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NOTICE OF MEETING
Notice is hereby given of the Meeting of the
Invercargill City Council
to be held in the Council Chamber,
First Floor, Civic Administration Building,
101 Esk Street , Invercargill on
Tuesday 14 September 2010 at 4.00 pm
His Worship the Mayor Mr T R Shadbolt JP
Cr N D Boniface (Deputy Mayor)
Cr R L Abbott
Cr T J Buck
Cr A G Dennis
Cr N J Elder
Cr T W Harpur
C r P W Kett
Cr J Kruger
Cr D J Ludlow
Cr G T Piercy
Cr G J Sycamore
Cr L S Thomas
EIRWEN TULETT
MANAGER, SECRETARIAL SERVICES
Civic Administration Building - 101 Esk Street • Private Bag 90104 • Invercargill 9840 • New Zealand • DX No. YA90023 ° TEL 03 211 1777
AGENDA
Page
APOLOGIES
2. PUBLIC FORUM
Dr Aaron Fox will be in attendance to present a Project Update on Our
Way Southland
Appendix 1 1
3. REPORT OF THE INVERCARGILL YOUTH COUNCIL
3.1 YOUTH COUNCIL REPRESENTATIVES 5
3.2 HUMAN RIGHTS COMMISSION UNESCO NATIONAL YOUTH 5
FORUM ON CULTURAL DIVERSITY
3.2 YOUTH COUNCIL REVIEW 5
4. MINUTES OF THE MEETING OF COUNCIL HELD ON 7
31 AUGUST 2010
MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 11
BOARD HELD ON 23 AUGUST 2010
6. REPORTS OF COMMITTEES
6.1 REGULATORY SERVICES COMMITTEE 30 AUGUST 2010 21
7. REPORT OF THE CHIEF EXECUTIVE OFFICER
7.1 "CHILD -FRIENDLY CITY" CONCEPT - WHERE TO FROM HERE 25
8. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE
SERVICES
8.1 INVERCARGILL COMMUNITY RECREATION AND SPORTS TRUST 29
- EXEMPTION FROM BEING A COUNCIL CONTROLLED
ORGANISATION
8.2 SPECIAL FUNDS AND RESERVES 29
Appendix 1 31
Page
9. REPORT OF THE ACTING DIRECTOR OF WORKS AND
SERVICES
9.1 ADOPTION OF A PROCUREMENT STRATEGY FOR ROADING 33
Appendix 1 35
Appendix 2 37
9.2 INVERCARGILL WALKING AND CYCLING STRATEGY 2010 - 34
DRAFT FOR CONSULTATION
Appendix 3 65
10. REPORT OF THE MAYOR
10.1 DECISIONS ON SUBMISSIONS TO LTCCP AMENDMENT - SOLID 67
WASTE MANAGEMENT
10.2 DECISIONS MADE TO REFLECT/ IMPLEMENT THE SOLID WASTE 78
MANAGEMENT AMENDMENT DECISION
11. MAYOR'S REPORT
To be tabled
12. URGENT BUSINESS
13. PUBLIC EXCLUDED SESSION
Moved, seconded that the public be excluded from the following parts of
the proceedings of this meeting; namely
(a) Confirming of Minutes of the Public Excluded Session of Council
31 August 2010
(b) Report of the Acting Director of Works and Services
(c) Action Sheet
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter,
and the specific grounds under Section 48(1)(d) of the Local Government
Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
General subject of each Reason for passing this Ground(s) under
matter to be considered resolution in relation to Section 48 ( 1) for the
each matter passing of this
resolution
(a) Confirming of Protect the privacy of Section 7(2)(a)
Minutes - Council natural persons, including
31 August 2010 that of deceased natural
persons
Enable any local authority Section 7(2)(i)
holding the information to
carry on, without prejudice
or disadvantage,
negotiations (including
commercial and industrial
negotiations)
Maintain legal Section 7(2)(g)
professional privilege
(b) Proposed WasteNet Enable any local authority Section 7(2)(i)
Southland Contract holding the information to
550A Collection and carry on, without prejudice
Transfer Station or disadvantage,
Services negotiations (including
commercial and industrial
negotiations)
(c) Action Sheet To protect the privacy of Section 7(2)(a)
natural persons, including
that of deceased natural
persons
Enable any local authority Section 7(2)(i)
holding the information to
carry on, without prejudice
or disadvantage,
negotiations (including
commercial and industrial
negotiations)
APPENDIX 1
Project Update
Since the release in June 2009 of the Community Outcomes Monitoring Report (2005-2008),
the work of the Our Way Southland has focussed on the identification of key regional issues
within Southland's seven community outcomes which would benefit from a collaborative
community approach.
At the Southland Leaders' Forum held in Invercargill on 29 September 2009, attendees
agreed on the following short-list of key regional issues:
Engage Parents - parenting strategy 43 votes
Develop a leadership academy 36 votes
Ensure growth is managed so things we like are not lost 25 votes
Youth
• Early intervention/prevention
• Get them involved in activities such as sport
• Mentors 23 votes
Our Way Southland is now facilitating two separate cross -sector focus groups to develop
action plans and initiate collaborative projects as follows:
Parenting Focus Group . This group has now met twice, with a third meeting scheduled for 2
September. The work programme which has been agreed by the group includes a stock take
of parenting services and a survey of parents, caregivers and children. The information
collected as part of the stock take of service providers and parenting groups will form the
basis of a database of regional parent support services, programmes and events, while the
survey of parents, caregivers and children will provide qualitative responses on the value of
parenting within the community which can be incorporated into the proposed regional
parenting strategy. The group is also considering a regional charter, which would be a simple
and clear statement of the rights of Southland children as set out in the full parenting strategy.
Our Way Southland is separately liaising with the Early Childhood Focus Group, facilitated by
the Ministry of Education, the Southland Kindergarten Association and Southern REAP, which
is looking to coordinate and facilitate early childhood services and programmes throughout
Southland.
Leadership . This group has now met twice, with the third meeting scheduled for 27 August.
In the course of discussions on how a leadership academy might operate within Southland,
there was general agreement that future leaders would be best sourced from those who
choose to live and work in the region, that potential leaders need to be identified and
'shoulder-tapped', and that any training and mentoring should be practical rather than
theoretical. Research on overseas leadership incubator models is also being undertaken, for
consideration by the focus group when discussing how best to offer leadership training,
experience and mentoring within Southland.
Our Way Southland Youth Forum 2010 . The purposes of this Forum were to identify, clarify
and report to Southland's Councils - and the wider community - the issues of importance for
Southland's youth, and to assist with the development of leadership. This Youth Forum was
an initiative of the Invercargill, Gore and Southland Youth Councils, with $20K of funding from
the Ministry of Youth Development and support from the Invercargill City Council, the
Southland District Council, the Gore District Council, and Our Way Southland.
Approximately 170 young Southlanders aged between 12 and 24 from secondary schools,
training providers and Councils from around the region attended the forum. The MC for the
event was Auckland-based comedian Ben Hurley, and the motivational speaker on youth and
leadership was Marcus Akuhata-Brown. Leadership workshops were run by Bobbi Brown and
Mary-Jane Thomas, after which the attendees were asked to take part in one of fourteen
breakout groups to discuss one of the seven Our Way Southland community outcomes,
together with key regional youth issues.
A final vote by the attendees (three votes each) on the issues identified by the breakout
groups produced the following short-list of key regional issues for Southland youth:
We don' t have a lot to do at Night (weekends etc) 61 Votes
Foster a Love of Learning and a want for knowledge will follow 53 Votes
Police - positive relationships with Youth 26 Votes
Peer Pressure 21 Votes
SOUTHLAND ECONOMY 21 general votes
We have great organisations, industries and facilities 21 Votes
Motivational Speakers for Third and Fourth Formers 19 Votes
SOUTHLAND IS A GREAT PLACE TO LIVE BECAUSE... 10 general votes
SOUTHLAND -A GREAT PLACE TO LIVE 2 general votes
DRIVE IN MOVIE THEATRE 11 votes
Raising Awareness - Public speakers in schools 11 Votes
Council/Community continue supporting ZERO Fees 11 Votes
A group of ' supervisors ' that can be called upon to control
and help the youth. Trusted, well known 'adult' figures 10 votes
A youth-friendly report on the forum, the short-list of key issues, and options for addressing
these issues is now in preparation. A regional youth focus group will shortly be convened by
Our Way Southland, with the assistance of Southland Youth Workers, to identify how best to
address the key issues identified at the forum. Further consultation with disaffected youth who
were not represented at the forum will also be undertaken by Our Way Southland.
