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Invercargill
CITY COUNCIL
NOTICE OF MEETING
Notice is hereby given of the Meeting of the
Community Services Committee
to be held in the Council Chamber,
101 Esk Street, Invercargill on
Monday 21 May 2012 at 4.00 pm
His Worship the Mayor Mr T R Shadbolt JP
Cr R L Abbott (Chair)
Cr N J Elder (Deputy Chair)
Cr N D Boniface
CrTJ Buck
Cr I L Esler
Cr G D Lewis
Cr D J Ludlow
Cr G J Sycamore
Cr Rowly Currie (Environment Southland) (Total
Mobility and Passenger Transport)
EIRWEN TULETT
MANAGER, SECRETARIAL SERVICES
Finance and Corporate Services Directorate
Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill • 9840 • New Zealand
DX No. YA90023 • Telephone 03 211 1777 • Fax 03 211 1433
AGENDA
Page
1. APOLOGIES
2. PUBLIC FORUM
Irene Mosely, Project Manager of the Neurological Foundation will be
present to speak on the Chair of Neurosurgery Campaign.
3. MONITORING OF SERVICE PERFORMANCES
3.1 LEVELS OF SERVICE I
3.1 .1 Community Development 2
3.1 .2 Passenger Transport 3
3.1.3 Pools 4
3.1.4 Libraries and Archives 6
3.1.5 Housing Care Service 8
4. MONITORING OF FINANCIAL PERFORMANCES 9
4.1 COMMUNITY DEVELOPMENT 10
4.2 PASSENGER TRANSPORT 10
4.3 POOLS 10
4.4 LIBRARY AND ARCHIVES 10
4.5 HOUSING CARE 10
4.6 FINANCIAL SUMMARY 10
5. ACTION SHEET
6. OTHER BUSINESS
6.1 REPORT OF THE CHIEF EXECUTIVE OFFICER
6. 1.1 Community Services Safer Invercargill Sub−Committee 19
Appendix 1 21
6.1.2 Funding Programme 25
6.1.3 Youth in Local Government Leadership Conference 29
6.2 REPORT OF THE DIRECTOR OF WORKS AND SERVICES
6.2.1 Timetable for Bus Service Tender 31
6.2.2 Libraries and Archives 33
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE DIRECTOR OF WORKS AND SERVICES
MEETING DATE: MONDAY 21 MAY 2012
LEVELS OF SERVICE REPORT — I JULY 2011 TO 31 MARCH 2012
Report Prepared by: Melissa Short − Corporate Planner
SUMMARY
Reporting on the Community Services levels of service measures for the period comprising
1 July 2011 to 31 March 2012.
RECOMMENDATIONS
It is recommended that the report be received.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
The report monitors performance in relation to levels of service measures identified
in the Long Term Council Community Plan and the Annual Plan.
2. Is a budget amendment required?
No
3. Is this matter significant in terms of Council's Policy on Significance?
No
4. Implications in terms of other Council Strategic Documents or Council Policy?
No
5. Have the views of affected or interested persons been obtained and is any further
public consultation required?
No
FINANCIAL IMPLICATIONS
No financial implications arise from this report.
01
COMMUNITY DEVELOPMENT
31_ March
1 July_2011_to_2012
Neighbourhood Support
Number of households involved in Neighbourhood 1293
Support.
Number of groups involved in Neighbourhood Support 87
Neighbourhood Support − Number of Households
1400
1200
U)
1000
0
a,
U)
800
0
I
600
400
z
200
0
2010/11 2011/12
Year
July U August 0 September 0 October U November 0 Decembe
January oFebruary •March DApril DMay oJune
Neighbourhood Support − Number of Groups
90
100 −−−−−−−−−−−− −− −−−−
_
I iiFFII E3 July
January
2010/11
• August
0 February
0 September 0 October
U March
Year
D April
2011/12
U November 0 December
0 May 0 June
PASSENGER TRANSPORT
Use of Services
Maintain a minimum of 400,000 passengers per annum (66,666 passengers/two months).
Passenger Transport −Passenger Numbers
45000
40000
35000
IM
30000
U)
tv 25000
0
20000
2 15000
E
zo 10000
5000
0
2010/11 2011/12
Year
July August September October Noember December moam January
February March April May June −Target
Graph of Passenger Transport passenger numbers.
POOLS
Use of Services
Annual pool usage maintained between 4.4 and 6.5 visits per head of population. (LTCCP
measure)
Pools Admission Numbers
40000
U) 35000
Vi 30000
U)
25000
< 20000
0
15000
E 10000
5000
0
2010/11 2011/12
Year
July August September October No'ember
December − January February March April
May June Minimum —Maximum
Graph of Pool usage.
