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2007__02m__march_26_-_bluff_minutes

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2007__02m__march_26_-_bluff_minutes Powered By Docstoc
					 MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFF
   MUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 26 MARCH 2007
                               AT 7.00 PM


PRESENT:          Mr R W Powley - Chairman
                  Mrs A C Brocklehurst
                  Mrs J M Mitchell
                  Mr S E Morrison
                  Mr A K Perkins
                  Cr G T Piercy


IN ATTENDANCE:    Mr L Beer - Bluff Publicity/Promotions Officer
                  Mr S Ridden – Manager Corporate Services
                  Mrs H Williams - Manager Bluff Service Centre
                  Mrs E Tulett – Manager Communications and Secretarial Services


1.      PUBLIC FORUM

        Mr Bill Smellie spoke to the Community Board about Omaui and what he believed
        the Council should do to improve the township. His remarks included:

         There have been ongoing comments about Omaui over the years;
         It has become untidy compared with other areas;
         There is a general consensus from residents and visitors that something
          should be done about the place;
         It is a place that could be brought up to be a very desirable area;
         It needs a simple tidy up, starting from the Omaui-Greenhills Road;
         That stretch of bitumen has been a problem since it was put down about
          12 years ago;
         Other coastal towns in the South and North Islands are usually beautifully
          groomed. (He named other coastal towns that he thought were well
          groomed.)
         You come to Omaui which is quite bad, then go to Colac Bay which is
          beautifully groomed;
         Expenditure on Omaui would lift values and create opportunities by creating
          other areas to live out there;
         Like attracts like.

        Mr Smellie made the following suggestions as to where Omaui could be
        upgraded:

         A reseal from the Golf Club (on Greenhills Road) to the second Quarry. That
          has been a disaster from day one it was put down. It is an appalling piece of
          road and not good to drive on. The cost of maintenance over 12 years would
          have paid for a reseal. (He went through the sequence of laying the road
          surface and the cost of maintenance three times a year.)
         I’ve been quoted $150,000 as the cost of a full reseal;
         More than that would have been spent on maintenance;
         There has been an improvement in the gravel area, with initiatives that have
          been taken that have been reasonably successful;
         The water table needs to be upgraded;
         The road seems to be upgraded at the same time each year;
         The pot hole fill seems to be reasonably successful;
         It would be nice to see it sealed but there would be other repercussions;
       I suggest that in the township we make a 10 metre esplanade and backfill
        around from where the beach starts and a ramp down to the beach;
       I don’t think there is a huge cost in doing that;
       The roadside channels around the township need to be dealt to. The main
        thing is that culvert pipes underneath gateways are needed to stop excess
        water from scouring the road, which happens several times a year;
       I’d like to see a 3.6 - 4m seal around the township loop;
       This has been quoted to me between $40,000 - $65,000, which would be from
        the camp, the total loop and into the car park;
       It is exactly a kilometre. I have measured it out;
       I’d also like to see a light over the Reserve, for security;
       I think if those projects were costed out, I think in today’s environment they
        would be pretty minimal costs.

      The Chairman asked if the ramp would allow vehicle access. Mr Smellie said he
      didn’t see that driving on the beach would be detrimental. The ramp could allow
      public walking access to the beach and vehicle access too. The Chairman
      summarised that it would be a multipurpose ramp.

      Mr Smellie offered to go with Board members in a car to look at the situation. The
      Chairman thanked him for the offer but said Board members were due to go out to
      look at the area again.

      Cr Piercy said he thought the esplanade idea was a good one.

      The Chairman thanked Mr Smellie for his presentation and undertook to look at
      each of the issues.

      Cr Piercy said he was concerned Omaui Road was not being monitored and
      asked Mr Smellie to ring Russell Pearson at Council when it was bad.


2.    MINUTES OF THE MEETING HELD ON 12 FEBRUARY 2007

      Moved Cr Piercy, seconded J Mitchell and RESOLVED that the minutes be
      approved as a true and correct record.


3.    MATTERS ARISING FROM THAT MEETING

3.1   Marina

      J Mitchell asked if there had been any further information from the Committee.
      The Chairman said that there had not.

3.2   Pool Party

      The Chairman said in follow up discussions with Pool Staff they had indicated it
      was more advantageous to begin the swimming season with a pool party, rather
      than hold one at the end of the season.

3.3   Christmas Lights

      The Chairman said that the Director of Works was having Christmas lights costed
      and would speak to the contractors about putting them up in Bluff.
3.4   Paua House

      The Chairman said the shells had been taken away, which had been well
      publicised in the media.    The whereabouts of the shells was unknown.
      Information had come to hand that indicated that the Canterbury Museum was not
      interested in the shells.


