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RPI Playhouse Account #302000
Final Budget, fiscal year 1999-2000 (July 1 to June 30)
This Budget has been reviewed by:
E-Board Representative ____________________________Date__________
Section 1 - Goals and Objectives for Fiscal Year 1999-2000
Goal A: Maintain Set Shop
Program 1) Restock Consumables in the Set Shop
Program 2) Replace or Repair Damaged and Antiquated Equipment
Program 3) Purchase New Equipment
Goal B: Maintain Costume Shop
Program 1) Restock Consumables in the Costume Shop
Program 2) Repair Equipment
Program 3) Catalog and Repair Costumes
Goal C: Maintain Office
Program 1)
Program 2)
Program 3)
Goal D: Maintain Light Booth and Equipment
Program 1) Rebuild/Repair Light Booth
Program 2) Purchase New Equipment
Program 3) Maintain Equipment
Program 4) Install general purpose on-stage lighting
Program 5) Replace lighting control console
Goal E: Maintain Sound Booth and Equipment
Program 1) Purchase New Equipment
Program 2) Purchase New Microphones and Related Equipment
Program 3) Replace Antiquated Equipment
Program 4) Upgrade Current Equipment
Program 5) Restock Consumables in the Sound Booth
Goal F: Maintain the Playhouse
Program 1) Safety and Safety-Related Issues
Program 2) Purchase Additional Intercom Pieces
Program 3) Purchase Additional House Risers
Program 4) Fog Distribution System Under the Stage
Section VI - Realization of Goals and Justifications
Goal A: Maintain the Set Shop
Program 1) Restock Consumables in the Set Shop
These items are used by various theater groups while they are putting up shows, and need to be
replaced periodically. They are stored in the set shop.
Line # Description Amount E-Board
Requested Approved
.009 Staples for Staple Gun $20 $
.009 Stock Screws ($18 x 1 box each 5/8", 1-1/2", and 3") $54 $
.009 New Screwdriver Bits $15 $
.009 500' Black Stage Cord ($0.10/ft. x 500 ft.) $50 $
.009 Stock Rosco Paint ($50 x 2 cans) $100 x 2 $200 $200
Total Expenses $239 $
Total Income $ $
Subsidy $ $
Program 2) Replace or Repair Damaged and Antiquated Equipment
Line # Description Amount E-Board
Requested Approved
.006 Staple Guns ($20 x 2 guns) $40 $
.009 Dust Pan and Broom $20 $
.043 New Blades for Saws $150 $
.006 Hand Tools $150 $
.009 Extension Cords ( $20/each, 1-10', 2-25', and 2-50' cords) $100 $
.009 Pipe Hardware $50 $
.006 Air Splitter $20 $
.006 Air Hose ($20 x 1 hose) $20 $
.006 Drill Bit Set ($20 x 2 sets) $40 $
.009 Refurb and repair 4'x8' platforms $120 $
.009 Socket Set ($50/set x 1 set) $50 $
.009 Cloth the flats with muslin $400 $
Total Expenses $1,160 $
Total Income $ $
Subsidy $ $
Program 3) Purchase New Equipment
This equipment is basic equipment that is needed in the set shop. The Allen Wrenches are
needed in order for us to properly secure some of the doors in the Playhouse. The locking cabinet is for
use by other groups, such as Young Actors Guild, to secure their specific equipment. The engraver
would be used to mark Playhouse equipment as such.
Line # Description Amount E-Board
Requested Approved
.006 Allen Wrenches for doors ($7 x 2 sets) $14 $
.009 Bits for Router ($35/set x 1 set) $35 $
.009 4" C-Clamps ($8/clamp x 10 clamps) $80 $
.009 Locking Cabinet $75 $
.009 Long Bar Clamp Kit $25 $
.006 Square Drive Screwdrivers ($5 x 2 screwdrivers) $10 $
.006 Spade Bit Set $20 $
.006 Flat metal utility shovel $25 $
.006 Engraver $35 $
Total Expenses $319 $
Total Income $ $
Subsidy $ $
Goal A total: $1818
Goal B: Maintain the Costume Shop
Program 1) Restock Consumables in the Costume Shop
Over the past few years, the costume shop has suffered under neglect. It is frequently a mess and
no longer has many of the supplies needed to create or repair costumes. If granted, this money would be
used to help remedy that problem and make the space usable and useful once again.
