2012 May 21 Community Invercargill City Council AGENDA

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2012 May 21 Community Invercargill City Council AGENDA Powered By Docstoc
					                                      Invercargill
                                                 CITY    COUNCIL




                                  NOTICE OF MEETING


        Notice is hereby given of the Meeting of the
                     Community Services Committee
                  to be held in the Council Chamber,


                        101 Esk Street, Invercargill on
                      Monday 21 May 2012 at 4.00 pm


His Worship the Mayor Mr T R Shadbolt JP
Cr R L Abbott (Chair)
Cr N J Elder (Deputy Chair)
Cr N D Boniface
CrTJ Buck
Cr I L Esler
Cr G D Lewis
Cr D J Ludlow
Cr G J Sycamore
Cr Rowly Currie (Environment Southland) (Total
Mobility and Passenger Transport)




                                                                                  EIRWEN TULETT
                                                                   MANAGER, SECRETARIAL SERVICES




                                  Finance and Corporate Services Directorate
      Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill • 9840 • New Zealand
                         DX No. YA90023 • Telephone 03 211 1777 • Fax 03 211 1433
                                   AGENDA

                                                                            Page

1.   APOLOGIES


2.   PUBLIC FORUM

     Irene Mosely, Project Manager of the Neurological Foundation will be
     present to speak on the Chair of Neurosurgery Campaign.


3.   MONITORING OF SERVICE PERFORMANCES

     3.1      LEVELS OF SERVICE                                              I

     3.1 .1   Community Development                                          2

     3.1 .2   Passenger Transport                                            3

     3.1.3    Pools                                                          4

     3.1.4    Libraries and Archives                                         6

     3.1.5    Housing Care Service                                           8


4.   MONITORING OF FINANCIAL PERFORMANCES                                    9

     4.1      COMMUNITY DEVELOPMENT                                         10

     4.2      PASSENGER TRANSPORT                                           10

     4.3      POOLS                                                         10

     4.4      LIBRARY AND ARCHIVES                                          10

     4.5      HOUSING CARE                                                  10

     4.6      FINANCIAL SUMMARY                                             10


5.   ACTION SHEET


6.   OTHER BUSINESS

     6.1      REPORT OF THE CHIEF EXECUTIVE OFFICER

     6. 1.1 Community Services Safer Invercargill Sub−Committee             19

                      Appendix 1                                            21
6.1.2   Funding Programme                                 25

6.1.3   Youth in Local Government Leadership Conference   29

6.2     REPORT OF THE DIRECTOR OF WORKS AND SERVICES

6.2.1   Timetable for Bus Service Tender                  31

6.2.2   Libraries and Archives                            33
TO:                           COMMUNITY SERVICES COMMITTEE

FROM:                         THE DIRECTOR OF WORKS AND SERVICES

MEETING DATE:                 MONDAY 21 MAY 2012

        LEVELS OF SERVICE REPORT — I JULY 2011 TO 31 MARCH 2012

Report Prepared by:           Melissa Short − Corporate Planner


SUMMARY

Reporting on the Community Services levels of service measures for the period comprising
1 July 2011 to 31 March 2012.


RECOMMENDATIONS

It is recommended that the report be received.


IMPLICATIONS

1.       Has this been provided for in the Long Term Plan/Annual Plan?
         The report monitors performance in relation to levels of service measures identified
         in the Long Term Council Community Plan and the Annual Plan.
2.       Is a budget amendment required?
         No
3.       Is this matter significant in terms of Council's Policy on Significance?
         No
4.       Implications in terms of other Council Strategic Documents or Council Policy?
         No
5.       Have the views of affected or interested persons been obtained and is any further
         public consultation required?
         No


FINANCIAL IMPLICATIONS

No financial implications arise from this report.




                                                    01
COMMUNITY DEVELOPMENT

                                                                                       31_ March
                                                                          1 July_2011_to_2012
Neighbourhood Support
Number of households involved in Neighbourhood                                           1293
Support.
Number of groups involved in Neighbourhood Support                                       87


                           Neighbourhood Support − Number of Households

              1400


              1200

      U)
              1000
         0

         a,
         U)
              800
         0
     I

              600


              400
     z

              200


                 0
                                      2010/11                                  2011/12
                                                            Year

                          July       U August     0 September 0 October     U November 0 Decembe
                          January    oFebruary    •March      DApril        DMay         oJune




                                 Neighbourhood Support − Number of Groups

               90
              100                          −−−−−−−−−−−−                            −−    −−−−



                    _




               I iiFFII E3 July
                          January
                                     2010/11



                                     • August
                                     0 February
                                                  0 September 0 October
                                                  U March
                                                            Year



                                                              D April
                                                                               2011/12



                                                                           U November 0 December
                                                                           0 May         0 June
PASSENGER TRANSPORT


Use of Services
Maintain a minimum of 400,000 passengers per annum (66,666 passengers/two months).



