Australian Historic Motoring Federation Inc

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AUSTRALIAN HISTORIC MOTORING FEDERATION Inc.
GPO Box 2862 Canberra ACT 2601
Tel : (03) 9555 0133 Fax : (03) 9555 1230

Annual General Meeting
Bel Eyre Motel Perth WA
13th – 15th August 2010
Minutes of Meeting
Friday 13th
1. OPENING:
President Neil Athorn opened the meeting at 3pm and welcomed all delegates. He
thanked the WA Delegates for organising the meeting and thanked Christine
Stevens for preparing the agenda.

John McLean pointed out the emergency exits and facilities and asked for numbers
for evening meal tonight.

2. PRESENT:
Neil Athorn FVV&CVCVIC
Brett Holloway FVV&CVCVIC
John Kennett FVV&CVCVIC
Fred Belford CMCWA
John McLean CMCWA
Stephen Henderson FHMCSA
Morvan Green FHMCSA
Ken Griffiths QHMC
David James QHMC
Sue Walker CACTMC
Malcolm Roy CHMCNSW
Sue Edney CHMCNSW
Fred Edney CHMCNSW
David Marshall-Martin CMCNSW
Eric Hutton NTMC
Iain Ross AOMCVIC
Graeme Jones AOMCVIC

2.1 Minutes Secretary: Peter Taylor CMCWA

2.2 Apologies: Richard Egglesfield QHMC
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2.3 Visitors: Bruce Walker (both days); Sue Churn, John Moorhead, Ern Serles
(CMCWA) Saturday Only

3. PREVIOUS MINUTES:
3.1 The President asked for the 2009 AGM minutes to be taken as read, however David
James advised that the minutes were not a true reflection of the discussions held
and required amendment as follows:

3.2 Page 6, Agenda Items, ‘Minutes & Reporting’ Action point.
After explanation and discussion it was agreed that the five dot points should read;
 AHMF issue half yearly updates on action items from last AGM.
 Draft Minutes of AGM made available within 2 months of last meeting.
 AGM update within 6 months of the last meeting.
 State Council secretaries to submit items for next AGM agenda no later than 4
months prior to the next meeting.
 AHMF Secretary to issue agenda to State Councils no later than 2 months prior
to the next AGM.

3.3 Page 6, Agenda Items, ‘Nil Registration Fees’ discussion point
First line after the words “free registration cost”, insert the words “for Veteran
Vehicles”.

3.4 Page 8 ‘Web Site’
Motion: delete the word “someone” and insert the words “a professional”.

Third line final paragraph delete the word “department” and insert the word
“compartment”.

3.5 Motion: The minutes of the 2009 AGM, held on 18th and 19th September 2009 in
Alice Springs with amendments, be accepted.

Moved David James, Seconded Stephen Henderson, Motion Carried.

4.0 BUSINESS ARISING from 2009 MINUTES:

4.1 Archives: It was advised that Terry Thompson (CMC NSW) had arranged to have
the archives stored at the Motorlife Museum, Wollongong NSW.

4.2 Black Saturday: President Neil Athorn advised that people wishing to visit the area
are most welcome. He would advise as to what clubs are in the area and who to
contact.

ACTION: Neil Athorn to provide contact details to delegates.

5.0 COMMITTEE REPORTS:
5.1 President’s Report;- as tabled. ADDENDUM 1
Neil added his thanks to Bill Lewis who has been the Public Officer and has
tendered his resignation from that position. Bill will continue to collect the mail and
forward on.

5.2 Treasurer’s Report;- as tabled. ADDENDUM 2
(a) Treasurer Malcolm Roy (CHMC NSW) reported that the AHMF past

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Secretary from 1983 to 1986, Wendy Muddell was awarded the OAM on 26th
January 2010. and asked for her award to be minuted.

(b) The Treasurer then tabled an audited copy of the financial statement.

(c) Letter from ATO stating no need to furnish tax returns. It did not state that AHMF
didn’t have a tax liability, just that we don’t need to do a return unless our annual
profit is above $416, we have income tax instalments recorded, ATO requests to
do so, or tax law is changed requiring us to do so.

(d) Discussion arose around the pros and cons of interest income and the $416
threshold for profits not derived from members.

(e) The President asked if the auditor had noted the need for a return and he had not,
this was also the opinion of the previous auditor. He was also concerned that we
protect the Accountant auditor if we have to pay tax and that the AHMF not be on
the receiving end of a fine if we do in fact need to submit a return. He then asked
where the increase in funds to $50,000 came from that generated the higher
interest. David Marshall-Martin replied it was an accumulation of annual fees and
that these AGMs were self funding.

(f) Malcolm Roy went back through the books to 2000 and spoke on figures since.
Fred Belford commented that we go through this item every year and that it has
previously been decided appropriate to take no action. There was more general
discussion around the table and David Marshall-Martin commented that the Tax
office has firstly said that AHMF has not lodged a return and secondly the next
letter said we don’t need to lodge a return “unless” etc (see Minute 5.2.3).

