Profesional Meetings Manager-Director Resume by asimon0615


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									                                       ANDREA SIMON
                            MEETINGS MANAGER/DIRECTOR
                Hollywood, FL • Tel 954.925.7145  Mobile 646.732.5050 •
Combines innovation and budgetary considerations to launch exciting, cutting-edge events and corporate
meetings for a variety of industries, most notably in the medical and pharmaceutical industry. Brings
more than a decade of experience navigating challenges and complex logistics to ensure the timely
delivery of all projects, and creates a recurring theme of sustainable success through expert negotiation
skills, and cultivating robust business relationships. Ability to expertly manage high-profile projects with
budgets of up to $7M. Specialized experience coordinating multiple, concurrent projects under aggressive
deadlines, negotiating contracts, vetting vendors, and soliciting sponsors.

                                           Core Competencies

 Association Expertise                Meetings Management                   International Expertise
 Corporate/3rd Party Expertise        Preparation and Presentations         Troubleshooting
 Staff Management                     Budgeting/Financial Mgmt              Vendor Selection/Supervision
 Marketing                            CAN- DO Attitude                      Client Satisfaction
 Customer Service                     Problem-Solving                       Negotiating/Contracting
 Destination Management               Project Management                    Team Leadership
 Logistics Planning/Mgmt              Quality Assurance                     Detail-oriented
 Strategic Planning                   Tradeshow Sales/Management            Committee Liaison
                                          Key Accomplishments

       Extensive experience coordinating meetings and programs for clients in a wide variety of
        industries, including developing programs for pharmaceutical companies’(advisory boards,
        product launches and incentives) on-site management, and facilitating educational seminars for
        a major New York-based medical association.
       Delivered association and pharmaceutical programs of up to 500 people in international locations
        including Madrid, London, Dublin, and Buenos Aires.
       Achieved a 200% improvement in meeting attendance as well as a 150% increase in productivity
        and profits by enhancing the exhibitor-return ratio to more than 45%.
                                        Professional Experience

Independent Contractor
Hollywood, FL, Alexandria, VA and New York, NY                      2011- 2012; 2008 – 2010; 2005 – 2007
Coordinated all facets of meetings and conventions to ensure seamless delivery. Worked with client
stakeholders to determine the purpose/message of the meeting; planned and executed site selection,
meeting/exhibit space, lodging, food/beverages, telecommunications, and audio-visual requirements.
Negotiated contracts with facilities and suppliers, ensuring optimal ROI for clients.
American Art Therapy Association, Alexandria, VA                                             2011

Engaged in this six-month position to lead all aspects of meeting planning including site
selection/negotiations, vendor selection/management, room logistics, food/beverage planning, art
supply preparation, registration, and on-site management.
Key highlights
Andrea Simon, continued                                                    

Overcame the challenge of an extremely tight budget to successfully coordinate and execute the logistics
for a 1,000-member meeting.

American Educational Research Association, Washington, DC                                   2007 – 2008
Delivered performance-focused direction in the facilitation of the organization’s annual educational
program, encompassing 12,000+ abstracts, 2,500+ sessions, and 200 program committees. Coordinated all
facets of the event, including site selection, negotiations, vendor selection/management, room logistics,
food/beverage planning, housing, registration, and development/administration of budgets up to $7M.
Key highlights
       Exceeded all expectations in concurrently mastering a complex, on-line abstract management
        system, scheduling sessions, and preparing materials for the publication while managing all
        programming and logistics for the Annual Conference.
       Streamlined the management and retrieval of information by converting the association
        presentations from overhead projectors to computer-generated graphics.
       Coordinated the on-site logistics for the 2008 Annual Meeting in New York, with a $7M budget,
        16,000 registrants and more than 125 concurrent sessions.

American Association for Cancer Research, Philadelphia, PA                                  2000 – 2005
Expanded brand awareness and enhanced organizational messaging by facilitating meetings and exhibits,
including site selection, negotiations, vendor selection, rooms, food/beverage planning, housing,
registration, budget development/management, and final reports. Hired, trained, and mentored a high-
performing staff of six employees in the best practices and strategies to consistently meet expectations.
Managed the annual meeting of 16,000 attendees, six special conferences, board meetings, and pop-up
meetings in the US and globally.
Key highlights
       Identified and secured a highly effective network of external vendors, enabling the meeting staff
        to concentrate more on core activities.
       Successfully reorganized the annual meeting in less than three months following its cancellation
        in Toronto due to the SARS epidemic: negotiated 25 contracts, hired local vendors, established a
        house bureau, and developed a new meeting design to ensure seamless execution.
       Streamlined the operation of the department by redesigning annual meeting planning procedures
        and introducing timelines, facilities charts, and specific job assignments for a more cohesive

                                        Additional Experience

Meeting Manager, Current Medical Directions/Healthways Communications, New York, NY
Conferences and Conventions Senior Manager, American Society of Civil Engineers, New York, NY
Director of Meetings and Exhibits, American Diabetes Association, Alexandria, VA
Meeting Planner, Price Waterhouse, New York, NY

                               Education & Professional Development

Master of Arts, Education / Media Ecology, New York University, New York, NY
Bachelor of Science, Education, Northwestern University, Evanston, IL

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