                                   Passenger Transport −Passenger Numbers

        45000

        40000
        35000
  IM
        30000
       U)
  tv 25000
  0
        20000

  2     15000
  E
  zo 10000
            5000
               0
                                   2010/11                                      2011/12
                                                           Year

               July       August         September   October      Noember        December   moam January
               February   March          April       May          June      −Target


Graph of Passenger Transport passenger numbers.
POOLS


    Use of Services
    Annual pool usage maintained between 4.4 and 6.5 visits per head of population. (LTCCP
    measure)



                                     Pools Admission Numbers

           40000
      U)   35000

      Vi 30000
      U)
         25000
      < 20000
      0
           15000
      E 10000
            5000
                0
                                  2010/11                                 2011/12
                                                        Year

                         July           August          September      October         No'ember
                         December −     January         February       March           April
                         May            June            Minimum —Maximum

Graph of Pool usage.

•          A very busy March period reflected again in our high visitor numbers. We do expect the
           numbers to fall once winter sets in.
•          Waverley swim club has donated two FINA approved starting blocks to Splash Palace
           to enable Natalie Wiegersma to practice on Olympic standard blocks in preparation for
           the London Olympics (Fédération Internationale de Natation is the international
           governing body for swimming and other aquatic sports). It is hoped that together with
           the other swim clubs Splash Palace might be able to afford to replace six other starting
           blocks at some stage in the near future.
•          A number of maintenance jobs have been carried out around the facility including the
           identification of repairs required to the slide splash pool. Repairs for this are underway
           during April and May.
•          The newly renovated Family Changing rooms were completed in early March, these
           have been very popular and we are waiting on quotes for the female and male
           changing rooms which are long overdue for an update.
•          Bluff Pool was closed for the end of the season in late March.


During the period 1 July 2011 to 31 March 2012 the following regional events took place:

July
South Island Synchronised Swimming Championships
School Holiday Programme
School Holiday Swimming Lessons
August
Swim Southland Winter Meet

September
Swim Southland Swim Meet
Rugby World Cup − Host to Scotland, Argentina, Romania and Georgia who all had pool
sessions. Splash Palace was closed during game times.
South Island Swimming Champs

October
Orca Labour Weekend Swim Meet

November
Murihiku Anniversary Meet

December
Southland Championships
Start of Summer Holiday Programme

January
Summer Holiday Programme

February
Swim Southland Long Course Swim Meet
Water Polo Training Camp
Swim Southland Short Course Swim Meet
Water Polo Open Day

March
AMP Kids Triathlon
Swim Southland Swim Meet
Women's Triathlon
South Island Secondary Schools Water Polo Tournament




                                      O)
LIBRARIES AND ARCHIVES


MEMBERSHIP DISTRICT                                 NUMBER OF MEMBERS
Invercargill and Bluff                                                                     38638
Southland, Gore and Clutha Districts                                                       2401
                               Total Members                                               41039
Table showing total number of library members as at 31 March 2012



                                   Library Borrowing Levels

        70000
   In
   E 60000

        50000

   u, 40000
        30000
   0
        20000

        10000

            0
                                2010/11                                 2011/12
                                                    Year


                 j July      • August     0 September o October     • November o Decembe
                   January   0 February   • March     o April       0 May         o June

Graph of Library Services borrowing levels.


Visitor Numbers

Visitor numbers dropped in April mainly the result of being closed for 2 extra statutory days
this year over the previous year.

                                2011                            2012
March                           47219                           47580

APNK Internet statistics

Date             I Total Uses         Total Time      Average Session
March 2012       15635                2490:58         26.523




                                              luo
WiFi Statistics at 27 March 2012

                  Last Seven days            Last 30 days           365 days
Unique            221                        699                    3404
users/devices
Total user/device 316                        1265                   6687
sessions

Angelina Ballerina




To celebrate the tour of the Royal New Zealand Ballet production of Angelina Ballerina the
Invercargill Public library held a story time like no other. The Ballerina story time was a great
success with over 150 baby ballerinas packing into the library story room. The last time
there were that many people sitting shoulder to shoulder was when author Craig Smith came
to visit.

Hannah Kaye, a dance educator with the Royal New Zealand Ballet, travels around with the
company promoting ballet to primary and secondary schools, libraries and other community
groups. Hannah said the visit to Southland was one of the biggest turnouts she had seen.
Her passion for dance and performance was evident in the way she engaged the young
audience by getting them up and teaching them how to plié and how to arabesque like the
professionals.

Our baby ballerinas came dressed in tutus of all colours and styles and with books and
posters for Hannah to sign.

We at the library had a wonderful time hosting the Ballerina story time. It was a great way to
show our diversity within the community and how we support and encourage different forms
of art and language interpretation.

                                                          Report prepared by: Marianne Foster
                                                            Manager − Libraries and Archives




                                               07
HOUSING CARE SERVICE


                                   Housing Care Occupancy Rates

        100    80−(0




        DU     −
                   .−−−−−40
   (




   CL
                                                                                                         −−−H
   0    20     −                                              −−


         0     −                                   −    −
                                  2010/11                                             2011/12
                                                            Year

                       ED July    • August    o   September o October • November o December
                       EJanuary   oFebruary   •March              oAptil        oMay            cjJune

Graph of Housing Care occupancy rates.