Our Way Southland is separately liaising with the Western Southland Youth Needs Focus
Group, facilitated by Venture Southland, which is developing a coordinated community
approach to the youth needs in Western Southland identified in the 2009 Western Southland
Youth Needs Analysis research report.
Southland Quality of Life Survey : A regional Quality of Life telephone survey of 1,520
people was conducted in May 2010 by Research First Limited of Christchurch. The survey
used a questionnaire based on that used for the www.bigcities. govt. nz project, covering
perceptions of quality of life with regards to local and national social, economic and
environmental conditions. The Southland regional survey used a modified questionnaire, in
order to better capture trends at a regional and local level, and incorporate both rural and
urban perspectives.
The Executive Summary of this report is attached, which concludes that 91 % of Southlanders
consider that they have a 'good ' or 'extremely good' quality of life compared with the 90% of
New Zealanders surveyed for the New Zealand 12 Cities Quality of Life report, and that this
'key result reflected a trend across many indices measured .' Other key findings include:
Southland residents are proud of, and connected to their communities
Southlanders have a favourable work/ life balance
Southlanders generally feel safe, and are trusting
Southlanders are generally healthy
Southlanders are satisfied with their leadership
Southlanders are satisfied with the condition of their environment
Southlanders feel there is some level of cultural diversity within the region
Printed copies of the full report will be available shortly, and it will also be available in
electronic format from the Our Way Southland web site.
Dr Aaron Fox
Community Outcomes Regional Coordinator
Our Way Southland
20 August 2010
Executive Summary
The New Zealand 12 Cities Quality of Life report identified that 90% of New Zealanders
believe they have a `good' or'extremely good' quality of life. Detail from the Southland Quality
of Life report demonstrates more Southlanders (91 %) believe they have this level of quality of
life than the national average. This key result reflected a trend across many indices
measured:
Southland residents are proud of, and connected to their communities
• Nearly three quarters of respondents agreed that they feel a sense of pride in the
way their location looks and feels;
• Over three-quarters of respondents noted that community was important to them. A
similar number identified strong family connections, with over half identifying strong
connections to school or work colleagues;
• Similarly, over 80% of residents rarely or never feel lonely; and over 95% have
access to personal support.
• Residents generally acknowledge they feel safe in most circumstances. Perceptions
of safety are higher than those identified nationally;
• Nine out of ten Southlanders identified that they were happy or very happy;
• 60% identified their sense of happiness and wellbeing was influenced by the
Southland environment.
Southlanders generally feel safe , and are trusting
• When considering safety in various circumstances, over 80% of Southland residents
feel very safe in their homes, the neighbourhood, and their city or town. Over half of
Southlanders feel safe in their neighbourhood or town/ city after dark;
• Similarly, four out of five Southlanders felt that it was safe for children under 14 to
play without supervision;
• Southlanders rating of trust of other people was higher than the national average,
with three quarters responding that people could be trusted `almost always' or
`usually';
• The major public issues that concern Southlanders are similar to those affecting the
New Zealand population as a whole, with dangerous and/ or drink driving, rubbish
and litter, pollution, vandalism and car theft being the leading issues identified.
Southlanders have a favourable work/ life balance
• Nearly half the Southland population is employed full time, while a further 20% are
employed on a part-time basis;
• Nine out of ten Southlanders have at least enough financial resource to meet their
regular requirements for food, accommodation, and other necessities;
• Half the respondents 'never' or 'rarely' experienced stress that had a negative effect
in the last twelve months;
• Over 80% of residents of Southland are satisfied with their leisure time;
• Of working residents, 80% are satisfied with the balance between their work life and
other aspects of their life
• Half the respondents were active six or seven days per week;
Southlanders are satisfied with the condition of their environment
• Three quarters of Southlanders are happy with the state of their environment;
• There is awareness of environmental issues, with the leading issue being dairying
and the resulting concerns regarding effluent and water quality.
Southlanders are satisfied with their leadership
• Two thirds of Southlanders are satisfied or very satisfied with their leadership;
• A similar proportion have confidence that the decisions made by Southland's leaders
are in the best interest of the community;
• Over 90% of respondents believe that the community has an influence on decisions
made by Southland's leaders, with two thirds believing they have 'a large' or 'some'
influence;
• Nearly seven out of every ten Southlanders believe they are adequately informed with
regard to key regional issues.
Southlanders are generally healthy
• 86% of Southlanders rated their health as 'excellent', 'very good' or 'good';
• Despite the high rating of health, nearly 40% of respondents noted that they
experienced a long-term health condition or disability. Of these, nearly half noted that
the disability had a daily impact on their lives;
• Access to medical care was high, with 94% of respondents able to see a GP or doctor
when they required attention.
Southlanders feel there is some level of cultural diversity within the region
• Over half of Southlanders believe that the city, town or area in which they live is
culturally rich and diverse;
• Nearly half of Southlanders believe that the presence of people with different
lifestyles and cultures makes minimal difference to the local area. Over 40% believed
that the presence of migrants provided a positive influence, providing broader
perspectives, the opportunity to learn from other cultures, and reducing racism.
Report to Council
Tuesday 3 August 2010
By the Invercargill Youth Council
1. YOUTH COUNCIL REPRESENTATIVES
Cameron Black and Nikita Walker hope to attend the meeting to report on the
September Youth Council meeting and the candidates' forum.
2. HUMAN RIGHTS COMMISSION UNESCO NATIONAL YOUTH FORUM ON
CULTURAL DIVERSITY
Ben Bielski and Fea Kamosie will attend the meeting to report on their
attendance at the Human Rights Commission UNESCO National Youth Forum
on Cultural Diversity. Ben is a member of the Youth Council and Fea is a
young man working in our community. They were selected by a panel of Youth
Council members to attend the forum held in August in Christchurch.
3. YOUTH COUNCIL REVIEW
The Youth Council has decided to meet in October to review their year and
plan for 2011. There may be ten students returning to the Youth Council from
the current year.
**********
MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE
COUNCIL CHAMBER , FIRST FLOOR , CIVIC ADMINISTRATION BUILDING , 101 ESK
STREET , INVERCARGILL, ON TUESDAY 31 AUGUST 2010 AT 4.00 PM
PRESENT : His Worship the Mayor Mr T R Shadbolt JP
Cr N D Boniface - Deputy Mayor
Cr R L Abbott
Cr T J Buck
Cr A G Dennis
Cr N J Elder
Cr T W Harpur
Cr P W Kett
Cr J Kruger
Cr D J Ludlow
Cr G T Piercy
Cr G J Sycamore
Cr L S Thomas
IN ATTENDANCE : Mr R W King - Chief Executive Officer
Mr T N Greenwood - Acting Director of Works and Services
Mr D J Johnston - Director of Finance and Corporate Services
Mrs P Gare - Director of Environmental and Planning Services
Ms M Napper - Manager Community Development
Mr S Ridden - Manager Corporate Services
Mr M Manson - Manager Financial Services
Mrs M Short - Senior Planner
Mrs E Tulett - Manager Communications and Secretarial Services
Mr W Cambridge - City Solicitor
Ms L Kuresa - Committee Secretary
1. APOLOGIES
2. PUBLIC FORUM
3. MINUTES OF THE MEETING OF COUNCIL HELD ON 17 AUGUST 2010
Moved Cr Kruger, seconded Cr Abbott and RESOLVED that the minutes be
approved.
