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					                   Defense Finance & Accounting Service




                           Defense Finance and
                           Accounting Service
                              Purchase Card
                  Electronic Commerce Implementation
                                                           2001

                                                                  Mr. Joseph R. Mickley
                                                                  DFAS
                                                                                 DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 1
                   Defense Finance & Accounting Service


                                   Purpose of This Briefing



          •Understand Electronic Commerce Concepts


          •Support HQ Army Request




                                                                  DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 2
                   Defense Finance & Accounting Service


                                                    Briefing Topics

            •Operating Concept

            •Electronic Commerce & EDI

            •The FA2 (Line of Accounting)

            •Testing
                                                                      DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 3
                   Defense Finance & Accounting Service


                                                         CONOPS

                                     Obligation Methods

                                           •Pre Cycle Bulk

                                           •Post Cycle Bulk

                                           •Per Transaction

                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00    Page 4
                   Defense Finance & Accounting Service


                                    Purchase Card Concept

                                                                             Accounting
                                                         821 Obligation        System


               Purchase
                                                                             Payment*
                                                   Bank                       System
                                                               810 Invoice


                                                            EFT or 820 Payment

                                                                                 *Entitlement & Disbursing
                                                                                               DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00     Page 5
                   Defense Finance & Accounting Service

                            Electronic Data Interchange (EDI)

                 • Standard Electronic Information Format
                 • Computer to Computer
                 • Error Reduction & Cost Reduction




                                                                  DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 6
                   Defense Finance & Accounting Service


                                 Electronic Data Interchange (EDI)

                                               Conventions & Standards

               • Use Accredited Standards Committee (ASC)
                    X12 Standards

               • Framework for an EDI Message Format

               • Transaction Sets, Segments, Data Elements,
                    Code Sets, and Interchange Control Structure

                                                                         DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 7
                   Defense Finance & Accounting Service

                                             Electronic Data Interchange
                                                         Conventions

            • 810       Invoice            ANSI* X-12
            • 821       Obligation
            • 820       Payment
            • 824       Application Advice
            • 997       Confirmation
            • 511       Commitment
            • 850       Purchase Card
                     PurchaseOrder
            • 856
               Electronic Transaction Sets
                        Shipment Notice Manifest
            • 860       Purchase Order Modification
                                                                                                           DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 8   *American National Standards Institute
                   Defense Finance & Accounting Service


                               821 Obligation Transaction
             Record Data Stack

                         ENT Entity


              ACT Account Identification                                    FA2
              TSU Transaction Summary                                  Accounting Data
                                                                   148 Characters (150 Psbl)
             REF Reference Identification                         Minimum to Post Obligation
                                                                             and
              FA1 Type Accounting Data                                     Convey
                                                                   Management Information
              FA2 Accounting Data


                                                                                               DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 9
                   Defense Finance & Accounting Service


