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									March 19, 2009, 1-1:30 PM, BSRB 301
Department of Biological Chemistry Safety Meeting Minutes
In attendance: Miguel Ramirez, Jessica Kim, Christine Janson, Doug Geissert, Dora Acuna,
Elizabeth Tarling, Dan Anderson, Gabriela Monsalve, Maureen Lynch, Qiongyi Zhong, Ming
Gong, Art Catapang, Jenna McCracken, KunWu Li, Meredith Singer, Eryn Ujita Lee, Rachel
Loo, Klara Olofsdotter-Otis, Hui-Zhi Zhao, Quinn Ho, Robin Yachechko, Hedi Roseboro, Anh
Miu, Brian Head, Brendan D’Souza, Xinhua Huang, Linda Ballard

   1. Excellent attendance this year. Thank you to everyone who has worked so hard to implement the
      safety program in our department.
   2.
   3. 2009 lab safety check
          a. Lab safety reps signed up for 30 minute appointment on April 6, 7, 8, or 9 from 9 AM-
              12:30 PM.
          b. Prepare in advance of the meeting. I should be able to stop in your lab and check
              everything in 15-20 minutes.
          c. Each lab was given a safety inspection check sheet.
              ITEM SAME AS 2008:
                    i. Documentation of monthly safety training for everyone in your lab
                   ii. Documentation of initial safety training for all employees added since March
                       2008 – use form C1, Employee Safety Training Matrix
                  iii. Chemical inventory (http://www.biolchem.ucla.edu/Safety/index.htm#forms )
                       and MSDS notebooks updated for 2009 with indexes.
                           1. Online MSDS are available at:
                               http://www.actiocms.com/chemquik/mainpage.cfm This page should be
                               bookmarked on all lab computers.
                           2. Chem inventory must be dated in the last 12 months.
                           3. If your lab is in BSRB, you may refer to the set of department MSDS
                               books located in BSRB 301. You must print out the department MSDS
                               list and keep the index with your own lab MSDS index.
                               (http://www.biolchem.ucla.edu/Safety/index.htm#forms )
                  iv. JSA printed out and updated as of September 2008. Must be dated in the last 12
                       months. (http://www.biolchem.ucla.edu/Safety/index.htm#forms )
                   v. Documentation of quarterly lab self-inspection (April , July, October, January)
                  vi. Documentation of annual offices elf- inspection (April)
              NEW ITEMS FOR 2009:
                 vii. First Aid Kit
                           1. There is no mandate for specific items in the first aid kit, so use your
                               own judgment.
                           2. At a minimum keep bandages, alchohol swabs, antibacterial ointment
                           3. First aid kits are used frequently so it is suggested that each lab have its
                               own kit.
                viii. Chemical Spill Kit
                           1. If you don’t have a chemical spill kit, order the items from the list
                               prepared with products from Fisher Scientific
                           2. Make sure that your kit is complete if you already have one
                           3. Designate a specific person to check the chemical spill kit regularly and
                               reorder supplies if you decide to have just one per pod in BSRB.
                  ix. Documentation of ANNUAL lab safety training
                           1. This is an existing requirement, but I didn’t inspect for it last year.
                            2. Attached with the minutes is the documentation form.
                            3. If you have followed the safety program, you will have covered all the
                                topics over the course of the last 12 months.
                    x. Earthquake emergency kit will be checked in 2010
4.   Laboratory Orientation Document
          a. Every lab needs one. Use the template provided to customize the document to the safety
               needs of your lab.
          b. Eisenberg Lab document. Dan Anderson in the Eisenberg lab gives every new lab
               member an orientation. Remember to document in writing that each person had lab
               orientation training.
          c. Customize the template to include
                     i. Evacuation plan
                    ii. Location of fire extinguisher
                   iii. Location of eye wash
                   iv. Location of emergency shower
                    v. Dress code for lab – no open toe shoes, lab coat, safety glasses
                   vi. Laboratory specific hazards
          d. Send me an electronic copy of your Lab Orientation Document by May 1, 2009, If at all
               possible, I would like to see the completed document when I inspect your labs the
               first week of April.
5.   Lab coat laundering service
          a. Mission Linen Supply has the University of California primary contract.
          b. Cost - $0.45/week ($23.40/year per employee) for poplin lab coat.
          c. Cost $1.25/week ($65/year per employee) for flame resistant lab coat
          d. Lab coats do not have elastic on the sleeves
          e. I sent email so you can respond to me electronically regarding your interest.
          f. Reply by March 27, 2009, indicating your interest YES/NO. And if interested, the
               number of employees and type of lab coat (regular or flame resistant).
6.   Phone numbers to dial in an emergency
          a. Consider programming your cell phone with the UCLA 911 phone number: 310 825-
               1491 so that we don’t call the “wrong” 911 service. We will get faster service by calling
               UCLA 911.
          b. Please mention this at your next lab meeting. Have everyone take this simple step to call
               the correct 911 for the fastest emergency response.
7.   Initial safety training documentation for lab workers must include laboratory safety training.
     Document this with your training records.
8.   Lab safety
          a. Food and drink in the lab – this is the law. No food or drink may be stored in desk
               drawers. No food trash may be discarded in the lab trash cans as inspectors automatically
               assume that the food was consumed in the lab.
          b. Appropriate clothing in the lab – no open toe shoes, wear lab coats, safety glasses
          c. On March 18th Mike Carey and Eryn Ujita Lee went on a quick tour of two pods and only
               one person was wearing a lab coat. Numerous people were in shorts and open-toed shoes.
               This is not acceptable.
          d. We all must wear lab coats in the pods. Eryn Ujita Lee may have to do spot inspections if
               this does not stop.
          e. If you have any difficulty getting people in your lab to follow the safety rules, please let
               Eryn Ujita Lee know. She can arrange for and EHS representative come to the lab and
               give safety training to emphasize the rules.
          f. As always, if there are any questions, do not hesitate to contact me by email
               (eulee@mednet.ucla.edu) or by phone (x59356). I am happy to speak to you at any time.
       g. Maureen Lynch found this information on a Gas valve shut-off meter:
           http://www.howard.co.kr/kitchen/gas_lock/main.htm
9. Questions and concerns from lab safety representatives
       a. I will not be inspecting for earthquake emergency kits until 2010.
10. Next meeting Thursday, May 21, 2009, at 1 PM in BSRB 301

								
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