Line # Description Amount E-Board
Requested Approved
.009 Basic costume-making supplies (i.e. needles, pins, etc.) $200 $
.006 Iron & Ironing Board ($30/iron x 2 irons + $20/board x 2 $100 $
boards)
.009 Curtain to partition room into sections $50 $
Total Expenses $350 $
Total Income $ $
Subsidy $ $
Program 2) Repair Equipment
Line # Description Amount E-Board
Requested Approved
.043 Repair Surger $75 $
Total Expenses $75 $
Total Income $ $
Subsidy $ $
Program 3) Catalog and Repair Costumes
Line # Description Amount E-Board
Requested Approved
.009 10 Storage Bins ($10/bin x 10 bins) $100 $
.009 Labels $50 $
.009 Costume Repair $300 $
Total Expenses $450 $
Total Income $ $
Subsidy $ $
Goal B total: $875
Goal C: Maintain Office
Program 1) Replace/Repair Current Equipment
Line # Description Amount E-Board
Requested Approved
.009 Replace latches on office window $15 $
.009 2'x6' Tables ($34/table x 3 tables) $102 $
.009 New Refrigerator $300 $
.009 Dry Erase Board $30 $
.009 Coat Rack $30 $
Total Expenses $477 $
Total Income $ $
Subsidy $ $
Goal C total: $477
Goal D: Maintain Light Booth and Equipment
Program 1) Rebuild/Repair Light Booth
Over the past 4 years, the light booth's condition has deteriorated at an accelerated rate due to
misuse of the room and work done to update the building's heating and cooling systems. The current
shelving and tabling is original to the building and at this point is in need of replacement. The shelving
space is much needed to allow for proper storage of lamps and gels. The lack of storage space for our
lamps and gels has resulted in damage to these items, damage we hope to prevent with the new shelves.
The in-booth lighting is not suited to the running of a show from the booth; the current ceiling lamps
spill light into the audience, detracting from the performance. The window coating would expedite the
lighting design process, as well as allow for fine tuning to occur quickly.
Line # Description Amount E-Board
Requested Approved
.006 New Tabling $700 $
.009 New Paint $150 $
.009 New Window Trimming/Window Coating $400 $
.006 Addition of Shelving Space $275 $
.006 New Lighting in Booth $500 $
Total Expenses $2025 $
Total Income $ $
Subsidy $ $
Program 2) Purchase New Equipment
The gels and Cinefoil are to allow incoming designers or technicians to use the lighting system to
the fullest potential that they need. Over the years, our stock of these items has been diminished, in
many cases, to nothing. Gels are a perishable item and, in many cases, outside designers do not save or
reuse gels because they will not be in the building again. Purchase of an additional Shakespeare
Lighting instrument will give the RPI Playhouse the versatility needed to be used by all campus groups,
as well as outside groups, that need the building. The bench focus unit is used for maintenance of
existing, as well as calibration of new, lighting equipment. The lamps and fuses are included for the use
of all non-Players productions. There has been much conflict in the past concerning the use of
replacement lamps by other groups. This is because past budgets have only included replacement lamps
for the three Players shows, and not for the numerous other shows which take place in the Playhouse to
whom we must provide replacement lamps. By budgeting replacement lamps for non-Players shows, we
hope to better serve these outside groups. The bench focus unit will be used to help in the repair of a
large amount of lighting equipment. The Playhouse has a large stock of old, broken equipment, much of
which can be repaired. However, without a bench focus unit, we cannot re-assemble the old equipment.
The purchase of this item will allow us to save hundreds of dollars on the purchase of new equipment.
Line # Description Amount E-Board
Requested Approved
.006 Shakespeare Zoom 30-55 Lighting Instrument $370 $
.009 Stock Cinefoil ($40/roll x 1 roll) $40 $
.009 Stock Gels ($8/sheet x 15 sheets) $120 $
.009 Stock Lamps ($30 * 7 lamps/show * 4 shows) $840 $
.009 Stock Fuses ($15 * 5 fuses/show * 4 shows) $300 $
.006 Bench Focus Unit $270 $
Total Expenses $1940 $
Total Income $ $
Subsidy $ $
Program 3) Maintain Current Equipment
The rewiring of old instruments is to remove the asbestos wiring and bring all lighting
instruments up to code. The instrument refit is to repair or replace damaged reflectors, lenses and
shutters. Also in the instrument refit will be light source upgrades. Refits are needed on the spotlights
due to age and because all of the parts in them are 5-7 years old and original to the equipment.
