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					                  QUOTATION DOCUMENT




                       SUPPLY CHAIN MANAGEMENT

SCM-459       Approved: 24 October 2008: Branch Manager                  Version: 2           Page 1 of 35




    QUOTATION DUE AT 14H00          ON    17 DECEMBER 09               QUOTATION NO. W100100212


                              QUOTATION DOCUMENT FOR:
          Mess hall container relocation at Bellville landfill Site, Bellville.


                        The General Conditions of this specification are in accordance with
                              The City of Cape Town: Supply Management Policy.

                                                          THE SITE:

                                       CONTENTS OF QUOTATION DOCUMENT

          A. THE QUOTATION DOCUMENT
          1      COVER PAGE
          2      CONDITIONS OF CONTRACT
          3      PROJECT SPECIFICATION
          4.     SITE CONDITIONS
          5      HEALTH AND SAFETY SPECIFICATION

          B. THE RETURNABLE QUOTATION DOCUMENT (returned by the contractor in sealed envelope)
          6.     SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES
          7.     PRICING SCHEDULE/ACTIVITY SCHEDULE
          8.     FORM OF OFFER
          9.     ANNEXTURES A TO H

                                         NOTES TO CONTRACTORS
    1.    QUOTATIONS SUBMITTED BY VENDORS NOT REGISTERED AND VERIFIED ON THE WESTERN
          CAPE SUPPLIER DATABASE MAY BE DISQUALIFIED

    2.    RESPONDENTS / CONTRACTORS MUST BE REGISTERED ON GRADE 1GB OR HIGHER WITH THE
          C.I.D.B. (CONSTRUCTION INDUSTRY DEVELOPMENT BOARD) AND HAVE TO PROVIDE THEIR
          REGISTRATION NUMBER WHEN SUBMITTING QUOTATIONS.

    3.    SCOPE OF CONTRACT/WORKS:

          THE WORK CONSISTS OF              Mess hall container relocation at Bellville landfill Site,
          Bellville.

    4.    COMPULSORY SITE MEETING:

          A COMPULSORY SITE MEETING WILL BE HELD FOR ALL CONTRACTORS TO INSPECT AND TO
          ASCERTAIN THE AMOUNT AND NATURE OF WORK REQUIRED PRIOR TO SUBMITTING THEIR
          QUOTATION WHERE A PROJECT MANAGER WILL BE IN ATTENDANCE ON THE DATE AND SITE AS
          DETAILED BELOW. NOTE : ONLY QUOTATIONS SUBMITTED BY CONTRACTORS WHO HAVE
                                                             CONDITIONS OF CONTRACT
     ATTENDED THE COMPULSORY SITE MEETING WILL BE CONSIDERED FOR ACCEPTANCE.
     COUNCIL RESERVES THE RIGHT TO EXTEND THE QUOTATION DATE OR POSTPONE THE SITE
     MEETING.

     VENDORS ARRIVING MORE THAT 15 MINUTES AFTER THE OFFICIAL SITE MEETING TIME WILL
     NOT BE ALLOWED TO PARTICIPATE IN THE MEETING NOR WILL THEY RECEIVE A QUOTATION
     DOCUMENT TO COMPLETE.


     DATE OF SITE MEETING        : 10 DECEMBER 2009
     TIME                        : 10H00 AM
     VENUE                       : Bellville Landfill, Sacks Circle,Bellville.


5.   CONTACT DETAILS: 021 918 7392 / 084 2200 273
     PROJECT/CONTRACT MANAGER: Karriem Ely
     TRADEWORLD: Ph 6804600, www.tradeworld.net ; info@tradeworld.net




6.   QUOTATIONS MUST BE PLACED IN A SEALED ENVELOPE ENDORSED WITH THE REF No, NAME
     OF QUOTATION AND CLOSING TIME AND DATE, AND DEPOSITED IN THE TENDER BOX
     APPROPRIATELY LABELLED. (NO FAXED QUOTATIONS PERMITTED)

     (Paste CUT-OUT LABEL below on your sealed quotation envelope):
                                  ATTENTION: HELENA FIELLIES
      REF: W100100212               DUE: 17 DECEMBER 2009 BOX: 104



              To:    CITY OF CAPE TOWN. TENDER OFFICES. 5TH FLOOR CIVIC CENTRE,
                             HERTZOG BOULEVARD, CAPE TOWN




                                                                                      2
                                                                CONDITIONS OF CONTRACT

CONDITIONS OF CONTRACT
1   FIXED-PRICE QUOTATION:

    The prices submitted shall hold firm for the duration of the contract and shall not be subject to escalation.

2   ACCEPTANCE OF QUOTATIONS:

    The lowest or any quotation will not necessarily be accepted and the right is reserved to accept the whole
    or part of any quotation.

3   DOUBTS AND DIFFERENCES:

    Notwithstanding the stipulations herein specified, the Contractor shall provide for everything which is
    deemed necessary for the completion of the Contract and all work shall be in compliance with Municipal
    requirements and current National Building Regulations.

    In the case of any accidental discrepancy or doubt as to the meaning or intention of any part of the
    document(s) connected with this contract, reference must always be made to the Project Manager: Solid
    Waste Management for clarification. The Contractor will be held responsible for any errors that may arise
    from neglecting to exercise this precaution.

4   COMPLIANCE WITH LEGISLATION:

    The Contractor is to ensure compliance with the provisions of the OHAS Act & all relevant regulations, by
    all employees of theirs & other contractors on the site.

    The Contractor shall comply with all laws relating to wages and conditions generally governing the
    employment of labour in the Cape Town area.

5   BUILDING INDUSTRY BARGAINING COUNCIL:

    Respondents must be registered with the BIBC and provide the Certificate of Compliance issued by the
    BIBC in terms of Clause 6A of the Collective Agreement as published in Government Gazette No. 25769
            th
    dated 28 November 2003.

6   CONSTRUCTION INDUSTRY DEVELOPMENT BOARD:

    Respondents / Contractors must be registered on the C.I.D.B. (Construction Industry Development Board)
    and have to provide proof of registration and their applicable category when submitting quotations.