• A very busy March period reflected again in our high visitor numbers. We do expect the
numbers to fall once winter sets in.
• Waverley swim club has donated two FINA approved starting blocks to Splash Palace
to enable Natalie Wiegersma to practice on Olympic standard blocks in preparation for
the London Olympics (Fédération Internationale de Natation is the international
governing body for swimming and other aquatic sports). It is hoped that together with
the other swim clubs Splash Palace might be able to afford to replace six other starting
blocks at some stage in the near future.
• A number of maintenance jobs have been carried out around the facility including the
identification of repairs required to the slide splash pool. Repairs for this are underway
during April and May.
• The newly renovated Family Changing rooms were completed in early March, these
have been very popular and we are waiting on quotes for the female and male
changing rooms which are long overdue for an update.
• Bluff Pool was closed for the end of the season in late March.
During the period 1 July 2011 to 31 March 2012 the following regional events took place:
July
South Island Synchronised Swimming Championships
School Holiday Programme
School Holiday Swimming Lessons
August
Swim Southland Winter Meet
September
Swim Southland Swim Meet
Rugby World Cup − Host to Scotland, Argentina, Romania and Georgia who all had pool
sessions. Splash Palace was closed during game times.
South Island Swimming Champs
October
Orca Labour Weekend Swim Meet
November
Murihiku Anniversary Meet
December
Southland Championships
Start of Summer Holiday Programme
January
Summer Holiday Programme
February
Swim Southland Long Course Swim Meet
Water Polo Training Camp
Swim Southland Short Course Swim Meet
Water Polo Open Day
March
AMP Kids Triathlon
Swim Southland Swim Meet
Women's Triathlon
South Island Secondary Schools Water Polo Tournament
O)
LIBRARIES AND ARCHIVES
MEMBERSHIP DISTRICT NUMBER OF MEMBERS
Invercargill and Bluff 38638
Southland, Gore and Clutha Districts 2401
Total Members 41039
Table showing total number of library members as at 31 March 2012
Library Borrowing Levels
70000
In
E 60000
50000
u, 40000
30000
0
20000
10000
0
2010/11 2011/12
Year
j July • August 0 September o October • November o Decembe
January 0 February • March o April 0 May o June
Graph of Library Services borrowing levels.
Visitor Numbers
Visitor numbers dropped in April mainly the result of being closed for 2 extra statutory days
this year over the previous year.
2011 2012
March 47219 47580
APNK Internet statistics
Date I Total Uses Total Time Average Session
March 2012 15635 2490:58 26.523
luo
WiFi Statistics at 27 March 2012
Last Seven days Last 30 days 365 days
Unique 221 699 3404
users/devices
Total user/device 316 1265 6687
sessions
Angelina Ballerina
To celebrate the tour of the Royal New Zealand Ballet production of Angelina Ballerina the
Invercargill Public library held a story time like no other. The Ballerina story time was a great
success with over 150 baby ballerinas packing into the library story room. The last time
there were that many people sitting shoulder to shoulder was when author Craig Smith came
to visit.
Hannah Kaye, a dance educator with the Royal New Zealand Ballet, travels around with the
company promoting ballet to primary and secondary schools, libraries and other community
groups. Hannah said the visit to Southland was one of the biggest turnouts she had seen.
Her passion for dance and performance was evident in the way she engaged the young
audience by getting them up and teaching them how to plié and how to arabesque like the
professionals.
Our baby ballerinas came dressed in tutus of all colours and styles and with books and
posters for Hannah to sign.
We at the library had a wonderful time hosting the Ballerina story time. It was a great way to
show our diversity within the community and how we support and encourage different forms
of art and language interpretation.
Report prepared by: Marianne Foster
Manager − Libraries and Archives
07
HOUSING CARE SERVICE
Housing Care Occupancy Rates
100 80−(0
DU −
.−−−−−40
(
CL
−−−H
0 20 − −−
0 − − −
2010/11 2011/12
Year
ED July • August o September o October • November o December
EJanuary oFebruary •March oAptil oMay cjJune
Graph of Housing Care occupancy rates.
