Executive and to the Board have been one of the greatest benefits we have had from his tenure as
Executive Director. I have been a significant beneficiary of his help over the years, and for this I
thank him.

Apr 1 2007
                          The Alpine Club of Canada
                         Planning and Priorities Meeting
                                 March 17, 2007
                       Heritage Room, Canmore Clubhouse

ATTENDING MEMBERS:           Cam Roe, President
                             Gord Currie, Treasurer
                             Peter Muir, Secretary
                             Isabelle Daigneault, VP Access/Environment
                             David Zemrau, VP Services
                             Carl Hannigan, VP Facilities
                             David Toole, Director, Planning and Development
                             Bruce Keith, Executive Director
                             David Foster, Access/Environment VP-Elect and Ottawa
                             Section Chair
                             Pierre Gravel, Outaouais Section
                             Ray Norman, Calgary Section Chair
                             Sandra Bowkun, Toronto Section Chair
                             Rob Brusse, Vancouver Section Representative
                             Dave McCormick, Saskatchewan Section
                             Lawrence White, Director, Facilities
                             Suzan Chamney, Director, Development & Communications
                             Sandy Walker, Director, Club Services
                             Nancy Hansen, Special Projects Coordinator, Recording
                             Secretary, and Activities co-VP-Elect
                             Felicity Edwards, Facilitator

REGRETS:                     Bob Sandford, VP Mountain Culture
                             Roger Laurilla, VP Activities
                             Mike Mortimer, Director, External Relations

 President's Welcome (C. Roe)
 C. Roe welcomed everyone to the meeting and thanked them for coming. He reminded
 everyone that the purpose of the meeting is to set goals for the Club for the next five
 years in the areas considered highest priority for change.

 The discussion at the beginning of the meeting focused on what the overall goals
 (mission/vision) are for the ACC. The focus then turned to selecting the priority issues
 that this group felt the Club should work on for the next five years.


 Summary of general agreements:
 1. We should position the ACC as Canada's National Mountain Organization (rather
    than Canada's National Mountaineering Organization)
2. The ACC offers as its main, core activities:
      a. Mountain and outdoor activities
          Hiking and backpacking
          Scrambling
          Mountaineering
          Rockclimbing
                o Traditional
                o Sport
                o Bouldering
                o Indoor/artificial wall climbing
          Ice climbing
          Backcountry skiing

       b. Mountain and outdoor culture
           Art
           Photography
           Writing
           Slide shows/socials/presentations
           Education

       c. Access and environment for ACC activities
           Advocacy
           We must be stewards of all environments in which we recreate across the

       d. Mountain and climbing skills training and education
           Leadership training
           Participant training

       e. We bring people interested in our activities together

       f. Huts across the country

There was consensus that:
   1. this was not intended to be a comprehensive list of all Club activities but rather a
       list of the main core activities; and
   2. the ACC does not exclude offering such activities to its members as mountain
       biking, kayaking, canoeing, spelunking, road cycling and other mountain-related
       pursuits. However, the group considers those to be supplemental to our main core

How do we position the Alpine Club of Canada?
        The ACC is broader than climbing or even outdoor pursuits - the ACC relates
          to all non-mechanized or self-propelled activities
          The ACC is a national mountain organization with:
              i.    activities – safety, access, leadership development, huts, camps,
              ii.   mountain culture
              iii.  environment
              iv.   leadership and advocacy – education and social activities

Guard rails:
What limitations will we put on our positioning?
        The ACC is a non-political organization that is value and/or experienced
        Its activities involve verticality (slopes)
        It is currently too Rockies-centric – need to make it broader (but not too
        Two levels of organization to be recognized and embraced – the National
          level is Rockies focused and local areas have to be accountable in their
          regions. This needs to be explicitly recognized in the constitution.
        Need to solve the problem of our image as being both too “hard core” and not
          “hard core” enough
        Need to continue with education
        Need to emphasize volunteerism

