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MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFF
MUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 12 FEBRUARY 2007 AT
7.00 PM
PRESENT: Mr R W Rowley - Chairman
Mrs A C Brocklehurst
Mrs J M Mitchell
Mr S E Morrison
Mr A K Perkins
Cr G T Piercy
IN ATTENDANCE: Mr L Beer - Bluff Publicity/Promotions Officer
Mrs H Williams - Manager Bluff Service Centre
Mr M R Cockeram - Committee Clerk
APOLOGY
The Chairman stated that, under the circumstances, he wished the apology from
Mrs E Tulett to be recorded.
Moved Mrs Mitchell, seconded Mrs Brocklehurst and RESOLVED that the
apology be received.
MINUTES OF THE MEETING HELD ON 20 NOVEMBER 2006
Moved Mrs Mitchell, seconded Mr Perkins and RESOLVED that the minutes be
approved, noting that Mrs Mitchell had wondered if the swimming club had started
using the pool, knowing that they were intending to do so (item 5.1) and that the
reference to the Chief Fire Officer in item 5.2 should have been to a Senior Fire
Officer.
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3. MATTERS ARISING FROM THAT MEETING
When the Chairman advised that there had been nothing further received about
the Marina, Mrs Mitchell stated that she understood that the Committee had met
10 days ago.
Mrs Mitchell raised the question of a possible pool party and the Chairman replied
that matter was contained in the Chairman's Report.
When the Chairman advised that he was still waiting for the report on the Bluff
Water Supply, Cr Piercy noted that the work would certainly be expensive.
Under the heading "Rundown Properties" the Chairman noted that the Club Hotel
would be a major problem due to the condition it had deteriorated to, and the fact
that it was classified as a Category II Historic Place.
4. REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER
The report had been circulated.
4.1 Bayview Hotel/Pub Charity
Mr Beer took the meeting through this section of his report. His remarks included:
> This was very successful with 31 entries.
> Some competitors were keen to have a second event to complement the hill
climb, to justify the expense of their trip south.
> The television coverage cost very little and gave a good profile of the town,
with the inclusion of some scenic footage of Bluff shot by Ngaire Sands.
4.2 Stabi-Craft Fishing Tournament
Mr Beer's remarks included:
> It seems this will include more out-of-town competitors than before.
> It will still include the Expo on Friday night and the children's prizes.
> As the stalls are not as popular, since moving the headquarters inside, they
will not be promoted this year, but stallholders arriving will be allowed to
participate.
4.3 Holiday Guide
Mr Beer advised that the promotions team had worked with The Southland Times
to ensure that Bluff was not missed out from The Southland Times Holiday Guide
2006 edition.
4.4 Bluff Brochure
Mr Beer updated the meeting on progress with the brochure "Bluff Where The
Journey Begins".
4.5 Event Calendar
Mr Beer advised that this had been produced, as planned, and would continue to
be so.
4.6 Oyster Bay Bluff Oyster and Southland Seafood Festival
Mr Beer advised that more reports would be brought forward as the date for the
event approached.
Moved Cr Piercy, seconded Mr Morrison that the report be received.
When Cr Piercy stated that Mr Beer does a great job the latter pointed out that it
was a team effort.
In response to a question from Mrs Brocklehurst, Mr Beer advised that the
admission prices for the Oyster Festival would be $25.00 for a pre-booked adult
and $30.00 on the day, with children under 10 being charged $14.90. Mr Beer
also pointed out that the Festival was not being promoted as a children's event
but that there would be family tickets at $60.00, aimed at the Sunday.
The Chairman advised that "funny money" was not being used this coming year
and Board Members stated that they saw this as positive. He pointed out that this
would reduce expenses considerably.
The motion, now being put, was RESOLVED in the affirmative.
REPORT OF THE CHIEF EXECUTIVE OFFICER - COUNCILLORS'
REMUNERATION
The report had been circulated.
The Chairman pointed out that the changes for the Board maintained the ratio
previously agreed to.
Moved Mrs Brocklehurst, seconded Mr Perkins and RESOLVED that the
remuneration for Chairman and Community Board Members for the 2007/08 year,
as outlined in this report to the Bluff Community Board, be recommended to the
Remuneration Authority.
REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES -
HOUSING CARE SERVICE
The Chairman pointed out that no one really liked rent increases, but that no
formal objections had been made. He noted that presentations had been made to
Mrs Officer and Mr Pullar.
Moved Cr Piercy, seconded Mrs Brocklehurst and RESOLVED that the report be
received.
7. ACTION SHEET
The Chairman noted that, whilst there were no items on the agenda for this
meeting that just meant that no further information had been reported on the
matters for the action sheet. He advised that there would be further information
on items of concern, for the next meeting.
In regard to recent occurrences of erratic driving at the Signal Station, the
Chairman reported that he had been called, the Police had been called and that
Mr Pagan had been telephoned at 2.00 am. He stated that he believed that,
when the track from Stirling Point to the Signal Station was completed, it should
not be a public access.
Several Board members supported this point of view.
8. CHAIRMAN'S REPORT
8.1 Inspection
The Chairman stated that he saw it to be the time for another inspection of the
town.
Discussion followed on when this should take place and there was consensus that
it should be next month.
8.2 Workshop
The Chairman advised that he intended that there should be a workshop on
various matters concerning the town, at the time of the next meeting of the Board.
8.3 Pool Party
The Chairman suggested that approaches should be made to the Pool Custodian
to find out what she would like to do.
Mrs Mitchell pointed out that it was no longer possible to have competitive
carnivals between schools and suggested that there would be a need to base any
such carnival on age groups.
Mrs Williams noted that the Pool Party was very well received the last time it was
held.