7   EMPLOYMENT OF LOCAL LABOUR:
    (Where applicable especially in areas of previously disadvantaged groups)

8   GUARANTEE AND DEFECTS PERIOD:

    The Contractor shall guarantee all material and workmanship and shall replace at this own expense any
    parts which are or become defective (other than from fair wear and tear) or incapable of their normal
    operation during the Defects liability period which shall commence at Practical Completion and Latent
    Defects which shall commence after end of defects liability period.

    Patent Defects Liability period will be applicable as follows:

    (i)     Contracts below R60000: No patent defects liability period but these Contracts must be completed
            to the satisfaction of the Project Engineer/Manager before approval of a once-of payment will be
            considered.

    (ii)    Contracts between R60000 and R120000: three-month patent defects liability period

    (ii)    Contracts over R120000: six-month patent defects liability period




                                                                                                                    3
                                                                 CONDITIONS OF CONTRACT
     Latent Defects period will be 5 years commencing from the date of final completion (time after
     patent defects liability period) standard for all contracts.

9    INDEMNITY:

     The Contractor shall indemnify the Council against all claims, etc., which may arise as a consequence of
     the execution of the Contract and is required to sign the attached Form of Indemnity on award of the
     Contract. In the event of injury or damage to the Contractor's personnel or equipment, loss or damage of
     any portion of the Works, or of materials destined for the Works, public injury, or damage to public property,
     no claim for damage or responsibility will be accepted by the Council.

10   INSURANCE:

     COIDA:
              The Contractor shall be registered with the Department of Labour in terms of the Compensation for
              Occupational Injuries and Diseases Act, No. 130 of 1993 (COIDA) to cover all persons employed
              by him.

     Further, it is strongly advised that the Contractor also insures against the following:

     (i)      CONTRACTORS ALL RISKS:
              for the full amount of the Contract Sum to cover him against damage to the Works.

     (ii)     PUBLIC LIABILITY:
              Public Liability Insurance for at least one million Rand per incident arising out of the execution of
              the Contract.

     Failure to provide these insurances or to acquire adequate cover there under could result in the Contractor
     being held directly liable in the event of a claim and shall not discharge the Contractor of his liabilities and
     responsibilities under this Contract.

11   PAYMENT:

     Valuation dates will be advised by the Engineer/Project Manager.
     Invoices must reflect the date of Certification and the amount certified.
     Only original invoices will be processed for payment.

     (i)      Standard Payment Terms:
              Invoices dated on or before the 20th of a particular month, will be paid between the 23rd and 26th
              of the following month.

     (ii)     Payments to SMME /HDI Contractors:
              Invoices dated between the 25th of the previous month and the 10th of the current month will be
              paid between the 23rd and the 26th of the current month.
                                              th            th                                                     th
              Invoices dated between the 10 and the 25 of a particular month, will be paid between the 10
                     th
              and 13 of the following month.

12   PERIOD FOR WHICH QUOTATION HOLDS GOOD:

     This Quotation will remain valid for acceptance for a period of 60 days from the returnable date of the
     Quotation.

13   PREFERENTIAL PROCUREMENT:

     The City will apply their Preferential Procurement Policy which means that vendors could score advantage
     points for having historically disadvantaged, women or disabled partners (as verified on the Western Cape
     Supplier Database), as well as functionality.




                                                                                                                   4
                                                                   CONDITIONS OF CONTRACT
       Evaluation of quotations:
       Scoring of points will be as follows:

       Price                                                                            50
       HDI Status                                                                       20
       Functionality (experience, H&S Plan, equipment, infrastructure,                  30
       capacity)
       TOTAL                                                                           100

                                               Weighting on Functionality

       AREA                                         CRITERIA                            WEIGHTING %
       Previous Experience            No of years Relevant experience (similar    5
                                       work done)
       Equipment                      Appropriate Plant & Equipment owned or      15
                                       to be hired for this contract



       Staff                          Appropriate experienced permanent staff     40
                                       for this project
       Health & Safety Plan                                                        10
                                      Risks identification
                                      Risk analysis and evaluation
                                      Plan of safe working procedures
                                      Monitoring plan
       Commencement                                                                30
       period from date of            On site
       Purchase Order
       TOTAL                                                                                 100


Formula for Functionality:      Total Weighting x 30
                                       100


A functionality score of less than 60 points will be render the quotation non-responsive. Failure to
complete any of the Functionality Schedules will render the quotation non-responsive.




15     TAX COMPLIANCE:

       It is the vendor’s duty to ensure that their Tax Clearance Status on The City’s Vendor Database is at all
       times kept up to date. A Respondent with an “Expired” Tax Clearance status will not be considered for
       Contract award. No payment will be effected if Council is not in possession of a valid Tax Clearance
       Certificate.

16     DEFAULT:

       Should it appear to the Council that the Contractor is not executing the Contract in accordance with the true
       intent and meaning thereof, or that he is refusing or delaying to execute the Contract or in the event of any
       other failure or default by the Contractor, then and in any such events the Council may give notice in writing
       to the Contractor to make good the failure or default, and should the Contractor fail to comply with the
       notice within the period specified therein, then and in such case the Council shall, without prejudice to any
       of its rights under the Contract, be at liberty forthwith to perform such works as the Contractor may have
       neglected to do, or to take the Contract wholly or in part out of the Contractor’s hand and order from any



                                                                                                                   5
                                                                 CONDITIONS OF CONTRACT
     other person. The Contractor shall be responsible for any loss the Council may sustain by reason of such
     action as the Council may take in terms of this Clause.

17   RESPONSIBILITY OF THE CONTRACTOR:



     The onus rests with the successful contractor that he/she is aware of all the Defects and to verify the
     measurements when quoting for this contract as no Additional payments outside this quotation will be
     made. Contractors should be represented at the site visit/clarification meeting by a person who is suitably
     Qualified and experienced to comprehend the implications of the work involved. Contractors or their
     official representatives who fail to complete and sign the Site attendance register will render their quotation
     liable for disqualification.

