Port of Oakland notable expenses 2011 by BayAreaNewsGroup


									                             Internal Audit Report
                 Performance Audit – Procurement Card Program
                              Calendar Year 2011

      Description                                                        Amount
      Bottles of wine and liquor, including leather wine case            $19,493
      Tiffany sterling silver oval key rings (costing over $100 each)    11,397
      Sporting events tickets – Oakland A’s, Golden State Warriors,
      Oakland Raiders                                                    10,929
      Apparels – golf shirts, socks, shoes, neck ties, scarf, gloves      5,598
      Designer all-leather pocket card holders and writing pads
      costing $95 to $350 each                                            3,818
      Food, beverages, parking passes and tailgate tickets at sporting
      events and concerts                                                 3,071
      Custom wood arts and frame                                          2,615
      Gift items/cards                                                    2,333
      Dictionaries and maps                                               1,897
      U2 concert tickets                                                  1,683
      Cosmetics, perfumes, jewelry/jewelry box                            1,221
      Others – Herbal extracts/fish oil capsules, honey, bags, zone       3,349
      time clock, docks golf, misc gift items
      Grand Total                                                        $67,404

R2. Management should review its current practice with regards to giving gifts or
    expensive giveaways, and establish clear standards and controls to ensure proper
    compliance with applicable federal and state laws. In doing so, Corporate
    Administrative Services Division should work with the Port Attorney’s Office and
    Finance Division to incorporate such standards and controls in the applicable policies.

Management Response:
R2.    Completely agree that the Port’s Travel, Entertainment and Business Expense
      Reimbursement Policy (AP 406) as well as Employee Training, Seminar and Travel
      Policy (AP 405) need to be reviewed and updated. This was recently discussed with
      senior management and the Deputy Executive Director has agreed to take the lead
      with the assistance and concurrence of a group comprised of other senior managers,
      including the CFO.


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