                                         FA2 Accounting Data
                 Max
          FA2    Pos    Label                                   Acrn      Air Force (57)   Army (21)      Navy (17)    USMC (17)
          A1        2   Department Indicator                    DEPT      ( 2) DEPT      (2) DEPT      (2)GA         (2)DEPT
          A3        8   Fiscal Year Indicator                   FY        (8) FY         (8) FY        (8)BFY/EFY    (8)FY
          A4        4   Basic Symbol Number                     BS        (4) ASN        (4) BSN       (4)APPR       (4)BasicSym
          A5        4   Limit/Sub-Head                          SCL       (4)LIMIT       (4) Limit     (4)SubHead    (4)SubHead
          A6        2   Fund Code/MCC                           FC        (2) FC                       (2)MCC        (2)FC
          B1        2   Operation Agency Code/Fund Admin        OAC       (2) OAC        (2) OA                      (2)FA
          B2        5   Allotment Serial Number                 ASN       (4) OBAN       (4) ASN       (5)BCN        (5)BCN
          B3        6   Activity Address Code/UIC               UIC       (6)BPAC        (6) UIC       (6)UIC        (6)UIC
          C1       12   Program Element Code                    PEC       (6) PEC        (11) AMSCO    (12)Cost Code (12)Cost Code
          C2        8   Project Task or Budget Subline          ORG       (6) SRAN       (8) Sub JON
          D1        2   Defense Agency Allocation Recipient     MFP       (2)MFP                                      (2)BESA
          D4        8   Job Order/Work Order Code               JO        (8)JON         (8)JO         (6)PAA         (6)PAA
          D6        1   Sub-Allotment Recipient                 SAR                                    (1)SubAllot    (1)SubAllot
          D7        6   Work Center Recipient                   WCR       (6)RC/CC      (6) CCC                       (6)JONLU
          E1        1   Major Reimbursement Source Code         RBC                                                   (1)RBC
          E2        3   Reimbursement Source Code               RSC       (3)ARSC       (3)RSC                        (3)RON
          E3        6   Customer Indicator/MPC                  CI        (6)MPC        (6)CN
          F1        5   Object Class                            OC        (5)EEIC       (4)EOR         (4)OC          (4)OC/OSC
          F3        1   Govt/Public Sector Identifier           GPS                     (1)
                                                                          (1) Type Vendor ODC
          G2        2   Special Interest/Special Program Cost   SIPC      (2) ESPC                                    (2)BRC
          I1        6   DoD BACC Shorthand                      DBSH      (6) MAC       (6) APC                       (4)CAC
          J1       15   Document/Record Reference Identifier    SDN       (15) SDN      (14) SDN       (15)SDN        (15)SDN
          L1        6   Accounting Installation Number          AI        (6) ADSN      (6) FSN        (6)AAA         (6)AAA
          M1       18   IFS Number                              IFS                     (18) IFS
          N1        3 Transaction Type                          TT        (3)BAAN       (2)AMC SITE    (2)TTC         (2)TTC
          P5       12 FMS Case Country & Line                   FMS       (12)FMS       (12)FMS
                  148



                                                                                                                        DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00          Page 10
                   Defense Finance & Accounting Service


                                         FA2 Accounting Data
                             Max
                   FA2       Pos     Label                                   Acrn     Army (21)
                   A1           2    Department Indicator                    DEPT   (2) DEPT
                   A3           8    Fiscal Year Indicator                   FY     (8) FY
                   A4           4    Basic Symbol Number                     BS     (4) BSN
                   A5           4    Limit/Sub-Head                          SCL    (4) Limit
                   A6           2    Fund Code/MCC                           FC
                   B1           2    Operation Agency Code/Fund Admin        OAC    (2) OA
                   B2           5    Allotment Serial Number                 ASN    (4) ASN
                   B3           6    Activity Address Code/UIC               UIC    (6) UIC
                   C1          12    Program Element Code                    PEC    (11) AMSCO
                   C2           8    Project Task or Budget Subline          ORG    (8) Sub JON
                   D1           2    Defense Agency Allocation Recipient     MFP
                   D4           8    Job Order/Work Order Code               JO     (8)JO
                   D6           1    Sub-Allotment Recipient                 SAR
                   D7           6    Work Center Recipient                   WCR    (6) CCC
                   E1           1    Major Reimbursement Source Code         RBC
                   E2           3    Reimbursement Source Code               RSC    (3)RSC
                   E3           6    Customer Indicator/MPC                  CI     (6)CN
                   F1           5    Object Class                            OC     (4)EOR
                   F3           1    Govt/Public Sector Identifier           GPS    (1) ODC
                TREASURY APPROPRIATION DATA
                   G2
                   I1
                                2
                                6
                                     Special Interest/Special Program Cost
                                     DoD BACC Shorthand
                                                                             SIPC
                                                                             DBSH   (6) APC
                   J1          15    Document/Record Reference Identifier    SDN    (14) SDN
                   L1
                   M1
                   N1
                     Single String In CARE
                                6
                               18
                                     Accounting Installation Number
                                     IFS Number
                                 3 Transaction Type
                                                                             AI
                                                                             IFS
                                                                             TT
                                                                                    (6) FSN
                                                                                    (18) IFS
                                                                                    (2)AMC SITE
                   P5           12 FMS Case Country & Line                   FMS    (12)FMS
                               148


                                                                                                  DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00    Page 11
                   Defense Finance & Accounting Service


