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					MTAC Workgroup 93
Streamlining Verification

Debbie Cooper
Bob Galaher



         May 18, 2005
        Washington DC
    Streamlining Verification
    MTAC Workgroup 93

    Mission Statement:
     – Collectively determine how the USPS and the
       Industry can leverage existing, or guide future,
       technological solutions into the mailing life cycle
       that can enhance the verification and induction
       process.

    Workgroup Lifecycle – May 2005 through
    Quarter I, 2006
    Three Task Teams (Subgroups):
     – Vision Team
     – Barcode Team
     – Concept Design & Test
2
    Streamlining Verification
    MTAC Workgroup 93

       Vision Team (Sept. 2005)
        – David Steinhardt, Pritha Mehra
       Barcode Team (Oct. 2005)
        – Mury Salls, Jeff Freeman
       Concept Design & Test (March 2006)
        – Debbie Cooper, Robert Galaher




3
    Concept Design & Testing


     Goal

      • Define processes for automated verification for
        Standard and Periodical mailers utilizing mail asset
        barcodes (pallets/handling units).
      • Execute a proof of concept for automated
        verification with pallet barcodes.


     Status – Goal achieved

      Concept Works! – Current systems can
        fundamentally support a streamlined mailing
        acceptance/induction process
4
     Concept Design & Testing


      Design,
    • Leverage USPS systems for
      verification/payment, scheduling, and
      induction (PostalOne!, FAST and Surface
      Visibility)
       – Identity – Unique mail asset identifiers (barcode
         Mailer placard on pallets)
       – Verification/Payment – PostalOne! - pallet id links
         postage statement / appointment id links pallet id
       – Scheduling – FAST; pallet id tied to appointments
       – Induction – e8125; pallet id sent to SV for scanning
         at entry point


5
                                Concept Design & Testing

                                                                                                   BMC Washington DC 20499
                                                                                                      STD FLTS BC WKG
                                                                                                          Washington DC 200
                                             Shipper Enters
                                                  Mail
     Mailer Submits
      Mailer Schedule
    ShippersSubmits                     Scheduling                                                            USPS Scans
    Electronic Docs &
    Postage Payments
      Appointments                                                                                             Shipment
    Postage Payments                                               Appointments
                                                                                                                                     Scanning
                                                                                                                              Container 110PM112VSFP120PM 123334

                                                                                                                              Handling Unit        112F 343A34

                                                                                                                                        Handling Units Scanned : 3
                                                                                                                                        ZIP Code Range Not Valid
                                                                                                                                 Placard Assign           Pallet Assign
                                                                                                                                            Handling Unit destination



                                                                     Tracked                                                         Build
                                                                                                                                              does not match the
                                                                                                                                                                  .
                                                                                                                                              Container destination
                                                                                                                                                               Break




                                             FAST                                                                                Container Close




                                                                                                                                   Platform
                                                                                                                                                     OK
                                                                                                                                                          Container Stage




                                                                                                                                                            Other




                                                                                                                Data
                                                                                                                                                             View
                                                                                                                                 Main Menu
                                                                                                                                                            Scans




                                                                      e8125s        Surface
           Information
            Processes




                                                                                    Visibility
                         Presort reports                                                   Induction Events
                          Postage payments
                                             PostalOne!®
                                                Verification and
                                               Acceptance

                                                  Postage                                                           Quality and
                                     Qualification
                                                 Stmnt                   Shipping             Shipment
                                              Postage                                                              Performance
                                        ReportsStmnt                     Reports               Reports
                                                                                                                     Reports
                                                                                                                  Quality and
                                Qualification                          Shipping             Shipment
                                 Reports                                                                         Performance
                                                                       Reports               Reports
                                                                                                                   Reports
  6
 USPS/Customer
                              Verification Payment                    Scheduling            Induction             Measurement
Electronic Access
     Concept Design & Testing


      Test, and Results
    • Three mailers at Three USPS Facilities
    • Concept works! – Successes:
       – Data exchange (information sharing)
       – Electronic 8125 (container specific)
       – Entry appointments, containers and postage
         statements linked (verification/payment)
       – Scan device supports business process
       – Initial visibility reports




7
     Concept Design & Testing


      Test and Results
    • Challenges (being addressed)
       – Technical aspects
          » Low scan rates
          » Data normalization and conformance
       – Business aspects
          » Reports require enhancements
          » Roles and access
          » Contingencies




8
    Next Steps


    Recommend Sunset MTAC 93 Workgroup
     – Design and Concept Testing Final Report
     – MTAC Group leadership determination
    Pilot test group
     – Next test cycle this summer
        »   Pre-Induction event reporting
        »   Appointment updates to SV
        »   Segregation of paper vs. electronic 8125 loads to SV
        »   Post-Induction event reporting
              – Shipment discrepancies and resolution actions
              – Container discount vs. correct entry
              – Mail irregularity reporting (SV to PostalOne!)


9

				
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