Waiting List
March February January
2012 2012 2012
Invercargill 12 14 11
Bluff 0 0 0
Invercargill Supplementary 8 7 7
Bluff Supplementary 2 2 2
March February January
2012 2012 2012
Applications received 5 7 6
Tenancy Exits 5 5 2
Vacant Units 13 8 7
Neighbourhood Support
Following the high degree of interest from residents, this continues to be a work in progress
which is being facilitated by our Community Development Officer.
oz,
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE DIRECTOR OF WORKS AND SERVICES
MEETING DATE: MONDAY 21 MAY 2012
MONITORING OF FINANCIAL PERFORMANCE
Report Prepared by: Cameron McIntosh − Director of Works and Services
SUMMARY
Financial commentary for Activities reporting to the Community Services Committee for the
nine month period to 31 March 2012.
RECOMMENDATIONS
That this report be received.
IMPLICATIONS
1 Has this been provided for in the Long Term Plan/Annual Plan?
Yes.
2. Is a budget amendment required?
No.
3. Is this matter significant in terms of Council's Policy on Significance?
No.
4. Implications in terms of other Council Strategic Documents or Council Policy?
No.
5. Have the views of affected or interested persons been obtained and is any further
public consultation required?
Not applicable.
FINANCIAL IMPLICATIONS
The financial commentary and financial accounts are provided for information.
COMMUNITY DEVELOPMENT
The department is working within budget. A number of projects will be completed prior to the
end of the financial year.
HOUSING CARE
Results year to date remain on track. Occupancy levels for April are slightly down owing to
taking two units out at Elston Lea for Bath/Wet Shower refurbishments. A number of other
units have also had makeovers during the period.
LIBRARY AND ARCHIVES
Income has dipped slightly but overall Libraries and Archives remains under budget for the
year to date. The Meeting Room has had increased bookings this year and is now over
budget for income.
PASSENGER TRANSPORT
The current net rates draw to 31 March 2012 is $21546 mainly due to a higher than
anticipated contract price adjustment for the 2011/12 year.
A year end projection giving a net rates draw deficit of $28576 is calculated based on the
higher that anticipated CPI adjustment.
POOLS
March year to date income and expenditure are 7.2% and 1.5% higher than budget
respectively thus the year to date rates draw is 3.2% lower than budget.
IL'
Community Development
Operating Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Operational Income
Community Development 954 CR 1,278 CR 324 1,700 CR
Safer City 29,054 CR 0 29,054 CR 0
Strengthening Families 3,000 CR 0 3,000 CR 0
Regional Strength Strategy 7,500 CR 0 7,500 CR 0
Youth and Local Government 54,781 CR 0 54,781 CR 0
Youth Workers Network 1,296 CR 0 1,296 CR 0
Total Income 96,585CR 1,278CR 95,307CR 1,700CR
Operational Expenditure
Adult Community Education 1,361 5,368 4,007 CR 10,737
Alcohol Strategy 0 0 0 271
Community Development 72,441 113,101 40,660CR 160,506
Computers in Homes 0 0 0 3,182
GAIN 1,884 0 1,884 6,475
MTFJ Concrete 0 0 0 8,221
Neighbourhood Support 327 0 327 0
Pride in the South 0 0 0 2,336
Regional Strength Strategy 526 0 526 5,050
RSSMT 0 0 0 633
Safer City 36,878 103,724 66,846 CR 139,143
Strengthening Families 300 1,062 762 C 1,416
Youth Council 0 0 0 8,000
Youth Expo 0 0 0 1,191
Youth & Local Government 1,741 0 1,741 0
Total Expenditure 115,458 223,255 107,797CR 347,161
Nett Operational 18,874 221,977 203,104 CR 345,461
Appropriation Account
Nett Operational b/fwd 18,874 221,977 203,104 CR 345,461
Capital Expenditure
Community Development 0 0 0 0
Total Capital Expenditure 0 0 0 0
CaDital Movements
Adult Community Education 0 0 0 10,737 CR
Alcohol Strategy 0 0 0 271 CR
Community Development 0 0 0 1,335 CR
Computers in Homes 0 0 0 3,182 CR
GAIN 0 0 0 6,475 CR
MTFJ Concrete 0 0 0 8,221 CR
Pride in the South 0 0 0 2,336 CR
Regional Strength Strategy 0 0 0 5,050 CR
RSSMT 0 0 0 633 CR
Safer City 0 0 0 79,019 CR
Strengthening Families 0 0 0 1,416 CR
Youth Council 0 0 0 8,000 CR
Youth Expo 0 0 0 1,191 CR
Total Capital Movements 0 0 0 127,866 CR
Total 18,874 221,977 203,104 CR 217,595
Rates Required 18,874 221,977 203,104 CR 217,595
12
Passenger Transport
Operating Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Operational Income
Bus and Transport 858,150 CR 753,309 CR 104,841 CR 1,004,412 CR