4. REPORTS OF COMMITTEES
The report had been circulated.
4.1 Community Services Committee 16 August 2010
Moved Cr Boniface, seconded Cr Thomas and RESOLVED that the minutes be
received.
5. MINUTES OF THE MEETING OF JOINT COUNCILNIBRANT INVERCARGILL
HELD 16 AUGUST 2010
Cr Boniface said there was a resolution in the minutes which was unanimous
from the Chairman and Vibrant Invercargill on Page 32, with regard to the
reestablishment of the Inner City Steering Committee. He said that advice to
the Mayor and Chief Executive Officer was to be considered for the next term
and to take that on board for the next term of Council.
Moved Cr Boniface, seconded Cr Elder and RESOLVED that the minutes be
adopted.
6. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNING
SERVICES
The report had been circulated.
6.1 Application by Invercargill Airport Limited for a Private Plan Change and
Notice of Requirement for Amendments to Two Designations
Mrs Short took the meeting through the report and took the meeting through a
PowerPoint presentation, copies of which are available from Secretarial
Services.
Moved Cr Ludlow, seconded Cr Elder and RESOLVED that the application for
Invercargill Airport Limited for a Private Plan Change to the Invercargill City
District Plan be accepted,
AND THAT
Council staff prepare the necessary documentation to have the Private Plan
Change and Notices of Requirement publicly notified,
AND THAT
An independent Hearings Commissioner is appointed to hear submissions on
the Private Plan Change and Designations.
6.2 Omaui Concept Plan
Moved Cr Ludlow, seconded Cr Piercy and RESOLVED that the Omaui
Concept Plan be received.
7. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES
7.1 Annual Financial Results to 30 June 2010
7.2 Items Requested to be Carried Forward
7.3 Amended Result for the Year
7.4 Overall Result
7.5 Recommendations
Moved Cr Elder, seconded Cr Piercy and RESOLVED that the report be
received,
AND THAT
The individual carry forward projects as outlined in Section 2a, b, c and d of this
report be approved for completion in the 2009/10 year, together with the relating
funding where applicable.
AND THAT
The $8,000 be carried forward for the Skate Park feasibility study.
8. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES
8.1 Monthly Financial Results to 30 June 2010
Moved Cr Elder, seconded Cr Ludlow and RESOLVED that the report be
received.
9. URGENT BUSINESS
10. PUBLIC EXCLUDED SESSION
Moved His Worship the Mayor, seconded Cr Kruger and RESOLVED that the
public be excluded from the following parts of the proceedings of this meeting;
(a) Confirming of Minutes of the Public Excluded Session of Council
17 August 2010
(b) Report of Cr Lindsay Thomas and Cr Wayne Harpur
(c) Report of the Acting Director of Works and Services
(d) Report of His Worship the Mayor
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1)(d) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
General subject of Reason for passing this Ground (s) under
each matter to be resolution in relation to Section 48(1) for the
considered each matter passing of this
resolution
(a) Confirming of Enable any local authority Section 7(2)(i)
Minutes - Council holding the information to
17 August 2010 carry on, without prejudice
or disadvantage,
negotiations (including
commercial and industrial
negotiations
General subject of Reason for passing this Ground (s) under
each matter to be resolution in relation to Section 48(1) for the
considered each matter passing of this
resolution
(b) Young Car Protect the privacy of Section 7(2)(a)
Enthusiasts natural persons, including
that of deceased natural
persons
Enable any local authority Section 7(2)(i)
holding the information to
carry on, without prejudice
or disadvantage,
negotiations (including
commercial and industrial
negotiations)
(c) Awarding of Enable any local authority Section 7(2)(i)
Contracts Outside holding the information to
Delegated carry on, without prejudice
Authority During or disadvantage,
Election Period negotiations (including
commercial and industrial
negotiations)
(d) Solid Waste To maintain legal Section 7(2)(g)
Management professional privilege
**********
MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFF
MUNICIPAL CHAMBERS , GORE STREET , BLUFF ON MONDAY 23 AUGUST 2010
AT 7.00 PM
PRESENT : Mrs J M Mitchell - Chairperson
Mrs A C Brocklehurst
Cr G T Piercy
IN ATTENDANCE: Cr N D Boniface
Mr S Tonkin - Manager Building Regulation Services
Mrs H Williams - Service Centre Manager
Ms L Kuresa - Committee Secretary
1. APOLOGIES
J Mitchell welcomed Cr Boniface, the Deputy Mayor, to the Board meeting and
said it was a pleasure having him at the meeting.
Mr R F Ashwell and Mr R W Powley.
Moved Cr Piercy, seconded A Brocklehurst and RESOLVED that the apologies
be accepted.
2. PUBLIC FORUM
2.1 Bluff Camping Ground
Brent Procter was in attendance to speak to this matter.
Mr Procter's remarks included:
Madam Chair, Councillors and Community Board Members.
As you will see as part of the Agenda, there is a report on the Development
Strategy for the Bluff Camping Ground.
For the Community Board's information and to keep everybody aware of the
situation to date, since the matter began there's been an inspection by the
Chairperson, Cr Piercy, and Mr King.
They all seem to be of the opinion that the cabins are viable and worth
hanging on to. That is probably the most important matter in that report.
Since I've been invited to say a few words I urge the Community Board to
revisit its decision from 23 November 2009.
At the moment the cabins have been well established and we've always had
enquiries coming in as the season progresses and we don't want to be in
the same position that we were last year.
That will probably be the most important aspect of the report.
As for the overall strategy it may have to be examined further down the line
and more closely assessed.
In response to a question from A Brocklehurst as to what state the cabins were
in now, Mr Procter said they were in good order and nothing was wrong with
them.
J Mitchell said when she and Cr Piercy went to inspect the cabins, the single
worst items were the mattresses and there were some abysmal coverings on
them. She said that had since being remedied. She said there were now new
mattresses there and in her opinion, the cabins were perfectly acceptable for a
camping ground.
Cr Piercy said reading the report, it seemed that for its viability to make it an
economic venture to be taken on, Mr Procter would have to rely on a big input of
tourism in town. He said the 10% margin was very little. He said the only thing
that concerned him was that someone would take it on and it was not viable
financially. He said it was a 20 year lease and he was not suggesting that
Mr Procter would fall off the ground, but 20 years was a long time.
Mr Procter said most of the leases were revisited every three years. He said
they were reassessed and the rent was apportioned on to the annual turnover.
He said it was not a block amount of time that you would be passing on an
asset. He said it was almost like a landlord and tenant agreement where there
were clauses for the landlord with a disputes resolution formally laid out. He
said as for the liability, the most important thing was for someone to be there to
meet and greet visitors as well as promoting it. He said that would be the key to
its success.
J Mitchell said Mr Procter raised the matter of the formal resolution made by the
Board in November 2009 with regard to the cabins. She said to rescind that
resolution took two to three days' notice to the Chief Executive Officer prior to a
meeting. She said as this was the final meeting of the term it was not
appropriate to attend to that matter, but should the new Board in future wish to
go down that road, it would be addressed. She said to a degree the resolution
had been superseded by the fact that Council never did move on from that
suggestion, they instead moved to this feasibility study. She said Council was
waiting to hear from that and it was still to be discussed. She asked Cr
Boniface for clarification of that.
Cr Boniface said Council was waiting for a Business Plan from Mr Procter.
J Mitchell said at this point it would be left in abeyance and the matter would be
raised in the future if need be. She said the Board had always said that the
lease matter was between the caretaker and the Council.
Cr Piercy said he would suggest that the Board received the report. He said he
did not see any problems in making a recommendation to Council, because
Council was still functioning. He said the Board could make a resolution to
Council to rescind the previous resolution and it was up to Council to debate
that, so that when it came back to the Board it was on clean grounds.
J Mitchell said the matter could not be discussed as a Board, until Mr Procter
had finished his submission.
Mr Procter said he was grateful to the Chairperson , Cr Piercy and the Board for
their support with regard to the camping ground.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the Bluff
Community Board thanks Mr Procter for his submission to the Board.