18   NON-RESPONSIVENESS OF QUOTE:

     Quotations will be considered non-responsive if, inter alia:
          the quotation is not in compliance with the Scope of Work;
          the Contractor has not completed the returnable quotation document in NON ERASABLE INK.
          the Contractor has not completed and signed Returnable Schedules:-
                          1. Form of Offer Activity/Pricing Schedule
                          2. Activity/Pricing Schedule
                          3. Schedule of Specification Rates
                          4. Annexture A: Contractors Experience
                          5. Annexture B: Contractors Plant & Equipment and Contractors Staff compliment
                          6. Annexture C: Form of Occupational Health & Safety undertaking
                          7. Annexture D: Health & Safety Agreement
                          8. Annexure E: Health & Safety Plan
                          9. Annexure F: Declaration of Interest
                          10. Annexure G: Guarantees for paints and allied products
                          11. Annexure H: Guarantees for clearing of site and soil poisoning

           the Contractor is not CIDB registered;
           No valid up to date tax clearance certificate;
           The contractor has failed to achieve the minimum points required under clause 14 of conditions of
            contract functionality.
           the Contractor has failed to clarify or submit any supporting documentation within the time for
            submission stated in the Employer’s written request.




                                                                                                                   6
                                                                             PROJECT SPECIFICATION


1.    SCOPE OF THE WORKS:


      The work comprises of Mess     hall container relocation at Bellville landfill Site, Bellville.

2.    PRELIMINARIES:

2.1   EXISTING PREMISES/FACILITIES :
      ADDRESS:

      Bellville Landfill
      Sacks Circle
      Bellville.


      The extent of the work to be done must be determined prior to commencing of work by inspecting all
      premises with the Facility Manager/Depot Supervisor and an agreed work schedule with addresses must
      be drawn up before work can start.

2.2   GENERAL REQUIREMENTS:

2.3   PROVISION OF / AVAILABLE FACILITIES:

      No toilet, water, electricity or storage facilities are available and the Respondent is to make his own
      arrangements with regard thereto.

2.4   DURATION:

      It is a requirement of this contract that the works shall be completed within a period of 21 working days
      from the date of receipt of the order, inclusive of any time required to provide proof of the required
      insurance cover, but excluding the year end break and special non-working days falling outside thereof.

2.5   COMPLETION AND HANDING-OVER PROCEDURE:

      It is the responsibility of the Contractor to do his own quality checks and snagging in order to ensure that
      the completed Works comply with the Specification in every respect. On completion of the Works or agreed
      section of the Works, the Contractor shall notify the Project Engineer/Manager who will in turn snag the
      work and issue a Snag List. This list may need to be produced from several snagging inspections as may
      be necessary or convenient.

      Thereafter, and upon notification by the Contractor of completion of the snagged items, the Project
      Engineer/Manager shall re-inspect these items in order to de-snag them. Only upon the de-snagging of all
      items on the List or those snag items in an agreed section of the Works, shall the Works, or such section of
      the Works as agreed upon, be deemed to be complete for handing over purposes. Until such a completed
      state is achieved, the Works, or those sections of the Works as defined, shall remain under the Contractors
      responsibility and insured by him.

2.6   PENALTIES:

      If the Quotation Adjudication points awarded to the Contractor are later found to be based on incorrect or
      false information, or the conditions pertaining to the award of points are not met, the Contractor shall pay
      the Employer an amount equal to one and a half multiplied by the product of the number of falsely claimed
      Quotation Adjudication points and the Quotation Amount exclusive of VAT, divided by 100.

      It is the responsibility of the Contractor to do his own snagging to ensure that the installations comply with
      the specification. On completion, the Project Engineer will snag the work and then de-snag after allowing a
      reasonable period for the Contractor to satisfactorily rectify any snags.

2.7   PRICING:


                                                                                                                  7
                                                                                    PROJECT SPECIFICATION
           This is a fixed price Quotation. Any price increase of whatsoever nature, influencing the Contractors cost of
           executing the Works, will be bourne by the Contractor who shall be deemed to have made allowance for
           this in his quotations price.

           For the valuation of interim payments, extras and omissions, the Respondents Rates as priced in the
           attached Schedule shall apply. Rates are to allow for all sundries including preliminary and general
           requirements.

2.8        CONTINGENCIES:

           The contingency sum as provided for on the Form of Offer is for use at the sole discretion and direction of
           the employer, and which may be deducted in whole or part if not required.

2.9        TRADE NAMES AND/OR PROPRIETARY BRANDS FOR MATERIALS:

           Manufacturers names and catalogue numbers where referred to hereafter are intended merely as a guide
           to the type and quality of the article required, and these need not necessarily be purchased from the firm
           indicated.

           Articles of similar manufacture by an approved firm and equal in all respects to those specified, in design,
           material, workshop and finish will be accepted, subject to the Director: Solid Waste approval.

2.10       Storage of Materials:

           The Contractor will be permitted, to store materials on site only in the area demarcated and agreed by the
           Director: Solid Waste on handing over the site to the Contractor. The Contractor will be required at all
           times to keep the site in a neat and orderly fashion.

2.11       Delivery of Materials:

           The Contractor will be required to take all possible precautions to avoid damage to Municipal property and
           to prevent obstructions on any normal access route within the property.

2.12       Security of the Works:

           The Contractor is responsible for his own security regarding materials stored on site, for his own and
           labourer’s security and for the work in general for the duration of the contract. Costs relating to any security
           and insurances the contractor may require are to be included in the net tender.




