SCSU Graduate Council November 1_ 2010 Minutes Present .pdf by wangnuanzg

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									                                          SCSU Graduate Council
                                            November 1, 2010
                                                Minutes
Present
Councilors: Arts and Sciences — John Critzer, Nicole Fluhr, Ross Gingrich, Scott Graves, Andrew
Karatjas, Jessica Kenty-Drane, Jane McGinn, Dina Moore, Elizabeth Lewis-Roberts, Hrvoje Podnar,
Jessie Whitehead
Business – Wafeek Abdelsayed, James Thorson
Education— Bob Axtell, Suzanne Duke, Lousia Foss, Misty Ginicola, Adam Goldberg, Deb Newton,
Laura Raynolds,
HHS— Suzanne Carroll, Glenda DeJarnette, Esther Howe, James MacGregor, Leslie Neal-Boylan,
Mary Purdy,
_____________________________________________________________________________________________________________

Guests/Observers: Provost Selase Williams, Dean Holly Crawford, Mike Shea, Christina Baum, June
Cheng, Cesarina Thompson

Call to Order
        Chairperson Jane McGinn called the meeting to order at 1:05 PM

Disposition of Minutes
       The minutes of October 4, 2010 were accepted.

Announcements

        a. Office of the Provost and Vice President of Academic Affairs Dr. Selase Williams

        Provost Williams stated that there has been a lot of rewarding talk regarding the quality of
        the graduate program reviews. He also noted that external reviews for undergraduate
        programs look good. There were no questions for Provost Williams.

        b. Office of the Dean of Graduate Studies                            Dean Holly Crawford

        Dean Crawford noted the possibility of streamlining the application process for the
        Graduate Research Fellowship (GRF) and the Graduate School Graduate Assistantship
        (GSGA). The due dates for this funding have been extended until March. She also noted the
        possibility of eliminating the administrative assistant category because this position is not a
        good use of graduate students’ time.

        She announced that a collaborative seminar by the School of Graduate Studies and the Office
        of Faculty Development is scheduled for November 9, 2010 from 9:00 a.m. – 4:30 p.m. The
        title of the seminar is, Who is the 21st Century Graduate Student? She also announced a
        scheduled February 9, 2011 mini Open House that will highlight the Master of Arts in
        Romance Language, and the Master of Fine Arts in Creative Writing.

        Dean Crawford additionally shared that enrollment is up compared to this time last year.
        She also noted that the School of Graduate Studies, in conjunction with the Executive
        Committee of the Graduate Council, are revisiting the procedural guidelines for the Thesis
        and the Special Project. Dean Crawford shared that she has spoken to the Faculty Senate,




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and continues to listen to concerns. Dr. Mike Shea, president of the AAUP suggested that
Dean Crawford also visit with the Council of Chairs.

c. Chair of Graduate Council                                  Dr. Jane McGinn

Dr. McGinn welcomed the new Dean of the School of Education, Dr. Michael Sampson.
Dean Sampson shared that the past three months have consisted of becoming more
accustomed to living in Connecticut, after coming from Florida. He also shared that he is
glad to be here working with the chairs and faculty in the School of Education. He stated
that he envisions a tremendous future for the School of Education. Dean Sampson
concluded with sharing that he was a member of the Graduate Council at Texas A & M - - his
favorite service because it provided him with an understanding of other disciplines.


Dr. McGinn also welcomed the new Dean of the School of Business, Dr. Ellen Durnin. Dean
Durnin shared that she was a former member of the faculty at SCSU. She stated that there
are approximately 1100 undergraduates and 200 graduates in the business programs. Dean
Durin additionally shared that she has already worked closely with Dr. James Thorson, and
looks forward to getting to know other members of the council.

Dr. McGinn shared that she and Dr. Thompson are co-chairs of the NEASC committee
addressing Standard IV: Academic Programs for NEASC report. Dr. McGinn and Dr.
Thompson are heading the graduate component of this NEASC standard, and Dr. Bruce Kalk
and Dr. Deborah Weiss are directing the undergraduate component. Dr. McGinn stated that
all members of the campus community can contribute to the NEASC re-accreditation
process, and that steps have been taken to gather feedback from different campus groups
and to inform the campus community what to expect throughout the process. Dr. McGinn
announced to the council that she and Dr. Thompson would take a few minutes to update
everyone on NEASC work so far.

