FORMATTING STEPS FOR MULTI-PAGE REPORTS
left and right margin settings are at 1.25 inches
top and bottom margins are set at 1 inch
line spacing is set at double
use font style Times New Roman and font size 12 or 10
on line one key student’s name
on line two key teacher’s name
on line three key course code
on line four key Assignment name
on line five key the date
the title is centered and keyed in all caps, bold and underlined
paragraphs are indented
FORMATTING STEPS FOR PAGE NUMBERING OF REPORTS
page numbers are inserted in the bottom right corner of each page, after the entire
report is keyed and proofread
page numbering begins on Page 2, Page 3, etc.
the students name is inserted into the header, so it appears on every page of the report
SAMPLE MULTI-PAGE REPORT:
MORE FORMATTING TIPS:
Font Use only 10pt or 12 pt. font
Margins Margins refer to the amount of white space around the edge of your page. To
modify the margins the vertical and horizontal ruler bars and drag the margins
larger or smaller as needed.
Spacing Single-space your report as you are keying it in. After completing your report, go
back and change the spacing as indicated in the handout. Hilite the body of the report and click
on the Format / Paragraph / Line spacing. Remember to be sensitive to the location of your
cursor before you start formatting. Also make sure you are not changing the spacing of anything
before or after your selected block of text.
Heading On the first page, start the heading for your report at the left-margin. The heading
consists of four lines. Refer to the picture above. Double-space between each heading item.
Title The title should be centered and formatted bold. Quadruple-space after the title.
Side Side Headings break up the report and are underlined.
Reference Ensure your reference page is on its own page (page 3). When you have finished
typing the body of the report, put a forced page break to force page three to show
up so you can key your bibliography immediately. To insert a page break select
Insert / Break. You should see a dotted line across your screen. Key your
bibliography on this page.
Bibliography Key this page carefully! Watch spacing, underling, punctuation marks, indent etc.
Be sure to use MLA format.
Page Numbers Complete all your typing first before turning on the page numbering feature.
Select Headers and Footer under the View menu. In the Header box, type Your
last name.... click page# icon. Word will automatically add a number to all your
pages (ie: Meehan - 3) The first page is never numbered, so you must “suppress”
page numbering on the first page. Click on the No Header on 1st page option.
Save Remember to save every five minutes.
MULTI-PAGE REPORT ASSIGNMENT
Create a multi-page report on your favorite sport or past time. Include a cover page,
table of contents, hyperlinks to related sites, graphics, the title of the report formatted
as Heading1 and the following subheadings formatted as Heading 2:
How to Learn
Web Sites to learn more
The Report should be set up the following way:
1 Cover Page - using correct format (see Cover Page web page)
Table of Contents - use Word's automatic Table of Contents feature
(Heading must be applied first)
3 History - of the sport/past time
4 How to Learn - how to learn the sport/past time
5 My Experience - Your experience at the sport/past time
Websites & Pictures - Include links to sites about the sport/past time and
HELPFUL HINTS FOR THIS ASSIGNMENT:
To create a Table of contents:
Microsoft Word will automatically design and build a table of contents by using built-in
1. Use the Style box to apply built in styles into the headings of your assignment. To
do this you will highlight the title or subheading and then click the Style button
on the formatting toolbar and choose a heading from the list of predefined
2. Click where you want to insert the table of contents.
3. On the Insert menu, click Index and Tables.
4. Click the Table of Contents tab.
5. To use one of the available designs, click a design under Formats.
Inserting a Hyperlink to a web site
1. Highlight the text that you would like to make into a Web Link (ie: Click to go to my web site).
2. Choose Insert from the menu bar.
3. Click Hypertext from the drop down menu.
4. If you have not saved, Word will prompt you to save your file now.
5. Type the web address in the "Link to file or URL" box (or if you want to create a link to a file on
your computer use the Browse button to locate the file).
6. Click OK.
7. You will notice that the text will change automatically to a link format (colored and underlined).
ADDING GRAPHICS TO YOUR DOCUMENT
To enhance the impact that your document has on your reader it is sometimes necessary to add a interesting
picture. MS Word has a wide variety of graphics available to suit almost any document.
1. Choose Insert from the menu bar.
2. Choose Picture from the drop down list.
3. Choose the type of graphic you would like to insert into your document (ClipArt, AutoShapes,
WordArt, Chart or a stored file).
4. Choose Clip Art.
5. Find and click the graphic you would like to include in your document.
6. Click Insert to place to graphics into your document
7. Use the handles on the graphic to move or resize your graphic to suit your document.
To delete a graphic: Click the graphic and press the Delete key.
To use a graphic from the internet you will:
1. Right click on the graphic and click Save as.
2. Save the graphic to your hard drive.
3. Place your cursor in your document at the point you wish the graphic to be placed.
4. Click Insert / Picture / From File / choose the graphic / Insert.
USING HEADERS AND FOOTERS
Often, in business, while creating a document you many want certain information to appear on every page.
For example, you many want to put a chapter title, a date, or a company name at the top or bottom of each
page (or only on certain pages). Such repeated items are called Headers when they appear at the top of the
page, and Footers when they appear at the bottom. In MS Word, you only need to create a header or
footer once and then you may have it placed on every page.
To create a header or footer:
a) Move the cursor to the top of the page on which you want it to appear.
b) Click View from the menu bar.
c)Select Header and Footer from the drop down list.
d)An empty Header automatically appears and the Toolbar menu will appear to allow you to modify your
header to suit your document:
e) Type in the text of your header/footer. Any toolbar options may be used here if required.
f) Click twice on your document to return to your document.
NOTE: The header or footer will appear in grey on your document. To Edit the header/footer choose
View / Headers and Footers and use the toolbar to locate the object to edit.