Moved Cr Piercy, seconded A Brocklehurst and RESOLVED that the report be
received,
AND THAT
It be RECOMMENDED to Council that the previous decision with regard to the
closure of the cabins be rescinded.
2.2 Bluff Pool
Raoul Butler was in attendance to speak to this matter.
Mr Butler's remarks included:
I spoke to a company who may have another solution to making a heating
device, which is a boiler to heat the pool.
It runs on 13 cents per kilowatt and it's self cleaning.
It can be transferred to coal to run it.
They would be interested in meeting with the Board.
One of the things they are proposing is that a wood chip burner that they
make is less than fuel to run it.
They will do it at a good price as long as the locals got involved with it.
There is a company in town and the insurance paid for the boiler for one
year.
A package could be worked out for the product and its 13 cents per kilowatt.
J Mitchell said if Mr Butler provided the information, she would pass that that to
the Trust once it was formed.
Mr Butler's remarks included:
With the camping ground, the future of Bluff if we want to see any tourism is
that Bluff gets marketed.
The camping ground was like "hide and seek", so there needs to be some
marketing to draw people to the camping ground.
That's the same as the pool. If there was some signage put up, it doesn't
have to look like a street sign.
Someone locally has to organise it, instead of sending everything out of
town.
That brings me to the skateboard competition that I organised.
What made the skateboard competition a success was we didn't run it.
I got the athletes to run it as their competition.
We need to make them organise the competition so that they will own it and
look after it.
I did all the organising of that competition and they turned up and ran it.
We need to empower them to go along and do it themselves and it would
benefit everybody if they paid a humble fee to undertake some workshops
with tutors at the school for this competition.
That's a structure that could work through the whole of Southland.
In response to a question from A Brocklehurst, as to whether Mr Butler had a
template set up for the organisation of the skateboard competition, Mr Butler
said he had a file with information with regard to organising the skateboard
competition.
In response to a question from A Brocklehurst, whether he would be able to
assist someone else in running the skateboard competition next year, Mr Butler
said it would be good to have the Council involved. He said he spent about
$600.00 on phone calls, because almost everyone nowadays did business on
mobiles.
-13
In response to a question from J Mitchell, as to whether Mr Butler had spoken
with Bluff Promotions with regard to the organisation of the skateboard
competition, Mr Butler said Bluff Promotions should only assist the athletes in
organising the competition. He said it would make it their event and it would
give some purpose to it.
J Mitchell said when he was next approached with regard to setting up the next
competition, to refer them to M Napper, who was the Community Development
Manager from the Invercargill City Council. She said Ms Napper was helping
the city skateboarders and she would be happy to assist.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the Bluff
Community Board thanks Mr Butler for his submission to the Board.
3. MINUTES OF THE MEETING HELD ON 12 JULY 2010
Moved A Brocklehurst, seconded J Mitchell and RESOLVED that the minutes
be approved as a true and correct record.
MATTERS ARISING
4.1 Resource Consent Sanford Limited and Resource Consent for Foveaux
Oysters Ltd
J Mitchell said she was contacted by the people concerned with Foveaux
Oysters Ltd, Resource Consent application. She said they had received
consent from the Invercargill City Council today and they were now able to
move on to the next, which is a review of the Marine Farming. She said they
were happy with the result.
5. REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER
The report had been circulated.
J Mitchell said Mr Beer sent his apologies for not attending due to travel plans
being delayed.
5.1 HMNZS Otago Visit
5.2 Up and Over Bluff Hill Grunt
J Mitchell said with regard to a matter from Mr Beer's report from the last
meeting to do with the picnic tables on Marine Parade, Mr Beer had looked into
that matter and at present there were two funding applications into two different
groups to hopefully acquire money to purchase tables to put on the concrete
pads. She said Bluff Promotions were waiting to hear the results of those
applications.
Moved J Michell, seconded A Brocklehurst and RESOLVED that the report be
received.
6. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNING
SERVICES
The report had been circulated. Mr Tonkin took the meeting through the report.
6.1 40 Lee Street, Bluff
In response to a question from J Mitchell, as to whether the request with regard
to cancelling demolishing of the building was before or after the property
changed hands, Mr Tonkin said it was after.
6.2 22 Spencer Street, Bluff
Mr Tonkin said the second property he did not have on his report was
22 Spencer Street, Bluff. He said he had contacted the owner and he had sent
a letter to Mr Tonkin saying, "I regret purchasing this property without getting a
building report, I started pulling the linings off from the inside and found that the
weatherboards were so bad so I have been trying to sell it as a DIY." Mr Tonkin
said he did not understand what the owner meant, so he phoned him and asked
what his position was. The owner's position was he bought it for quite a
considerable amount of money. The owner had a mortgage and was now trying
to sell it and he had one offer, which was half the price of the mortgage.
Mr Tonkin said he suggested to the owner that under the Council's powers,
Mr Tonkin considered it dangerous and if Council went to Court to get an audit,
it would be a charge on the land. Mr Tonkin said he advised the owner that
Council did not want to go down that track, but he suggested to the owner to
look at re-cladding the front and mowing his lawns at the property.
J Mitchell said to clarify for the Board, there was a complaint from a neighbour
who claimed that the property was lowering the tone of the street. It had not
been something that had just happened, the property had been in that state for
a number of months.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the report be
received.
6.3 63 Barrow Street, Bluff
Mr Tonkin said work had started on 63 Barrow Street now.
6.4 100 Gore Street, Bluff
Mr Tonkin said Council had a building consent to demolish this property. He
said the Historic Places Trust was having some disputes with the owner, and
Mr Tonkin has suggested to the owner that he engage Mr Hesselin, of the
Southland branch New Zealand Historic Places Trust, and if anything came up
Mr Hesselin would assist. Mr Tonkin said Council could not do anything
because it was up to the Historic Places Trust.
J Mitchell said the Board had waited for months for Mr Hesselin to do that
through the Historic Places Trust. She said this report had come back to the
Board for most of this year and if it was going to happen that way, it would have
happened by now. She asked if New Zealand Historic Places Trust and
Mr Hesselin, on behalf of the owner, had commenced dialogue.
Mr Tonkin said he had discussed this matter on numerous occasions with
Mr Hesselin and the owner. He said the owner was not interested, but
Mr Hesselin had spoken to the Historic Places Trust and the owner.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that it be
RECOMMENDED to Council that the Board requests the Director of
Environmental and Planning Service to commence proceedings to get a Court
approval for the demolition of the billiard room behind the Club Hotel.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the Bluff
Community Board thanks Mr Tonkin for his report to the Board.
7. REPORT OF THE ACTING DIRECTOR OF WORKS AND SERVICES
The report had been circulated.
7.1 Bluff Water Supply - Informative
The report had been circulated.
Moved Cr Piercy, seconded J Mitchell and RESOLVED that the report be
received.
7.2 Drainage Issues
J Mitchell said that Items 2 and 3 would be taken together.
7.3 Stormwater Discharge to Morrison ' s Beach
Moved A Brocklehurst seconded Cr Piercy and RESOLVED that the report be
received.
7.4 Pool Opening
Moved Cr Piercy, seconded A Brocklehurst and RESOLVED that the report be
received.
7.5 Bluff Camping Ground
7.6 Bluff Hill Forestry Tree Removal
7.7 New Bluff Hill Walking/Cycling Track
J Mitchell said Items 5, 6 and 7 would be taken together.
The feasibility study with regard to the Bluff Camping Ground was tabled.
J Mitchell said with regard to the tree removal on the hill, she received an email
from Mr Pagan saying he was sorry he could not be here this evening as he
was out of town. She said he reiterated that the tree removal had been stopped
on Flagstaff Road, because of the ground conditions. She said because of that,
they would now be moving to the removal of the trees behind Lagan Street.
They would carry out a letter drop to inform residents of commencement of that
work.
Moved Cr Piercy, seconded A Brocklehurst and RESOLVED that the report be
received.