Dr. Thompson distributed a handout to councilors, which provided pertinent information
about the NEASC process and the timeline. Dr. Thompson also briefly addressed issues
relevant to NEASC, such as graduate funding resources compared to undergraduate
funding; credentials of adjunct faculty; the relationship between graduate and
undergraduate programs; and the difference between professionally oriented and research
focused programs.

Dr. McGinn shared that 10 years of program review information has been copied for NEASC,
and noted that it is important for the graduate and undergraduate program to operate on
the same cycle as specified in the NEASC standards. The same review cycle issue will have to
be a conversation between the Graduate Council and Undergraduate Curriculum Forum. Dr.
McGinn further shared that the first draft of the self-study will be submitted February 2011,
and several sub-committees of the NEASC steering committee have worked on preparing
the self-study.

Dr. McGinn opened the floor to questions about the NEASC accreditation process. Dr. Shea
asked if Dr. Kalk and Dr. Weiss were coordinating the undergraduate self-study. Dr. McGinn
responded “yes, that is correct”. She also stated she, Dr. Thompson, Dr. Kalb, and Dr. Weiss
have met as a group a number of times.




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   Dr. McGinn deferred to Dr. Williams to respond to a question regarding resource allocations,
   and how support is provided for graduate programs. He provided examples, such as
   graduate coordinators and clinical coordinators, and the university hiring of a Graduate
   Dean, Dr. Crawford, who brings in her expertise with setting goals and giving direction to
   support graduate programs.

   Dr. McGinn shared that NEASC site visits can be formal and informal. There are sometimes
   scheduled meetings, but there may also be unannounced visits with faculty and students.
   She also stated that work is being done with the Resident Life Council, and information
   distributed across campus to create students’ awareness of the NEASC re-accreditation
   process. She also asked that faculty talk to students in their classes about NEASC and its
   importance.

   During the last portion of the chair’s report, Dr. Shea offered that there could be the possible
   “assumption” that more resources are required to teach graduate students. He pointed out
   that more resources are possibly used to support undergraduate programs. For example,
   the FYE program, and the smaller undergraduate class sizes required.


Standing Committees

   a. Academic Standards (ASC)                                       Dr. James Thorson

   Dr. James Thorson announced one presentation for today from the Art Department. The ASC
   next monthly meeting will include a discussion of the Elementary Education Report. He
   deferred to Dr. McGinn to address the issue regarding the RSM program.

   Dr. McGinn shared that at the last council meeting, continuing approval was recommended
   by the ASC and this recommendation approved by the council. She also stated that after
   further investigation and clarification regarding the program viability standard related to
   the number of students accepted for each of the last 3 years, it has been determined that
   RSM however did not meet this standard. Dr. McGinn pointed out that this standard has to
   be consistently followed and applied in the same manner as it was applied with other
   programs. A more in-depth analyses was made of other statistical information provided by
   the program, such as an overall limited number of students and a 50% course cancellation
   rate which make it impossible for students to complete the program,

   As a result of RSM’s deficiencies in meeting the admissions and other academic program
   review it was upon the Council to now recommend that RSM receive “conditional approval”,
   based on the new information gathered from the program report and discussions with
   administration

   After the recommendation was moved and seconded, a discussion ensued. A question was
   posed regarding what is expected to happen in another year – re: the number of students
   admitted to the program if the program is currently not allowed to admit students. It was
   suggested that the academic standards committee discuss what happens in situations like
   this and bring recommendations to council. Dr. McGinn pointed out that in similar cases in
   the past, programs revised their program or created new programs that would attract more
   students.




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Dean Crawford shared that she had discussed with Dr. John DaPonte and others, the
possibility of creating a new program in Computational Statistics - - an interdisciplinary
program similar to Women’s Studies that could include research and measurement. There is
a plan to e-mail the various stakeholders of RSM to discuss a new version of RSM,
addressing viability, framework, and the possibility of launching a new program in Fall
2012.