Waiting List

                                                       March               February     January
                                                        2012                  2012          2012
Invercargill                                                12                  14               11
Bluff                                                        0                   0                0
Invercargill Supplementary                                   8                   7                7
Bluff Supplementary                                          2                   2                2

                                                       March               February     January
                                                        2012                  2012          2012
Applications received                                        5                   7                6
Tenancy Exits                                                5                   5                2
Vacant Units                                                13                   8                7


Neighbourhood Support

Following the high degree of interest from residents, this continues to be a work in progress
which is being facilitated by our Community Development Officer.




                                                            oz,
TO:                           COMMUNITY SERVICES COMMITTEE

FROM:                         THE DIRECTOR OF WORKS AND SERVICES

MEETING DATE:                 MONDAY 21 MAY 2012

                   MONITORING OF FINANCIAL PERFORMANCE

Report Prepared by:           Cameron McIntosh − Director of Works and Services


SUMMARY

Financial commentary for Activities reporting to the Community Services Committee for the
nine month period to 31 March 2012.


RECOMMENDATIONS

That this report be received.


IMPLICATIONS

1       Has this been provided for in the Long Term Plan/Annual Plan?
        Yes.
2.      Is a budget amendment required?
         No.
3.       Is this matter significant in terms of Council's Policy on Significance?
         No.
4.       Implications in terms of other Council Strategic Documents or Council Policy?
         No.
5.      Have the views of affected or interested persons been obtained and is any further
        public consultation required?
         Not applicable.


FINANCIAL IMPLICATIONS

The financial commentary and financial accounts are provided for information.
COMMUNITY DEVELOPMENT

The department is working within budget. A number of projects will be completed prior to the
end of the financial year.


HOUSING CARE

Results year to date remain on track. Occupancy levels for April are slightly down owing to
taking two units out at Elston Lea for Bath/Wet Shower refurbishments. A number of other
units have also had makeovers during the period.


LIBRARY AND ARCHIVES

Income has dipped slightly but overall Libraries and Archives remains under budget for the
year to date. The Meeting Room has had increased bookings this year and is now over
budget for income.


PASSENGER TRANSPORT

The current net rates draw to 31 March 2012 is $21546 mainly due to a higher than
anticipated contract price adjustment for the 2011/12 year.

A year end projection giving a net rates draw deficit of $28576 is calculated based on the
higher that anticipated CPI adjustment.


POOLS

March year to date income and expenditure are 7.2% and 1.5% higher than budget
respectively thus the year to date rates draw is 3.2% lower than budget.




                                                IL'
Community Development


Operating Statement                         Year to Date                 12 Month
Nine months to 31 March 2012       Actual        Budget      Variance      Budget


Operational Income


Community Development             954 CR       1,278 CR       324         1,700 CR
Safer City                      29,054 CR          0        29,054 CR         0
Strengthening Families           3,000 CR          0         3,000 CR         0
Regional Strength Strategy       7,500 CR          0         7,500 CR         0
Youth and Local Government      54,781 CR          0        54,781 CR         0
Youth Workers Network            1,296 CR          0         1,296 CR         0



Total Income                   96,585CR        1,278CR     95,307CR       1,700CR



Operational Expenditure


Adult Community Education        1,361         5,368         4,007 CR    10,737
Alcohol Strategy                     0              0            0         271
Community Development           72,441       113,101        40,660CR    160,506
Computers in Homes                   0              0            0        3,182
GAIN                             1,884              0        1,884        6,475
MTFJ Concrete                        0              0            0        8,221
Neighbourhood Support              327              0         327             0
Pride in the South                   0              0            0        2,336
Regional Strength Strategy         526              0          526        5,050
RSSMT                                0              0            0          633
Safer City                      36,878       103,724        66,846 CR   139,143
Strengthening Families             300          1,062          762 C      1,416
Youth Council                        0              0            0        8,000
Youth Expo                           0              0            0        1,191
Youth & Local Government         1,741              0        1,741            0


Total Expenditure              115,458      223,255        107,797CR    347,161



Nett Operational                18,874       221,977       203,104 CR   345,461
Appropriation Account

Nett Operational b/fwd       18,874   221,977   203,104 CR   345,461

Capital Expenditure


Community Development             0         0        0             0

Total Capital Expenditure        0         0         0            0


CaDital Movements


Adult Community Education        0         0         0        10,737 CR
Alcohol Strategy                 0         0         0           271 CR
Community Development            0         0         0         1,335 CR
Computers in Homes               0         0         0         3,182 CR
GAIN                             0         0         0         6,475 CR
MTFJ Concrete                    0         0         0         8,221 CR
Pride in the South               0         0         0         2,336 CR
Regional Strength Strategy       0         0         0         5,050 CR
RSSMT                            0         0         0           633 CR
Safer City                       0         0         0        79,019 CR
Strengthening Families           0         0         0         1,416 CR
Youth Council                    0         0         0         8,000 CR
Youth Expo                       0         0         0         1,191 CR
Total Capital Movements          0         0         0       127,866 CR