      3.      TECHNICAL SPECIFICATIONS


3.1 DEMOLITION

SCOPE OF WORKS
THIS DOCUMENT TO BE READ IN CONJUNCTION WITH DRAWING NUMBER:
1000-01

3.1.1. Mess Hall Container
                 Move existing container to new position
                 After container relocation, clean-up around old site

3.1.2 Excavations for Pathway/s

                                                                                                                         8
                                                                   PROJECT SPECIFICATION
             Dig up and remove existing grass and soil to create new pathway/s

3.2   STRUCTURAL

3.2.1 Mess Hall Container
             Excavate proposed area.
             Prepare positioning pegs for final approval by client.
             Caste a 150mm thick concrete slab to accommodate the container, including stair/s
              at container access point/s if required – See drawing no.1000-01.
             Install 76mm (2.5mm gauge) galvanized posts @ 2.800mm (max) centre-to-centre
              and cover with IBR long span sheets.
             Install PVC gutters to new roof structure.
             Install downpipe/s where necessary, but aligned with existing gutter channel
             Cover existing gutter channel with pavers cut to fit, or steel gratings’.
             Re-locate and install container – See drawing no.1000-01.

3.2.2 New Office
3.2.2.1    Pathway
           Create new path to new office, leading off from current path, with brick pavers to
             match existing.
           Existing lawn to be removed & 150mm of top soil as well.
           New paving to be on a compacted hardcore filling with Gundle USB Green co ex
             250µm damp proof membrane under paving to SANS mark 952-1985 type C laid
             with minimum 150mm overlaps and sealed with Gunplas pressure sensitive tape.

NOTE:    CONCRETE SLAB AND PATHWAYS TO FALL 1:10 TOWARDS                              EXISTING
GUTTER CHANNEL




3.3 Finishes schedule
3.3.1 INTERIOR TO OFFICES A&B
3.3.2 Interior Finishes to Existing Offices A&B - 2 (off)

3.3.2a Floors – Client to specify final colours

             Office A
             Clean existing floor prior to
             Pavelite to existing screed to ensure floor is level (where required)
             Supply and install Marley-Flex 2.00mm vinyl tiles

             Office B
             Clean existing floor prior to
             Pavelite to existing screed to ensure floor is level (where required)
             Supply and install Belgotex Berber Point 920 500mm x 500 mm carpet tiles

                                                                                             9
                                                                PROJECT SPECIFICATION


3.3.2b Walls

         Offices A and B – Client to specify final colours
         Remedial repairs to walls prior to any paint applications
          to client satisfaction.

             CEMENTIOUS PLASTERS
             One coat Dense Acrylic (Code PEM 800);
             Two coats Super Acrylic (Code PEM 900).

             CONCRETE
             One coat Plaster Primer (Code PP700);
             Two coats Super Acrylic (Code PEM 900).

             WOODWORK – PAINTED
             Abrasion Resistance not important:-
             One coat Wood Primer Pink (Code UC 2);
             Two coats Wall & All (Code WAA).

            WALLS & CEILINGS PREPARATION
            SP130 cement, concrete and fibre-cement surfaces:
            Remove damp stains and mould, and surface contaminants using Aquasolv
            Degreaser (GR 1); leave to react for 20 minutes, then rinse with tap water to
            remove all traces of Aquasolv and contaminants. Allow to dry. Remove fungi and
            algae by scrubbing with a solution of household bleach (3,5% sodium
            hypochlorite) - 1 part bleach with 2 parts water by volume. Leave for 1 hour then
            brush off with a bristle brush. Rinse thoroughly with tap water to remove all traces
            of bleach and allow to dry. Ensure surface is clean, dry and sound. Moisture
            content must not exceed 8% measured on a Doser Hygrometer BD2 scale (or
            equivalent) before painting.



3.3.2c Ceilings – Client to specify final colours

         Office A and B
         Remedial repairs to walls prior to any paint applications to client satisfaction.

             GYPSUM PLASTER BOARDS – CEILINGS
             One coat Plaster Primer (Code PP700);
             Two coats Dense Acrylic (Code PEM 800).




                                                                                              10
PROJECT SPECIFICATION




                    11
PROJECT SPECIFICATION




                    12
                                                                                PROJECT SPECIFICATION

       Site Conditions
         SUBSOIL CONDITIONS



         CRACK DAMAGE


         REPAIR MEASURES




                                   HEALTH & SAFETY SPECIFICATION

1. The Principal Contractor is to ensure compliance with the provisions of the OHAS Act & all relevant regulations,
   by all employees of theirs & other contractors on the site.

2.   In terms of Regulation 3 of the Construction Regulations 2003, the Principal Contractor is to notify the
     Provincial Director of the Dept of Labour, of demolition & construction work to be undertaken on a form similar
     to Annexure “D” of the Construction Regulations 2003, which must be signed by both parties

3.   The Principal Contractor is to refer to the list of known or anticipated dangers, given hereunder, or hazards
     relating to work to be undertaken on this contract that will be evident on drawings, designs, details or sketches
     to be issued.
     3.1 Removal of concrete slabs, brickwork and filling etc.
     3.2 Electrical Machines & Power Tools used.
     3.3 Temp. Electrics.
     3.4 Hazardous compounds / liquids
     3.5 Fall protection.
     3.6 Access scaffolding or suspended platforms for external façade.
     3.7 Materials Hoist/s or Lifting Machines.
     3.8 Waste removal safely.
     3.9 (other)

4.    Environmental concerns that need to be addressed include:
     4.1 Disposing of concrete and rubble.
     4.2 Cement waste.
     4.3 Noise caused by demolition work.
     4.4 Affect on adjoining buildings, roads, services, etc.
     4.5 Pedestrian/public safety.
     4.6 Construction welfare facilities on site.

5. The Principal Contractor & the demolition contractor are to appoint a competent person/s in writing in terms of sub-
   regulation. 7(1) of the Construction Regulations 2003, to undertake a risk assessment/s, to identify risks & hazards
   that persons on site may be exposed to, analyse & evaluate these risks or hazards with the view to documenting a
   plan of safe work procedures, to integrate, reduce or control these identified risks or hazards. This must include
   continual monitoring & review.
   All employees are to be instructed & trained by a competent person regarding any hazard identified on site,
   and the related work procedure.