Dr. Sampson provided additional information about RSM. He shared that classes were
cancelled last Fall because of low enrollments -- 5 to 6 students. He also shared that there
are currently only 10 students in the program, and that it is necessary to rethink, and put
resources to better use. He also stated that the new version may be more popular and serve
a greater number of students.

Dr. Gingrich shared that his math department would be willing to work with RSM.

      Additional discussion ensued regarding RSM: Questions were raised about how and
       why a decision was made to remove RSM from the catalog, and whether a program
       should be recommended for “conditional approval” for not meeting one standard. Dr.
       Thorsen pointed out the committee looked at each standard and how RSM met each
       standard and this was considered in the final recommendation. He added there was
       just no wiggle room on the criteria for the number of students that had to be
       admitted.

Dr. McGinn concluded the discussion by stating that in order to maintain the integrity of the
Council, a vote had to be rendered regarding the recommendation of conditional approval.
There were 19 votes in favor, 8 abstentions, and no opposing votes.

b. Curriculum Committee                                             Dr. Glenda DeJarnette

Dr. DeJarnette stated that the committee met on October 18 and November 1. Dr. DeJarnette
indicated that the Graduate Curriculum Committee (GCCC) deliberated on the following
courses and voted to recommend that they be “approved with minor revisions” by the
Graduate Council:

    HIS 517: The Russian Revolution
    PHY 507: Applied Physics Graduate Seminar
    PHY 520: Fundamentals of Nanoscience
    PHY 521: Characterization of Nanomaterials
    PHY 522: Nanoscale Fabrication and Synthesis
    PHY 530: Optics and Detector Physics
    PHY 531: Interferometric Methods in Imaging and Precision Measurement
    PHY 580: Special Project
    PHY 590: Thesis Research I

The council voted to accept the recommendations to approve the courses pending minor
revisions.




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       Dr. DeJarnette reported that the following courses are in the pipeline for review:

             PHY 591: Thesis Research II
             HIS 530: Seminar on Southeast Asia to 1850
             PSY 539: Field Work in Psychological Research

       Dr. DeJarnette continues to work on the flow chart for the procedures of course and
       program proposals. The website is still in development

       c. Procedures Committee:                                       Dr. Adam Goldberg
       Four departmental selections for Graduate Faculty status were announced:

       Sobeira Latorre – World Languages and Literature
       Jennifer McCullagh – Communication Disorders
       Leslie Neal-Boylan – Nursing
       Jonathan Preston – Communication Disorders

       No action required by the Council.

Old Business
There was no old business.

New Business
Dr. Whitehead provided the MS in Art Education Program Review Report to the ASC in Fall 2009.
She provided a brief presentation of the Amended Report provided to the ASC in Fall 2010. The
presentation addressed the deficiencies identified by the ASC. Dr. Whitehead shared plans to follow
up on recommendations by the ASC.

Dr. Thorson stated that the ASC recommended Continuing Approval. The Graduate Council voted
and unanimously accepted this recommendation.


Announcements                                                            Dr. Jane McGinn
Dr. McGinn recognized Dean Crawford who announced a Research Day scheduled for May 5. It will
consist of poster presentations by faculty and graduate students. She also shared that her office is
teaming up with different offices to reduce the feeling of silos. She also re-visited and talked about
the Thesis and Special Projects guidelines. The goal is to be in line with standards of peer
institutions across the United States. She would like a decision regarding the revised guidelines in
order for the revisions to appear in the upcoming new graduate catalog.

Dr. Crawford also stated the desire of a transition to online submission.

Dr. McGinn emphasized the importance of the revised procedures for the capstone experiences and
asked councilors to take this information back to their departments.

Dr. McGinn also noted the possibility of the council taking a more active role in sponsoring and
supporting activities for graduate students. Several suggestions were offered for activities the
council could sponsor, including more in-depth graduate orientation sessions. A new faculty
member in Nursing addressed her concern about students’ limitations in writing. Her statement




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prompted the idea that this is something the Council may consider as collective project to better
prepare students for writing.

The meeting was adjourned at 2:30 p.m.

Respectfully submitted,

Jessie Whitehead




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