Line # Description Amount E-Board
Requested Approved
.009 Rewire Old Lights ($15 x 20 lights) $300 $
.043 Instrument Refit ($20 x 20 instruments) $400 $
.043 Kliegel Dimmer Rack Maintenance $1000 $
.043 Spotlight Refit Kit ($100/refit x 4 spotlights) $400 $
Total Expenses $2100 $
Total Income $ $
Subsidy $ $
Program 4) Install general purpose on-stage lighting
The Playhouse frequently hosts small events. Many of these events require the use of the stage
area, and as such, require lighting the stage. Typically, this has been a problem, because setting up a
general “wash” type lighting as is required by these groups requires a large effort on the part of the
Players. We must come in and not only hang lights, sometimes disrupting the lighting hang for an
upcoming show, but we must also provide a lighting operator to run the light board. Because of these
difficulties, it is very difficult and inconvenient for outside groups to use the building. By installing
permanent “wash” lighting, anyone will be able to light the stage, without requiring a trained lighting
operator.
Line # Description Amount E-Board
Requested Approved
.006 Floodlights ($60 * 3 [Left/Center/Right]) $180 $
.006 14 gauge Romex cable – 750 feet $60 $
.006 Dimmer controls (3 * $20) $60 $
Total Expenses $300 $
Total Income $ $
Subsidy $ $
Program 5) Replace lighting control console
The current Lighting Console in the Playhouse is a LEE Colortran SceneMaster 60. It was
purchased approximately 8 years ago, and has reached the end of its lifetime. Over the past two years,
the lighting board has been very unreliable, requiring numerous repairs. The problems have required
extra expenditures and extra work to be done by both the Players and outside groups, such as the Young
Actors Guild. In addition, repairs to the system are becoming very expensive, as Colortran has been out
of business for many years, and the SceneMaster 60 is a nonstandard console, of which very few were
produced. With the new console, we plan to purchase a system that will stand up to the abuse of the
Playhouse, and which is produced by a reputable company that will be able to provide support for their
console for many years to come.
Line # Description Amount E-Board
Requested Approved
.006 Lighting Control Console NO $9500 $0
.006 Monitor $250 $
Total Expenses $9750 $250
Total Income $ $
Subsidy $ $250
Goal D total: $6615
Goal E: Maintain Sound Booth and Equipment
Program 1) Purchase New Equipment
The monitor speakers allow performers to hear themselves, other performers, and cues; for
example, an orchestra uses monitors to hear performers, especially soloists. Performers, on the other
hand, use monitors to hear the orchestra and sound effect cues. Paul and Jim would like the old, FULLY
FUNCTIONAL UPAC monitor speakers. If they are not working fully, then we do not want them.
(Those sentences not submitted with original budget)
Line # Description Amount E-Board
Requested Approved
.006 Digital Audio Workstation ($4000/yr x 3 years, purchase at end $12,000 $3000
of 3 years)
.006 16-channel installation snake $1,600 $1600
.006 Monitor Speakers ($400/each. x 2 Klipsch KSM-12C) $800 $1600
.006 1 1000ft. spool 12/2 CL-2 cable for above monitor speakers $300 $300
Total Expenses $14,700 $
Total Income $ $
Subsidy $ $6500
Program 2) Purchase New Microphones and Related Equipment
We currently have a variety of microphones. Microphone needs vary based upon the current
activity. We would like to have the flexibility to buy the microphones needed for shows and other
activities next year, as opposed to being locked into a specific makes and models. We will spend less
than or equal to $500. For example, we would like to buy shock mounts for our existing shotgun
microphones.
Line # Description Amount E-Board
Requested Approved
.006 Various Microphones as Needed $500 $
.006 4 Microphone Stands ($50/each x 4 stands) $200 $
.006 Grey Star-Quad Microphone Cables $240 $
4 x 10ft.
4 x 25ft.
2 x 50ft.