(g) John McLean suggested we take the interest component and donate it to the Robert
Shannon Foundation thereby negating the Tax liability. David Marshall-Martin
replied that the Foundation is not yet registered for Tax deductibility; see info at
Robert Shannon Foundation agenda item.

(h) Malcolm Roy suggested that we do as we have done in the past by taking no action
to lodge a tax return. It is a fair assessment that we do not have more than $416
profit derived from non members. There was an influx of funds in 2003 that came
primarily from a raffle for a car that Shannons donated. The proceeds of $75,000
were then used to set up the Robert Shannon Foundation. These funds were raised
from members and therefore are not taxable.

5.3 Motion: The Treasurer’s Report as tabled and minor expenditure up to $60 for a
small gift to the auditor and postage be accepted.

Moved Malcolm Roy, Seconded David Marshall-Martin, Motion Carried.

5.4 The Treasurer raised the point of fees for Northern Territory and Tasmania at $55
And the other clubs at $350. David James suggested we defer the matter until
General Business, supported by Iain Ross. After further discussion it was decided to
defer the matter prior to the election of office bearers as other matters in the AGM
may have a bearing on the outcome.

Motion: that vote be postponed to General Business ‘Fees”, see Minute 8.3.

Moved Malcolm Roy, Seconded John McLean, Carried

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5.5 Secretary’s Report: Nil presented.
(a) Comment that emails to affiliated clubs and councils should also be to
secretary@................. and that the new committee should promote this idea in
order to ensure news is published at all levels in the historic motoring movement.

6.0 STATE REPORTS:
6.1 All reports have been circulated. Delegates gave a brief overview.

6.2 Western Australia – John McLean. ADDENDUM
(a) John reported on the State concessional registration system that he considers
the best in Australia, as each State member does, and that it is managed well by
the CMCWA with a good rapport with Transport. Annual fees are $37.40

(b) The Classic Car Show held in March each year is the major event with some
1000 participants and free entry to 15000 plus public attending. Major sponsor is
Auto One.

(d) Neil Athorn asked about the outstanding PLI claim mentioned in the report. John
McLean replied that the claim is progressing through the insurer and further
stated the need for having PLI cover. The claim arose from a member club
holding a swap meet and a member of the public had his foot run over by an
empty box trailer.

(e) The NMHD is growing in momentum, the British Car Day falls on the same day
and attracts around 1000 vehicles, other destination venues are arranged
around Perth and in rural areas. In total he believes around 2000 vehicles on the
road that day. Country clubs also have a great turnout particularly in Albany,
Geraldton and Esperance.

(f) Steve Henderson asked how many days does WA allow on its concessional
registration scheme. Answer was “No limit” providing they are for club events and
road testing. Fred Belford advised that the CMCWA has made ANZAC day a club
event for all concessionally registered vehicles.

6.3 Northern Territory – Eric Hutton. ADDEND
(a) Eric advised he is assisting John Palamountain in organising the Motoring
Extravaganza.

(b) The NMHD was not well supported by clubs, but it wasn’t well promoted. There was
a good turnout of about 10,000 public at the Middle Beach Markets.

(d) There are 600 plus vehicles on club registration at $100 for 90 days per year on
logbooks. They are pursuing the state authority to have the 4.5t limit on club
registration raised for heavier vehicles. The Council has around 30 member clubs.

(e) Neil Athorn commented that there are around 1000 trucks booked in for the

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Transport Hall of Fame Reunion. Eric replied that accommodation in Alice
Springs is already booked out.

6.4 South Australia – Steve Henderson. ADDENDUM
(a) Membership remains steady at 16000 members with 12000 on historic
registration. $380 for three years, Insurance only no reg fee, 90 days on
logbooks. Dates only, not trips. $2000 fine for no logbook or failing to fill in.

(b) Special Interest Groups such as hot rods and modifieds are trying to get into the
scheme. State Council is in consultation with them. Council is reviewing its “Code of
Practice”. Council has all cars on logbook now on a database, so any query on a
particular vehicle can be chased up. Historic licencing is a rolling 30 years and LHD
vehicles are limited to pre 1974, and must be in pristine condition to get passed.

(c) Steve advised he is also the Chairman of the ‘Bay to Birdwood’ and to date they
have 1100 entries for 2010. It is a ‘Veteran/Vintage’ year and is free to Veterans.
Only 40 Veterans at this stage. Some discussion ensued re lack of Veteran vehicles
on displays and runs. Iain Ross commented that the UK is seeing a resurgence of
vehicles while Australia is declining.
(d) NMHD is left to individual clubs to organise. Main event is in September. The bi
annual Federation sponsored run for 2011 is going to Bordertown and the south-east
and Kangaroo Island, 95 entries to date for all vehicles of any age.

(e) Neil Athorn asked how they get info from the department regarding problem vehicles,
does the Council have members fill out a privacy disclosure? Steve replied that it is a
sore point at the moment as the Department has made the Council the administrator
of the scheme but are reluctant to release info. We are still trying to convince them of
the benefits as a free resource. We have overcome partially with the log book
database. The Council has made the data capture people sign a confidentiality
agreement as it is sensitive information. At a working level, DTEI (Department of
Transportation, Energy and Infrastructure) will occasionally provide information.