Total Income 858,150 CR 753,309 CR 104,841 CR 1,004,412 CR
Operational Expenditure
Bus and Transport 1,545,589 1,430,712 114,877 1,907,607
Total Expenditure 1,545,589 1,430,712 114,877 1,907,607
Nett Operational 687,439 677,403 10,036 903,195
Appropriation Account
Nett Operational b/fwd 687,439 677,403 10,036 903,195
Capital Expenditure
Bus and Transport 0 13,500 13,500 CR 18,000
Total Capital Expenditure 0 13,500 13,500 CR 18,000
Capital Movements
Bus and Transport 0 22,500 CR 22,500 30,000 CR
Total Capital Movements 0 22,500 CR 22,500 30,000 CR
Total 687,439 668,403 19,036 891,195
Add Back Non Cash Depreciation 0 0 0 0
Rates Required 687,439 668,403 19,036 891,195
Pools
Operating Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Operational Income
Invercargill Pools 1,072,508 CR 1,012,732 CR 59,776 CR 1,326,000 CR
Bluff 13,548 CR 0 13,548 CR 0
Total Income 1,086,056 CR 1,012,732 CR 73,324 CR 1,326,000 CR
Operational Expenditure
Invercargill Pools 2,136,774 2,154,759 17,985 CR 2,893,771
Bluff 52,191 0 52,191 0
Total Expenditure 2,188,965 2,154,759 34,206 2,893,771
Nett Operational 1,102,909 1,142,027 39,118 CR 1,567,771
Appropriation Account
Nett Operational b/fwd 1,102,909 1,142,027 39,118 CR 1,567,771
Capital Expenditure
Invercargill Pools 8,840 15,507 6,667 CR 20,680
Bluff 0
Total Capital Expenditure 8,840 15,507 6,667 CR 20,680
Capital Movements
Invercargill Pools 5,248 CR 15,507 CR 10,259 20,680 CR
Bluff 0 0 0 0
Total Capital Movements 5,248 CR 15,507 CR 10,259 20,680 CR
Total 1,106,501 1,142,027 35,526 CR 1,567,771
Rates Required 1,106,502 1,142,027 35,525 CR 1,567,771
4
Library and Archives
Operating Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Operational Income
Invercargill Public Library 146,133 CR 152,694 CR 6,561 203,600 CR
Bluff Library 1,930 CR 531 CR 1,399 CR 700 CR
Total 148,063CR
− Income 153,225CR 5,162 204,300CR
Operational Expenditure
Invercargill Public Library 3,145,155 3,741,609 596,454 CR 5,036,281
Bluff Library 20,055 20,750 695 CR 28,300
Total Expenditure 3,165,210 3,762,359 597,149 CR 5,064,581
Nett Operational 3,017,147 3,609,134 591,987 CR 4,860,281
Appropriation Account
Nett Operational blfwd 3,017,147 3,609,134 591,987 CR 4,860,281
Capital Expenditure
Invercargill Public Library 290,566 357,381 66,815 CR 476,500
Bluff Library 0 4,500 4,500 CR 6,000
Total Capital Expenditure 290,566 361,881 71,315CR 482,500
Capital Movements
Invercargill Public Library 0 33,336 CR 33,336 0
Bluff Library 0 0 0 0
Total Capital Movements 0 37,503CR 37,503 50,000CR
Total 3,307,713 3,933,512 625,799 CR 5,292,781
Add Back Non Cash Depreciation 754,032 CR 1,245,753 CR 491,721 1,661,000 CR
Rates Required 2,553,681 2,687,759 134,078 CR 3,631,781
15
Housing Care
Operating Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Operational Income
Income 715,952 CR 704,772 CR 11,180 CR 939,688 CR
Expenditure 693,663 697,018 3,355 CR 930,047
Nett Operational 22,289 CR 7,754 CR 14,535 CR 9,641 CR
Appropriation Account
Nett Operational b/fwd 22,289 CR 7,754 CR 14,535 CR 9,641 CR
Capital Expenditure 0 0 0 0
Capital Movements 0 7,227 7,227 CR 9,641
0
Rates Required 22,289 CR 527 CR 21,762 CR 0
1)
Community Services Committee
Financial Summary
Operational Statement Year to Date 12 Month
Nine months to 31 March 2012 Actual Budget Variance Budget
Library and Archives 3,017,147 3,609,134 591,987 CR 4,860,281
Pools 1,102,909 1,142,027 39,118 CR 1,567,771
Community Development 18,874 221,977 203,104 CR 345,461
Housing Care 22,289 CR 7,754 CR 14,535 CR 9,641 CR
Passenger Transport 687,439 677,403 10,036 903,195
Total Operational 4,804,080 5,642,787 838,708 CR 7,667,067
Appropriation Account
Library and Archives 2,553,681 2,687,759 134,078 CR 3,631,781
Pools 1,106,502 1,142,027 35,525 CR 1,567,771
Community Development 18,873 221,977 203,104 CR 217,595
Housing Care 22,289 CR 527 CR 21,762 CR 0
Passenger Transport 687,438 668,403 19,036 891,195
Rates Required 4,344,205 4,719,639 375,433 CR 6,308,342
1/
JL 0
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE CHIEF EXECUTIVE OFFICER
MEETING DATE: MONDAY 21 MAY 2012
COMMUNITY SERVICES SAFER INVERCARGILL SUB−COMMITTEE
Report Prepared by: Mary Napper − Community Development Manager
SUMMARY
The minutes of the Community Services Safer Invercargill Sub−Committee are
attached (Appendix 1).