.009 4 Patch Cords ($20/cord x 4 cords) $80 $
Total Expenses $1,020 $
Total Income $ $
Subsidy $ $
Program 3) Replace Antiquated Equipment
Line # Description Amount E-Board
Requested Approved
.006 Replace Left/Right Horns/Drivers to make compatible with $1,300 $
Center House. ($650/each x 2)
2 x EV DH-1 driver
2 x EV HP-940 horn
Total Expenses $1,300 $
Total Income $ $
Subsidy $ $
Program 4) Upgrade Current Equipment
Line # Description Amount E-Board
Requested Approved
.006 Upgrade subwoofer from EV-180 to EV-180a $150 $
Total Expenses $150 $
Total Income $ $
Subsidy $ $
Program 5) Restock Consumables in the Sound Booth
Line # Description Amount E-Board
Requested Approved
.009 Spirit Gum and Remover ($10 each for gum and remover) $20 $
.006 2 Microphone Capsules ($80/each x 2 capsules) $160 $
Total Expenses $180 $
Total Income $ $
Subsidy $ $
Goal E total: $9150
Goal F: Maintain Playhouse
Program 1) Safety and Safety-Related Systems
Line # Description Amount E-Board
Requested Approved
.006 Uninterruptible Power Supply (UPS) $25,000 $0
Total Expenses $25,000 $0
Total Income $ $
Subsidy $ $
Program 2) Purchase Additional Intercom Pieces
Line # Description Amount E-Board
Requested Approved
.006 2 channel ClearCom power supply/Speaker Station $950 $
.006 2-2 channel ClearCom Belt Packs $300 $
.006 2 Beyer DT-108 Headsets ($200/set * 2 sets) $400 $
.006 2 Wireless Headsets ($4000-$10,000 for the entire set) $????? $0
No price submitted.
Total Expenses $1,650 $
Total Income $ $
Subsidy $ $
Program 3) Purchase Additional House Risers
In order to maximize the number of seats that we can put in the house, another high riser and
another low riser would be necessary. The high riser would be 4'Wx8'Lx3'H and the low riser would be
4'Wx8L'x1'H.
Line # Description Amount E-Board
Requested Approved
.006 Additional House Risers $600 $415
Total Expenses $600 $415
Total Income $ $
Subsidy $ $
Program 4) Fog Distribution System Under the Stage
This would enable us to do special effects using fog for theatrical and other events held in the
Playhouse.
Line # Description Amount E-Board
Requested Approved
.006 Fog Distribution (PVC Piping, and joints) $150 $
Total Expenses $150 $
Total Income $ $
Subsidy $ $
Goal F total: $2065
Section VIII - Priorities
1) Goal A: Maintain Set Shop
2) Goal D: Maintain Light Booth and Equipment
3) Goal E: Maintain Sound Booth and Equipment
4) Goal F: Maintain the Playhouse
5) Goal B: Maintain Costume Shop
6) Goal C: Maintain Office
RPI Playhouse Account #302000
Fiscal Year 1999 - 2000
E X P E N D I T U R E S
Sub Description 95 / 96 96 / 97 98 / 99 Requested Approved
99 / 00 99 / 00
001 Office Operations 0
005 Uniforms 0
006 Non Capital Equipment 57,907 14,254
007 Computer Software 0
008 Computer Supplies 0
009 Misc Supplies 4,621 4,721
021 Advertising 0
022 Postage 0
025 Professional Fees 0
031 Food Service Mariott 0
034 Janitorial Services 0
036 Moving and Storage 0
038 Copy Services 0
039 Laundry Services 0
040 Printing Services 0
043 Equipment Repair 2,025 2,025
044 Building Repair 0
045 Maintenance Contract Equipment 0
047 Other Contract Service 0
076 Gasoline (for vehicles) 0
082 Copier Lease/Rental 0
083 Vehicle Lease/Rental 0
085 Vehicle/Equip Rental 0
089 Membership Fees 0
099 Awards and Prizes 0
111 Travel Domestic 0
114 Food Service Other 0
175 Capital Equipment 0
176 Computer Equipment 0
177 Capital Computer Equipment 0
211 Salary 0
222 Salary PT non exempt 0
230 Employee Benefits 0
282 Student Wages 0
557 Other Transfers 0
564 Intrafund Transfers 0
T01 IBX Service & Equipment - Voice 0
T12 Misc Telephone 0
L11 Books 0
L39 Subscription Renewal 0
T O T A L E X P E N D I T U R E S : Requested $64,553.00
E-Board Approved $21,000.00
