Things to Know Before Attending WCH-7
Here are a few important things to know before you arrive in Vancouver, BC Canada for WCH-7.
Additional information is available on our website: www. http://wch2012vancouver.com
If you can’t find the information you need, please email us! email@example.com
TRANSPORTATION & ACCOMMODATION
Transportation to the University of British Columbia
To travel to UBC from the Vancouver International Airport (YVR) by public transit, take the new Canada
Line skytrain from the airport heading eastbound towards "Waterfront" station. Get off of the skytrain
at the "Broadway - City Hall" station and transfer to the #99 UBC bus on Broadway at Cambie Street.
Alternatively, you can get off the Canada Line skytrain at "Oakridge" station and transfer to the #41 UBC
bus, which can be caught on W 41st Avenue and Ash Street. Total travel time is approximately 50
minutes and costs $3.75 per adult for either route. To view the bus and Canada line schedules, visit the
translink website: www.translink.ca
The airport is serviced by 400 licensed taxis 24 hours per day, 7 days a week for YVR customers. Taxis
will be queued outside the domestic and international arrival gates. The approximate fare for travel to
downtown Vancouver or to UBC from the airport is $35-$40, including taxes.
Black Top and Yellow Cab are recommended taxi companies for transportation to and from the airport.
Black Top Cabs, Phone: +1 (604) 731-1111 or www.btccabs.ca
Yellow Cab Co. Ltd., Phone: +1 (604) 681-1111 or www.yellowcabonline.com
There are a number of car rental companies that are located steps away from the ground terminal in the
YVR airport and in downtown Vancouver. Most companies offer free shuttle service from hotels to their
pick-up and drop-off locations. Driving arrangements can be made in advance via the web. The
following are a few of the car rental companies located in Vancouver:
Alamo Rent-a-Car, Phone: 1 800 GO-ALAMO (5266), Website: www.alamo.ca
Avis Rent-a-Car, Phone: 1 800 879-2847, Website: www.avis.com
Budget Car Rental, Phone: +1 (604) 668-7000, Website: www.budgetbc.com
Discount Car and Truck, Phone: 1 866 310-CARS (2277), Website: www.discountcar.com
Enterprise Rent-a-Car, Phone: 1 800 261-7331, Website: www.enterpriserentacar.ca
Traveling within Vancouver
The best methods to travel locally around Vancouver are through public transportation, the usage of a
car (see rental information immediately above), or taxi services. Information about travel to and from
UBC can be found below.
For a detailed route, schedule and trip planning information for transit throughout Vancouver, visit
www.translink.bc.ca or phone 1-604-953-3333. Please note that a bus ticket is valid for 90 minutes. Be
sure to utilize the trip planning feature on the Translink website. This feature can assist you with finding
the right buses to take you where you need to go.
To and From Downtown:
The UBC campus is easily accessible from downtown Vancouver, with multiple public transportation
buses traveling between the campus and downtown in under half an hour. The campus bus loop is
conveniently located within walking distance of the conference facilities.
Further information on public transportation can be found on the TransLink website or phone 1-604-
953-3333. Be sure to utilize the trip planning feature on the Translink website: www.translink.ca
While Staying at UBC:
While staying at UBC, and for your departure, taxis are readily available in front of the Gage Towers and
the West Coast Suites. There is a direct taxi telephone in the Gage Towers Lobby. For your reference, we
recommend Black Top Cabs at +1 (604) 731-1111 and Yellow Cabs at +1 (604) 681-1111.
For more information on directions and transportation, we invite you to visit the Directions, Maps and
Tours page on the Conferences and Accommodation at UBC website: http://www.ubcconferences.com
Limited parking is available for guests staying in the conference campus accommodations for $7.00 per
day plus tax. Visitor parking is available at various parkades around campus; please visit the Visitor
Parking page on the UBC website for information on where to park: http://parking.ubc.ca/visitor-parking
Travelling from Seattle:
For many travellers coming to Vancouver from cities in the U.S., flights into Seattle are generally much
cheaper than flying into Vancouver direct. Aside from renting a car at Sea-Tac airport, the most efficient
mode of transportation between Seattle and Vancouver is via the QuickShuttle coach lines. Prices vary
from $83 round-trip for students to $99 for adults. Prices and schedules can be found at
http://www.quickcoach.com/ and shuttles must be booked in advance. Budget for about a 5 hour trip,
but the coaches come will full Wi-Fi access and bathrooms. Request that the driver drop you off along
the Broadway corridor when arriving in Vancouver, where an express bus (99 B-Line) can take you
directly to the UBC campus.
Delegates of WCH-7 who have booked accommodations on campus will be staying at one of:
The Gage Towers & West Coast Suites
Marine Drive Residences
The Gage Towers and West Coast Suites are right across the street from the Bus Loop, the Student
Union Building (Registration) and the Student Recreation Centre (Poster Set Up and Exhibitors). Marine
Drive and Vanier are both located on the South West side of campus and will be an approximately 10-15
minute walk to the Student Union Building and the buildings that house the academic sessions. Please
plan your schedule accordingly.