RECOMMENDATION
That the report be received.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
No
2. Is a budget amendment required?
No
3. Is this matter significant in terms of Council's Policy on Significance?
No
4. Implications in terms of other Council Strategic Documents or Council
Policy?
No
5. Have the views of affected or interested persons been obtained and is any
further public consultation required?
No
FINANCIAL IMPLICATIONS
Nil
I
L•J
2u
Appendix 1
MINUTES OF A MEETING OF THE COMMUNITY SERVICES SAFER INVERCARGILL
SUB−COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC
ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL
ON THURSDAY 10 MAY 2012 AT 4.15 PM
PRESENT: Cr I L Esler
Mr B Stubbs
R Scheele
J Low
R Hoffman (from 4.23 pm)
IN ATTENDANCE: Ms M Napper − Community Development Manager
Mrs K Blomfield − Community Development Officer
Ms L Kuresa − Committee Secretary
1. APOLOGIES
D Melmoth and R Hoffman for lateness.
Moved Cr Esler, seconded Mr Scheele and RESOLVED that the apologies be
accepted.
2. WELCOME
Cr Esler welcomed everybody to the meeting.
3. NOTICE OF URGENT ITEMS AND CONFIRMATION OF ORDER PAPER
Nil.
4. MINUTES OF THE PREVIOUS MEETING HELD ON 29 MARCH 2012
Moved Cr Esler, seconded Mr Stubbs and RESOLVED that the minutes be
received.
5. REPORT OF THE COMMUNITY DEVELOPMENT MANAGER
The report had been circulated.
5.1 Neighbourhood Support Programme
Mrs Blomfield took the meeting through the report. She also tabled a copy of the
Neighbourhood Support Newsletter for members' information.
5.2 ACC Home Based Safety Programme
Ms Napper took the meeting through the report.
Note: Mrs Hoffman joined the meeting at 4.23 pm.
21.
Moved Cr Esler, seconded Mr Low and RESOLVED that the report be received.
5. MEMBERS REPORTS
5.1 Invercargill Prison
J Low informed the meeting that they were pleased that the Invercargill Prison
was staying open. It was not only because of employment reasons but the
contribution made by the trade's people in the community with the large amount
of people working on maintenance at the prison. He had heard that some
improvements would be carried out at the prison which had already been
approved by the Government, which would be brilliant. There were some
concerns in relation to families involved with regard to the affordability in having
to travel to Dunedin.
5.2 Cr Esler
Cr Esler had been trying to renew his Outdoor First Aid Certificate, but they
could not get enough people in Invercargill for the training to be carried out. He
would need to travel to Dunedin to carry out the training and asked if anybody
had heard of an alternate provider of this training other than Mountain Safety.
After discussions it was agreed that there was no alternate provider to carry out
this training in Invercargill.
Cr Esler informed the meeting that the Anzac Parade was raised by one of the
submitters at the Long Term Plan Hearing. He raised issues with people not
being able to see or hear what was happening at the ceremony. There could be
a lot done to make it better for all attending and also for safety reasons. Cr Esler
would talk to the RSA about the set up of future Anzac Parades and how it could
be better managed.
5.3 Rural Neighbourhood Support
Ms Napper talked about progress on the development of a rural neighbourhood
support service that was discussed at the previous meeting. This was to reduce
the increase in rural crime statistics. She attended a meeting at the Police
Station and took the meeting through the outcome from the meeting.