                                                                                                                  13
                                                                                 PROJECT SPECIFICATION
6. The Principal Contractor & other appointed contractors are to ensure that all employees allowed onto site have
   already undergone H&S induction training pertaining to hazards prevalent on site, and must be in possession
   of proof of such training, that they must carry with them for the duration of their time on site.

7. The Consulting Engineers anticipated dangers or hazards, or dangerous procedures, will be conveyed to the
   Principal Contractor & relevant contractor.

8.   The Principal Contractor & other contractors are to make all H&S appointments as required by the Construction
     & other Regulations and OHAS Act, and keep such appointments available for scrutiny on site. The Principal
     Contractor must keep a comprehensive & updated list of all contractors appointed for sub-contract work.

9. The Principal Contractor is responsible for giving safety induction to any casual visitor to the construction site.




10. All contractors are to arrange for H&S reps to be appointed in terms of 17(1) of the OHASA.
    The Principal Contractor is to form one or more Safety Committee/s, on which these elected H&S           reps   are
    members, together with those nominated by the contractors (of similar or fewer numbers).

11. The Principal Contractor & other contractors appointed must produce H&S plans, taking into account concerns
    in all items above, that will be audited by us before work commences and on a monthly basis thereafter. All
    parties are to attend such audits.

12. All contractors working on site must be registered, and in good standing with the Compensation Fund or other
    approved Insurer.

13. All contractors must include H&S costs in their Quotations price.




                                                                                                                    14
                    PRICING SCHEDULE FOR THE work consists of-
        Mess hall container relocation at Bellville landfill Site, Bellville.

              SCHEDULE OF SPECIFICATION RATES/BILL OF QUANTITIES

REFERENCE:                                                   PROJECT No:

·       Failure to submit a fully priced Schedule with a Quotation will
        invalidate such Quotation.
·       Where the Quantity in the Schedule shows Item or Block, a lumpsum rate is required to include for all
        work inferred by such description.
·       Ensure that all costs relevant to the fulfillment of the Contract
        Conditions are included here.


INSERT PRICING SCHEDULE

* VAT-REGISTERED COMPANIES MUST PRICE EXCLUSIVE OF VAT

NOTES:

ADD IF REQUIRED




Activity Schedule (AMEND TO SUIT THIS PROJECT OR INSERT BILL OF
QUANTITIES)


                                    INDEX TO BILLS OF QUANTITES
BillNo
Page No

    1 Demolition     ………………………………………………………………………………                                        16

    2   Structural   ……………..………………………………………………………………                                       16

    3   Finishes     ………………………………………………………………………………………………………… 17 - 18



    Form of offer …………… ……………………………………………………………….                                          19




                                                                                                          15
BILL                                                    Unit   Quantity   Rate   Amount
NO
       Demolition



       THIS DOCUMENT TO BE
1
       READ    IN CONJUNCTION
       WITH DRAWING NUMBER:
       1000-01

       3.1.1. Mess Hall Container
                       Move existing container
                        to new position
                       After           container
                        relocation,      clean-up
                        around old site           M²           40

       3.1.2 Excavations for Pathway/s
               Dig up and remove
                 existing grass and soil to
                                            M²                 40
                 create new pathway/s

2      STRUCTURAL

       3.2.1 Mess Hall Container
                       Excavate         proposed       M²     112
                        area.
                       Prepare        positioning
                        pegs for final approval
                        by client.
                       Caste a 150mm thick             M³     17
                        concrete       slab       to
                        accommodate             the
                        container,        including
                        stair/s    at    container
                        access        point/s      if
                        required – See drawing
                        no.1000-01.
                       Install 76mm (2.5mm             No     7
                        gauge)         galvanized
                        posts      @     2.800mm
                        (max) centre-to-centre
                        and cover with IBR long
                        span sheets.
                       Install PVC gutters to          M      18
                        new roof structure.
                       Install        downpipe/s       No     2

                                                                                          16
                 where necessary, but
                 aligned with existing
                 gutter channel
                Cover existing gutter M²       3
                 channel with pavers cut
                 to fit, or steel gratings’.
                Re-locate and install
                 container – See drawing No     1
                 no.1000-01.

    3.2.2New Office
    3.2.2.1Pathway
              Create new path to new
                                           M²   40
                office, leading off from
                current path, with brick
                pavers        to    match
                existing.
              Existing lawn to be
                removed & 150mm of M³           17
                top soil as well.
              New paving to be on a M²         40
                compacted         hardcore
                filling with Gundle USB
                Green co ex 250µm
                damp proof membrane
                under paving to SANS
                mark 952-1985 type C
                laid     with    minimum
                150mm overlaps and
                sealed with Gunplas
                pressure sensitive tape.

    NOTE:    CONCRETE    SLAB
    AND PATHWAYS TO FALL 1:10
    TOWARDS   EXISTING GUTTER
    CHANNEL

3
    3.3Finishes schedule
    3.3.1 INTERIOR TO OFFICES
    A&B
    3.3.2 Interior Finishes to Existing
    Offices A&B - 2 (off)               No      02


    3.3.2a Floors – Client to specify M²        36
    final colours


                                                     17
             Office A
             Clean existing floor prior M²      18
              to
             Pavelite    to    existing M²      18
              screed to ensure floor is
              level (where required)
             Supply      and     install M²     18
              Marley-Flex      2.00mm
              vinyl tiles

             Office B
             Clean existing floor prior M²      18
              to
             Pavelite     to   existing M²      18
              screed to ensure floor is
              level (where required)
             Supply      and     install M²     18
              Belgotex Berber Point
              920 500mm x 500 mm
              carpet tiles

                                            M²   72
3.3.2b Walls

         Offices A and B – Client
          to specify final colours
         Remedial      repairs    to
          walls prior to any paint
          applications
          to client satisfaction.

3.3.2c Ceilings – Client to specify M²           36
final colours

         Office A and B
         Remedial      repairs to
          walls prior to any paint
          applications to client
          satisfaction.




                       Carried to summary             R




                                                          18
                                FORM OF OFFER


REFERENCE:
         THE REPAIRS TO Mess hall container relocation at Bellville landfill Site,
         Bellville.