                                                 Parent Rule Set
                                        STANFINS/CAPS                                      821      821          810          810
                                                                                             STANFINS                  CAPS                 COMBINED
                   FA2                                                                   Segm ent   Validate   Segm ent   Validate   Segm ent    Validate
         Num     Segm ent     Length    Name                                    Abbrev   Required   Required   Required   Required   Required    Required
             1     A1               2   Department Indicator                    DEPT        Y          Y          Y           N         Y           Y
             2     A3               8   Fiscal Year Indicator                     FY        Y          Y          Y           N         Y           Y
             3     A4               4   Basic Symbol Number                      BS         Y          Y          Y           N         Y           Y
             4     A5               4   Limit/Sub-Head                           SCL        Y          Y          Y           N         Y           Y
             5     A6               2   Fund Code/MCC                             FC        Y          Y          Y           N         Y           Y
             6     B1               2   Operation Agency Code/Fund Admin        OAC
             7     B2               5   Allotment Serial Number                  ASN
             8     B3               6   Activity Address Code/UIC                UIC        Y          N          Y           N         Y           N
             9     C1              12   Program Element Code                     PEC
            10     C2               8   Project Task or Budget Subline          ORG
            11     D1               2   Defense Agency Allocation Recipient     MFP
            12     D4               8   Job Order/Work Order Code                 JO
            13     D6               1   Sub-Allotment Recipient                  SAR
            14     D7               6   Work Center Recipient                   WCR                               Y           N         Y           N
            15     E1               1   Major Reimbursement Source Code          RBC
            16     E2               3   Reimbursement Source Code                RSC
            17     E3               6   Customer Indicator/MPC                    CI
            18     F1               5   Object Class                             OC         Y          Y          Y           Y         Y           Y
            19     F3               1   Govt/Public Sector Identifier           GPS
            20     G2               2   Special Interest/Special Program Cost   SIPC
            21     I1               6   DoD BACC Shorthand                      DBSH        Y          N          Y           N         Y           N
            22     J1              15   Document/Record Reference Identifier     SDN        Y          Y          Y           Y         Y           Y
            23     L1               6   Accounting Installation Number            AI        Y          Y                                Y           Y
            24     M1              18   IFS Number                               IFS
            25     N1               3   Transaction Type                          TT
            26     P5              12   FMS Case Country & Line                 FMS

                      Total       148

                                                                                                                                             DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00                     Page 12
                   Defense Finance & Accounting Service


                         FA2 Cross Walk to Parent - Child Rule Set
                                                               STANFINS/CAPS
                                                                                      Parent(1)                      Child(2)
                  FA2       Acrn                   Army (21)
                                                                821 & 810            Required Validated          Data Values (3)
                  A1        DEPT                 (2) DEPT                              Yes       Yes                      21
                  A3        FY                   (8) FY                                Yes       Yes                  20002000
                  A4        BS                   (4) BSN                               Yes       Yes                     2020
                  A5        SCL                  (4) Limit                             Yes       Yes                     0000
                  A6        FC                   (2)                                   Yes       Yes                   (Spaces)
                  B1        OAC                  (2) OA
                  B2        ASN                  (4) ASN
                  B3        UIC                  (6) UIC                               Yes       No                    GPC072
                  C1        PEC                  (11) AMSCO
                  C2        ORG                  (8) Sub JON
                  D1        MFP
                  D4        JO                   (8)JO
                  D6        SAR                                * Required for 810 - Reverse of the DBSH Field DPI Code/APC Code
                  D7        WCR *                (6) CCC                               Yes       No                    72G6DF
                                                                                                  Recommend You Validate in the Child
                  E1        RBC
                  E2        RSC                  (3)RSC
                  E3        CI                   (6)CN
                  F1        OC                   (4)EOR                                Yes       Yes                    26RB
                  F3        GPS                  (1) ODC
                  G2        SIPC
                  I1        DBSH                 (6) APC                               Yes       No                    G6DF72
                  J1        SDN                  (14) SDN
                  L1        AI                   (6) FSN                               Yes       Yes                   016027
                  M1        IFS                  (18) IFS
                                                                               (1)All Possible Values          (2)   Limited Values
                  N1        TT                   (2)AMC SITE
                                                                               & Selected Data Fields          (3)   One Example
                  P5        FMS                  (12)FMS
                                                                                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00      Page 13
                   Defense Finance & Accounting Service