All buildings have a front check-in desk and our knowledgeable and friendly staff will assist you in
getting organized and settled. A detailed info page about the accommodations is available on the WCH-7
If you need to speak to a representative about your reservation, please contact reservations:
604-822-1000 Ext. 3
The Registration & Information Desk for WCH-7 will be located on the 2nd floor of the Student Union
Building (SUB), 6138 Student Union Boulevard.
Registration Hours are as follows:
Wednesday August 8: 7am-5pm*
Thursday August 9: 7am-5pm
Friday August 10: 7am-5pm
Saturday August 11: 8am-4pm
Sunday August 12: 8am-4pm
Monday August 13: 8am-4pm
*The first day of registration set up will be in the SUB Ballroom. All other days will be in the SUB Party
Room (both rooms are located on the 2nd floor and are right next to each other)
Your registration fee includes the following:
• WCH-7 delegate kit and name badge
• Opening Reception – Thursday August 9
• Coffee Breaks – August 9-13
• Admission to all Plenary, Oral and Poster sessions
Updated meeting information will be available daily at the registration desk or at
A message board will be available for conference-related activities. Delegates will be welcome and
encouraged to post messages, activities, updates and notices on this board.
Admission to all conference activities is by name badge, so please be sure to wear your badge at all
times. Please help us recycle by returning your name badge holder to the Registration Desk upon
conclusion of the Congress.
Wireless internet access is available in most buildings on campus by choosing the “UBC Visitor” network
from your wireless options. Once you have selected UBC Visitor, go to any webpage on the internet. The
UBC wireless log-on page will appear. Simply provide your email address to continue.
Meals, Food Outlets & Recreational Activities
If you have purchased a lunch plan, you will receive your meal in the Pacific Spirit Cafeteria in the
Student Union Building. Lunch will be served from 12pm-2pm on Thursday August 9-Monday August 13.
If you did not purchase a lunch plan, there are many options on campus for meals and snacks. A full list
of food outlets is available on the WCH-7 website. As well, a full list of on-campus activities is listed:
What to Bring
Comfortable, flat shoes for the Opening Reception and Closing BBQ Banquet (both events are
Light jacket or sweater for evenings
Sunscreen (lunch breaks are 2 hours…you may want to walk around and explore!)
SCIENTIFIC PROGRAM AND PRESENTATION GUIDELINES
All presentation schedules are now available on the WCH-7 website:
Oral Presentation Guidelines
All contributed presentations are allotted 15 minutes; symposium presentations may have 15, 30 or 45
minutes. The allotted time includes an announcement of the talk, the presentation and questions.
Speakers should allow sufficient time for questions, i.e. for a 15-minute time slot, the talk should be no
more than 12 minutes long to allow for at least 2 minutes of questions. All talks will start ON TIME. No
speaker will be allowed to go over time.
Naming Your Presentation: Please identify your presentation in the following format: Date of
Presentation_Time of Presentation_Session Number_Last Name.
PLEASE FOLLOW THIS EXAMPLE:
Aug 10_1030am_Session 22_Brown
Loading Your Presentation: An AV Tech and AV volunteers will be on site 1 hour prior to the start of
presentations each day and .5 hours after the session concludes.
Those who present first thing in the mornings may load anytime on the previous day (during
coffee breaks, at lunch or right after that day’s session). Plenary presenters on August 9th may
load the morning of. Please arrive at the Chan Centre no later than 7:30am to load your
Those presenting after the first coffee break can load the day before OR during the 10-10:30am
coffee break (If you are presenting after the coffee break, you are asked to please not load first
thing in the morning. This time slot is reserved for emergency situations only)
Those presenting after lunch may load the day before OR during lunch (you will have 2 hours to
get this done)
Those presenting during the last session of the day can load the day before, during lunch OR
during the 3-3:30pm coffee break
Volunteers will be posted in the rooms to help load presentations.
All oral presentations will take place within the following academic buildings at the University of British
Buchanan Arts Building (1866 Main Mall)
Irving K. Barber Learning Centre (1961 East Mall)
Hennings Building (6224 Agricultural Road)
Specific room allocations are available on the Oral Presentation Schedule. A congress map is available on
the WCH-7 website to assist with orientation around campus.
All rooms will be equipped with a laptop or podium PC, LCD projector, screen, presenter remote,
wireless lapel and podium microphones. UBC currently operates with Microsoft Office Suite 2010
applications – it is the responsibility of the presenter to ensure that your presentation is compatible with
our current operating system. The rooms will NOT be set up to accept a presentation preloaded on a
Mac computer. You MUST bring your presentation properly formatted and pre-loaded on a jump drive.
Presenters should arrive at their allocated session no less than 20 minutes before the start of the first
presentation in order to meet with the chairperson and check in with the AV volunteer.