Brought forward from Activity Schedule                           R.........................


Add 14% VAT                                                      R........................ Only if VAT-registered

TOTAL QUOTED PRICE                                               R…………………

                                                                                                              CoCT    Vendor
 COMPANY NAME:                                                                                                No

 Legal Address (Domicillium
 citandi et executandi)

 PHONE / CELL / FAX :
                                                                                                                     Yes   No
 TRADEWORLD REG No:                                                IS YOUR COMPANY VAT REGISTERED? *

 COIDA REGISTRATION No:
                                                                   CIDB
 CIDB REGISTRATION No:                                             CATEGORY
 ARE YOU REGISTERED             YES          NO                    PERIOD TO
 WITH BIBC                                                         COMPLETION
 NUMBER OF DAYS FROM
 RECEIPT OF OFFICIAL
 PURCHASE ORDER TO
 COMMENCEMENT        OF
 PROJECT
ATTACH LETTER OF GOODSTANDING FROM WORKMAN’S COMPENSATION
REGARDING COIDA.

This done and signed at........................................... on .....................................

For and on behalf of the contractor who by signature hereby warrants authorization.

Signature: ..............................................

Name (print)...........................................

As Witness.............................................

Name (print)...........................................



                                                                                                                           19
                                                                            FUNCTIONALITY


                                                                        ANNEXTURE A
       FUNCTIONALITY - RESPONDENT’S (COMPANY AND NOT INDIVIDUALS) EXPERIENCE

Type of Work     Client’s details:   Date of contract   Value of contract   Date received
Performed        where work was      started and                            letter of
                 performed,          completed                              award/Purchase
                 contact name and                                           Order or handed
                 phone number                                               over the site.




Contractor’s total years of experience including the current year: ………………


                                                                                              20
                                                                     ANNEXTURE B
                 FUNCTIONALITY: RESPONDENTS PLANT AND EQUIPMENT
      NO ATTACHMENTS WILL BE ACCEPTED. INFORMATION TO BE INSERTED ON THIS FORM.

   PLANT & EQUIPMENT         List of Plant and Equipment    List of HIRED plant & equip for
          (List)            OWNED and dedicated to this               this project
                                        project
Vehicles




Form scaffolding




Ladders




Compactor




                          FUNCTIONALITY: RESPONDENTS STAFFING

                            No of              ALLOCATION            To be employed from
    STAFF TYPE           PERMANENT            for this project         LOCAL LABOUR
                            Staff                                          Database


SUPERVISOR

ARTISAN

SEMI-SKILLED

UNSKILLED

     TOTALS

            PROJECT MANAGER AMEND STAFF TYPE TO SUIT THIS PARTICULAR PROJECT




                                                                                              21
                                                                                             ANNEXTURE C

FORM OF UNDERTAKING IN RESPECT OF THE OCCUPATIONAL HEALTH AND SAFETY
                              ACT, 1993

The City of Cape Town

Dear Sir

With reference to the Contract entered into between

 …………………………………………………………………………. (Contractor)
(hereinafter called “the Firm”) and the City of Cape Town, in respect of

…………………………………………………………………………(Contract Title) . The Firm do hereby undertake to
complete the work required in accordance with the provisions of all pertinent legislation and in particular with the
provisions of the Occupational Health & Safety Act, 1993 and the regulations promulgated thereunder.

The Firm further undertakes that all work carried out by it shall take place under constant supervision of a
competent employee of the Firm. Where the said Act or the regulations promulgated thereunder require the
designation of a specific supervisor, the Firm shall forthwith in writing appoint a competent person as required. The
Firm shall in writing advise the City of Cape Town of such appointment prior to commencement of work.

In terms of section 37(2) of the Occupational Health and Safety Act,

I,                                                                     (full names)
being the Chief Executive Officer / authorised representative (delete whichever does not apply) of the Firm, do
hereby undertake to ensure that the Firm’s employees carry out all such work in accordance with the provisions of
the said Act and the regulations promulgated thereunder.

I do hereby agree that the City of Cape Town shall at all reasonable times be entitled to access the premises on
which such work is being performed, in order to conduct inspections and to advise the Firm of any Act or omission
by the Firm, which Act or omission constitutes an offence in terms of the said Act or the regulations promulgated
thereunder.




Signed :                                                  Dated :




                                                                                                                 22
                                                                                                                                        ANNEXTURE D1
                                                                          AGREEMENT
WORK TO BE PERFORMED BY A MANDATORY FOR THE                                                                                                                   IN TERMS
OF THE OCCUPATIONAL HEALTH & SAFETY ACT

For the purpose of the Agreement, “Act” shall mean the Occupational Health & Safety Act No. 85 of 1993, as
amended.

In terms of Section 37 (2) of the Act, I
(Name of Firm)_________________________________________________________
hereinafter referred to as “the Firm” and the City of Cape Town, enter into the following agreement as mandatory
and employer respectively:

I,_____________________________________________________ (Name of Person), representing the Firm
(mandatory) is an employer in its own right with duties as prescribed in the Act and agree to ensure that the work to
be executed under the abovementioned contract will be completed in accordance with the provisions of the Act and
the Regulations promulgated thereunder.

I, _______________________________________________________(Name of Person), being the Chief
Executive Officer of the Firm is, in terms of Section 16 of the Act, the person responsible for ensuring compliance
with the provisions of that Act and the Regulations promulgated thereunder in respect of all work undertaken by the
Firm on the Site relating to the abovementioned contract.

I,__________________________________________________________ (Name of Person), is the person who ,
as general supervisor in terms of Section 8 (2) (i) of the Act, has the knowledge and experience necessary to
assess the hazards associated with the performance of work or use of machinery relating to the abovementioned
contract and has the authority to ensure that precautionary measures taken by the Firm are implemented.

Should I ___________________________________________________ (Name of Person) for whatever reason be
unable to perform in terms of this Agreement I shall immediately, in writing, advise the Director: Financial Services,
P O Box 1694, Cape Town, 8000.