                                      Parent, Child & Accounting Line
                                                         Relationship

           • Parent Rule Set Governs
                   – Structure Defined by DFAS
                   – Values Supplied by DFAS
                   – Loaded and Maintained by US Bank

           • Child Rule Set Further Defines
                   –    Structure defined by Resource Management
                   –    Values defined by Resource Management
                   –    Loaded and Maintained by RM
                   –    Contains all available Alternate LOAs
                                                                        DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 14
                   Defense Finance & Accounting Service

                                  STANFINS Processing Model
            Certification releases transaction to an                            DMC St. Louis
                        obligation status

                                                                                DPI Codes
             EDI                 821                     Computer
                              Obligation                 Generated            STANFINS
                                                           FTP


                                                                     System analyst or DOIM analyst
                                                                          schedules files against
                       DMC OGDEN FTP                                    STANFINS Daily Cycles
                      Server for Translation
                      in STANFINS Format




                                                                                                DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00     Page 15
                   Defense Finance & Accounting Service


                               CAPS Processing Model
                  48 hrs after the certification                             RSC Huntsville
            releases a transaction to an obligation
                 status, an invoice is released
                                                                        Routing Indicator for each
                                                                            Vendor Pay office
                                                                          i.e. DODAAC, FSN
                  EDI                   810
                                      Invoice            FTP       Local CAPS site initiates
                                      (UDF’s)                      manual retrieval through local
                                                                   FTP software.

                                      DMC
                                     OGDEN
                                                                           EDI interface module




                                                                       CAPS - W
                                                                                                     DFAS-HQ/FCC
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                   Defense Finance & Accounting Service


                                     EDI FA2 Summary
                   CARE PARENT Rule Set
               All Possible Lines of Accounting                                    FA2
                                                                              Accounting Data
                    CARE CHILD Rule Set
                   Your Lines of Accounting

                                                                             CAPS   STANFINS
             EDI

                           821                             810
                        Obligation                       Invoice




                                                                                           DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00             Page 17
                   Defense Finance & Accounting Service


                                             Handling Rejects

            • Rejects provided to the installation APC

            • Include evident condition for the reject

            • 821s will reject at the Line of Accounting Level

            • 810s will reject at the Invoice Level

            • Rejects will be corrected at the installation

                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 18
                   Defense Finance & Accounting Service


                                             System Test Status

                 •String Tests & UAT

                 •SIFS/CAPS-C

                 •SOMARDS/CAPS-C

                 •STANFINS/CAPS-W

                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 19
                   Defense Finance & Accounting Service


                             STANFINS/CAPS-W Testing
           • String 1 - Communications test Complete
           • Verified accounting and finance systems could
             process EDI transactions Complete
              – Sting 2 - Process 821 and 810, using non-
                C.A.R.E. generated data
              – String 3 - Process 821 and 810 using data
                generated by C.A.R.E.
           • UAT Summer 2000 Complete
           • Beta site implementation Ft. Rucker and Ft. Polk
             (Limited number in production)
                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 20
                   Defense Finance & Accounting Service




                                      Joseph R. Mickley
                                            DFAS
                                        703 607-1198
                       Joseph.R.Mickley@DFAS.MIL


                                                                   DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 21
                   Defense Finance & Accounting Service

                                             SIFS/CAPS-C Testing

           • String 1 - Communications test Complete - RePerform
           • Verified accounting and finance systems could process
                 EDI transactions
                   – String 2 - Process 821 and 810, using non-C.A.R.E.
                        generated data Complete - RePerform
                   – String 3 - Process 821 and 810 using data generated by
                        C.A.R.E. - Jan 31, 2001
           • UAT Feb 20 - 23, 2001

                                                                          DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 22
                   Defense Finance & Accounting Service