(f) One of the issues facing SA is that they don’t have distinguishing plates, only the label
that reflects the vehicle is on Historic Licence.

6.5 ACT – Sue Walker. ADDENDUM
6.5.1 ACT has 55 clubs, 6000 members and vehicles. Club Registration is $80 per
year for club events and road testing only, with logbook. Currently looking for a
permanent home.

6.5.2 Council is looking at special interest groups with modified older vehicles to
operate alongside their current scheme. These groups would be on a 90 day
scheme at about 1/3 of the current rego costs.

6.5.3 NMHD is well established and organised at club level.

6.5.4 Shannons Motoring Expo “Wheels” is held on the lawns of Old Parliament
House and they attract around 1100 vehicles, including a lot of veteran vehicles.
They are the only group allowed to display on the lawns. All vehicles must be
displayed with oil drip trays.

6.5.5 The CACTMC is hosting the Centenary of Canberra and the AHMF is striving
to have the AGM in Canberra at that time also and they are working towards a Rally.

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6.5.7 The ACT Council requires members with club registered vehicle to
also own a fully licenced vehicle.

6.6 Afternoon Tea: Called at 1650 hrs and the meeting resumed at 1715 hrs.

6.7 Queensland – David James. ADDENDUM
6.7.1 David introduced Ken Griffiths as a new Qld delegate. He further advised that
Richard Egglesfield has also been appointed as AHMF delegate. 15,000 on SIV
registration, 1440 veteran and vintage, approx 600 are Veterans. State allows
historic museums to register SIV vehicles without being members of a club. QHMC
has roughly 105 member clubs most concentrated in the south east corner of the
state with many others up the coast to North Qld and inland.

6.7.2 QHMC holds General Meetings every uneven month and Committee Meetings
on even months which works quite well. They also have proxy delegates to act on
behalf of country clubs that can’t attend the GMs. One delegate actually represents
six clubs and has a six votes when required.

6.7.3 QHMC provides a monthly newsletter of approx ¾ of an A4 page that keeps
clubs up to date with latest news which can be cut and pasted directly into club
magazines.

6.7.4 QHMC promotes the Queens Birthday weekend in June with a rally known as
the RACQ HMC Rally. Other events are organised by individual clubs. Council is
preparing a business case to lobby for ‘no-cost’ registration for vehicles on a rolling
100 year old basis. SIV concessional registration system requires vehicles to be 30
years or older.

6.7.5 Brett Holloway queried the Collectible Automobile Register (C.A.R.) having an
association of seven smaller historic vehicle clubs in regard to the forthcoming
discussion on Tasmania. Does this then permit C.A.R. to be a member of the

AHMF? Much discussion on this point. WA pointed out that they too have a similar
system for PLI purposes where small low financial clubs band together to maintain
PLI. Fred Edney pointed out that the constitution states that a member shall be an
organisation representing its State or Territory, therefore C.A.R. is not eligible for
direct affiliation with AHMF. Neil Athorn asked is this a way to open up membership
to a wider group of people to improve membership.

6.8 Bush Council (CHMCNSW) – Malcolm Roy. ADDENDUM
6.8.1 This year, Malcolm Roy stood down as President of the Bush Council and the
position is still not filled. 90 clubs under the Bush Council who meet twice yearly.
RTA has under their conditional registration on their website a list of clubs who have
the right to conditional registration, there’s over 270 rural clubs listed and the Bush
Council represents 90. Most of the other clubs do not fall under the CHMC banner
as they are museums or machinery based clubs.

6.8.2 Conditional registration is $46 per year open for 365 days providing vehicle is
used in accordance with licence conditions. Cost is for CTP and Admin only.

6.8.3 NMHD throughout the state is left to individual clubs. Council has a RTA liaison
officer for dealing with RTA matters. An annual rally with up to 200 vehicles travel

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from all over the state to a major centre. Wagga Wagga this year with Forster
Tuncurry on the agenda for 2011 followed by Orange in 2012.

6.8.4 David James queried the issuing of an annual roadworthy certificate by an
authorised examiner in a licenced garage or a club official. How can a club official
authorise roadworthiness? Malcolm replied that RTA authorised Clubs have the right
to appoint their own knowledgeable person to examine the vehicles roadworthiness
for HCRS (Historic Conditional Registration Scheme). Much discussion and many
points were made by delegates of each state. This is a NSW RTA (Roads & Traffic
Authority) HCRS ruling passed by NSW Govt legislation.

6.9 CMCNSW – David Marshall-Martin. ADDENDUM
6.9.1 The council represents 149 clubs, 13,000 members and 10,500 vehicles.
Approx 3000 on conditional registration. Currently 1900 entries to the Annual Classic
Show at Eastern Creek in August 2010.

6.9.2 NMHD was successful. Council was involved in providing five venues around
Sydney in conjunction with member clubs. Council emails majority of clubs with
information with only a few being sent by Aust Post.