8. OMAUI CONCEPT PLAN
The final copy of the Omaui Concept Plan was tabled. J Mitchell said the Board
had a Workshop with the Steering Committee, to discuss the submissions that
came into the Plan. She said the Board gave guidance and assisted in
formulating those matters into the Plan.
Moved Cr Piercy, seconded A Brocklehurst that the report be received,
AND THAT
It be forwarded to the Invercargill City Council for approval at the Council
meeting held on 31 August 2010.
Cr Piercy said the workshop was positive and an extremely good concept. He
said it would have to be carefully staged for finance to be put in the Annual Plan
each year to get it through.
The motion, now being put, was RESOLVED in the affirmative.
9. POLICE REPORT MAY AND JULY 2010
The report had been circulated.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the report be
received.
10. CHAIRPERSON'S REPORT
10.1 HMNZ Otago Inaugural Visit
J Mitchell said the Board participated in the wharf welcome, powhiri and cocktail
party on the arrival date. It was a very hospitable event at the Marae and it was
something that made her proud to be a Bluff resident when all the eager
children were there putting their heart and soul into their son and dance
routines. She said the Commanding Officer of the vessel was very impressed
with the welcome, so much so that he issued an impromptu invitation for all the
children to visit the ship at 1.00 pm that day, subject to their Principal's
approval. She said the Board presented the Captain with a photograph, taken
from the top of the hill, with an inscription from the residents and the Board of
Bluff. She said they were delighted with that. She said in return they presented
the Board with a framed photograph of the ship, on behalf of the Bluff
Community. She said the Board needed to decide what to do with the
photograph.
Cr Piercy said it should be displayed at the Service Centre.
Moved A Brocklehurst, seconded Cr Piercy and RESOLVED that the
photograph be displayed at the Bluff Service Centre.
J Mitchell said she also represented the Bluff Community at the Charter Parade
in the city. She said it was a very formal and moving event. She had sent
letters of congratulations and thanks to the Commanding Officer of the "Otago"
Lieutenant Simon Rooke and Lieutenant Commander Ian Marshall from
Dunedin. She said they had sent a letter back thanking the Bluff Community
and the Bluff Board for the part we played in the event. Copies of those letters
were tabled.
J Mitchell said she also sent an email of thanks to Lieutenant Commander Nigel
Finnerty of Invercargill, who helped coordinate the event with Lindsay Beer.
10.2 New Zealand Aluminium Smelter Visit
J Mitchell said the Board's annual visit to the New Zealand Aluminium Smelter
had been received for the Board to go over on 14 September, between 9.00 am
and 12.00 pm. She said they wanted to show the Board their laboratory and
other associated areas there. She extended an invitation to Cr Boniface to
attend.
Cr Boniface said he would confirm his attendance as soon as he was able.
10.3 Bluff Pool Upgrade
Copies of the Swimming Options in Bluff feasibility study by Janette Malcolm
were tabled and J Mitchell took the meeting through it.
Cr Piercy said the feasibility study was excellent. He said it looked at statistics,
age population, school roles and so forth that had options to keep the pool
going for six years, which was the sensible option, otherwise Bluff would have a
dinosaur around its neck, and this document showed the way forward. He said
it was an exciting and imaginative document, and to put the barriers up and say
the current pool would do was not an option. He said it would do the job for five
to six years, but after that Bluff needed to think about what it needed for tourism.
He said it painted a grim picture of Bluff's declining and aging population.
J Mitchell said an equally disturbing fact was the low socio economic situation
portrayed of the town.
Cr Piercy said that was the depressing part. He said there needed to be people
involved with industry experience to start to change that situation.
J Mitchell said Bluff had a very talented group of residents in the town to draw
on and a number of them were starting to talk in the background now about the
possibility of becoming Trustees. She said it was an exciting future if some of
those folk came on board. She said the document was not on the Venture
Southland website at the moment, but it would be there in the next day or so, if
anyone wanted a copy.
Moved A Brocklehurst, seconded J Mitchell and RESOLVED that the report be
received.
J Mitchell said $176,020.32 had been raised or committed at the present time
towards the pool fundraising. She said part of that was from the Bluff Calendar
sales, which had so far raised over $28,242. She said Council had the
Calendar available in the Esk Street Civic Administration Building, which was
much appreciated by the Bluff Community. She asked Cr Boniface to take that
back to Council.
She said included in the total was $11,117, which the Swimming Club presented
at the public meeting. She said it was tremendous that the community was
working so well together. She said the pool meeting that the Council called
drew approximately 50 people. She said the Trustee Deed was discussed and
the Chief Executive Officer, Mr King, took everyone through it and Mr
Cambridge, the City Solicitor, was present to answer questions. She said
nomination forms had not been received from the Council and asked that Cr
Boniface follow that up with Mr King tomorrow.
10.4 Bluff Hill Memorandum of Understanding
J Mitchell said the side agreement that was required between the Council and
the Bluff Community Charitable Trust had been signed in relation to the top of
the hill lookout, the Skateboard Park and Stirling Point. She said that document
ensured the city would cover those areas for maintenance purposes. She said
that meant Memorandum of Understanding for the hill between the Department
of Conservation and the Bluff Community Charitable Trust and Invercargill City
Council could be signed and it was in that process at the moment. She said
that document would be in place for the next five years.
10.5 Stirling Point
J Mitchell said the Interpretive Panel was now in place by the Chainlink
Sculpture. She said it was erected on a concrete slab.
Moved J Mitchell, seconded A Brocklehurst and RESOLVED that the report be
received.
11. MEMBERS' REPORT
12. URGENT BUSINESS
12.1 Financial Statements
J Mitchell said she contacted the Invercargill City Council today with regard to
the Financial Statements, and she was informed that the accounts for the end of
the year were not finalised until Wednesday this week. She said because this
was the last Board meeting for the term, she had requested that they be sent
directly to Board Members in the post later on this week.
12.2 Last Board Meeting
J Mitchell said as this was the last Board meeting prior to the elections, she
wanted to thank everyone for their help and support during this term in office.
She said the Board had achieved a lot and she reminded everyone that the
Board did stay in place until the new Board was sworn in. She acknowledged
the help, support and attendance of Mrs Williams and Ms Kuresa at the
meetings and said they had been a great assistance to the Board. She said
Cr Piercy had been an immense help to the Board. She appreciated his
guidance and support all the way through. She said on behalf of the Board she
wished him a long and fulfilling retirement from local body politics.
She thanked A Brocklehust and in their absence, R Powley and R Ashwell, who
were not re-standing for the Board, for all their support and help given and said
they had played an important part for an immense number of years. She
extended best wishes to everyone.
Cr Piercy said at the start of the session things were tense, but he had come to
respect J Mitchell's chairmanship and admired her tenacity. He said she was
an excellent Chairperson. He said Bluff had a testing time ahead and he hoped
that the Bluff Board members attended the meetings, otherwise it was a waste
of time being a Board Member. He said it was important that everyone put their
views forward. The Councillor was the liaison between the Council and the
Board, and he had a long association with Bluff and loved the place. He said
Bluff had huge potential and good leadership at the Board level in taking
initiatives to the Council, which was very important. He said it was time to take
initiatives to the Council that were good ideas, to bring people into it and that
was the only way to drive it. He wished J Mitchell the very best with her
endeavours to get on the Board and hoped that everyone else worked as hard
as she did.
J Mitchell said Bluff had enjoyed having Cr Piercy on the Board. She said
Cr Piercy was accepted as more of a Bluffie than a townie.
A Brocklehurst thanked J Mitchell for her comments and said she had
thoroughly enjoyed being a member of the Board. She wished J Mitchell and
the new Board all the best.
Cr Boniface said A Brocklehurst and R Powley had been on the Board for a
number of years and Council appreciated the work they had put in. He said
R Ashwell had been on the Board for a short time, but he had worked hard also.
He said there was no better advocate than Cr Piercy around the Council table
for the Bluff Community and he had been a vigorous supporter of Bluff. He
wished A Brocklehurst, R Powley and R Ashwell well for the future and
congratulated them for the sterling effort they had put in.