                                               Parent Rule Set
        Rule Set Name                                                                        Rule Set Type     Parent                (Parent or Child)
        Accounting System Name        SIFS/CAPS                                              Owners Name
        Service Name                                                                         Change Date
                                                                                                 821            821         810          810
          Seq    FA2                                                                           Segment       Validation   Segment    Validation
        Number Segment Length Name                                            Abbreviation     Required      Required     Required   Required        Values
               1     A1           2   Department Indicator                       DEPT              Y             Y           Y            Y
               2     A3           8   Fiscal Year Indicator                        FY              Y             Y           Y            Y
               3     A4           4   Basic Symbol Number                         BS               Y             Y           Y            Y              2000
               4     A5           4   Limit/Sub-Head                              SCL              Y             Y           Y            Y
               5     A6           2   Fund Code/MCC                                FC              Y             Y           Y            Y
               6     B1           2   Operation Agency Code/Fund Admin           OAC               Y             Y           N            N              15
               7     B2           5   Allotment Serial Number                     ASN              N             N
               8     B3           6   Activity Address Code/UIC                   UIC              Y             N           Y            N
               9     C1          12   Program Element Code                        PEC              N             N
              10     C2           8   Project Task or Budget Subline             ORG               N             N
              11     D1           2   Defense Agency Allocation Recipient        MFP               N             N
              12     D4           8   Job Order/Work Order Code                    JO              Y             N           Y            N
              13     D6           1   Sub-Allotment Recipient                     SAR              N             N
              14     D7           6   Work Center Recipient                      WCR               Y             N           Y            N
              15     E1           1   Major Reimbursement Source Code             RBC              N             N
              16     E2           3   Reimbursement Source Code                   RSC              N             N
              17     E3           6   Customer Indicator/MPC                       CI              N             N
              18     F1           5   Object Class                                OC               Y             Y           Y            Y              4500
              19     F3           1   Govt/Public Sector Identifier              GPS               Y             N
              20     G2           2   Special Interest/Special Program Cost      SIPC              N             N
              21     I1           6   DoD BACC Shorthand                         DBSH              N             N
              22     J1          15   Document/Record Reference Identifier        SDN              Y             Y           Y            Y
              23     L1           6   Accounting Installation Number               AI              Y             Y           Y            Y              30
              24     M1          18   IFS Number                                  IFS              Y             N
              25     N1           3   Transaction Type                             TT              N             N           Y            N
              26     P5          12   FMS Case Country & Line                    FMS               N             N

                       Total    148

                                                                                                                                               DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00                   Page 23
                   Defense Finance & Accounting Service


                         FA2 Cross Walk to Parent - Child Rule Set
                                                                SIFS/CAPS               Parent(1)                        Child(2)
                                                   Army (21)    821 & 810            Required Validated                  Data Values (3)
                  FA2       Acrn
                  A1        DEPT                 (2) DEPT                                Yes            Yes                   97
                  A3        FY                   (8) FY                                  Yes            Yes              XXXXXXXX
                  A4        BS                   (4) BSN                                 Yes            Yes                  4930
                  A5        SCL                  (4) Limit                               Yes            Yes                 AA37
                  A6        FC                                                           Yes            Yes               (2 spaces)
                  B1        OAC                  (2) OA                                  Yes            Yes                   65
                  B2        ASN                  (4) ASN
                  B3        UIC                  (6) UIC                                 Yes            No              GPC0M5 (site ID)
                  C1        PEC                  (11) AMSCO
                  C2        ORG                  (8) Sub JON
                  D1        MFP
                  D4        JO                   (8)JO                                   Yes            No                   Z95271
                  D6        SAR
                  D7        WCR                  (6) CCC                                 Yes            No                   532000
                  E1        RBC
                  E2        RSC                  (3)RSC
                  E3        CI                   (6)CN
                  F1        OC                   (4)EOR                                  Yes            Yes                   26RB
                  F3        GPS                  (1) ODC                                 Yes            No                      2
                  G2        SIPC
                  I1        DBSH                 (6) APC
                  J1        SDN                  (14) SDN
                  L1        AI                   (6) FSN                                 Yes            Yes                  011070
                  M1        IFS                  (18) IFS                                Yes            No              [Discussion Point]
                                                                                         Yes            No                     M5
                  N1        TT                   (3)AMC SITE
                                                                                                                            (2) Values Used by   the Organization
                  P5        FMS                  (12)FMS              (1)   All Possible Value & Selected Data Fields       (3) One Example