Total                        18,874   221,977   203,104 CR   217,595

Rates Required               18,874   221,977   203,104 CR   217,595




                                          12
Passenger Transport


Operating Statement                               Year to Date                   12 Month
Nine months to 31 March 2012           Actual          Budget      Variance         Budget


Operational Income


Bus and Transport                  858,150 CR      753,309 CR    104,841 CR   1,004,412 CR

Total Income                      858,150 CR       753,309 CR    104,841 CR   1,004,412 CR



Operational Expenditure


Bus and Transport                1,545,589       1,430,712       114,877      1,907,607

Total Expenditure                1,545,589       1,430,712       114,877      1,907,607



Nett Operational                  687,439         677,403         10,036       903,195




Appropriation Account

Nett Operational b/fwd             687,439         677,403        10,036        903,195

Capital Expenditure


Bus and Transport                            0      13,500        13,500 CR      18,000

Total Capital Expenditure                0          13,500        13,500 CR      18,000



Capital Movements


Bus and Transport                            0      22,500 CR     22,500         30,000 CR

Total Capital Movements                  0          22,500 CR     22,500         30,000 CR


Total                             687,439         668,403         19,036       891,195

Add Back Non Cash Depreciation               0               0         0                  0

Rates Required                    687,439         668,403         19,036       891,195
Pools


Operating Statement                             Year to Date                  12 Month
Nine months to 31 March 2012          Actual         Budget     Variance         Budget

Operational Income


Invercargill Pools             1,072,508 CR    1,012,732 CR    59,776 CR   1,326,000 CR
Bluff                             13,548 CR                0   13,548 CR            0


Total Income                   1,086,056 CR    1,012,732 CR    73,324 CR   1,326,000 CR



Operational Expenditure


Invercargill Pools             2,136,774       2,154,759       17,985 CR   2,893,771
Bluff                             52,191                0      52,191                  0


Total Expenditure              2,188,965       2,154,759       34,206      2,893,771



Nett Operational               1,102,909       1,142,027       39,118 CR   1,567,771




Appropriation Account

Nett Operational b/fwd         1,102,909       1,142,027       39,118 CR   1,567,771


Capital Expenditure


Invercargill Pools                 8,840          15,507        6,667 CR      20,680
Bluff                                                               0


Total Capital Expenditure          8,840          15,507        6,667 CR      20,680



Capital Movements


Invercargill Pools                 5,248 CR       15,507 CR    10,259         20,680 CR
Bluff                                      0               0        0                  0


Total Capital Movements            5,248 CR       15,507 CR    10,259         20,680 CR


Total                          1,106,501       1,142,027       35,526 CR   1,567,771


Rates Required                 1,106,502       1,142,027       35,525 CR   1,567,771




                                                           4
Library and Archives


Operating Statement                               Year to Date                   12 Month
Nine months to 31 March 2012            Actual         Budget      Variance         Budget


Operational Income


Invercargill Public Library        146,133 CR      152,694 CR      6,561        203,600 CR
Bluff Library                         1,930 CR         531 CR      1,399 CR         700 CR

Total                              148,063CR
        − Income                                   153,225CR       5,162       204,300CR



Operational Expenditure


Invercargill Public Library      3,145,155       3,741,609       596,454 CR   5,036,281
Bluff Library                       20,055          20,750           695 CR      28,300


Total Expenditure                3,165,210       3,762,359       597,149 CR   5,064,581



Nett Operational                 3,017,147       3,609,134       591,987 CR   4,860,281




Appropriation Account

Nett Operational blfwd           3,017,147       3,609,134       591,987 CR   4,860,281


Capital Expenditure


Invercargill Public Library        290,566         357,381        66,815 CR     476,500
Bluff Library                                0       4,500         4,500 CR       6,000


Total Capital Expenditure         290,566         361,881         71,315CR     482,500



Capital Movements


Invercargill Public Library                  0      33,336 CR     33,336                  0
Bluff Library                                0            0            0                  0


Total Capital Movements                  0          37,503CR      37,503         50,000CR


Total                            3,307,713       3,933,512       625,799 CR   5,292,781


Add Back Non Cash Depreciation     754,032 CR    1,245,753 CR    491,721      1,661,000 CR


Rates Required                   2,553,681       2,687,759       134,078 CR   3,631,781




                                                       15
Housing Care


Operating Statement                         Year to Date                12 Month
Nine months to 31 March 2012      Actual         Budget     Variance      Budget


Operational Income


  Income                       715,952 CR    704,772 CR    11,180 CR   939,688 CR

  Expenditure                  693,663       697,018        3,355 CR   930,047

Nett Operational               22,289 CR       7,754 CR    14,535 CR    9,641 CR




Appropriation Account
  Nett Operational b/fwd        22,289 CR      7,754 CR    14,535 CR     9,641 CR

  Capital Expenditure               0              0           0            0


  Capital Movements                 0          7,227        7,227 CR    9,641
                                                   0
Rates Required                 22,289 CR         527 CR    21,762 CR        0