5.4 Fire Services
Mr Stubbs informed the meeting that the return to work with the Fire Service was
ratified on Monday. It was now business as usual, with staff re−engaging with
the Police etc. Mr Tohiariki would be working on that. He tabled information on
the photoelectric smoke detectors and took the meeting through it.
5.5 Corrections
Mr Scheele talked about the restructure at Management level, which was
happening at Corrections.
5.6 Community Representative
Ms Hoffman informed the meeting that Barnados was running a "Keeping It
Together Programme ". The programme started in July 2011 to meet a
significant need. Three programmes had been undertaken and they were
currently in their last programme. Unfortunately there was no more funding
available to continue this programme. The programme was very positive, and it
had been a strength−based approach with families engaged in and participating
well on. It was a holistic programme and she was looking at trying to get more
funding for it. They were also looking at doing a "Dads" initiative programme
looking at male role models. They were developing resources for this
programme and working favourably with businesses and organisations to get the
information in the workplace and recreational settings.
There being no further business the meeting closed at 4.55 pm, noting that the next meeting
would be on 21 June 2012.
23
24
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE CHIEF EXECUTIVE OFFICER
MEETING DATE: MONDAY 21 MAY 2012
FUNDING PROGRAMME
Report Prepared by: Mary Napper − Community Development Manager
SUMMARY
The Invercargill Active Communities and the Creative Communities Invercargill
Funding Assessment Committees have completed their final allocation for the
2011/2012 year.
RECOMMENDATION
That the report be received.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
No
2. Is a budget amendment required?
No
3. Is this matter significant in terms of Council's Policy on Significance?
No
4. Implications in terms of other Council Strategic Documents or Council
Policy?
No
5. Have the views of affected or interested persons been obtained and is any
further public consultation required?
No
FINANCIAL IMPLICATIONS
Nil
0' I)
'−
INVERCARGILL ACTIVE COMMUNITIES FUNDING PROGRAMME
Invercargill Kendo Club − $322 for equipment
Queens Park AFC − $500 for volunteer training
One application was deferred for additional information to be supplied.
CREATIVE COMMUNITIES INVERCARGILL
A total of $24156 was allocated.
Glengarry Community Art Project $1200
Community mosaic mural project
Dan Davin Literary Foundation $2500
Creative writing workshops
Southland Art Society $1500
Workshops for members and non−members
Southland Conference of the Arts Planning Group $3600
To subsidise community organisations to attend the conference
Anna Claire Thompson and Katherine Buess $500
To hold children's workshops
Southland Competitions Society $2000
To hold the annual competitions
Venture Southland $1000
Goldilocks and 3 Bears production with NZ String Quartet
Venture Southland $1000
Kidzone art and performance activities
Arts in Focus Charitable Trust $1600
Short film festival and workshops
Rebecca Ryan $2000
To produce an opera double bill
Murihiku Maori and Pasifika Cultural Trust
To hold the annual festival $1000
To hold an art exhibition $1025
Pacific Island Advisory and Cultural Trust $500
To assist with a Murihiku Pacifica Festival
Community Art Projects $4731
To assist with a variety of community arts activities
'U
I NVERCARGILL ACTIVE COMMUNITIES
The Invercargill Active Communities Assessment Committee has agreed to change
the application process for the Active Communities programme.
From 1 July applications for projects requesting under $1000 will be accepted
monthly. Applications for more than $1000 will be accepted quarterly. The criteria
and priorities remain unchanged.
Clubs are being advised of the changes during June.
3
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE CHIEF EXECUTIVE OFFICER
MEETING DATE: MONDAY 21 MAY 2012
YOUTH IN LOCAL GOVERNMENT LEADERSHIP CONFERENCE
Report Prepared by: Mary Napper − Community Development Manager
SUMMARY
The Youth in Local Government Leadership was held at the Civic Theatre Complex
18−20 April 2012
RECOMMENDATION
That the report be received.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
N/A
2. Is a budget amendment required?
N/A
3. Is this matter significant in terms of Council's Policy on Significance?
N/A
4. Implications in terms of other Council Strategic Documents or Council
Policy?
N/A
5. Have the views of affected or interested persons been obtained and is any
further public consultation required?
N/A
FINANCIAL IMPLICATIONS
Nil
YOUTH IN LOCAL GOVERNMENT LEADERSHIP CONFERENCE
The Conference was hosted by the Invercargill City Council, Southland District
Council and Gore District Council with Invercargill City Council taking the lead
agency role. Attendance was excellent with 77 young people (43%) and 86 adults
(57%) registered to attend.