Mrs Brocklehurst stated that she favoured a party.
The Chairman undertook to talk with the custodian and Mr Crosbie Grieve and
suggested that it might be appropriate to have a party when the Pool was about to
close for the season.
8.4 Camping Ground
The Chairman advised that the e-mail to Mrs Williams, which was critical of the
camping ground, had not been addressed to the Board. He suggested that the
criticisms could have been justified some 12 to 18 months ago, but not now.
It was noted that the writer of the email had not visited the camping ground in
person.
8.5 Letter From Ms J Dagg
The letter was tabled and the Chairman gave Members time to read through it.
His remarks included:
> I have spoken with Ms Dagg; some of the matters she raised have been
addressed and some are to be so.
> The problem of grass around the pool is to be addressed.
> The City Reading Manager has advised that there will not be a zebra crossing
installed at the school as it could not be justified with the small traffic volumes.
Mrs Mitchell commented that she believed that Ms Dagg's comments about the
Christmas lights were justified.
Cr Piercy pointed out that shop owners paid for the hanging baskets in
Invercargill, with the Council just being the provider.
Mrs Mitchell's commented that Bluff did have hanging baskets at one time, but
that they were continually vandalised.
The Chairman advised that he would send a reply to Ms Dagg and Cr Piercy
suggested that the letter should not go into detail but that it should just state that
Council addressed its responsibilities and that the rest was up to the residents of
Bluff.
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Mr Perkins pointed out that ratepayers did approach Community Board Members,
who had to live in the town.
Moved Mrs Mitchell, seconded Mrs Brocklehurst and RESOLVED that the
Chairman reply to Ms Dagg on behalf of the Board.
Ms Mitchell stated that she believed the reply should go through the points raised
by Ms Dagg in detail, but there was no consensus on this.
8.6 Subdivision Resource Consent Application - 61 Clark Road, Greenhills
A memorandum from Mr P Maynard, Resource Management Officer, together
with a copy of the application, was tabled.
The Chairman noted that the City Reading Manager had no concerns about this
application and that the allotments did match the size required by the District
Plan.
Moved Cr Piercy, seconded Mr Morrison and RESOLVED that the Bluff
Community Board is not opposed to the Resource Consent Application for
subdivision at 61 Clark Road, Greenhills.
CHRISTMAS LIGHTS
The Chairman advised that the Board used to put $1,000 into the cost of the
Christmas Lights. He suggested that this practice should be resumed and that
the City Council be requested to improve the standard for the next Christmas
period.
Cr Piercy pointed out that the Christmas Lights in Invercargill were funded from a
donation made by the Corbett family and were very expensive. He suggested
that Bluff should have its own lights, possibly with a nautical theme.
Moved Mrs Mitchell, seconded Cr Piercy and RESOLVED that the matter of
Christmas Lights be referred to the Bluff Charitable Trust, with a recommendation
that an application for funding should be made, eg to the Community Trust of
Southland.
10. BLUFF BURSARIES
The Chairman reported that five applications had been received and that all
applicants had been interviewed, one by telephone being away from the town on
holiday.
He advised that the Sub-Committee had decided to grant two bursaries for 2007
due to the high standard of applications received. These were to Marita Leask
and Nicole Vreugdenhil. The Chairman also advised that the bursaries of Simon
White, Stacey Vreugdenhil and Megan Mitchell had been renewed.
It was noted that renewals depended on results and that the results achieved by
the bursaries recipients had been excellent.
Moved Mr Morrison, seconded Mrs Brocklehurst and RESOLVED that the
decisions of the Bursary Sub-Committee be endorsed.
11. MEETING DATES 2007
The Chairman advised that, due to his proposed absence from Bluff on the
scheduled date of the June meeting, he would like to see the June meeting
rescheduled to 14 June 2007.
Moved Mrs Brocklehurst, seconded Mr Morrison and RESOLVED that the
proposed dates for the meetings of the Board be approved, but with the June
meeting being on the 14th of that month.
12. PAUA HOUSE
The Chairman advised that the only official action in connection with this matter
had been taken by the Bluff Charitable Trust.
Moved Cr Piercy seconded Mr Morrison and RESOLVED that the Bluff
Community Board fully supports the actions of the Bluff Charitable Trust in its
endeavours to retain the Paua Shell collection in Bluff.
13. BUDGET
The proposed budget was tabled.
Cr Piercy spoke about the substantial increases in costs associated with Council
activity.
Moved Mrs Brocklehurst, seconded Mrs Mitchell and RESOLVED that the
proposed budget, as presented, be approved.
14. FINANCIAL STATEMENTS
Moved Mrs Mitchell, seconded Mr Morrison and RESOLVED that the financial
statements be received.
15. URGENT BUSINESS
The Chairman noted that he wished to update the Board on the matter of the
Paua House when the public was excluded, the reason being that information was
just to hand.
16. COMMUNITY BOARD IN PUBLIC EXCLUDED SESSION
Moved Mr Powley, seconded Mr Perkins and RESOLVED that the public be
excluded from the following parts of the proceedings of this meeting, namely:
(a) Confirmation of minutes of the Public Excluded Session of the 20 November
2006 meeting.
(b) Report of the Chairman of the Bluff Community Board.
The general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
qrounds under Section 48(1 )(d) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are as follows;
General subject of Reason for passing Ground(s) under
each matter to be this resolution in Section 48(1) for the
considered relation to each matter passing of this
resolution
(a) Confirmation of Enable any focal" Secffon 7(2) f
Minutes 20 authority holding the
November 2006 information to carry out
without prejudice or
disadvantage
* negotiations (including
commercial and
industrial negotiations)
(b) Paua House To protect the privacy of Section 7(2) a
update natural persons,
including that of
deceased natural
persons
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