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Project management software - University of the Humanities


  1. Make or Buy decision буюу хийх эсвэл худалдан авах
     эсэх шийдвэрийг хэрхэн гаргадаг вэ? Ашигладаг
     техникийнх нь талаар бичнэ үү.
  2. Дараах Төслийн менежментийн програм хангамжын
     тухай мэдээллийг уншаад бичнэ үү.
QuickBase project management software is easily
customized to fit your organization's specific processes and
help your team:
     Save time

      By streamlining data gathering, tracking and communication, QuickBase Web-based
      project management software reduces the administrative workload of your project
      managers so they can focus on managing projects—not chasing down status updates and
      consolidating spreadsheets.

     Make stronger decisions

      With QuickBase online project management software, all team members have anytime,
      anywhere access to the same up-to-date data in one centralized place. So they're always
      equipped to make timely, informed decisions—with less risk of error from outdated

     Easily modify features

      Customizing QuickBase requires no programming. So if a feature isn't working for you,
      you can change it, remove it and even create a new one to replace it—without any
      coding. Any advanced spreadsheet or database user can quickly learn to modify a
      QuickBase project management software application. And using your custom application
      is as easy as using a spreadsheet.

     Get started quickly
       QuickBase makes it easy to import your data and get started fast. Just choose from
       several online project management software application templates, and then adapt them
       to your team and organization. You don't need IT in order to customize QuickBase to
       your specific need, which saves both time and money.

Project management software
From Wikipedia, the free encyclopedia

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       This article includes a list of references, related reading or external links, but its sources remain
       unclear because it lacks inline citations. Please improve this article by introducing more precise
       citations. (April 2011)

Project management software is a term covering many types of software, including estimation
and planning, scheduling, cost control and budget management, resource allocation,
collaboration software, communication, quality management and documentation or
administration systems, which are used to deal with the complexity of large projects.

Microsoft Project 2000, showing a Gantt chart

SEER-SEM, entering project parameters

        1 Tasks or activities of project management software
             o 1.1 Scheduling
             o 1.2 Providing information
        2 Approaches to project management software
             o 2.1 Desktop
             o 2.2 Web-based
             o 2.3 Personal
             o 2.4 Single user
             o 2.5 Collaborative
             o 2.6 Integrated
             o 2.7 Non-specialised tools
        3 Criticisms of project management software
        4 See also
        5 Books

[edit] Tasks or activities of project management software
[edit] Scheduling

One of the most common purposes is to schedule a series of events or tasks and the complexity
of the schedule can vary considerably depending on how the tool is used. Some common
challenges include:

        Events which depend on one another in different ways or dependencies.
        Scheduling people to work on, and resources required by, the various tasks, commonly termed
         resource scheduling.
        Dealing with uncertainties in the estimates of the duration of each task.

[edit] Providing information

Project planning software can be expected to provide information to various people or
stakeholders, and can be used to measure and justify the level of effort required to complete the
project(s). Typical requirements might include:

        Tasks lists for people, and allocation schedules for resources.
        Overview information on how long tasks will take to complete.
        Early warning of any risks to the project.
        Information on workload, for planning holidays.
        Evidence.
      Historical information on how projects have progressed, and in particular, how actual and
       planned performance are related.
      Optimum utilization of available resource.
      Cost Maintenance.
      What kind of buildings are made i.e. schools,home,collages,shopping mall etc.

[edit] Approaches to project management software
[edit] Desktop

Project management software can be implemented as a program that runs on the desktop of each
user. This typically gives the most responsive and graphically-intense style of interface. Desktop
applications typically store their data in a file, although some have the ability to collaborate with
other users (see below), or to store their data in a central database. Even a file-based project plan
can be shared between users if it's on a networked drive and only one user accesses it at a time.

Desktop applications can be written to run in a heterogeneous environment of multiple operating
systems, although it's unusual.

[edit] Web-based

Project management software can be implemented as a Web application, accessed through an
intranet, or an extranet using a web browser.

This has all the usual advantages and disadvantages of web applications:

      Can be accessed from any type of computer without installing software on user's computer.
      Ease of access-control.
      Naturally multi-user.
      Only one software version and installation to maintain.
      Centralized data repository.
      Typically slower to respond than desktop applications.
      Project information not available when the user (or server) is offline.
      Some solutions allow the user to go offline with a copy of the data.

[edit] Personal

A personal project management application is one used at home, typically to manage lifestyle or
home projects. There is considerable overlap with single user systems, although personal project
management software typically involves simpler interfaces. See also non-specialised tools

[edit] Single user

A single-user system is programmed with the assumption that only one person will ever need to
edit the project plan at once. This may be used in small companies, or ones where only a few
people are involved in top-down project planning. Desktop applications generally fall into this

[edit] Collaborative

A collaborative system is designed to support multiple users modifying different sections of the
plan at once; for example, updating the areas they personally are responsible for such that those
estimates get integrated into the overall plan. Web-based tools, including extranets, generally fall
into this category, but have the limitation that they can only be used when the user has live
Internet access. To address this limitation, some software tools using client–server architecture
provide a rich client that runs on users' desktop computer and replicate project and task
information to other project team members through a central server when users connect
periodically to the network. Some tools allow team members to check out their schedules (and
others' as read only) to work on them while not on the network. When reconnecting to the
database, all changes are synchronized with the other schedules.

[edit] Integrated

An integrated system combines project management or project planning, with many other
aspects of company life. For example, projects can have bug tracking issues assigned to each
project, the list of project customers becomes a customer relationship management module, and
each person on the project plan has their own task lists, calendars, and messaging functionality
associated with their projects.

Similarly, specialised tools like SourceForge integrate project management software with source
control (CVS) software and bug-tracking software, so that each piece of information can be
integrated into the same system.