6.9.3 Council meets every odd month with committee meeting a couple of weeks
prior to the GM. Council has a judges pool of about 10 judges who can be called
upon by member clubs when they have a judged event.

6.9.4 Council actually has a member under 30 years of age on the Council.

6.9.5 Peter Taylor queried how the Council manages to keep 140+ email addresses
up to date. David replied he has a very persuasive secretary.

6.9.6 David James moved best wishes to Kathleen Toovey (CMCNSW) for her
support of the movement in her retirement from the AHMF, accompanied by a bunch
of flowers. Seconded by John Kennett, Carried by a unanimous show of hands.

6.10 AOMC (Vic) – Iain Ross. No written Report submitted.
6.10.1 The AOMC executive committee was concerned about the quality and
quantity of information from the AHMF and resolved not to attend this meeting.
Some time later at a special meeting they decided to attend in a minimal capacity
hence no written report.

6.10.2 Ian advised 217 clubs and 38500 members. VIC Roads in favour of going to a
90 day log book scheme. The Association is promoting the scheme to its member
clubs.

6.10.3 Vic Roads asked the Association to hold a seminar that was well attended by
200 groups where Vic Roads spelt out what they expected of clubs. The association
holds a number of specialist seminars and recently held a ‘Restoration Process’
seminar that was also well attended by allied motoring trades with over 200 in
attendance.

6.10.4 Website kept well up to date with current information.

6.10.5 The executive committee is looking to broaden the outlook of the committee
to include Historic Truck clubs, Historic Motorcycle clubs, ASRF etc.

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6.10.6 NMHD. A bit disappointing in that clubs haven’t notified the association of
their runs, although Iain feels they have been out and about. The 2011 day will be a
run from all over Melbourne to the Yarraglen Racecourse, proceeds to the Bushfire
communities.

6.10.7 AOMC runs two major events each year, one is primarily for British and
European vehicles known as the RACV Classic Showcase and the other is the
American Motoring Show sponsored by Shannons. These shows fund the
Association’s activities.

6.10.8 The AOMC pays its Office Manager Graeme Jones and runs the office at the
Chevrolet Club rooms. AOMC also holds the State Government’s engine number
records from 1909 to 1960.

6.10.9 150 clubs on email, send out 750 quarterly updates.

6.10.10 Neil Athorn commented that he was disappointed in Iain’s opening
comments as the volunteers who did the job did their best. A fair bit of comment
back and forth regarding the dissemination of information.

6.10.11 David James endorsed Iain Ross’ comments regarding AHMF outputs for
the year, although he thanked Neil Athorn for the swift action taken on the topic of
‘Cash for Clunkers’.

6.11 FVVCVC (Vic) – Neil Athorn. ADDENDUM
6.11.1 The Federation now have 100 clubs with 9,500 members. They receive good
RACV support. Events are proceeding as usual, with now having 5 picnic days, and
the Bendigo National Swap Meeting

6.11.2 The Federation is looking at ways to engage younger people into the
movement and as such there is link to Facebook targeting three age groups, the
young, the working and the retired. In two weeks they have had 108 visitors to the
site and 177 downloads of information with 79 first time visitors. Site has various
links and they request other clubs to link to their site to help spread the word.

6.11.3 There has been a fair amount of media coverage of vehicles and events
through the Weekly Times.

6.11.4 Held 40th birthday event this year, cut off vehicle entry to 1970 and half were
up to 1955 the other half to 1970. Ran as a hub rally out of Bendigo and members
stayed at the same location. 15 Tractors included in the rally, and set up display in
exhibition centre at showgrounds. 97 vehicles on display and money raised will go to
Kids with Cancer charity.

6.11.5 David James requested the website address for the FVVCVC VIC Facebook
system. John Kennett will advise details to David.

6.12 Adjournment of Meeting for Friday 13th:
Neil Athorn requested delegates return at 0800 on Saturday as there is a good deal
of business to get through and there was some difficulty for the WA delegates to
return home and be on time for the evening meal if the meeting went to the
scheduled 1835 closing time.

Meeting adjourned at 1750.

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SATURDAY 14th AUGUST 2010

6.13 Meeting Commenced
6.13.1 President Neil Athorn recommenced proceedings at 0800, thanked last
night's hosts for organising the meal and the transport, and asked delegates for any
updates on yesterday’s proceedings.

6.13.2 Iain Ross suggested we add correspondence to future minutes as a list on
next year’s agenda. Malcolm Roy agreed.

ACTION: Secretary to present Correspondence In and Out as a list at next AGM

6.13.3 Neil advised that we have three guest speakers arriving today and that we
need to move agenda items around as a result.

7. AGENDA ITEMS

7.1 QHMC Proposes – Limit the term of office of AHMF Management Committee
members. (8.35 am agenda item)

Executive Summary: All organisations need a degree of renewal in the
management of the organisation. This is especially so in volunteer organisations
where many members are happy to see the status quo maintained and office
bearers feel obliged to offer themselves for re-election. QHMC proposes that an
additional by-law be established stating that there be no limit as to how many
years a person may serve as a member of the Management Committee, save
that no person shall hold the same committee position for more than four (4)
consecutive years.