Poster Presentation Guidelines:
Posters are to be no larger than 4 feet wide by 4 feet high (120x120cm). Posters can be put up on
Wednesday August 8 between 6pm-8pm or on Thursday August 9 between 9am and 12pm. Push pins
will be provided on each poster board.
The posters will be on display all week in the Student Recreation Centre. Session dates and times are:
Friday August 10: 5pm-7pm
Saturday August 11: 5pm-7pm
Sunday August 12: 5pm-7pm
Posters can to be removed on Sunday August 12 between 7pm-9pm or on Monday August 13 between
9am-12pm. Any posters remaining after 12pm on Monday will be removed by conference staff and
Please make sure that the title of your poster is the same as that of your abstract and that you include
all the names of your contributing authors. The text should be laid out so that it is readily readable at a
distance of 2m.
Presenters are asked to please give presentations in English, which is the official language of the
An attentive, well-prepared Session Chair can help ensure that the speakers give high quality, trouble-
free talks and that the audience appreciates the entire session.
The Session Chair’s prime directive is to ensure that the session stays on time. ALL TALKS MUST START
ON TIME. No talk can be allowed to go overtime. There a few things worse at a conference than a
session that ruins the schedule.
For a full overview of session chair duties, please visit the WCH-7 website:
Not sure whether you are you a Session Chair? A list of Session Chairs is now available on the WCH-7
Opening Plenary Schedule
Session Chair - P. Gregory
0800 P. Gregory Official Opening & Welcome from UVic
0810 Aaron Bauer Welcome from WCH Secretary General
0820 John Richardson Welcome from UBC
0830 P. Gregory Introduction of first WCH plenary speaker
0835 Tyrone Hayes WCH Plenary Presentation: "THE" Cause of Amphibian Decline
0920 Steve Beaupre Presentation of ASIH Lifetime Awards – Fitch, Gibbs, Johnson. Introduction
of ASIH Past-President
0940 Michael Douglas ASIH Past President’s Address: Riverscape Genetics as a Conservation Tool
in Southwestern North America
1025 P. Gregory CAH Distinguished Canadian Herpetologist Award
1030 D. Green CARCNET Blue Racer Award
1035 P. Gregory Introduction of second WCH plenary speaker
1040 Karen Warkentin WCH Plenary Presentation: Environmentally Cued Hatching: Integrative and
Evolutionary Biology of a Critical Life-Stage Transition
1125 P. Gregory Concluding Remarks & Announcements
SSAR Silent Auction Donations
The SSAR announces the Sixteenth Annual Silent Auction to be held at the 2012 World Congress of
Herpetology in Vancouver, BC, 8 - 14 August. Again this year we are glad to accept any herp-related
donations, including but not limited to, frameable art (photographs, paintings, and line illustrations),
books, music, glassware, jewelry, clothing and gift certificates for Vancouver area services/events during
the meeting week. The SSAR Student Travel Committee organizes the Annual Silent Auction to raise
money to fund the student travel awards to the annual JMIH. Increasing travel costs each year make it
more difficult for students to attend meetings and become involved in societies. However, your
continued support through donations to the silent auction helps offset these costs enabling students to
attend, network and present their research. If you are interested in donating an item or two (tax
deductible for U.S. residents), please contact Vincent Farallo (firstname.lastname@example.org ) for more
SSAR/HL Live Auction Donations
The SSAR/HL live auction will be held at the 2012 World Congress in Herpetology/Joint Meeting of
Ichthyologists and Herpetologists and proceeds will benefit World Congress in Herpetology. Auction
items are sought for this auction. The live auction cannot include any food items or items made from
reptiles or amphibians. We request that, rather than shipping donation items, they are hand-carried by
the donor to the conference. The donor is responsible for customs declaration. Any items too large or
bulky to be hand-carried may be shipped through the customs and shipping company used by the
conference center: Events on the Move (www.eventsonthemove.com; 1-877-355-1116). For more
information, and to alert SSAR/HL of an incoming donation, please contact Greg Watkins-Colwell, Chair
of SSAR/HL Live Auction Committee at email@example.com , 203-432-3791
SPONSORS AND EXHIBITORS
Thank you to the generous sponsors who helped make WCH-7 a success! For a full list of sponsors,
please visit: http://wch2012vancouver.com/sponsors
Exhibitors will be set up all week in the Student Recreation Centre. Exhibit hours will be 10am-7pm daily.
PLEASE take some time during coffee breaks and your 2-hour lunch break to go and visit the sponsors.
Their involvement is very important to WCH-7! See the full list of Exhibitors at:
UPDATES ON THE WCH-7 WEBSITE
The WCH-7 website has been updated. Please visit http://wch2012vancouver.com to find updated
Social and Evening Programming
Once again, if there is any information that you require that is missing from this email or from the WCH-
7 website, please email us and we would be happy to assist you!
We look forward to seeing you in Vancouver!