                                                  1)
Community Services Committee
Financial Summary


Operational Statement                         Year to Date                   12 Month
Nine months to 31 March 2012         Actual         Budget     Variance        Budget


Library and Archives           3,017,147      3,609,134      591,987 CR   4,860,281
Pools                          1,102,909      1,142,027       39,118 CR   1,567,771
Community Development             18,874        221,977      203,104 CR     345,461
Housing Care                     22,289 CR       7,754 CR     14,535 CR      9,641 CR
Passenger Transport             687,439        677,403        10,036       903,195
Total Operational              4,804,080      5,642,787      838,708 CR   7,667,067




Appropriation Account

Library and Archives           2,553,681      2,687,759      134,078 CR   3,631,781
Pools                          1,106,502      1,142,027       35,525 CR   1,567,771
Community Development              18,873       221,977      203,104 CR     217,595
Housing Care                      22,289 CR        527 CR     21,762 CR           0
Passenger Transport             687,438        668,403        19,036       891,195
Rates Required                 4,344,205      4,719,639      375,433 CR   6,308,342




                                                    1/
JL   0
TO:                           COMMUNITY SERVICES COMMITTEE

FROM:                         THE CHIEF EXECUTIVE OFFICER

MEETING DATE:                 MONDAY 21 MAY 2012


      COMMUNITY SERVICES SAFER INVERCARGILL SUB−COMMITTEE

Report Prepared by:           Mary Napper − Community Development Manager


SUMMARY

The minutes of the Community Services Safer Invercargill Sub−Committee are
attached (Appendix 1).


RECOMMENDATION

That the report be received.


IMPLICATIONS

1.       Has this been provided for in the Long Term Plan/Annual Plan?
         No
2.       Is a budget amendment required?
         No
3.       Is this matter significant in terms of Council's Policy on Significance?
         No
4.       Implications in terms of other Council Strategic Documents or Council
         Policy?
         No
5.       Have the views of affected or interested persons been obtained and is any
         further public consultation required?
         No


FINANCIAL IMPLICATIONS

Nil




                                         I
                                             L•J
2u
                                                             Appendix 1
     MINUTES OF A MEETING OF THE COMMUNITY SERVICES SAFER INVERCARGILL
        SUB−COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC
            ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL
                     ON THURSDAY 10 MAY 2012 AT 4.15 PM


PRESENT:              Cr I L Esler
                      Mr B Stubbs
                      R Scheele
                      J Low
                      R Hoffman (from 4.23 pm)


IN ATTENDANCE:        Ms M Napper − Community Development Manager
                      Mrs K Blomfield − Community Development Officer
                      Ms L Kuresa − Committee Secretary


1.          APOLOGIES

            D Melmoth and R Hoffman for lateness.

            Moved Cr Esler, seconded Mr Scheele and RESOLVED that the apologies be
            accepted.


2.          WELCOME

            Cr Esler welcomed everybody to the meeting.


3.          NOTICE OF URGENT ITEMS AND CONFIRMATION OF ORDER PAPER

            Nil.


4.          MINUTES OF THE PREVIOUS MEETING HELD ON 29 MARCH 2012

            Moved Cr Esler, seconded Mr Stubbs and RESOLVED that the minutes be
            received.


5.          REPORT OF THE COMMUNITY DEVELOPMENT MANAGER

            The report had been circulated.

5.1         Neighbourhood Support Programme

            Mrs Blomfield took the meeting through the report. She also tabled a copy of the
            Neighbourhood Support Newsletter for members' information.

5.2         ACC Home Based Safety Programme

            Ms Napper took the meeting through the report.

Note:       Mrs Hoffman joined the meeting at 4.23 pm.


                                                  21.
      Moved Cr Esler, seconded Mr Low and RESOLVED that the report be received.


5.    MEMBERS REPORTS

5.1   Invercargill Prison

      J Low informed the meeting that they were pleased that the Invercargill Prison
      was staying open. It was not only because of employment reasons but the
      contribution made by the trade's people in the community with the large amount
      of people working on maintenance at the prison. He had heard that some
      improvements would be carried out at the prison which had already been
      approved by the Government, which would be brilliant. There were some
      concerns in relation to families involved with regard to the affordability in having
      to travel to Dunedin.

5.2   Cr Esler

      Cr Esler had been trying to renew his Outdoor First Aid Certificate, but they
      could not get enough people in Invercargill for the training to be carried out. He
      would need to travel to Dunedin to carry out the training and asked if anybody
      had heard of an alternate provider of this training other than Mountain Safety.

      After discussions it was agreed that there was no alternate provider to carry out
      this training in Invercargill.

      Cr Esler informed the meeting that the Anzac Parade was raised by one of the
      submitters at the Long Term Plan Hearing. He raised issues with people not
      being able to see or hear what was happening at the ceremony. There could be
      a lot done to make it better for all attending and also for safety reasons. Cr Esler
      would talk to the RSA about the set up of future Anzac Parades and how it could
      be better managed.

5.3   Rural Neighbourhood Support

      Ms Napper talked about progress on the development of a rural neighbourhood
      support service that was discussed at the previous meeting. This was to reduce
      the increase in rural crime statistics. She attended a meeting at the Police
      Station and took the meeting through the outcome from the meeting.