7.1.1 David James spoke to the proposal. Brett Holloway suggested we include this
item into the Constitution review later in the meeting. After discussion, Steve
Henderson suggested we attend to Constitution matters now.

7.1.2 Malcolm Roy suggested reading through the constitution step by step and
attend to matters as they arise. Delegates agreed.

7.2 Constitution.

7.2.1 Name (constitution clause 1):
No change

7.2.2 Definitions (constitution clause 2):
No change

7.2.3 Aims (constitution clause 3):
No change

7.2.4 Membership (constitution clause 4):
7.2.4a After discussion, delegates decided not to accept VCC Tasmania as a one
club organisation into the AHMF. Clause 4b stands. AHMF to continue to send

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minutes to Keith Holliday, Secretary of the now inactive Tasmania Council for
information.

7.2.4b Delegates decided that a letter be sent to VCCTAS asking the club to be
more inclusive of other clubs and so be represented at a national level. A letter
should also be sent to other clubs in Tasmania with the view of a meeting of all clubs
along with Tas Roads, possibly at Shannons. It should be promoted as an
information or promotional meeting selling the benefits of affiliation and that the
President of the AHMF should also attend as a visitor in order to provide information
about the AHMF and the benefits it offers.

Moved: Malcolm Roy, Seconded: Steve Henderson, Carried

ACTION: Secretary to send letters to Tasmania ASAP.

7.2.5 Officers (constitution clause 5):
To be considered under QHMC agenda item 7.1 / 7.3 and 7.4.

7.2.6 Meetings (constitution clause 6):
7.2.6a Neil Athorn started this segment by asking if we continue with face to face
meetings every year or that every second year a telephone or video hook up would
suffice.

7.2.6b Fred Belford raised the point that the Associations Act requires an AGM be
held within four months of the end of the financial year, and questioned if SA was the
same. David Marshall-Martin pointed out that the AHMF had been originally
registered in South Australia, but that Graham Gittins had then had it registered in
the ACT. It was then noted that by Neil that Craig Baulderstone had re-registered
the AHMF in SA.

7.2.6c Iain Ross suggested a national standard location for AGMs be adopted and
that long distance councils be subsidised. He believes the ACT is the most
appropriate location as AHMF is a national body. Annual meetings should remain
face to face. Much discussion ensued with some members believing it should be
held centrally in the eastern states due to the tyranny of distance.
7.2.6d Sue Walker advised that the CACTMC would be happy to host the event
annually.

7.2.6e Steve Henderson stated the AGM should remain face to face annually and in
a different state as currently done. He stated that there was no way we could cover
the business over the phone or by video conferences.
7.2.6f Brett Holloway agreed with the previous speaker and added that it allows each
Council to showcase their state.

7.2.6g David Marshall-Martin suggested that it be minuted that the AHMF would
provide assistance to WA on application of a one off grant. WA has in the past been
subsidised for their costs in attending the AGM in the Eastern States.

7.2.6h Ken Griffiths suggested every second year with CACTMC as base and
alternate years in different state. Further discussion failed to agree on this
suggestion.

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7.2.6i David James suggested remain face to face annually with the ACT being
the base of meetings with the President and Secretary or nominee of the AHMF
going to State/Territory GMs. This discussion wasn’t supported.

7.2.6j The delegates discussed the merits of each suggestion at length and a motion
was put to that this item remains ‘as is’ on an annual rotational basis. Iain Ross
believed that the AHMF can’t keep doing the same thing every year and that change
is necessary. This view was not supported by the majority and a motion was put;

MOTION: that there be no change to the current procedure of holding AGMs as
provided for in AHMF Constitution clauses 6 and 7.

Moved John Kennett Seconded Fred Belford. Carried

7.2.7 Special Meetings (constitution clause 7):
No change.

7.2.8 Conduct of Meeting (constitution clause 8):
No change.

7.2.9 Delegates (constitution clause 9):
7.2.9a Malcolm Roy questioned clause 9a. The constitution states that State
councils should notify the AHMF of changes to delegates on council letterhead; he
asked how many councils follow this clause. Delegates agreed that this should
happen but that clause 9a remain unchanged.

7.2.9b Discussion developed to a topic on which the constitution is silent regarding
AHMF contact with delegates and or State Council secretaries and all agreed that
the AHMF should liaise with delegates and the State Council Secretary, not just
delegates. No motion put to include it as a constitution item.

7.2.9c A general discussion occurred on the merits of clause 9b, ‘number of
delegates attending an AGM’. It was pointed out that each council has only one vote
irrespective of the numbers attending and that this point should remain unchanged.
Delegates agreed. No motion put.