There being no further business, the meeting finished at 8.10 pm.
* * * * * * * * * *
MINUTES OF A MEETING OF THE REGULATORY SERVICES COMMITTEE HELD IN
THE COUNCIL CHAMBER, FIRST FLOOR , CIVIC ADMINISTRATION BUILDING,
101 ESK STREET , INVERCARGILL ON MONDAY 30 AUGUST 2010 AT 4.00 PM
PRESENT : Cr D J Ludlow - Chairman
Cr R L Abbott
Cr T J Buck
Cr A G Dennis
Cr J Kruger
IN ATTENDANCE: Cr N D Boniface
Cr L S Thomas
Mrs P Gare - Director of Environmental and Planning Services
Mr T Boylan - Manager Planning
Ms D Fortuin - Manager Environmental Health Services
Mrs D McCallum - Manager Compliance
Mrs B Milne - Manager Administration
Ms L Kuresa - Committee Secretary
APOLOGIES
His Worship the Mayor Mr T R Shadbolt JP and Cr G J Sycamore.
Moved Cr Abbott, seconded Cr Buck and RESOLVED that the apology be
accepted.
2. PUBLIC FORUM
3. REPORT OF THE DIRECTOR OF ENVIRONMENTAL AND PLANNING
SERVICES
The report had been circulated.
3.1 Invercargill District Licensing Agency ( IDLA) Annual Report
The report had been circulated.
Moved Cr Ludlow, seconded Cr Kruger and RESOLVED that it be
RECOMMENDED to Council that Council receive and adopt the Invercargill
District Licensing Agency Annual Report.
Note : Cr Dennis declared a conflict of interest and abstained from voting.
3.2 Update on the Noise Policy Consultation
The report had been circulated.
Ms Fortuin said this was the Policy that was being implemented at the moment.
She said there would be a trial run and Council would publicly notify the Policy
early in 2011.
In response to a question from Cr Ludlow, as to what the trial run involved,
Ms Fortuin said Council would be implementing its Policy and Council was not
required by law to publicly notify.
Moved Cr Abbott, seconded Cr Kruger and RESOLVED that the report be
received.
3.3 Food Bill 2010
The report had been circulated.
Moved Cr Ludlow, seconded Cr Dennis that it be RECOMMENDED to Council
that Council receive and endorse the comments submitted to Local Government
New Zealand to form part of a joint submission on the Food Bill 2010.
Cr Kruger said she preferred the original idea around Premises Without a Food
Control Plan or national programmes at one off festivals/cultural events. She
said it appeared that the original intent of the proposed bill was that those people
would not have to go through all the hurdles provided that they were given
appropriate education and good food guidelines. She said there was a comment
in the report which states, "We feel this is too large a risk to permit," and she
struggled to agree with that comment. She said she agreed that there were
some risks with food handling in general, but for those events it created another
level of complications for organisers of events. If you were having a cultural
festival and there were people who cooked the food at their homes, she did not
think we had the kind of botulism rights, to be as fearful as we were making out.
She said she appreciated all the other comments, she did not see that cooking
was any more dangerous than a sausage sizzle. She said she preferred the
more open minded approach and she struggled with that as she did not share the
view that it was too large a risk to commit. She said it was cooking innovation
and bringing people, who were ordinary people, out of their kitchens and into the
community to share who they were was what added spice to life. She said the
minimal risk that went with it was that most of those people cooked with fresh
foods and if Council had carried out the education of food handling guidelines,
there was not much to worry about. She said the fewer regulations Council put in
for those events the better.
Cr Ludlow said the last Multi-Nations event that was held at Hansen Hall he did
not recall there being any stalls that were not commercial operators.
Cr Kruger said there were no stalls there that were not commercial operators
because of that rule.
Ms Fortuin said Council's view was that the risk should not be looked at by the
frequency of operation, but by the type of food and how it was cooked. She said
the view that Council shared was checked with our neighbouring councils and
they were of a similar view. From a professional point of view it would be things
like chicken curry Council had control to educate people, but no control as to
what temperature people had the food at, with regard to the control that the fridge
was being maintained, how they were being transported and how they were
reheating the food at the venue. She said there was no control by having that
open forum view that they were promoting at the moment. She said she could
not put her hand on heart and say that food would be safe, given there were so
many possibilities. She said all Council had was the commitment of those people
saying that they would do it well.
In response to a question from Cr Ludlow, whether the same rules applied to
vendors at craft shows, Ms Fortuin said that they did, and she said that they were
required to meet the minimum standard, which was cooking in commercial
premises.
In response to a question from Cr Dennis, as to what the practical terms were
with regard to people having a sausage sizzle and a hangi, Ms Fortuin said with
regard to a sausage sizzle that was regarded as a lower risk. The people would
come to Council and they would be given a check list of what they had to comply
with, and that was the education side of it. She said because it was a lower risk
item, they would pay $10.00 for their licence. She said the hangis were under
special guidelines at the Marae that people had to prescribe to and the Ministry of
Health had an input into that.
The motion, now being put, was RESOLVED in the affirmative.
3.4 Provision to Hold a Hearing During the Election Period
The report had been circulated.
Moved Cr Abbott, seconded Cr Kruger and RESOLVED that it be
RECOMMENDED to Council that the present Councillors who are members of
the Hearings Panel retain their role as Commissioners to hear and determine
applications until such time that a new Hearings Panel is appointed.
The Hearings Panel will consist of a minimum of any three of the following:
Graham Sycamore
Darren Ludlow
Neil Boniface
Alan Dennis
Jackie Kruger
3.5 Department of Building and Housing - Monthly Report
The report had been circulated and Mr Tonkin took the meeting through the
report.
Moved Cr Ludlow, seconded Cr Dennis and RESOLVED that the report be
received.
3.6 Department of Building and Housing - Building and Construction Outlook
Moved Cr Dennis, seconded Cr Kruger and RESOLVED that the report be
received.
3.7 Quotable Value Monthly Report
Moved Cr Kruger, seconded Cr Buck and RESOLVED that the report be
received.
3.8 Action Sheet
In response to a question from Mrs Gare, as to what the Committee meant by
"Council provide a master plan to the District Plan changes", what was the
Committee accepting, Cr Boniface said was a priority in how things would
happen or be done.
2
Cr Kruger said it was also with regard to which parts were being done in
conjunction with neighbouring authorities.
Cr Boniface said it was important that the matter came back to Council for
discussion on those priorities, because there had been some expression that the
city needed to be looked at.
Mrs Gare said she had discussions with Mr Watt and Mr Boylan on timing and
they had agreed on a timetable for Mr Watt as the Chief Consultant to come back
with some plans for the District Plan.
Moved Cr Abbott, seconded Cr Kruger and RESOLVED that the report be
received.
3.9 Monthly Reports
Moved Cr Dennis , seconded Cr Abbott and RESOLVED that the report be
received.
4. LEVELS OF SERVICE REPORTS - 1 JULY 2009 TO 31 MARCH
The reports had been circulated.
4.1 Animal Control
4.2 Building Consents
4.3 Compliance
4.4 Environmental Health
4.5 Resource Management
Moved Cr Abbott, seconded Cr Buck and RESOLVED that the report be
received.
6. URGENT BUSINESS
There being no further business , the meeting finished at 4.32 pm.
Report to Council
Tuesday 14 September 2010
By the Chief Executive Officer
RW King
1. " CHILD -FRIENDLY CITY" CONCEPT - WHERE TO FROM HERE
Councillors will recall that on 22 June Council resolved to
• Receive the "Mark Blumsky" report
• Request from the Chief Executive a scoping study as to how a "Child-
Friendly City" programme could be initiated by the Council in partnership
with other community organisations and agencies in Invercargill.
On 3 August Council received a report from the Chief Executive but asked for
further options to be prepared, in particular in relation to how consultation could
be carried out using local resources. Some councillors wanted more `flesh'
around the concept and what it might mean for Invercargill.