How do we bring about the changes needed to be a purveyor and promoter of climbing
and other outdoor pursuits?

              i. Education of members and non members:
                          skills training
                          leadership
                          environment

              ii. Marketing and communications about the ACC
                           survey non-members
                           communicate the value of being an ACC member
                           increase social activities
                           revise the constitution (our constitution doesn’t reflect the
                             current reality of all the climbing-related sports our
                             members do)
                           modernize the expression of ACC values
                           nurture what the present membership wants, add
                             incrementally, consider youth and families

              iii. Alliance building: cross-pollination with other organizations
               iv. Need to decide if the National level should act strictly on behalf of the
                   19 ACC sections, or if it should act as a "20th Section" (governance


The group identified seven top priority items for change over the next 5 years. The
following is a list of those priority items, followed by a short description of the item and
the name of the person who volunteered to head-up each priority group i.e. to manage the
effort required to “make it happen”. For each item, people listed after the first person are
those that volunteered during the meeting to be part of the priority group. However, it
was agreed that other Board members not present at the meeting would be very welcome
to join the priority group once they learn about the initiative at the May 5-6 Board

The priorities listed below are not in any particular order.

      Modernize the Club's Constitution
       The intention is look into making whatever amendments to the Club’s constitution
       are appropriate to have it:
       1. reflect what the Club currently does (nationally and at the section level), and
       2. accommodate what it might do in the foreseeable future.
       However, there was consensus that whatever might be done should be
       accomplished in a manner that respects the Club’s historical mandate.
           o Peter Muir, Cam Roe

      Financial Stability
       The intention is to look into finding ways to generate new sources of net revenue
       for ACC National that will allow the Club to:
       1. pursue new programs and projects, as well as to
       2. provide a much-needed “cushion” between on-going operating revenues and
           o Gord Currie, Rob Brusse, Carl Hannigan, Ray Norman

      Mountain Skills and Leadership Development
       The intention is to look into the Club providing progressive training in and
       (possibly certification of) mountain skills and leadership skills in order to:
       1. attract and retain Club members, and
       2. ensure there are an adequate number of capable amateur leaders for Club trips
          and camps (both national and sections).
          o Cam Roe, Nancy Hansen, Sandra Bowkun

      Communication/Marketing
       The intention is to look into developing proactive communication and marketing
       practices in order to:
      1. maximize positive awareness in the general public about the Club and its
         programs, and
      2. ensure members are fully aware of what the Club is accomplishing in all of its
         diverse areas of operation.
         o Isabelle Daigneault, Pierre Gravel, Cam Roe

     Governance/Organizational Structure
      The intention is to look at various organizational models for the Club to ensure it
      is structured in the most efficient, effective and economic manner possible. It is
      expected that the models to be examined would include:
      1. the current model
      2. some variation(s) of the current model, and
      3. possibly transforming the ACC into a national association, with each section
           becoming a fully autonomous Club within that association.
           o Peter Muir, Ray Norman, Rob Brusse, David Toole

   Environment
  The intention is to look into developing and implementing a vision, a set of principles
  and Club programs that are pertinent to the key environmental issues affecting alpine
  areas in Canada.
          o David Foster, Carl Hannigan, Dave McCormick, David Toole, Isabelle
             Daigneault, Pierre Gravel

     Membership
      The intention is to look into possible actions that would be needed if the Club
      decided to pursue one or more of the following types of membership-related
      1. increasing the size of the Club’s “youth” membership base
      2. increasing the size and geographical reach of the Club’s membership base
      3. increasing the use of the French language in ACC national communications
          with members and the general public e.g. on certain parts of the ACC national
      4. ACC National acting in a “facilitation” capacity to allow sections to consider
          and adopt “best practices” of other sections without having to “re-invent the
      5. ACC National assisting sections by providing information and possibly the
          development tools needed to attract, develop and retain high quality section
          executive members
      6. Re-invigorating volunteerism in the Club generally (at both the national and
          section levels)
          o David Zemrau, Pierre Gravel, David Foster

It was agreed that each priority group will outline the work to be done, estimate the time
it will take and estimate the financial, volunteer and staff resources required to achieve
each task. At the May 5-6 Board meeting, each priority group leader will present his/her
group’s ideas to that point if work has begun. Board members who were not in attendance
at the planning and priorities meeting will be encouraged to join one or more of the
priority groups. It is hoped that the Board will vote that the priority groups become
official committees with reporting responsibilities.