7.2.10 Finances: Constitution clause 10.
No Change

7.2.11 Patron: Constitution clause 11.
No Change

7.2.12 Constitution (summary): Constitution clause 12.
No Change

7.2.13 Approval: Constitution clause 13.
No Change

7.2.14 Amendment notice to be updated (AGM 18 & 19 August 2010).

7.2.15 At this point the President redirected delegates to the Agenda items.

7.3 Discussion was resumed on agenda item 7.1 as proposed by QHMC.

AHMF AGM 2010
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QHMC Proposes – Limit the term of office of AHMF Management Committee
members.
7.3.1 Lengthy discussion ensued with the main objection to change by Malcolm Roy
being that positions are filled by volunteers and they can’t be forced into taking on
positions. If a willing incumbent is required to step down and there is no willing
replacement, where does the organisation go? David James made the point that
positions must be filled from within the organisation, however the majority of
delegates disagreed, volunteers can’t be forced.

Motion that clause 5c of the constitution remain unchanged.

Moved Malcolm Roy, Seconded John Kennett, Carried by majority.

7.4 QHMC Proposes – Review and amend the rules for AHMF Management Committee
nominations. (9.40am Agenda Item)

Executive Summary: As of 31st May 2010, States and Territories have not been
provided with a copy of the amended AHMF Constitution as decided at the AHMF
2009 AGM. Consequently, States and Territories have no certainty as to the rules for
committee nominations. QHMC understands that the apparent existing protocol is to
have the AHMF management committee (President, Secretary, Treasurer) elected
from a pool of nominees consisting only of State and Territory delegates existing at
the time of the election.

QHMC believes that this procedure is flawed in that it chooses candidates from a very
small pool, i.e. existing delegates only. A good delegate is not necessarily the ideal
executive committee member. QHMC believes that the candidates should be drawn
not only from the delegates, but also from the membership of all clubs affiliated with
member State and Territory councils. QHMC also believes that when a member of the
executive management is elected, they should cease representing their home State or
Territory in the capacity of a delegate. Their home State or Territory would therefore
appoint separate delegates to AHMF to represent that State or Territory. AGM
attendance expenses for committee members would, in these circumstances, be
shared equitably (not necessarily equally) among all affiliated States and Territories.

7.4.1 Lengthy discussion on this subject reviewed constitution clause 5b in line with this
proposal and suggested that line one should be reworded as follows:

After the words “officers shall be elected by” insert the words “and from”

Moved Fred Belford Seconded John Kennett. Carried

After further lengthy discussion by delegates and rewording the remainder of QHMC’s
proposal, the motion was put that clause 5e of the constitution be amended to read:

“That when a member of the executive management is elected, they should cease
representing their home State or Territory in the capacity of a delegate, their home State
or Territory would therefore appoint separate delegates to AHMF to represent that State
or Territory. AGM attendance expenses for committee members would, in these
circumstances, be shared equitably (not necessarily equally) among all affiliated States
and Territories”

Moved David James, Seconded Steve Henderson, Motion Lost 4:5

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7.5 Remuneration

QHMC Proposes – Review the appropriateness of honorariums for committee
members and if in agreement, determine the extent of an honorarium to
President and Secretary and method of payment.

Executive Summary: QHMC believes that generally the two committee members of
any organisation who give most of their time are the President and the Secretary.
That is not to say that other members do not give a substantial amount of their time
to get things done, e.g. Philip Johnston and the AHMF Survey Form and the
‘Promoting AHMF’ sub committee. Notwithstanding that others also work hard,
QHMC believes that a hard working Secretary given relatively free rein to ‘get things
done’ in a timely manner is deserving of an honorarium and similarly a President
acting independently and without too much prompting.

QHMC proposes that an additional by-law be introduced stating that AHMF will pay
honorariums from its funds in the amount of $500 to the AHMF Secretary and $250
to the AHMF President each year. And that the honorarium amount is to be reviewed
by the AGM every even numbered year and adjusted as decided at that meeting.

7.5.1 Discussion generally that it is more appropriate to determine each year whether a
payment is to be made to any committee member and the extent of that payment.
Generally agreed that it is not appropriate to determine an actual amount for inclusion in
the constitution. AGMs need the freedom to decide these matters each year. This is not
a matter for which we should consider amending the constitution.

7.5.2 It was decided that an honorarium should not be put into the constitution. It should be
decided on a year by year basis and be flexible. Therefore create an Agenda item each year
to assess at the AGM. Steve Henderson was uncomfortable with seeing an Agenda item,
and it was therefore agreed to leave it as a recommendation at each AGM. The issue was
subsequently withdrawn by QHMC.

7.5.3 Malcolm Roy unreservedly supported the work of the Secretary. Christine has been
subjected to abuse during the term of office and put the following motion;

“that a letter of thanks be sent to Christine for her work in the last 2 years.

Moved Malcolm Roy, Seconded John McLean, Carried by majority

7.5.4 David James spoke against acknowledging Secretary for efforts over past year.

7.5.5 Malcolm Roy named the former secretary as having been “subjected to abuse”. As
she was a Queensland nominee, David James queried Malcolm as to the origin of “the
abuse”. Several exchanges occurred between Malcolm, Neil and David which resulted
in David referring to the lack of timely output from the committee and calling the
effectiveness of the committee into question, specifically the outgoing Secretary and
President.