Day one involved the young people undertaking a three hour leadership workshop
facilitated by the Ministry of Youth Development at the Oraka Aparima Marae at
Colac Bay. Adults undertook a tourist field trip of the Riverton area, organised by
Mayor Cardno. A Mayoral Reception at the Pavilion Restaurant concluded the day.
Day two commenced with a visit and cycling demonstration at the Velodrome. Key
note presentations were delivered by Professor Natalie Jackson, Director of the
National Institute of Demographic and Economic Analysis (NIDEA) at the University
of Waikato. Council planning staff were invited to attend this presentation which
looked at the role of youth in communities as the population ages. Amy Scott, an
authority on communication was a keynote presenter and provided a two hour
workshop on Friday. Amy was the most popular presenter at the conference.
Participants were able to attend four workshops during the conference. Workshops
included leadership skills and styles, consultation know how, youth development best
practise and establishing programmes to increase training and employment
opportunities.
The conference was supported by the Ministry of Youth Development, the Mayors
Taskforce for Jobs, The Community Trust of Southland and the Invercargill Licensing
Trust. The Invercargill City Council contributed a significant amount of staff resource
to the planning and running of the conference.
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE DIRECTOR OF WORKS AND SERVICES
MEETING DATE: MONDAY 21 MAY 2012
TIMETABLE FOR BUS SERVICE TENDER
Report Prepared by: Eddie Cook − Senior Traffic Management Officer
SUMMARY
This brief report outlines the timetable for the preparation, receiving, evaluation and letter of
the Bus Service Tender for Invercargill.
RECOMMENDATIONS
That this report be considered
AND
That the Community Services Committee approve reporting the contract directly to full
Council in July 2012.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
Yes.
2. Is a budget amendment required?
No.
3. Is this matter significant in terms of Council's Policy on Significance?
No.
4. Implications in terms of other Council Strategic Documents or Council Policy?
Nil.
5. Have the views of affected or interested persons been obtained and is any further
public consultation required?
Yes.
FINANCIAL IMPLICATIONS
Nil.
3−i
TIMETABLE OUTLINE FOR BUS SERVICE CONTRACT
The Regional Passenger Transport Plan (RPTP) has been considered by Council. The
existing contract is due to expire on 1 July 2012.
This contract development and tendering has been delayed until the Regional Passenger
Transport Plan has been adopted so any direction from the Plan can be included in the
tender.
Approval from the New Zealand Transport Agency for the current contract to be extended
has been approved for three months however due to the timing of the Council meeting
schedule and a required four month lead time, a further extension until 1 December will be
sought.
The timing of the meetings to allow for a 3 December start does however mean the contract
would need to be reported directly to Council rather than the preferred route of via the
Community Services Committee.
A tentative timetable could be as follows:
Draft tender documents completed 16 May 2012
Consultant to meet with Council staff to finalise documents 21−25 May 2012
Complete tender documents 28 May 2012
Call for tenders 2 June 2012
Tenders close 29 June 2012
Evaluation of tenders 2−6 July 2012
Preferred contractor chosen 10 June 2012
Prepare report for Full Council meeting 13 July 2012
Full Council confirms contract 24 July 2012
Successful tenderer advised 25 July 2012
New contract starts (four month lead in time required for 3 December 2012
successful tenderer)
A further delayed start date was considered such that the tender could be presented to the
next round of meetings however the proposal to change the routes and thereby get access to
the required efficiencies and cost reductions suggests the proposed timetable is desirable to
stay within the likely New Zealand Transport Agency budgets available.
CONCLUSION
In order to meet the 3 December contract commencement date, this timetable needs to be
followed.
TO: COMMUNITY SERVICES COMMITTEE
FROM: THE DIRECTOR OF WORKS AND SERVICES
MEETING DATE: MONDAY 21 MAY 2012
LIBRARIES AND ARCHIVES
Report Prepared by: Marianne Foster, Manager − Libraries and Archives
SUMMARY
This report provides a six month review following the introduction of eBooks and eAudio.
RECOMMENDATIONS
That the report be received for information.
IMPLICATIONS
1. Has this been provided for in the Long Term Plan/Annual Plan?
Yes
2. Is a budget amendment required?
No.
3. Is this matter significant in terms of Council's Policy on Significance?
No.
4. Implications in terms of other Council Strategic Documents or Council Policy?
No.
5. Have the views of affected or interested persons been obtained and is any further
public consultation required?
N/A..
FINANCIAL IMPLICATIONS
None
3:)
EBOOKS AND EAUDIO
Background
Invercargill City Libraries joined a consortium of 15 South Island public libraries to purchase
access to OverDrive. This was seen as the most cost−effective way of purchasing access to
eBooks and eAudio, and OverDrive is currently the biggest supplier of eBooks to libraries
worldwide.