5.4   Fire Services

      Mr Stubbs informed the meeting that the return to work with the Fire Service was
      ratified on Monday. It was now business as usual, with staff re−engaging with
      the Police etc. Mr Tohiariki would be working on that. He tabled information on
      the photoelectric smoke detectors and took the meeting through it.

5.5   Corrections

      Mr Scheele talked about the restructure at Management level, which was
      happening at Corrections.
5.6         Community Representative

           Ms Hoffman informed the meeting that Barnados was running a "Keeping It
           Together Programme ". The programme started in July 2011 to meet a
           significant need. Three programmes had been undertaken and they were
           currently in their last programme. Unfortunately there was no more funding
           available to continue this programme. The programme was very positive, and it
           had been a strength−based approach with families engaged in and participating
           well on. It was a holistic programme and she was looking at trying to get more
           funding for it. They were also looking at doing a "Dads" initiative programme
           looking at male role models. They were developing resources for this
           programme and working favourably with businesses and organisations to get the
           information in the workplace and recreational settings.


There being no further business the meeting closed at 4.55 pm, noting that the next meeting
would be on 21 June 2012.




                                          23
24
TO:                          COMMUNITY SERVICES COMMITTEE

FROM:                        THE CHIEF EXECUTIVE OFFICER

MEETING DATE:                MONDAY 21 MAY 2012


                            FUNDING PROGRAMME

Report Prepared by:          Mary Napper − Community Development Manager


SUMMARY

The Invercargill Active Communities and the Creative Communities Invercargill
Funding Assessment Committees have completed their final allocation for the
2011/2012 year.


RECOMMENDATION

That the report be received.


IMPLICATIONS

1.      Has this been provided for in the Long Term Plan/Annual Plan?
        No
2.      Is a budget amendment required?
        No
3.      Is this matter significant in terms of Council's Policy on Significance?
        No
4.      Implications in terms of other Council Strategic Documents or Council
        Policy?
        No
5.      Have the views of affected or interested persons been obtained and is any
        further public consultation required?
        No


FINANCIAL IMPLICATIONS

Nil




                                       0' I)
                                       '−
INVERCARGILL ACTIVE COMMUNITIES FUNDING PROGRAMME

Invercargill Kendo Club − $322 for equipment
Queens Park AFC − $500 for volunteer training

One application was deferred for additional information to be supplied.


CREATIVE COMMUNITIES INVERCARGILL

A total of $24156 was allocated.

Glengarry Community Art Project                       $1200
      Community mosaic mural project

Dan Davin Literary Foundation                         $2500
      Creative writing workshops

Southland Art Society                        $1500
       Workshops for members and non−members

Southland Conference of the Arts Planning Group $3600
       To subsidise community organisations to attend the conference

Anna Claire Thompson and Katherine Buess              $500
      To hold children's workshops

Southland Competitions Society                        $2000
       To hold the annual competitions

Venture Southland                                 $1000
       Goldilocks and 3 Bears production with NZ String Quartet

Venture Southland                                     $1000
       Kidzone art and performance activities

Arts in Focus Charitable Trust                        $1600
        Short film festival and workshops

Rebecca Ryan                                          $2000
      To produce an opera double bill

Murihiku Maori and Pasifika Cultural Trust
       To hold the annual festival                    $1000
       To hold an art exhibition                      $1025

Pacific Island Advisory and Cultural Trust            $500
        To assist with a Murihiku Pacifica Festival

Community Art Projects                            $4731
     To assist with a variety of community arts activities




                                                 'U
I NVERCARGILL ACTIVE COMMUNITIES

The Invercargill Active Communities Assessment Committee has agreed to change
the application process for the Active Communities programme.

From 1 July applications for projects requesting under $1000 will be accepted
monthly. Applications for more than $1000 will be accepted quarterly. The criteria
and priorities remain unchanged.

Clubs are being advised of the changes during June.
3
TO:                          COMMUNITY SERVICES COMMITTEE

FROM:                        THE CHIEF EXECUTIVE OFFICER

MEETING DATE:                MONDAY 21 MAY 2012


      YOUTH IN LOCAL GOVERNMENT LEADERSHIP CONFERENCE

Report Prepared by:          Mary Napper − Community Development Manager


SUMMARY

The Youth in Local Government Leadership was held at the Civic Theatre Complex
18−20 April 2012


RECOMMENDATION

That the report be received.


IMPLICATIONS

1.      Has this been provided for in the Long Term Plan/Annual Plan?
        N/A
2.      Is a budget amendment required?
        N/A
3.      Is this matter significant in terms of Council's Policy on Significance?
        N/A
4.      Implications in terms of other Council Strategic Documents or Council
        Policy?
        N/A
5.      Have the views of affected or interested persons been obtained and is any
        further public consultation required?
        N/A


FINANCIAL IMPLICATIONS
Nil
YOUTH IN LOCAL GOVERNMENT LEADERSHIP CONFERENCE

The Conference was hosted by the Invercargill City Council, Southland District
Council and Gore District Council with Invercargill City Council taking the lead
agency role. Attendance was excellent with 77 young people (43%) and 86 adults
(57%) registered to attend.