4.    INTRODUCTION OF THE MANAGER CORPORATE SERVICES

      The Chairman introduced the new Manager Corporate Services, Stephen Ridden,
      to the Community Board. Mr Ridden outlined his responsibilities at Council,
      including managing 20 full time staff members, plus casuals.

      Mr Ridden said that he wanted to meet the Community Board and that he had an
      open door and a listening ear.

      He said he had come to Bluff a few times since Christmas and he intended to visit
      at least twice a month.

      Mr Ridden also outlined the new telephone system to move calls from Bluff to
      Invercargill. The intention was to free up Bluff staff to deal with customers on the
      shop floor. After hours callers would be switched through to the Water Tower.
      The system was still a “work in progress” and he asked the Community Board for
      patience.

      J Mitchell outlined a complaint from a Bluff resident about a telephone call the
      previous week. Mr Ridden accepted that it should never have happened and had
      spoken to the Customer Services Team Leader about the matter.


5.    REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER

      The report had been circulated.

5.1   Stabi-Craft Fishing Tournament

      Mr Beer's remarks included:

       The tournament is this weekend;
       A media release about the Fishing Expo on Friday evening has been sent out
        advising of the changed time;
       We also put out a release late last week about the boat teams event,
        promoting the fact it is for a $4,000 electronics prize;
       We are working with the media this week on several fronts to create good
        stories as the week goes on;
       We’ve also submitted feature material to both The Southland Times and The
        Southland Express;
       There is less emphasis on entertainment this year but there will be some
        between 2.00 pm – 4.00 pm.
5.2      Oyster Bay Bluff Oyster and Southland Seafood Festival

         Mr Beer's remarks included:

          The Southern Seas Cabaret was clashing with a Sting match;
          The Cabaret has been moved to avoid the clash;
          We had a photo story with Mayor Tim last week to publicise the change.


5.3      Website

         Mr Beer's remarks included:

          It has been very busy of late;
          The largest number of inquiries have been about the Bluff Oyster;
          School project inquiries have also been numerous, which is good because it
           means people are studying Bluff.

5.4      Kiwi Kitchens

         Mr Beer's remarks included:

          The show, featuring Spencer Morrison preparing battered Bluff oysters, will be
           filmed this Sunday;
          The names of a number of Bluff residents were put forward and the television
           company made the decision as to who was suitable.

5.5      Oyster Boat Song

5.6      I-site

         Mr Beer's remarks included:

          We have been talking to the I-site Manager regarding information given out
           about Bluff accommodation and have been given assurances;
          In such matters we have to take people at their word;
          If people asked about Motel accommodation, they would be told there were no
           motels;
          The i-Site feels that staff are giving information accurately.

      Cr Piercy asked if there was a list of accommodation in Bluff. Mr Beer said there was
          a promotional clear file that was updated every year and sent to I-sites.

          J Mitchell suggested speaking to the unofficial information centres around town.
          Mr Beer agreed that one of the things was that there were so many people giving
          out information and they were not always right. It was timely to look at those
          places on the periphery.

         Moved A Perkins, seconded S Morrison and RESOLVED that the report be
         received.

5.7       Otago University Tourism Class

      Mr Beer said an Otago University Tourism class had visited Bluff and its various
         attractions. They saw the place on a beautiful day and in a very good light.
6.       REPORT OF THE CORPORATE PLANNER – DRAFT ANNUAL PLAN

         The report had been given to Members immediately prior to the meeting. The
         Chairman asked Board members to read it and come up with any questions they
         wanted answered.


7.       REPORT OF THE DIRECTOR OF WORKS AND SERVICES

         The report had been circulated.

7.1      Bluff Water Supply

         The Chairman said it was hoped to have a comprehensive report on the water
         supply available in May.

7.2 Pilcher Avenue

         The Chairman said this was still being processed.

7.3      Bluff Pilot Station Walkway

         The Chairman said Members had looked at this during their inspection. He was
         waiting on further information.

7.4      Bluff Camping Ground

         Members were aware that there had been good patronage.

7.5      Bluff Pool

         A Supplementary Report was tabled. It contained amended figures, showing that
         there was a bigger drop in patronage than in the previous year.

         The Chairman said one of the things that impacted on this was the number of
         pupils travelling to Invercargill after the schools restructuring.

         Moved A Brocklehurst, seconded J Mitchell and RESOLVED that the report be
         received.


8.       REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES

8.1   ATM Machine

         The Chairman said KiwiBank did not believe it could justify installing a machine
         because there was an insufficient number of transactions. The Chairman said he
         had spoken to Bill Cassidy recently regarding concerns about people coming to
         the Service Centre with credit cards and not being able to access money.
         Mr Cassidy said those concerns would be looked at.