The South Island Downloadable Zone launched on 3 October 2011, and has been very
popular so far.
We also began purchasing OverDrive Advantage titles in November 2011. This feature gives
libraries that are members of a shared collection the ability to offer popular titles−−exclusively
for their users. Advantage means:
reduced waiting lists on popular eBooks and eAudiobooks
a custom collection of titles developed specifically for our local community
continued access to titles we share with other libraries
Usage Statistics
Number of items and formats
As at 8 May 2012, the consortium owns:
eBooks 388
eAudiobooks 152
Gutenberg titles >23 000
In addition, Invercargill City Libraries also owns:
Advantage eBooks 289
Advantage eAudio 21
So, Invercargill library users have access to:
eBooks 677
Adobe EPUB format 660
Adobe PDF format 231
Open EPUB format 1
NB: some titles are available in more than one format
eAudio 173
MP3 format 60
WMA format 169
NB: some titles are available in more than one format
Number of users
Between 1/10/2011 and 30/4/2012, 1110 unique users from the consortium have checked
items out of Overdrive. 267 of these were Invercargill City Libraries users (nearly 25%).
34
Number of unique Invercargill patrons using OverDrive
120
100
80 − −
60
I 20
40
Oct−il Nov−il .,Dec− 11 Jan−12 Feb−12 Mar−12 Apr−12
Months
Since launch date, 7232 checkouts have been made from the South Island Downloadable
Zone (including all Advantage titles owned by all libraries) by users from all 15 libraries.
Invercargill library users have made 1768 checkouts in total (24% of all checkouts): 1449
eBooks and 319 eAudiobooks. 536 (30%) of the Invercargill checkouts were Advantage
titles.
Total Invercargill checkouts from OverDrive
Consortium checkouts
p1 Advantage checkouts
Oct−li Nov−li Dec− 11 Jan−12 Feb−12 r−12 Apr−12
Months
315
Top 10 titles (Invercargill Advantage + Consortium) by number of checkouts
Number of
checkouts
Title Author Format (consortium)
Nelson Observed
*Note: there 50 copies of this title
available (added by Nelson) Christopher B. Vine eBook 54
The Next Always Nora Roberts eBook 33
Harvesting the Heart Jodi Picoult eBook 31
The Drop Michael Connelly eBook 27
Red Dog Louis De Bernieres eBook 24
Brazen Virtue Nora Roberts eBook 24
Rumor Has It Tami Hoag eBook 24
Handle with Care Jodi Picoult eBook 24
Man of Her Dreams Tami Hoag eBook 23
Moon Shell Beach Nancy Thayer eBook 23
The Beach House Jane Green eBook 22
Top 10 titles (Invercargill Advantage + consortium) by number of holds
Since launch date, there have been 2593 holds placed on titles owned by the consortium or
Invercargill Advantage (not just Invercargill holds).
Number of holds
Title Author Format (consortium)
The Next Always Nora Roberts eBook 63
Red Dog Louis De Bernieres eBook 41
Harvesting the Heart Jodi Picoult eBook 40
The Drop Michael Connelly eBook 38
Having the Billionaire's Baby Sandra Hyatt eBook 31
The Help Kathryn Stockett eBook 28
The Little Coffee Shop of Kabul Debor Rodriguez eBook 27
The Beach House Jane Green eBook 27
The Bookseller Roald Dahl Audiobook 26
Suicide Run Michael Connelly eBook 25
FUTURE CHALLENGES
Number of titles
The biggest complaint from users of OverDrive is that everything is always checked out.
This will be overcome in time as our eCollections grow, although the number of library users
wanting eBooks is also likely to increase.
Content
We are limited by what is actually available to New Zealand libraries through
OverDrive. Not all publishers are available through OverDrive, and not all publishers
who are available in the US through OverDrive are available in New Zealand. It can
be difficult finding new and popular titles to add to our collection.
Unfortunately, since we have joined OverDrive some publishers have pulled out (such
as Penguin). We have not lost our content but cannot purchase any more copies of
the affected titles or buy anything new from these publishers.
New and popular titles are more readily available in eAudiobook format than eBook,
but these can be expensive. For example, The Hunger Games is listed at $10300.
EBooks and eAudio is a growing format. There are still issues regarding Digital Rights
Management and the availability of popular content but OverDrive and the South Island
Downloadable Zone has proved an economical first step in providing access to this format.
CONCLUSION
The report is for information only.
30
