Click on a link below to jump to a particular section. Section 1: Steps For Scanning Jobs Section 2: Steps For Submitting Your Digital Scans Online Section 3: Steps For Submitting Hardcopies Online Section 4: Steps For Ordering Forms Online Section 5: Steps For Ordering Business Cards Online Section 6: Approving Jobs (Approvers Only)
Steps For Scanning Jobs
Put your job in the tray or on the glass. Press “Scanner” key. Press “Manual Input” on the display screen. Type in your e-mail address using the display screen and press “Ok” on the display screen. 5. (This step is optional. It adds a description to your subject line on your e-mail.) a. Press “Subject/Message” on the display screen. b. Press “Attach Subject” on the display screen. c. Press “Manual Input” on the display screen. d. Type in your description on the display screen as you would like it to appear in your subject line. e. Press “Ok” on the display screen. f. Press “Ok” on the display screen. 6. Select whether your originals are one-sided or two-sided on the display screen. 7. Press the “Start” button. 8. Wait for your scans to complete. 9. If you have more jobs you would like to scan, go back to step five, if not go to step ten. 10. Press the “Clear Modes” button. 11. Press the “Copy” button. 1. 2. 3. 4.
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Steps For Submitting Your Digital Scans Online
1. Log-on/Open your e-mail. 2. Download your attachment to your desktop. (Right click on the attachment and select “Save Target As”, select “Desktop” and then click on “Save”.)
3. Go to http://navigate.kyrene.org/printshop and log on using your Kyrene login and password.
4. Select “Send Digital File”
5. Fill out your phone number, document title and e-mail address, and verify your school and department and select your budget code.
6. Fill out your number of originals, the quantity needed, dated needed, if you would like black ink or colored ink. Choose if you would like your job collated or uncollated and the paper size. If you would like a cover select whether you want a front cover only or front and back covers, also if you want them blank, onesided or two-sided.
7. Select whether your originals are one-sided or two-sided (digital originals should always be entered as one sided) and whether you want one or two sided copies
8. To select what type of paper for your job click on “Click Here to select paper for the body of the job”.
9. If you selected covers choose what color you would like them to be.
10. If you would like carbonless forms select “Click Here to select NCR paper”. Choose whether you want two, three, four, or five part. When ordering carbonless forms order by ream.
11. If you want any type of bindery, cutting, three-hole punch, or folding, select “Click Here to select bindery/finishing”.
12. If you wish to leave any special instructions click on “Click here to provide special instructions to the Print Shop” and type in you instructions.
13. Now to attach your scanned files. a. Click on the “paperclip icon” next to add file 1. b. Click on “Browse”.
c. Select “Desktop” in the browse window that comes up.
d. Select the file you wish to upload and then click on “Open”. e. Click on “Upload File”.
f. Add a short description next to the file you selected. g. If you have more files to upload go back to step repeat step 13. 14. Click on “Add Files” to upload them.
15. Click on “Continue and Checkout”.
16. Select your payment options (verify your funding code and School/Department), if you would like to pick-up your order or if you would like it to be delivered.
17. Print a copy for your records if you wish and the select “Confirm and Send”.
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Steps For Submitting Hardcopies Online
1. Go to http://navigate.kyrene.org/printshop and log on using your Kyrene login and password.
2. Select “Submit Hardcopy”
3. Fill out your phone number, document title and e-mail address, and verify your school and department and select your budget code.
4. Fill out your number of originals, the quantity needed, dated needed, if you would like black ink or colored ink. Choose if you would like your job collated or uncollated and the paper size. If you would like a cover select whether you want a front cover only or front and back covers, also if you want them blank, onesided or two-sided.
5. Select whether your originals are one-sided or two-sided (digital originals should always be entered as one sided) and whether you want one or two sided copies
6. To select what type of paper for your job click on “Click Here to select paper for the body of the job”.
7. If you selected covers choose what color you would like them to be.
8. If you would like carbonless forms select “Click Here to select NCR paper”. Choose whether you want two, three, four, or five part. When ordering carbonless forms order by ream.
9. If you want any type of bindery, cutting, three-hole punch, or folding, select “Click Here to select bindery/finishing”.
10. If you wish to leave any special instructions click on “Click here to provide special instructions to the Print Shop” and type in you instructions.
11. Select how you would like the hardcopy will be delivered. The default is interoffice mail.
12. Click “Continue and Checkout”. 13. Select your payment option, your delivery option, print a job ticket and attach it to you hardcopies, print an extra for your records, then click “Confirm and Send”.
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Steps For Ordering Forms Online
1. Go to http://navigate.kyrene.org/printshop and login using your Kyrene login and password.
2. Select “Order Preprinted Forms”.
3. If you know the name of the file you want you can do a search for that form. a. Type the name of the form in the search field and click “Go”. b. Click “Add” next to the preview of the document you want (go to step 5).
4. If you do not know the name of the document you can browse for it. a. Under categories click on “All Forms”
b. Select between “Report Cards”, “Health Forms”, and “General Forms”.
c. Browse until you find the document you want. Switch pages by clicking “Next” or “Back” at the top of the page.
d. Click “Add” next to the preview of the document you want (go to step 5).
5. Enter how many you would like in the quantity box and click “Update”.
7. Click on “Continue Shopping” if you have other forms you would like (go back to step 3 or 4), or “Proceed to Checkout” if that is all you would like (go to next step). 8. Select whether you want delivery or pick-up. (If you select delivery enter what school in the drop down menu.) And add any additional comments.
10. Verify your order information and click “Submit”
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How To Order Business Cards Online
To order business cards, you select business cards in the other print services section. Once you click the business cards icon, you will see a template that has a picture of your business card. You can select customize to allow you to put your personal information on the visual representation of the card. Once you have the business card finalized, you will have the option to submit customization. Upon selecting submit customization, you will be prompted to select the following: Job Summary Job Funding Codes Job Specifications View proof Once you have completed this information you will select save and continue.
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Steps For Approving Jobs
First off, the navigate server will automatically check twice a day to see if there are any jobs in the approval queue for you to approve. If there are, you will receive an email stating there are jobs for you to approve, if not, then you will not receive an email. If you do receive and email, just do the following; 1. Login to navigate using your Kyrene Login/Password.
2. You may either select “Approve Jobs” on the top navigation bar, or scroll down to your “Quick Links” section and click on “Approve Print Jobs”
3. There should be at least one, if not more, job(s) in the approval queue. From here you can do the following
a. Preview the job y clicking on the job name- Lets you preview the job b. Approve- Sends the job through to the print shop for printing.
c. Reject- Cancels the job, you must input a comment into the comments section explaining why it was canceled. This will be sent to the requestor. d. Edit- Lets you edit the job. 4. Repeat this for each job until there are no more jobs remaining in the print approval queue.
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