                                                                                                                                           DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00      Page 24
                   Defense Finance & Accounting Service


                               SOMARDS/CAPS-C Testing
           • String 1 - Communications test Complete - RePerform

           • Verified accounting and finance systems could process EDI
                 transactions

                   – String 2 - Process 821 and 810, using non-C.A.R.E.
                        generated data Complete - RePerform

                   – String 3 - Process 821 and 810 using data generated by
                        C.A.R.E. - Jan 31, 2001

           • UAT Feb 20 - 23, 2001
                                                                          DFAS-HQ/FCC
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                   Defense Finance & Accounting Service


                         FA2 Cross Walk to Parent - Child Rule Set
                                                               SOMARDS/CAPS             Parent(1)                       Child(2)
                                                   Army (21)     821 & 810 Required Validated                           Data Values (3)
                  FA2       Acrn
                  A1        DEPT                 (2) DEPT                                Yes            Yes                   21
                  A3        FY                   (8) FY                                  Yes            Yes               20012001
                  A4        BS                   (4) BSN                                 Yes            Yes                  2020
                  A5        SCL                  (4) Limit                               Yes            Yes                  0000
                  A6        FC                                                           Yes            Yes               (2 spaces)
                  B1        OAC                  (2) OA                                  Yes            Yes                   36
                  B2        ASN                  (4) ASN
                  B3        UIC                  (6) UIC                                 Yes            No                GPC0D2
                  C1        PEC                  (11) AMSCO
                  C2        ORG                  (8) Sub JON
                  D1        MFP
                  D4        JO                   (8)JO                                   Yes            No                 1B02R9
                  D6        SAR
                  D7        WCR                  (6) CCC                                 Yes            No                HBLAT0
                  E1        RBC
                  E2        RSC                  (3)RSC
                  E3        CI                   (6)CN
                  F1        OC                   (4)EOR                                  Yes            Yes                 26RB
                  F3        GPS                  (1) ODC
                  G2        SIPC
                  I1        DBSH                 (6) APC
                  J1        SDN                  (14) SDN
                  L1        AI                   (6) FSN                                 Yes            Yes                001021
                  M1        IFS                  (18) IFS
                                                                                         Yes            No                    D2
                  N1        TT                   (3)AMC SITE
                                                                                                                           (2) Values Used by   the Organization
                  P5        FMS                  (12)FMS              (1)   All Possible Value & Selected Data Fields      (3) One Example


                                                                                                                                          DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00      Page 26
                   Defense Finance & Accounting Service

                                  SOMARDS Processing Model

               Certification releases transaction to an                         DMC St. Louis
                           obligation status
                                                                            Site ID, FSN and BSN
                                                                           route to correct IP address

                EDI                 821                  Computer
                                                         Generated           SOMARDS
                                 Obligation                FTP


                                                                     Enters SOMARDS Daily Cycles
                                                                            by JCL instruction.
                          DMC OGDEN FTP
                         Server for Translation
                         in SOMARDS Format




                                                                                               DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 27
                   Defense Finance & Accounting Service


                               CAPS Processing Model
                  48 hrs after the certification                             RSC Huntsville
            releases a transaction to an obligation
                 status, an invoice is released
                                                                        Routing Indicator for each
                                                                            Vendor Pay office
                                                                          i.e. DODAAC, FSN
                  EDI                   810
                                      Invoice            FTP       Local CAPS site initiates
                                      (UDF’s)                      manual retrieval through local
                                                                   FTP software.

                                      DMC
                                     OGDEN
                                                                           EDI interface module




                                                                        CAPS - C
                                                                                                     DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00   Page 28
                   Defense Finance & Accounting Service


                                     EDI FA2 Summary
                   CARE PARENT Rule Set
               All Possible Lines of Accounting                                    FA2
                                                                              Accounting Data
                    CARE CHILD Rule Set
                   Your Lines of Accounting

                                                                             CAPS   SOMARDS
             EDI

                           821                             810
                        Obligation                       Invoice




                                                                                           DFAS-HQ/FCC
Electronic Com - EDI 2-28-01 Meade a.ppt 2-27-01 19:00             Page 29

				
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