The parties agree that Annexure “A” attached forms an integral part of this Agreement.

The parties acknowledge and agree that in addition to the terms and conditions of this Agreement they are familiar
with and are bound by the Act and Regulations made thereunder.

Furthermore in terms of Sec. 89 of the Compensation for Occupational Injuries and Diseases Act

(COIDA) No 130 of 1993 ________________________________________________ (Name of Firm) is registered
as an employer in accordance with provisions of the Act, and hereby supply the following information:

i)          Registration Number with the Compensation Commissioner:                                                                                   .
ii)         Proof that fees in terms of the COIDA are fully paid up.

No amendment, alteration, addition or deletion hereof shall be of any force or effect unless reduced to writing and
signed by all parties to this Agreement or their duly authorised representative.

No cancellation of the Agreement shall be of any force or effect unless reduced to writing and signed by the duly
authorised representative of the employer.


Signed this .................................................. day of ..................................... at .............................................


.......................................................................                        .................................................................
BEING DULY AUTHORISED TO SIGN                                                                     BEING DULY AUTHORISED TO SIGN
ON BEHALF OF MANDATORY                                                                                           ON BEHALF OF EMPLOYER
(CONTRACTOR)                                                                                             (MUNICIPAL REPRESENTATIVE)
                                                                                              ANNEXURE D2
GENERAL INFORMATION


1.   The Occupational Health and Safety Act No. 85 of 1993 comprises Sections 1 to 50 and all unrepeated
     Regulations made under Section 35 of the former Machinery & Occupational Safety Act No. 6 of 1983, as
     amended, as well as other Regulations which may be promulgated in terms of the new Act.

2.   “Mandatory” is defined as includ[ing] an agent, a contractor or a subcontractor for work, but without
     derogating from his status in his own right as an employer or user [of plant or machinery]. (Section 1 of the
     Act)

3    Section 37 of the Act potentially punishes employers (principals) for the unlawful acts or omissions of
     Mandatories (contractors) save where (in terms of Section 37(2) of this Act) a written agreement between
     the parties has been concluded containing arrangements and procedures to ensure compliance with the
     said Act by the Mandatory with the provisions of this Act.

4    To perform in terms of this agreement the Mandatory must be familiar with the relevant portions of the Act.

5    Mandatories who utilise the services of their own Mandatories (subcontractors) are advised to conclude a
     similar agreement with their Mandatories.

6    Be advised that this Agreement places the onus on the Mandatory to contact the Employer in the event of
     inability to perform as per this Agreement. The Employer, however, reserves the right to unilaterally take
     any steps as may be necessary to enforce this Agreement.
                                                                                                                                             ANNEXURE E1
                                        HEALTH AND SAFETY PLAN
NO ATTACHED SAFETY PLANS WILL BE CONSIDERED. THIS DOCUMENT MUST BE
COMPLETED AS PER THE POINTS REQUESTED.




Principal Contractor : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .




Client : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .




Project : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


                   ..........................................................................




                                                               Project No : . . . . . . . . . . . . . . .
                                                                                              ANNEXURE E2
       RISK ASSESSMENT

(a)    Identification of risks and hazards to which persons may be exposed to (List WHAT are the risks):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

..................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

(b)    Analysis and evaluation of risks and hazards identified (List WHY these are risks):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

(c)   Documented plan of safe work procedures to mitigate, reduce or control the risks and hazards identified
(HOW you will minimize the risks eg. Fall Protection Plan):

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                            ANNEXURE E3
...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................


(d)   Monitoring plan (Inductions, Inspection and Registers):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                                                                                                        ANNEXURE E4
...................................................................................

(e)         Review plan (Should circumstances require you to change your Plan):

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................

EMERGENCY PROCEDURES:

DETAIL OF EMERGENCY SERVICES

...................................................................................

...................................................................................

...................................................................................

...................................................................................

...................................................................................


ACTION / STEPS IN THE EVENT OF SPECIFIC TYPES OF EMERGENCIES

..................................................................................

.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

...................................................................................

...................................................................................

...................................................................................


INFO ON HAZARDOUS MATERIALS AND SITUATIONS

...................................................................................

...................................................................................

...................................................................................

...................................................................................
                                                                                                                           ANNEXURE E5
LIST OF KEY PERSONNEL / TELEPHONE NUMBERS

..........................................                                         POLICE                .......................

..........................................                                         AMBULANCE . . . . . . . . . . . . . . . . . . . . . .

..........................................                                         HOSPITAL              .......................

..........................................                                         FIRE                  .......................


APPOINTMENTS, DELEGATIONS, RESPONSIBILITIES:

CONSTRUCTION SUPERVISOR: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


SUBORDINATE CONSTRUCTION SUPERVISOR (if necessary): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


CONSTRUCTION SAFETY OFFICER (if necessary): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

...................................................................................

REMARKS:

...................................................................................

...................................................................................




     Name of Principal Contractor                     Name of Company Director                         Signature                       Date
     Registration No in respect of the Compensation for Occupational
     Injuries and Diseases Act:


APPROVAL BY CLIENT:




              Name of Client                           Name of Project Engineer                        Signature                       Date

RECORD KEEPING / HEALTH & SAFETY FILE
The approved health and safety plan must be kept in a health and safety file on site and made accessible for
general perusal in terms of the Construction Regulations, 2003.

In addition to the health and safety plan, the health and safety file is to be kept updated with the following
information:

                   Incidents / accidents
                   Training
                   Inspections
                   Audits minutes
                   Any other relevant information
                                                                                                     ANNEXURE F1

DECLARATION OF INTEREST

1.           No quotation will be accepted from persons in the service of the state.

2.           Any person, having a kinship with persons in the service of the state, including a blood relationship,
             may make an offer or offers in terms of this invitation to quote. In view of possible allegations of
             favouritism, should the resulting quote, or part thereof, be awarded to persons connected with or
             related to persons in service of the state, it is required that the supplier or their authorised
             representative declare their position in relation to the evaluating/adjudicating authority and/or take
             an oath declaring his/her interest.