Response to the concept:
The concept has `resonated', locally, nationally and internationally. Reaction
has been both supportive and critical.
In particular:
• There has been a considerable volume of correspondence to His Worship
the Mayor, often from school groups, supporting the concept and offering
their own suggestions as to projects which may be incorporated within it.
• There has also been a significant amount of correspondence from people
within New Zealand and also internationally, applauding the initiative and
offering further perspectives. Some significant publications have been
forwarded in support of these comments.
• In relation to "Invergiggle" the resonation has been more of a `dis-chord'
and with the wisdom of hindsight it was one of the 50 or so ideas which
could have been culled from the initial report. However, by trade-marking
"Invergiggle" we have at least stopped anyone else mis-using the term.
• "Invergiggle" possibly skewed results from a phone-in survey conducted
by the Southland Times, which showed more against the child-friendly
concept than for it.
• The "Child-Friendly City" concept has perhaps been identified too closely
with Mark Blumsky. If it is to proceed, it needs to be adopted and owned
by the Invercargill community.
• There is a groundswell of opinion that would rather see the concept with a
slightly different name, so as to include the "youth" who do not see
themselves as "children".
25
How we can put more "flesh" around the concept:
A preliminary categorisation and assessment of the concepts suggested by
Mark Blumsky and the further concepts that have been submitted to date could
be done.
As suggested in my report of 3 August , this could be on the basis of:
• Physical/developmental (i.e. things that could be built)
• Institutional (i.e. identifying initiatives already in place and helping to
`package' them)
• Events (i.e. things that could be organised and/or run)
• One-off initiatives (i.e. `fun' things that may cost little but could be enjoyed
by the community)
• Community development ( i.e. assisting organisations already in the
business with initiatives that are specifically child-friendly.)
The assessment would take the form of a reality check -
• What is the time frame?
• How much would it cost (and who might pay?)
• What are the implications
• Overall, how sensible/feasible is the idea?
It is expected that this work could comprise an initial meeting of a small
'steering' group of councillors and potential stakeholders to agree on the
criteria . The analysis could be carried out by Ms Napper and Mr Watt. The
group would meet again to review the conclusions prior to the report being
submitted to Council.
Consultation:
Further consultation could wait until this preliminary categorisation and
assessment has been completed and could be incorporated in the series of
community/council clinics planned for February-March 2011. In addition,
consultative meetings would be sought with those likely to be major
stakeholders.
Costs:
The direct costs of the initial categorisation and assessment are confined to the
time spent by Mr Watt and Ms Napper on the project - probably in the order of
150 - 200 hours total - and have already been budgeted within their respective
cost centres.
Recommendation:
It is recommended that:
a) A small steering group be set up comprising two Councillors with authority
to co-opt.
b) Ms Napper and Mr Watt be asked to work with that group in compiling a
preliminary categorisation and assessment of the ideas in the report
prepared by Mark Blumsky and also those submitted by the community to
date.
c) This group aim to report to the new Council at its December 2010
meeting.
Report prepared by: W J Watt
William J Watt Consulting Ltd
^.
Report to Council
Tuesday 14 September 2010
By the Director of Finance and Corporate Services
D J Johnston
1 INVERCARGILL COMMUNITY RECREATION AND SPORTS TRUST - EXEMPTION
FROM BEING A COUNCIL CONTROLLED ORGANISATION
1.1 Background
The Invercargill Community Recreation and Sports Trust is a Council Controlled
Organisation (CCO) that provides funding to the Invercargill District for
community sports and the arts.
The Trustees are the Mayor, Deputy Mayor and Chief Executive.
1.2 The Issue
As a Council Controlled Organisation the Invercargill Community Recreation and
Sports Trust has specific requirements for governance and accountability which
far outweigh the nature and purpose of the Trust. For example, as a CCO the
Trust is required to have a statement of intent, have a half yearly report and
have performance objectives. The costs associated with undertaking these
activities outweigh any associated benefits given the Trust's level of activity.
Audit New Zealand has agreed that, for practical purposes , the nature of the
Trust is such that an exemption is warranted.
In order to exempt the Trust from its legislated CCO requirements a resolution to
that effect must be passed by Council under section 7(6) of the Local
Government Act 2002, reviewing the exemption previously granted.
It is recommended:
That the Invercargill Community Recreation and Sports Trust exemption be
extended from being a Council Controlled Organisation pursuant to Section 7(6)
of the Local Government Act 2002.
2. SPECIAL FUNDS AND RESERVES
Council as at 30 June 2009 held $20,092,840 in Special Funds and Reserves
(Reserves). A full listing of the balance in each Reserve is attached. (Appendix
V.
2.1 Restriction on Reserves
The majority of the Reserves are held for Council designated purposes. These
can be used, by resolution, for any other specified purpose.
29
There are however some specific Reserves which have separate restrictions.
These include:
a) Legal Restrictions
These Reserves can only be used for the purpose designated. This includes
the principal sum plus any interest or income generated. The restriction is
designated from a statute or a legal document, for example, a Will providing
for a bequest which specifies principal and interest, and a specific use.
b) `Capital Only" Restrictions
These are similar to those as outlined in a) above but do not specify the use
to be made of any interest or income generated. These may be from statute
e.g. endowment lands, or a legal document such as a bequest which
specifies only the purpose for which the principal must be used.
c) Specified Purpose Restrictions
These Reserves have been accumulated from users and/or ratepayers for a
specified purpose and from which council is bound to provide a service in the
future.
All other Reserves fall in to the `General' Reserve category and as such may be
used for purposes other than that currently specified.
* * * * * * * * * *
APPENDIX 1
SPECIAL FUNDS AND SEPARATE ACCOUNTS OF INVEF
BALANCE
Description 30/06/2009
H & C FELDWICK MEMORIAL FUND-PARKS 101,476
Category A ( Legal Restriction ) 101,476
ENDOWMENT LANDS-LIBRARY 325,461
ENDOWMENT LANDS-PROPERTY 4,465,698
ENDOWMENT LANDS-INDUSTRIAL 1,603,328
HARBOUR WORKS IMPROVEMENTS 38,674
Category B (Capital only restriction ) 6,433,160
CREMATORIUM MAINTENANCE FUND-PARKS 128,084
CEMETERY MAINTENANCE FUND-PARKS 1,391,490
PREPAID BURIALS-PARKS 199,945
AWARUA HALL OPERATIONAL RESERVE 3,064
MYROSS BUSH HALL OPERATIONAL RESERV 8,129
MAKAREWA HALL OPERATIONAL RESERVE 4,000
AWARUA BAY GRAVEL RESERVE 36,634
INDUSTRIAL RECLAMATION RESERVE 2,694,686
INDUSTRIAL RECLAMATION PROVISION 822,997
REFUSE SITE CAP WORKS RESERVE 1,486,823
LANDFILL OPERATIONAL RESERVE 771,582
Category C (specific purpose) 7,547,435
FINANCE LOSP RESERVE 586,016
CHRISTMAS LIGHTS LOSP RESERVE (28,342)
HOUSING CARE OPERATIONAL LOSP RESER' 99,199
PLANT REPLACEMENT FUND WORKS 2,563,982
W & S LOSP RESERVE 231,285
PLANT REPLACEMENT FUND-PARKS 165,673
CREMATORIUM -LOSP RESERVE-PARKS 7,647
BUILDING REPLACEMENT - PARKS 348,749
LIBRARY BUILDING LOSP RESERVE 200,067
PARKING BUILDING LOSP RESERVE 359,746