Day one involved the young people undertaking a three hour leadership workshop
facilitated by the Ministry of Youth Development at the Oraka Aparima Marae at
Colac Bay. Adults undertook a tourist field trip of the Riverton area, organised by
Mayor Cardno. A Mayoral Reception at the Pavilion Restaurant concluded the day.

Day two commenced with a visit and cycling demonstration at the Velodrome. Key
note presentations were delivered by Professor Natalie Jackson, Director of the
National Institute of Demographic and Economic Analysis (NIDEA) at the University
of Waikato. Council planning staff were invited to attend this presentation which
looked at the role of youth in communities as the population ages. Amy Scott, an
authority on communication was a keynote presenter and provided a two hour
workshop on Friday. Amy was the most popular presenter at the conference.

Participants were able to attend four workshops during the conference. Workshops
included leadership skills and styles, consultation know how, youth development best
practise and establishing programmes to increase training and employment
opportunities.

The conference was supported by the Ministry of Youth Development, the Mayors
Taskforce for Jobs, The Community Trust of Southland and the Invercargill Licensing
Trust. The Invercargill City Council contributed a significant amount of staff resource
to the planning and running of the conference.
TO:                           COMMUNITY SERVICES COMMITTEE

FROM:                         THE DIRECTOR OF WORKS AND SERVICES

MEETING DATE:                 MONDAY 21 MAY 2012

                       TIMETABLE FOR BUS SERVICE TENDER

Report Prepared by:           Eddie Cook − Senior Traffic Management Officer


SUMMARY

This brief report outlines the timetable for the preparation, receiving, evaluation and letter of
the Bus Service Tender for Invercargill.


RECOMMENDATIONS

That this report be considered

AND

That the Community Services Committee approve reporting the contract directly to full
Council in July 2012.


IMPLICATIONS

1.       Has this been provided for in the Long Term Plan/Annual Plan?
         Yes.
2.       Is a budget amendment required?
         No.
3.       Is this matter significant in terms of Council's Policy on Significance?
         No.
4.       Implications in terms of other Council Strategic Documents or Council Policy?
         Nil.
5.       Have the views of affected or interested persons been obtained and is any further
         public consultation required?
         Yes.


FINANCIAL IMPLICATIONS

Nil.




                                                  3−i
TIMETABLE OUTLINE FOR BUS SERVICE CONTRACT

The Regional Passenger Transport Plan (RPTP) has been considered by Council. The
existing contract is due to expire on 1 July 2012.

This contract development and tendering has been delayed until the Regional Passenger
Transport Plan has been adopted so any direction from the Plan can be included in the
tender.

Approval from the New Zealand Transport Agency for the current contract to be extended
has been approved for three months however due to the timing of the Council meeting
schedule and a required four month lead time, a further extension until 1 December will be
sought.

The timing of the meetings to allow for a 3 December start does however mean the contract
would need to be reported directly to Council rather than the preferred route of via the
Community Services Committee.

A tentative timetable could be as follows:

Draft tender documents completed                                               16 May 2012
Consultant to meet with Council staff to finalise documents                 21−25 May 2012
Complete tender documents                                                      28 May 2012
Call for tenders                                                               2 June 2012
Tenders close                                                                 29 June 2012
Evaluation of tenders                                                         2−6 July 2012
Preferred contractor chosen                                                   10 June 2012
Prepare report for Full Council meeting                                        13 July 2012
Full Council confirms contract                                                 24 July 2012
Successful tenderer advised                                                    25 July 2012
New contract starts (four month lead in time required for                 3 December 2012
successful tenderer)

A further delayed start date was considered such that the tender could be presented to the
next round of meetings however the proposal to change the routes and thereby get access to
the required efficiencies and cost reductions suggests the proposed timetable is desirable to
stay within the likely New Zealand Transport Agency budgets available.


CONCLUSION

In order to meet the 3 December contract commencement date, this timetable needs to be
followed.
TO:                           COMMUNITY SERVICES COMMITTEE

FROM:                         THE DIRECTOR OF WORKS AND SERVICES

MEETING DATE:                 MONDAY 21 MAY 2012

                               LIBRARIES AND ARCHIVES

Report Prepared by:           Marianne Foster, Manager − Libraries and Archives


SUMMARY

This report provides a six month review following the introduction of eBooks and eAudio.


RECOMMENDATIONS

That the report be received for information.


IMPLICATIONS

1.       Has this been provided for in the Long Term Plan/Annual Plan?
         Yes
2.       Is a budget amendment required?
         No.
3.       Is this matter significant in terms of Council's Policy on Significance?
         No.
4.       Implications in terms of other Council Strategic Documents or Council Policy?
         No.
5.      Have the views of affected or interested persons been obtained and is any further
        public consultation required?
         N/A..