3.           In order to give effect to the above, the following questionnaire must be completed and
             submitted with the quotation.


             3.1     Full Name: …………………………………………………………………………

             3.2     Identity Number:      …………………………………………………………………

             3.3     Company Registration Number: …………………………………………………

             3.4     Tax Reference Number: …………………………………………………………

             3.5     VAT Registration Number: ………………………………………….……………

             3.6     Are you at present in the service of the state?                               YES / NO

                     3.6.1        If so, furnish particulars.

                                  ___________________________________________________________

                                  ___________________________________________________________

             3.7     Have you been in the service of the state for the past twelve months?          YES / NO

                     3.7.1        If so, furnish particulars.

                                  __________________________________________________________

                                  __________________________________________________________

             3.8     Do you have any relationship (family, friend, other) with persons in the   YES / NO
                     service of the state and who may be involved with the evaluation and or
                     adjudication of this quote?

     3.8.1           If so, furnish particulars.

        __________________________________________________________

     __________________________________________________________
                  3.9       Are you aware of any relationship (family, friend, other) between a supplier YES / NO
                            and any persons in the service of the state who may be involved with
                                                                                                             ANNEXURE F2
                            the evaluation and or adjudication of this quote?

                            3.9.1 If so, furnish particulars

                                  ______________________________________________________________

                                  ______________________________________________________________


                  3.10      Are any of the company’s directors, managers, principle shareholders or         YES / NO
                            stakeholders in service of the state?

                            3.10.1 If so, furnish particulars.

                                    _____________________________________________________________

            _____________________________________________________________

                  3.11      Is any spouse, child or parent of the company’s directors, managers,            YES / NO
                            principle shareholders or stakeholders in service of the state?

                            3.11.1 If so, furnish particulars.

               _____________________________________________________________
 MSCM Regulations: “in the service of the state” means to be –
  (a) a member of –
      (i)      any municipal council;
      (ii)     any provincial legislature; or
      (iii)    the national Assembly or the national Council of provinces;
  (b) a member of the board of directors of any municipal entity;
  (c) an official of any municipality or municipal entity;
  (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the
      meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (e) a member of the accounting authority of any national or provincial public entity; or
  (f) an employee of Parliament or a provincial legislature.
  (g) a member of –
      (i)      any municipal council;
      (ii)     any provincial legislature; or
      (iii)    the national Assembly or the national Council of provinces;
  (h) a member of the board of directors of any municipal entity;
  (i) an official of any municipality or municipal entity;
  (j) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the
      meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
  (k) a member of the accounting authority of any national or provincial public entity; or
  (l) an employee of Parliament or a provincial legislature.


                                                               CE RT IFI C AT IO N

I, THE UNDERSIGNED, ____________________________________________________________________________
                                                                             (FULL NAME IN BLOCK LETTERS)
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.
         I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.


___________________________________                                                                 __________________________
             Signature                                                                                        Date
___________________________________         ________________________________________________________
             Position                                           Name of Supplier
                                                                                      ANNEXURE F3

       TRANSPARENCY AND DISCLOSURE OF POTENTIAL CONFLICTS OF INTERESTS

       If there is any known potential conflict of interests or if any owner, partner or member of the
       Supplier is an official, an employee or a councillor of the City of Cape Town, or is related to an
       official, an employee or a councillor of the City of Cape Town, that relationship must be placed on
       record here:

       ______________________________________________________________________

       ______________________________________________________________________

       ______________________________________________________________________________

       ______________________________________________________________________________

       ______________________________________________________________________________



       This is intended to guide the adjudication process with reference to the relevant sections of the
       Municipal Systems Act and the Municipal Finance Management Act. It should be noted that failure
       to provide complete information may render any contract awarded on the basis of this quotation
       subject to invalidation.




       Should you be aware of any corrupt or fraudulent transactions relating to the quotation
       process of the City of Cape Town, please contact the following:



                                      Fraud.hotline@capetown.gov.za


                                                      OR



                The Gobodo external audit hotline at: 0800 32 31 30 (toll free)


          Information submitted will need to be substantiated, but sources will be regarded as
                                           confidential.
                                                                                           ANNEXTURE G

             NOTE: This form to be completed and attached to Quotation Form by contractor.



                                           CITY OF CAPE TOWN

                                               DEPARTMENT

                              STANDARD FORM OF GUARANTEE FOR

                                   PAINTS AND ALLIED PRODUCTS

                                              QUOTATION NO:

                                                  Repairs to

        Mess hall container relocation at Bellville landfill Site, Bellville.



I/We                                                        hereby guarantee the materials and workmanship used in
the above contract against peeling, flaking and blistering for a period of 12 months from the date of completion of
work. Paints and allied products to be used on this contract will be manufactured by:



MANUFACTURER:

SIGNATURE:

NAME IN BLOCK LETTERS:

NAME OF FIRM IN BLOCK LETTER:

ADDRESS:

DATE:               TELEPHONE NUMBER:                            FAX NO
                                                                                        ANNEXTURE H


             NOTE: This form to be completed and attached to Quotation Form by contractor.



                                         CITY OF CAPE TOWN

                                              DEPARTMENT

                             STANDARD FORM OF GUARANTEE FOR

                            CLEARING OF SITE AND POISONING SOIL

                                            QUOTATION NO:

                                         Repairs to
        Mess hall container relocation at Bellville landfill Site, Bellville.



I/We hereby…………………………………………………………………………………….. GUARANTEE our work for
a period of 12 MONTHS* from the date of completion of this Contract. Should any defects arise during the period
of guarantee which are proved to be due to our workmanship or materials, these will be made good free of charge
to the Council. * Contractor to enter period, but not less than 12 months




SIGNATURE:
NAME IN BLOCK LETTERS:
NAME OF FIRM IN BLOCK LETTERS:
ADDRESS:
DATE:
TELEPHONE NUMBER:                                 FAX NO:

				
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