7.5.6 Neil Athorn outlined the Secretary’s personal circumstances in the past year and
stated that she had done an admirable job under those circumstances.

7.5.7 Iain Ross stated that the committee had not passed on to delegates these
circumstances and therefore had no idea as to why there were problems.

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7.5.8 Fred Belford advised that there are now legal problems in payment of
honorariums in regard to tax, superannuation and FBT.

7.6 Constitution amendments
In regards to the constitution generally, a motion was put that;

Steve Henderson to review changes required by SA rules and circulate to Delegates,
before submitting amended Constitution to appropriate South Australian department.

Moved Fred Edney, Seconded Fred Belford, Carried

ACTION: Steve Henderson to receive review by delegates by the end of October and
submit amended Constitution to appropriate South Australian department.

7.7 The meeting adjourned for morning tea at 1000 and resumed at 1035.

7.8 Guest Speaker
John McLean introduced Rob Fawkes, a member of the VCCWA and an importer by
occupation who gave a powerpoint presentation on the current rules regarding the
scheme which permits the unrestricted importation of pre-1989 vehicles.

The 10.50am agenda item on Customs was answered in Rob’s presentation.

7.9 National Motoring Heritage Day
7.9.1 Neil Athorn advised that investigation of sponsorship is underway and that a letter
had been sent to a potential sponsor that may be worth $20,000. Iain Ross asked who
the letter was sent to. Neil advised that he was unaware of the sponsor as he was
dealing through a third party.

7.9.2 David James stated that that particular point is noted on page 3 of the ‘Promoting
AHMF’ document dated November 2009 the sub committee which wrote the document
recommended that AHMF should develop a press release and promotional package for
each State council to follow to ensure a consistent national media coverage. At this time
nothing has been seen from the committee and David asked what is being proposed.
Neil Athorn responded that he had contacted newspapers and the reply was that
community or country papers had to pay overtime on Sundays and in national papers
they were looking for more charitable connection and a particular theme would also
help. This led Neil to suggest that a theme that would encourage Veteran vehicles to
participate at a greater level. NMHD was progressing quite well despite the lack of
media exposure. It has been a difficult to get national media to pick up on the flyers and
media releases that had been sent out.

7.9.3 John Mclean spoke on WA’s NMHD promotion. Community Newspapers had
supported the event particularly when a vehicle/s in the local area were promoted. Good
liaison with the motoring writer in Saturday’s West Australian also promoted the event.

7.9.4 Sue Walker suggested advertising in various and numerous car related
magazines was a good way to go with many offering free advertising of events. A
number of delegates spoke on the positive aspects of this idea including providing the
magazine/s with a written article suitable for publishing along with photographs and
chances are it will be published as they only have to cut and paste.

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7.9.5 John McLean suggested a sub committee be formed to present a release
of information to the magazines. Further discussion and anecdotal reports of various
magazines and articles ensued.

7.9.6 Sue Walker offered herself as Coordinator with assistance from QHMC and asked
State delegates to provide her with the information. Delegates agreed and thanked Sue
for her offer. AOMC to attend to production of NMHD brochure again.

ACTION: 6 months for states to get information to Sue to have articles inserted into
magazines.

7.10 Raising the Profile of the AHMF (including the ‘Promoting AHMF’ document):
QHMC Proposes – Implement policy on AHMF promotional activities.

Executive Summary: QHMCacknowledges that a great deal of thought and
attention has gone into producing the ‘Promoting AHMF’ paper following the
2009 AGM. Despite having been produced in a timely manner, there are no
indications in correspondence from the committee that any part of it has been
considered or acted upon (except the survey). QHMC believes that AHMF
committee should take immediate action to act upon the recommendations
contained in the paper and to initiate a measured and closely managed self-
promotion program

7.10.1 Neil Athorn thanked Kathleen Toovey (CMCNSW) Philip Johnstone (AOMC) and
Steve Henderson (FHMCSA) for their ‘Promoting AHMF’ report in November 2009. This
report has been circulated to delegates.

7.10.2 There are nine recommendations in the report which the committee should
urgently review. Among them is one which recommends that AHMF should seek an
enthusiastic and competent webmaster from within the AHMF or State Councils who is
prepared to maintain the site in the best interests of the AHMF.

7.10.3 Discussion regarding the importance of the website, incorrect details on the site,
not being updated regularly. Neil Athorn asked if Iain Ross was moving a motion that we
pay someone to do the job. Iain replied that the AOMC would be happy to keep the
website updated.

7.10.4 David James stated that he would contact his State webmaster who may be
prepared to build and maintain a good usable website.

Motion: That we await the outcome of Qld webmaster decision.

Moved Iain Ross and Seconded David Marshall-Martin Carried.

7.10.5 David James suggested committee look at www.qhmc.org.au for example of
website.

ACTION: David James to report to AHMF by end of October 2010.