FINANCIAL IMPLICATIONS

None




                                                3:)
EBOOKS AND EAUDIO


Background
Invercargill City Libraries joined a consortium of 15 South Island public libraries to purchase
access to OverDrive. This was seen as the most cost−effective way of purchasing access to
eBooks and eAudio, and OverDrive is currently the biggest supplier of eBooks to libraries
worldwide.

The South Island Downloadable Zone launched on 3 October 2011, and has been very
popular so far.

We also began purchasing OverDrive Advantage titles in November 2011. This feature gives
libraries that are members of a shared collection the ability to offer popular titles−−exclusively
for their users. Advantage means:
         reduced waiting lists on popular eBooks and eAudiobooks
         a custom collection of titles developed specifically for our local community
         continued access to titles we share with other libraries

Usage Statistics

Number of items and formats
As at 8 May 2012, the consortium owns:
       eBooks               388
       eAudiobooks          152
        Gutenberg titles    >23 000

In addition, Invercargill City Libraries also owns:
        Advantage eBooks 289
        Advantage eAudio          21

So, Invercargill library users have access to:

eBooks 677
                Adobe EPUB format                                     660
                Adobe PDF format                                      231
                Open EPUB format                                      1
                NB: some titles are available in more than one format
eAudio    173
                MP3 format                                            60
                WMA format                                            169
                NB: some titles are available in more than one format

Number of users
Between 1/10/2011 and 30/4/2012, 1110 unique users from the consortium have checked
items out of Overdrive. 267 of these were Invercargill City Libraries users (nearly 25%).




                                              34
                             Number of unique Invercargill      patrons using OverDrive


         120

         100

          80             − −
               60


     I   20
           40




                    Oct−il        Nov−il      .,Dec− 11     Jan−12      Feb−12          Mar−12    Apr−12

                                                           Months




Since launch date, 7232 checkouts have been made from the South Island Downloadable
Zone (including all Advantage titles owned by all libraries) by users from all 15 libraries.

Invercargill library users have made 1768 checkouts in total (24% of all checkouts): 1449
eBooks and 319 eAudiobooks. 536 (30%) of the Invercargill checkouts were Advantage
titles.


                                  Total Invercargill checkouts from OverDrive




                                                                                            Consortium checkouts


                              p1                                                            Advantage checkouts




                                      Oct−li Nov−li Dec− 11 Jan−12 Feb−12 r−12 Apr−12

                                              Months




                                                            315
Top 10 titles (Invercargill Advantage + Consortium) by number of checkouts

                                                                                     Number of
                                                                                     checkouts
Title                                           Author                Format        (consortium)
Nelson Observed
*Note: there 50 copies of this title
available (added by Nelson)                     Christopher B. Vine   eBook              54
The Next Always                                 Nora Roberts          eBook              33
Harvesting the Heart                            Jodi Picoult          eBook              31
The Drop                                        Michael Connelly      eBook              27
Red Dog                                         Louis De Bernieres    eBook              24
Brazen Virtue                                   Nora Roberts          eBook              24
Rumor Has It                                    Tami Hoag             eBook              24
Handle with Care                                Jodi Picoult          eBook              24
Man of Her Dreams                               Tami Hoag             eBook              23
Moon Shell Beach                                Nancy Thayer          eBook              23
The Beach House                                 Jane Green            eBook              22

Top 10 titles (Invercargill Advantage + consortium) by number of holds
Since launch date, there have been 2593 holds placed on titles owned by the consortium or
Invercargill Advantage (not just Invercargill holds).

                                                                               Number of holds
Title                                  Author               Format              (consortium)
The Next Always                        Nora Roberts         eBook                    63
Red Dog                                Louis De Bernieres   eBook                    41
Harvesting the Heart                   Jodi Picoult         eBook                    40
The Drop                               Michael Connelly     eBook                    38
Having the Billionaire's Baby          Sandra Hyatt         eBook                    31
The Help                               Kathryn Stockett     eBook                    28
The Little Coffee Shop of Kabul        Debor Rodriguez      eBook                    27
The Beach House                        Jane Green           eBook                    27
The Bookseller                         Roald Dahl           Audiobook                26
Suicide Run                            Michael Connelly     eBook                    25

FUTURE CHALLENGES

Number of titles
The biggest complaint from users of OverDrive is that everything is always checked out.
This will be overcome in time as our eCollections grow, although the number of library users
wanting eBooks is also likely to increase.

Content
        We are limited by what is actually available to New Zealand libraries through
        OverDrive. Not all publishers are available through OverDrive, and not all publishers
        who are available in the US through OverDrive are available in New Zealand. It can
        be difficult finding new and popular titles to add to our collection.
        Unfortunately, since we have joined OverDrive some publishers have pulled out (such
        as Penguin). We have not lost our content but cannot purchase any more copies of
        the affected titles or buy anything new from these publishers.
        New and popular titles are more readily available in eAudiobook format than eBook,
        but these can be expensive. For example, The Hunger Games is listed at $10300.
EBooks and eAudio is a growing format. There are still issues regarding Digital Rights
Management and the availability of popular content but OverDrive and the South Island
Downloadable Zone has proved an economical first step in providing access to this format.


CONCLUSION

The report is for information only.
30

				
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