4. Other Specialized Services
In the volatile world of potential school governance
changes, VEPS is prepared to assist districts in modify- This policy service is brought to you by the Vermont School
Boards Association and the Vermont School Boards Insur-
ing policy structure as needed. Examples of the types of
situations that may prompt a need for policy assistance
• The districts of a supervisory union decide to create a
single, consistent policy manual
• Districts are merging to create a Regional Education
District and new policies need to be adopted with a
Vermont School Boards Association
2 Prospect Street, Suite 4
• Services are being centralized, requiring additional
Montpelier, VT 05602
policy work at the supervisory union level
Cost: Some of these may fall under a Policy Audit in #2.
This work would be treated as a customized service with a
specially negotiated price.
5. Five-Year Review
School Districts must make sure that policy is regularly
reviewed and updated and that it is being implemented
through procedures or in practice. VEPS can provide a
policy review (recommended to be reviewed every ﬁve
years) to provide general feedback to the district or S.U.
on the state of policy in the district or S.U. services are
similar to those outlined in #2. Vermont School Boards In
Ve mon School oards d
Vermont School Boards Insurance Trust
79 River Street, 3rd Floor, Suite 301
Cost: The 5-year review would be billed as a policy audit. Montpelier, VT 05602
FOR MORE INFORMATION ABOUT THIS
SERVICE, PLEASE CONTACT KERRI LAMB
AT 802-223-3580 OR SEND E-MAIL TO
2. District-Specific Policy Audit
4. Policies are an essential component of a
he Policy Mandate risk management program; they ensure If a member district is concerned about the state of its
compliance with various federal and state policies, VEPS can work with the district to review its
n Vermont, th most important func-
ermont the most mportant un
In Vermont the most important func mandated policy requirements when policy manual and recommend revisions as needed.
tion of school boards is policymaking. failure to comply can expose the district to • Review district or S.U. policy manual:
It is the ﬁrst responsibility assigned to school legal liability.
boards by the statute listing 32 fundamental * ensure thatandrequired policies are included, and
responsibilities of school boards.
The Importance of Policy • Provide audit report indicating:
The school board … shall determine the educational
policies of the school district. Board policies shall
* Revisions or additionsinto legal compliance;
S.U. required policies
necessary to bring district/
Adopt on policie
Adoption of policies is the ﬁrst step How
opti th s step. o
Adoption of policies is the rst step However, to
be of general application to the district, shall be in
writing, codiﬁed, and made available to the public.
assure smooth operation of a school district as
well as to manage risk, policies must be imple-
* Any recommended additions or revisions to other
Board policies shall be adopted at regular or special mented. In many instances policy needs to be
school board meetings. A school board shall give translated into operational procedures. Cost: The cost of this service is $1,000 for the review and
public notice of its intent to adopt a board policy, stat- report recommending changes or additions needed in the
ing the substance of the proposed policy, at least manual.
ten days prior to its adoption. A school board may Key Components of the Vermont
also approve or disapprove rules and regulations Education Policy Service
proposed by the principal or superintendent for the The Vermont Education Policy Service (VEPS) provides
The Vermont Education Policy Serviice (VEPS) provides
h Vermon Educatio P licy ervic
ont c to cy rv vice EPS rovidesid
conduct and management of public schools in the ﬁve distinct levels of assistance to Vermont school boards
3. Customized District or S.U. Policy
district. and administrators. Development Service
16 V.S.A. § 563(1). Following a policy audit, a district/S.U. may desire to have
extensive policy development work coordinated or com-
A school district with current, legally compliant 1. Model Policies and Basic Policy pleted by VEPS, up to and including presentation of a draft
written policies and administrative procedures Consultation manual for board approval. Services could include:
enjoys several advantages: This service is available to all types of school boards
as part of basic VSBA membership. The VEPS makes • On-site meetings (2-3 hours each) with the board or
1. Policies and procedures provide direction available regularly updated “Model Policies” which dis- board policy subcommittee and administrators to dis-
to administrators and boards when deal- tricts can use for guidance in revising policy manuals. cuss speciﬁc district/S.U. priorities in policy areas re-
ing with daily occurrences and ensure that VEPS assures that model policies are kept current with quested by the district or recommended by VEPS.
boards and administrators are performing changes in federal and state law and regulation and noti- • Develop draft policies and, in consultation with ad-
their respective policy and management ﬁes member districts of major changes that are needed. ministrators, administrative procedures that reﬂect
functions; Districts can ask for guidance on policy interpretation district/S.U. priorities and district assignment of board
questions and general policy manual development. In- and administrator responsibilities.
2. Policies allow the board to articulate school quiries can be generated by either school superinten- • On-site meetings with the board or board policy sub-
district goals and establish long-term con- dents or school board members. Level I services can be committee and administrators to review draft policies
tinuity; accessed through the main VSBA phone number 800- and discuss desired modiﬁcations.
244-8722 or through firstname.lastname@example.org. • Make requested modiﬁcations and prepare ﬁnal anno-
3. Policies describe the board’s expectations tated policy manual for adoption by school district.
and provide a means for it to delegate the Cost: Included as part of the VSBA annual membership.
responsibility for meeting those expecta- Cost: Costs will be negotiated at the outset based on the
tions to administrators; extent of the work to be done and the number of meetings
and reviews anticipated.