Concurrent Evaluation of National Rural Health Mission - PowerPoint

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					Status – October, 2008
To evaluate the impact of NRHM interventions, by Agencies
outside the Government, and make recommendations on:

▪   The institutional mechanisms and monitoring systems that
    have been put in place.
▪   Programme designs for consistency, feasibility and
    effectiveness with respect to goals of NRHM.
▪   Operationalisation of the programme elements of NRHM,
    identifying managerial and design constraints.
▪   Capacities available and adequacy building efforts.
▪   Programme outcomes with the respect to the phase of the
    programme in each State.
                                                               2
   By Independent Agencies including PRCs
   To cover all Districts within 2 to 2.5 years
    in Rounds
   First Round to cover over 220 Districts
    from all States/UTs (35% of Districts)
   Revisit after completion of Rounds



                                                   3
   Field Agencies
     one for each State/Sub-State (UP, MP)

   5 Zonal Agencies
     one for 5-6 States

   National - IIPS


                                              4
   Grants-In-Aid Committee constituted
     Included MoSPI, MoRD
     Evolved Detailed Criteria for Technical Evaluation

   Sub-committees constituted for
     Evaluation of Technical Proposals
     Evaluation of Financial Proposals
     Quality-cum-Cost scoring
      ▪ 70% weight to technical proposal
      ▪ 30% weight to financial proposal
                                                           5
   Desk review
   Consultation with key stakeholders
   Undertake evaluation in accordance to methodology
   Collection, collation & analysis of data using recommended
    tools
   Provide data in prescribed format to Zonal agency
   Coordinate with Zonal agency & prepare district & state
    reports
   Conduct Field work in 3 months; final report within one
    month thereafter


                                                                 6
   Training and Coordination with Field Agencies on the
    survey
   Support Field Agencies in data validation,
    compilation, data analysis, report generation
   Cross/back check data of Field Agencies
   Recommend payments
   Coordinate preparation of State/District Reports
   Ensure final report from field agencies within 4
    months


                                                           7
   Overall monitoring and coordination for Evaluation Work including
     field work
     data flow
     report generation
     District/ State/ National reports
     Thematic Evaluation
   Training of Zonal /Field Agencies
   Monitoring the quality assurance of survey results
   Develop data entry package, tabulation software and provide training
    on the software for use by all Zonal and Field Agencies
   Legal support for contractual commitments and obligations
   Evolving framework for performance appraisal of agencies

                                                                           8
   Total cost to be inclusive of:
     Hiring of staff including salary and wages
     Travel (hiring taxi/renting car mandatory)
     Printing of schedules, reports
     Photographs
     Data collection, cleaning and tabulation
     Report writing
     Training
     Office overheads
     Any other incidental charges

   No additional cost will be borne by GoI
                                                   9
   Inception report: within 15 days of 1st installment
   Baseline report- Secondary data
                 -Interaction with key stakeholders
   Mid project progress report
   End report
   Case studies and Observation reports
   Photographs
   Hard and scanned copies of interview schedule
   Presentations
   Final Report



                                                          10
Schedules to be filled from:
   State HQ
   District HQ and Hospitals
   Two (2) CHCs in each district
   Four (4) PHCs (2 PHCs per CHC)
   Twelve (12) sub-centers (3 sub-centers per
    PHC)
   Twelve (12) gram panchayats
   24 ASHAs
   1,200 households

                                                 11
               MoHFW


          National agency
          (One at national level)


        Zonal agencies
      (Five in all – group of
              States)

       Field agencies
(One for each State, except MP & UP)

                                       12
Date                Event                                   Remarks
27 May, 2008        Workshop with interested agencies       Over 100 agencies participated

13th June, 2008     Last date for submission of proposals

21st June, 2008     First Meeting of GIA Committee          Scoring criteria evolved

14th July, 2008     Technical Sub-group constituted
21st July, 2008     Technical Sub-group                     Scoring criteria fine-tuned
29th July, 2008     Technical Sub-Group meets               Technical Scores decided
06th August, 2008   Second Meeting of GIA Committee

21st August, 2008   Financial Bid opening
22nd August, 2008   QCBS meeting
26th August, 2008   Third Meeting of GIA Committee          Finalised selection of agencies

                                                                                          13
State                 Agencies   Lakshadweep   3
Andaman &Nicobar         1       MP-I          12
Andhra Pradesh           6       MP-II         9
Arunachal Pradesh        2       Maharashtra   5
Assam                    6       Manipur       0
Bihar                    10      Meghalaya     0
Chandigarh               3       Mizoram       0
Chhattisgarh             10      Nagaland      0
Dadar& Nagar Haveli      2       Orissa        14
Daman & Diu              5       Pondicherry   3
Delhi                    2       Punjab        2
Goa                      3       Rajasthan     9
Gujarat                  9       Sikkim        4
Haryana                  13      Tamil Nadu    5
HP                       6       Tripura       3
J&K                      5       UP-I          9
Jharkhand                7       UP-II         9
karnataka                5       Uttarakhand   6
Kerala                   5       West Bengal   3
                                                    14
                                 Field         Zonal
No. of Agencies submitting EOI           150

Total Agencies after EOI                 106

Total Agencies submitting bids   74             18

Total Proposals                  196            22

    Technically Qualified        157            16

    Financially Qualified        134            14

    Awarded                      32              5

    Acceptance Letter Received   27             4


                                                       15
   No bids in 4 States/UTs
     Manipur, Meghalaya, Mizoram, Nagaland,
     D&N Haveli
   Single Bids:
     Field – A&N Isles
     Zonal – South, North East

   Financial Bids have wide variation

                                               16
         Financial Bids’ variation
                         Total Costs (in Rs)
Agency
           Max                 Min             Average

Field     1,33,79,761            4,14,400        35,67,186
            Tamil Nadu         Uttarakhand


Zonal      83,58,900           21,06,862         40,37,324
                 North               Central




                                                             17
   Concerns
      ▪ Financial Viability of Agencies
      ▪ Capability to Deliver as per Schedule
   Steps taken
      ▪   Elaborate MoU for Field, Zonal and National agencies
      ▪   Bank Guarantee
      ▪   No Conviction, No Blacklisting undertaking
      ▪   Key Personnel undertaking
      ▪   Audited Financial Statement s
      ▪   Bank Statements
   Future Steps
      ▪ Higher cut off for technicals
      ▪ Performance in Round I to be given weightage
      ▪ Rating of Agencies                                       18
   Finalised and Dispatched
     Memorandum of Agreement for Agencies
     TORs for IIPS as a National Agency
     TORs for Supplementary Round
      ▪ Manipur, Meghalaya, Mizoram, Nagaland, D&N Haveli


   Award Letters issued to selected agencies
     32 - Field Agencies
     5 - Zonal Agencies
                                                            19
   Zonal/Field Agencies
     Acceptances being received
     Documentation to be vetted
     Payment of Advance (40%)

   National Nodal Agency (IIPS)
     To send acceptance and Financial Costs
     Organise TOTs for Zonal/Field Agencies
     Tabulation Plan, State/District Reports

                                                20
   Supplementary Round
     Field Agencies to send proposals
     Technical, Financial Evaluation, QCBS etc
     Award Letters, documentation etc


   Round-II preparations
     Repeat of cycle of EOI, RFP, Short-listing etc



                                                       21
   Fresh vs Seasoned Agencies
   Increase market size, create capacity in
    market
   Massive coordination activity
   Time-lines, contingencies, natural calamities
   Involvement of ROs and FSUs of CBHI in
    coordination


                                                    22
Over to HMIS …




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