It was agreed that work on these issues could eventually evolve into a strategic plan
which could be reviewed every year at the spring meeting.

David Toole, Director of Planning and Development, will create a summary report about
the planning and priorities meeting for presentation to the Board in May.
Jen Higgins Fund Meeting Minutes 2007
The Jen Higgins Fund Committee met by conference call on March 8th. Present were
Marg Saul, Deb Higgins, Liz Scremin, Sandy Walker (ACC) and Julia Keenliside (chair).
Sylvia Forest and Diny Harrison were absent.

The conference call number we were given was not functional, so Sandy attempted to
contact all members and give them an alternative number. She succeeded in contacting
everyone except Sylvia and Diny. Sylvia gave her input by email. For the second year in
a row, Diny could not be contacted.

There were two applications this year. Both applications were well written and clearly
presented by strong candidates.

Ikhatta Kama – Three women on Karakoram Granite. Three young women, Sarah
Hart, Jacqueline Hudson, and Luisa Giles will attempt a first ascent of the North Ridge of
the Unclimbed Peak 5700m which they are calling “Hidden Tower” in the Panmah
Muztagh Range of the Karakoram, Pakistan. All three young women are experienced
climbers and mountaineers for their age, but this will be their first trip to Asia and
Pakistan. They hope to stay on and volunteer in Pakistan after the climb.

Amount applied for: $6000
Total cost of project: $12,000
Amount recommended to grant: $6000. This project fits the criteria very well: self
organized, self propelled, in an alpine environment, by young women only. Their
expedition appears well planned and researched and the budget quite reasonable so the
committee had no problem granting the entire amount requested.

Silk Road Expedition. Samantha Brett has proposed to cycle 9000 km across the Silk
Route through Turkey, Georgia, Azerbaijan, Turkmenistan, Uzbekistan, Kyrgystan,
Tajikistan and China over 4 months. She hopes to raise $2000 for the Women’s Resource
Centre at UBC. The ride is organized and supported by Tour D’Afrique, a company
based in Toronto and Samantha would be the official expedition photographer.

Amount applied for: $10000
Total cost of project: $16,450
Amount recommended to grant: $0. Although the committee was impressed with the
strength and experience of the applicant, unfortunately this application did not fit a major
fund criteria of being self organized and self led. The committee recommended that the
rejection letter encourage Samantha to apply again to the fund with a self organized trip.

Other items:

   1. Membership: Marg Saul and Sylvia Forest (by email) both felt that it was time
      they move on and resign from this committee to allow new women with new
   ideas to come on. Both indicated that much has changed for women in
   mountaineering in Canada in the past eight years since the fund began. There are
   now more opportunities for women. The committee decided on a short list of
   women to invite onto the committee. Nancy Hansen an Katy Holm were
   suggested. The others will be discussed on email. Since Diny has not been able to
   be contacted for the past two years it was felt that she should be replaced also.
   Keeping it six people was considered adequate.

2. Website: Debbie suggested that the website could be improved by adding stories
   and photos from each project that has been funded. She also suggested a blog
   capability be installed to allow discussion and advice from recipients to aspiring
   young women mountaineers and adventurers. A request for photos and articles
   from each of past recipients will be sent out. Nancy Hansen would be asked to
   review the website for key words that would increase the number of hits. This
   would likely be the best advertisement of all.

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