ADMIN. BUILDING LOSP RESERVE (645,101)
GENERAL BUILDING LOSP RESERVE (509,848)
HOUSING CARE BLDG LOSP RESERVE 712,741
HALLS BUILDINGS LOSP RESERVE (2,323,014)
Civic Theatre Building Reserve (134,791)
WATER SLIDE ASSET RENEWAL 9,693
AQUATIC FACILITIES LOSP RESERVE 838
E & P LOSP RESERVE 557,812
Bluff Service Centre Building Reserve 83,938
Archive Building Reserve (138,763)
Telephone Replacement reserve 41,579
GENERAL : Loss of service Potential 2 , 189,106
RESERVES DEVELOPMENT-PARKS 585,077
PROVISION FOR PARKING 448,107
TNZ SUPPLEMENTARY WKS RESERVE 41,071
S TREATMENT TRADE WASTE RESERVE 114,310
CITY CENTRE UPGRADE RESERVE 113,492
CAPITAL WKS RESERVE-WATER 30,978
PARKS ROADING FUND 33,843
CAPITAL WKS RESERVE 32
CAPITAL WKS RESERVE 2,863
ROADING LOAN RESERVE 78,586
MOTORWAY RESERVE 1,597
VEHICLE CROSSING RESERVE 105,077
GENERAL : Development 1,555,033
LAND PURCHASE RESERVE 398,556
PROPERTY LOANS RESERVE 461,436
GENERAL : Property 859,992
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f.^ 1
SPECIAL FUNDS AND SEPARATE ACCOUNTS OF INVEF
BALANCE
Description 30/06/2009
LIBRARY BOOK FUND 60,605
MUSEUM RESERVE 56,178
POOLS FACILITIES FUND 75,446
DONOVAN PARK RSERVE-PARKS 74,156
ANDERSON PARK ART GALLERY 10,420
CIVIL DEFENCE FUND 16,041
GENERAL : Amenities 292,845
BUSINESS UNIT RESERVE-PARKS 753,453
BUSINESS UNIT RESERVE FUND-WORKS 1,077,484
W & S MAPS & PLANS RESERVE 129,325
ACTIVATED CARBON RESERVE 104,598
MYROSS BUSH DRAINAGE 1,747
MAKAREWA DRAINAGE 1,383
DOG CONTROL RESERVE 170,492
LIQUOR LICENCING 1,036
E & P MAPS & PLANS RESERVE 124,725
ENVIRONMENTAL MONITORING FUND 4,182
DISTRICT PLAN RESERVE 57,523
E & P LEGAL FEES RESERVE 72,731
E & P ENVIRONMENT COURT RESERVE 120,609
BURSARY & TRAVEL AWARD FUND 205
ACC RELATED FUNDS 11,941
ELECTION RESERVE 15,021
LTCCP Corporate Planner (70,000)
BLUFF & SANDY POINT FORESTRY - PARKS (81,293)
ILT School Swim Lessons 13,626
VALUATION APPEAL RESERVE 30,686
Valuation Reserve (rolling reserve) 137,000
PASSENGER TRANSPORT RESERVE (3,159)
TOTAL MOBILITY RESERVE 9,464
PROMOTIONAL ACTIVITIES 7,987
GENERAL: Financial 2,690,764
BLUFF DEVELOPMENT RESERVE 37,062
BLUFF COM. BD RATING RESERVE 18,548
OTATARA STREET TREE RESERVE 10,707
GENERAL : Financial (Community board ) 66,317
GENERAL RESERVE (1,917)
GENERAL : General (1,917)
Awarua Industrial Development Reserve (1,967,225)
GENERAL : ( Economic Growth ) (1,967,225)
WASTENET 325,854
WASTENET 325,854
SUBTOTAL 20,092,840
C:\Documents and Settings\deanj\Local Settings\Temporary Internet Files\Special Funds 30 06 2009(Summarised at Jun10).xis
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Report to Council
Tuesday 14 September 2010
By the Acting Director of Works and Services
T N Greenwood
1. ADOPTION OF A PROCUREMENT STRATEGY FOR ROADING
The Land Transport Management Act requires that procurement procedures
used by Approved Organisations ie Road Controlling Authorities be designed to
obtain best value for money.
Section 25 of the Act notes that:
New Zealand Transport Agency will provide support and advice to
Approved Organisations in establishing and maintaining a strategy for
procurement.
Approved Organisations must have an approved procurement strategy.
Regard must be given to desirability of enabling fair competition that
encourages fair competition and efficient markets.
Outputs must be purchased from external providers except for minor or
ancillary works undertaken by an internal business unit.
An Approved Organisation is not compelled to accept lowest price
proposals such that they may reinforce the value for money concept.
An adopted strategy must be in place prior to 1 October 2010 to continue to
receive New Zealand Transport Agency funding. Accordingly a Procurement
Strategy for Financial Assisted Land Transport Activities has been prepared.
A draft document was sent to New Zealand Transport Agency for their pre-
approval and endorsement which has been received (Appendix 1).
The Procurement Strategy is appended (Appendix 2). It should be noted that
there is an intention through the Improvement Plan 6.6 to review the strategy for
appropriateness for procuring all services within Council.
It is recommended:
That the Invercargill City Council Procurement Strategy for Financial Assisted
Land Transport Activities August 2010 be adopted by Council for procurement of
services for land transport activities.
3
2. INVERCARGILL WALKING AND CYCLING STRATEGY 2010 - DRAFT FOR
CONSULTATION
The Invercargill Walking and Cycling Strategy 2010 draft for consultation has
been developed. "An Invercargill with safe, pleasant and healthy outcomes for
those who walk or cycle" is the vision of this strategy.
The draft Strategy has been developed for the Invercargill community showing
how Council will encourage walking and cycling in the district. For the purpose
of the Strategy, "walking" covers a range of activities rather than just travel by
foot. Here, those who "walk" (pedestrians) are all those who travel on footpaths,
including those who use non-motorised small-wheeled devices (for example
wheelchairs, skateboards and push scooters), those pushing prams or riding on
mobility scooters, as well as all those who walk in the conventional sense. We
recognise pedestrians including joggers, the young and the not-so-young, and
those who have varied abilities and needs.
A stakeholder group initially met to assist in the development of the Strategy and
identified the following key "drivers" (or reasons) for providing the Strategy. A
strategy:
Provides parameters within which to operate.
Provides a recognised structure.
Aids in developing links with other networks and organisations.
Is required for New Zealand Transport Agency funding assistance.
Provides for forward planning.
Provides context to develop a safer roading network for all road users.
Promotes transport mode shifts, giving residents choices in how they
travel.
Promotes the environmental (air, quality, noise reduction) and social
(health, increased personal interaction on the street) benefits of walking
and cycling.
Promotes the economic (lower travel costs) benefits of walking and
cycling.
2.1 Statement of Proposal Summary
Consultation on the draft Strategy requires Council to use the Special
Consultative Procedure set out in the Local Government Act 2002. This involves
advertising the draft Strategy for submission, consider submissions and adopt a
revised Strategy. A copy of the Statement of Proposal and Summary of
Information is attached (Appendix 3).
It is recommended:
That the Special Consultative Process be used to consult on the Invercargill
Walking and Cycling Strategy 2010 as contained in Appendix 1. The proposal
would be publicly notified on 18 September 2010 with the submission period
closing on 22 October 2010. Submissions are proposed to be heard on
9 November 2010 and a Council decision on 23 November 2010. The reviewed
draft should be able to be operative from 27 November 2010.
Appendix 1
NZ TRANSPORT AGENCY Level 1, AA Centre
WAKA KOTAHI 450 Moray Place
7
PO Box 5245
Moray Place
7 September 2010
Dunedin 9058
New Zealand
T 64 3 951 3009
Tom Greenwood F 64 3 951 3013
Roading and Solid Waste Manager www.nzta .govt.nz
Invercargill City Council
Private Bag 901 04
Invercargill 9840
Dear Tom
Endorsement of Invercargill City Council' s Procurement Strategy ( Financially Assisted Land
Transport Activities)
I am pleased to inform you that I have endorsed Council's Procurement Strategy (Financially Assisted
Land Transport Activities).
Council is to be congratulated on the quality of its Procurement Strategy. The document is appropriate
to the scale and complexity of Council's professional services, physical works and public transport
procurement programme and demonstrates an excellent understanding of the supplier market and
strategic procurement.
Yours sincerely
Bruce Richards
Regional Director Otago & Southland
3i
o b