         Cr Piercy asked how anyone could predict the use of an ATM, when there wasn’t
         one that could be used.
         The Chairman said there was another bank that would come to Bluff “tomorrow”
         and install an ATM in a shop. This would have quite an impact on the Service
         Centre business.

         He felt the City should go back to KiwiBank and make another approach about an
         ATM. KiwiBank was the bank they wanted to install an ATM machine, he said.

         Cr Piercy said the Council wanted the Service Centre to be viable, but the
         question of service to the public at large should override that.

         J Mitchell suggested promoting the Eftpos service and the hours in the next Bluff
         Promotions’ brochure.

         Mrs Williams said that Eftpos allowed New Zealanders to access money, but
         tourists could not access money with credit cards. The Service Centre would like
         to be able to take credit cards.

         S Morrison asked why KiwiBank wasn’t interested in putting in an ATM when
         another bank was.

         J Mitchell said it was important to recognise that all banks left Bluff and KiwiBank
         was the only one that came back.

         Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the option of an
         ATM be further investigated;

         And

         That the utilisation of credit cards through the Service Centre be further
         investigated.

8.2   Housing Care Service

         Moved Cr Piercy, seconded A Perkins and RESOLVED that the report be
         received.


9.       MATTERS ARISING FROM ANNUAL INSPECTION

9.1      Pool

         The Chairman said members had received the schedule of work that needed to
         be done on the pool and it involved considerable expenditure. Certain work would
         be done this year but it all came back to how much money was available and
         priorities.

9.2      Bluff Hill

         Members looked at damage caused by vandals and had discussed the feasibility
         of security cameras. The Chairman said DOC was providing a legal document to
         define the responsibilities of each party (DOC and Council) regarding Bluff Hill.
         An agreement would be drawn up.
9.3    Reservoir

       Members looked at the reservoir. The Chairman said not only was the reservoir
       leaking but there were water reticulation problems. A report would be prepared
       on future water supply storage in Bluff.

9.4    Stirling Point

       Members were advised that work on the toilet and signpost would go out for
       tender.

       The track and chain both needed to be funded and a report would be provided by
       the Director of Works as to how this should be handled.


10.    ACTION SHEET

       There were no items on the Action Sheet from the previous meeting.


11.    CHAIRMAN'S REPORT

11.1   NZAS Letter

       The Chairman tabled a letter from Andrea Carson with an invitation to visit the
       Tiwai Point Aluminium Smelter. It advised that Brian Cooper was finishing at the
       smelter and Paul Hemburrow would take over as General Manager.

11.2   RSA Letter

       The Chairman tabled a letter inviting members to take part in the ANZAC Day
       parade on 25 April 2007, assembling at the back of the RSA Clubrooms at
       10.45 am.

11.3   Letters from Bursary Recipients

       The Chairman tabled two letters from Megan Mitchell showing her results and
       advising of the courses she is going to study this year.

       He also tabled a letter and card from Marita Leask thanking the Board for its
       financial support.

11.4   Letter from Ms J Dagg

       The Chairman said the letter tabled from Ms Dagg at the February meeting had
       been forwarded to the Director of Works whose staff members were investigating
       each of the issues she had raised.

11.5   Boyne Street Property

       The Chairman tabled a resolution passed by the Community Board in 1989,
       recommending that the land at 19 Boyne Street be set aside for pensioner
       housing. Members were advised that the Council’s Investment Manager had
       received an offer for the land and wanted to know if the Community Board was
       still of the same view as in 1989.
      Moved J Mitchell, seconded S Morrison and RESOLVED that the Board
      reinforces its resolution of 1989 and keep the land for pensioner housing.

12.   FINANCIAL STATEMENTS

      The financial statements were omitted from the Agenda in error and the Chairman
      asked that they be faxed to Board Members as soon as possible.


13.   URGENT BUSINESS

      Nil.


14.   COMMUNITY BOARD IN PUBLIC EXCLUDED SESSION

      Moved Mr Powley, seconded A Perkins and RESOLVED that the public be
      excluded from the following parts of the proceedings of this meeting, namely:

      Confirmation of minutes of the Public Excluded Session of the 12 February 2007
      meeting. The general subject of each matter to be considered while the public is
      excluded, the reason for passing this resolution in relation to each matter, and the
      specific grounds under Section 48(1)(d) of the Local Government Official
      Information and Meetings Act 1987 for the passing of this resolution are as
      follows:

       General subject of          Reason for passing             Ground(s)    under
       each matter to be           this    resolution    in       Section 48(1) for
       considered                  relation to each matter        the passing of this
                                                                  resolution


       Paua House update           To protect the privacy of      Section 7(2) a
                                   natural         persons,
                                   including     that      of
                                   deceased           natural
                                   persons




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