[edit] Non-specialised tools

While specialised software may be common, and heavily promoted by each vendor, there are a
vast range of other software (and non-software) tools used to plan and schedule projects.

      Calendaring software can often handle scheduling as easily as dedicated software.
      Spreadsheets are very versatile, and can be used to calculate things not anticipated by the

[edit] Criticisms of project management software
The following may apply in general, or to specific products, or to some specific functions within

      May not suit all projects

May not be derived from a sound project management method. For example, displaying the
Gantt chart view by default encourages users to focus on timed task scheduling too early, rather
than identifying objectives, deliverables and the imposed logical progress of events (dig the
trench first to put in the drain pipe).

      May be inconsistent with the type of project management method. For example, traditional
       (e.g. Waterfall) vs. agile (e.g. Scrum).
      Focuses primarily on the planning phase and does not offer enough functionality for project
       tracking, control and in particular plan-adjustment. There may be excessive dependency on the
       first paper print-out of a project plan, which is simply a snapshot at one moment in time. The
       plan is dynamic; as the project progresses the plan must change to accommodate tasks that are
       completed early, late, re-sequenced, etc. Good management software should not only facilitate
       this, but assist with impact assessment and communication of plan changes.
      Does not make a clear distinction between the planning phase and post planning phase, leading
       to user confusion and frustration when the software does not behave as expected. For example,
       shortening the duration of a task when an additional human resource is assigned to it while the
       project is still being planned.
      Offer complicated features to meet the needs of project management or project scheduling
       professionals, which must be understood in order to effectively use the product. Additional
       features may be so complicated as to be of no use to anyone. Complex task prioritization and
       resource leveling algorithms for example can produce results that make no intuitive sense, and
       overallocation is often more simply resolved manually.
      Some people may achieve better results using simpler technique, (e.g. pen and paper), yet feel
       pressured into using project management software by company policy (discussion).
      Similar to PowerPoint, project management software might shield the manager from important
       interpersonal contact.
      New types of software are challenging the traditional definition of Project Management.
       Frequently, users of project management software are not actually managing a discrete project.
       For instance, managing the ongoing marketing for an already-released product is not a "project"
       in the traditional sense of the term; it does not involve management of discrete resources
       working on something with a discrete beginning/end. Groupware applications now add "project
       management" features that directly support this type of workflow-oriented project
       management. Classically-trained Project Managers may argue whether this is "sound project
       management." However, the end-users of such tools will refer to it as such, and the de-facto
       definition of the term Project Management may change.
      When there are multiple larger projects, project management software can be very useful.
       Nevertheless, one should probably not use management software if only a single small project is
       involved, as management software incurs a larger time-overhead than is worthwhile.

Free Project Management Software

A lot of software is available on the internet to help you run your projects. On this page we will
provide some pointers on where to get applications for free. And let me start by saying: free is as
good as any kind available.

There are three types in existence:

      desktop applications,
      webbased services
      webbased systems.

Readers' Favorites
How Can You Use Social Media In Projects?
Why You Should Use Twitter Style Communication In Your Project
Death Of Gantt Charts?

Free desktop software for project management

This type of applications are installed on your PC. Think in the line of MS Office and
MSProject. A nice free software package in this category is GanttProject. This actually looks like
an MS Project knock off.

Webbased services

By this I mean websites that offer an on-line internet application that supports project
management. You don't have to install anything, you just signup for a service that is running on
someone else's server.

An example is iTeamWork, which is kind of a collaboration tool, where you can define projects
and tasks, assign people to them, track and trace them, view to-do lists, etc.

Webbased systems

The difference between webbased services and systems is that with the latter you do have to
install software on your own hardware. As open source development is taking more and more
ground, some of these applications are quite powerful.

The are all more collaboration tools the just plain project management tools. So, if you just need
something to create a nice Gantt chart, don't use this category, as it would be overkill.

Examples in this category are:


dotProject is a PHP web-based project management framework that includes modules for
companies, projects, tasks (with Gantt charts), forums, files, calendar, contacts, tickets/helpdesk,
multi-language support, user/module permissions and themes.

phpCollab is an open-source internet-enabled collaboration workspace for project teams.

PHProjekt is a modular application for the coordination of group activities and to share
informations and document via intranet and internet. Components of PHProjekt: Group calendar,
project management, time card system, file management, contact manager, mail client and 9
other modules …

Consultant Communicator
Consultant Communicator is focused upon the time keeping aspect of project management.
Unlike the majority of other tools, it does not use a graphical task time line, it instead uses a
hierarchal system.

f2w Helpdesk
f2w Helpdesk isn't actually a pure project management tool; it was actually developed to be a
help desk solution. However, it can also be used to manage people.

Taskjuggler calls itself a "Project Managers Delight" and to be fair, they're not far from the truth.

TeamSCOPE is developed by a team at the Michigan State University. It is designed to run on
Linux. It was designed and developed with communication in mind and as such it focuses on
giving every member of the team access to all the files, deadlines and information.

Relevant links

Agile Or Plan-Driven Project Management: One Size Doesn't Fit All

Web Timesheet Software Directory. Web-based software for time tracking, payroll, billing,
expense, cost and invoicing.
Standard Time – Timesheet and Project Management Software

Other posts in Free PM Software

      Gantt Project - Review
      iTeamWork - Review
      dotProject - Review
      php-collab - Review
      phProjekt - Review
      Consultant Communicator - Review
      f2w Helpdesk - Review
      Taskjuggler - Review
      TeamSCOPE - Review
      Double Choco Latte - Review
      netOffice - Review
      Maven - Review
      OpenSched - Review
      PMTool - Review
      Target Process Planning - Review
      JX Project - Review
      Project Engine - Review
   To Be Done - Review
   Trac - Review

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