Hollywood, FL • Tel 954.925.7145 Mobile 646.732.5050 • firstname.lastname@example.org
Combines innovation and budgetary considerations to launch exciting, cutting-edge events and corporate
meetings for a variety of industries, most notably in the medical and pharmaceutical industry. Brings
more than a decade of experience navigating challenges and complex logistics to ensure the timely
delivery of all projects, and creates a recurring theme of sustainable success through expert negotiation
skills, and cultivating robust business relationships. Ability to expertly manage high-profile projects with
budgets of up to $7M. Specialized experience coordinating multiple, concurrent projects under aggressive
deadlines, negotiating contracts, vetting vendors, and soliciting sponsors.
Association Expertise Meetings Management International Expertise
Corporate/3rd Party Expertise Preparation and Presentations Troubleshooting
Staff Management Budgeting/Financial Mgmt Vendor Selection/Supervision
Marketing CAN- DO Attitude Client Satisfaction
Customer Service Problem-Solving Negotiating/Contracting
Destination Management Project Management Team Leadership
Logistics Planning/Mgmt Quality Assurance Detail-oriented
Strategic Planning Tradeshow Sales/Management Committee Liaison
Extensive experience coordinating meetings and programs for clients in a wide variety of
industries, including developing programs for pharmaceutical companies’(advisory boards,
product launches and incentives) on-site management, and facilitating educational seminars for
a major New York-based medical association.
Delivered association and pharmaceutical programs of up to 500 people in international locations
including Madrid, London, Dublin, and Buenos Aires.
Achieved a 200% improvement in meeting attendance as well as a 150% increase in productivity
and profits by enhancing the exhibitor-return ratio to more than 45%.
Hollywood, FL, Alexandria, VA and New York, NY 2011- 2012; 2008 – 2010; 2005 – 2007
CONSULTANT / FREELANCE MEETING PLANNER
Coordinated all facets of meetings and conventions to ensure seamless delivery. Worked with client
stakeholders to determine the purpose/message of the meeting; planned and executed site selection,
meeting/exhibit space, lodging, food/beverages, telecommunications, and audio-visual requirements.
Negotiated contracts with facilities and suppliers, ensuring optimal ROI for clients.
American Art Therapy Association, Alexandria, VA 2011
DIRECTOR OF MEETINGS
Engaged in this six-month position to lead all aspects of meeting planning including site
selection/negotiations, vendor selection/management, room logistics, food/beverage planning, art
supply preparation, registration, and on-site management.
Andrea Simon, continued email@example.com
Overcame the challenge of an extremely tight budget to successfully coordinate and execute the logistics
for a 1,000-member meeting.
American Educational Research Association, Washington, DC 2007 – 2008
DIRECTOR OF MEETINGS
Delivered performance-focused direction in the facilitation of the organization’s annual educational
program, encompassing 12,000+ abstracts, 2,500+ sessions, and 200 program committees. Coordinated all
facets of the event, including site selection, negotiations, vendor selection/management, room logistics,
food/beverage planning, housing, registration, and development/administration of budgets up to $7M.
Exceeded all expectations in concurrently mastering a complex, on-line abstract management
system, scheduling sessions, and preparing materials for the publication while managing all
programming and logistics for the Annual Conference.
Streamlined the management and retrieval of information by converting the association
presentations from overhead projectors to computer-generated graphics.
Coordinated the on-site logistics for the 2008 Annual Meeting in New York, with a $7M budget,
16,000 registrants and more than 125 concurrent sessions.
American Association for Cancer Research, Philadelphia, PA 2000 – 2005
DIRECTOR OF MEETINGS AND EXHIBITS
Expanded brand awareness and enhanced organizational messaging by facilitating meetings and exhibits,
including site selection, negotiations, vendor selection, rooms, food/beverage planning, housing,
registration, budget development/management, and final reports. Hired, trained, and mentored a high-
performing staff of six employees in the best practices and strategies to consistently meet expectations.
Managed the annual meeting of 16,000 attendees, six special conferences, board meetings, and pop-up
meetings in the US and globally.
Identified and secured a highly effective network of external vendors, enabling the meeting staff
to concentrate more on core activities.
Successfully reorganized the annual meeting in less than three months following its cancellation
in Toronto due to the SARS epidemic: negotiated 25 contracts, hired local vendors, established a
house bureau, and developed a new meeting design to ensure seamless execution.
Streamlined the operation of the department by redesigning annual meeting planning procedures
and introducing timelines, facilities charts, and specific job assignments for a more cohesive
Meeting Manager, Current Medical Directions/Healthways Communications, New York, NY
Conferences and Conventions Senior Manager, American Society of Civil Engineers, New York, NY
Director of Meetings and Exhibits, American Diabetes Association, Alexandria, VA
Meeting Planner, Price Waterhouse, New York, NY
Education & Professional Development
Master of Arts, Education / Media Ecology, New York University, New York, NY
Bachelor of Science, Education, Northwestern University, Evanston, IL