7.10.6 AHMF Newsletter. It was suggested that the recommendations of the
‘Promoting AHMF’ report be followed; i.e. One copy only be produced containing the
key details relating to the AHMF (objectives, achievements, constituent council
members and contact details) as a consolidation of the history of the AHMF to date.
Steve Henderson spoke on delegates providing information to the AHMF Secretary who

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will collate the information and distribute to State councils and delegates, however it
is not expected that the Secretary will author the newsletter.

ACTION: AHMF secretary to gather information from State councils and delegates in
time to present a six monthly newsletter.

7.10.7 AHMF Bulletin. No further action.

7.10.8 Test Case: No further action

7.10.9 NMHD: Follow recommendation of report. Pay for insertion of information if
necessary. See also Minute number 7.8 above.

7.10.10 National Usage: Continue with National Survey.

7.10.11 Logo on Footer of Emails (external email only). Steve Henderson advised
he had tried unsuccessfully on a number of occasions to provide a logo on emails. The
problem appears to be within Microsoft Outlook, a program most members use. He will
continue to follow up for a solution but it will take time.

7.10.12 Logo / Reference to AHMF on each state web page and letterheads.
Delegates determined it was up to each State council to ensure this occurred.

7.10.13 Response to state newspapers (and radio) on local motoring issues.
Delegates commented that getting motoring writers on side is difficult and that not all
articles provided are reported as written and therefore tend to lose integrity of the
article. John Mclean advised that WA had a good relationship with its state writers.

7.10.13.1 On the subject of setting up a Data Response File it was agreed to set up
a sub-committee and to have information sent via emails to the committee from
delegates. However, it was more important that the information be collected at a
single point for collation. Steve Henderson agreed that the FHMC would collect and
collate information, hold it in a Data Base and pass on to webmaster for inclusion on
website.

7.10.13.2 David James asked if this bank of information was for reactive or proactive
purposes. Steve Henderson believes it is for both. The subject of ‘Cash for Clunkers’
was raised and David James commented that the AHMF provided swift action on
this subject. Iain Ross reiterated that we should have a data base of information so
we can respond swiftly to any topic affecting the movement.

7.10.13.3 Steve Henderson also stated that due to the volume of information coming
through on emails it should not fall to a Secretary to wade through the files to find
data. It is currently collected but not collated. He suggests an independent person be
responsible for collating the collected data and to collect future incoming information,
collate and index the information. As stated earlier Steve Henderson will take on the
role of collator.

7.10.13.4 Neil Athorn thanked the ‘Promoting AHMF’ sub-committee on a job well
done and they received a round of applause.

7.11 Robert Shannon Foundation Trust
7.11.1 David Marshall-Martin issued a brief of the Foundation and a precis of the
applications.

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7.11.2 The Trustees recommend granting four of the eight applicants $1,000 each.
7.11.3 He further advised that there had been three nominations rejected due to poor
presentation and not being forwarded or endorsed through State councils. There was a
further nomination that did not arrive within the time frame for acceptance. He urged
councils to vet applications and return them to the originator if they fall short of the
required standard for acceptance.

7.11.4 The four recipients of grants of $1,000 each from the Foundation are:
 Marcus Truninger of Neutral Bay, NSW restoring a 1968 Haflinger
 Todd Huuskes of Wollongong, NSW restoring a 1963 EH Holden
 Peter Truskinger of Gold Coast, QLD restoring a 1953 Fargo pickup
 Luke, Mikaela & Indianna Scuderi of Perth, WA restoring a 1978 Holden
Sandman panel van
7.11.5 Motion that the delegates agree to the recommendation of the trustees.

Moved David Marshall-Martin, Seconded John Kennett, Carried

7.11.6 David Marshall-Martin then presented the Foundation Finance Report.

7.11.7 David further advised that he is preparing a new brochure for the Robert
Shannon Foundation and will print sufficient to send ten to each member club of the
AHMF. Councils need to advise state numbers to David.

7.11.8 The Robert Shannon Foundation is pursuing tax deductibility for the foundation in
order to receive donations to increase the base investment to produce a greater return
for allocation to applicants. The Foundation needs to be an incorporated body in order
to be recognised as a Charity and in turn receive tax deductibility.

7.11.9 Neil Athorn suggested that the AHMF interest component could be passed on to
the foundation. Further discussion centred on the ways of generating income to boost
the Foundation and the cost of producing and posting the flyer to member clubs.

Motion: that AHMF fund the cost of producing the flyer and the cost of registering for
Tax deductibility up to $5,000.

Moved Steve Henderson, Seconded David James, Carried.

ACTION: Treasurer to provide funds to the foundation ASAP.

7.12 No Cost Registration for Veteran Vehicles
7.12.1 David James explained that his State report showed the QHMC is building a
business case for the granting of no cost registration to vehicles on a rolling 100 year
basis.

7.12.2 Steve Henderson reported that South Australia and Western Australia did not
pay registration fees on conditional club licences, their fees were for CTP and Admin
costs. Delegates from other states also agreed that that was their system also. No
further action required by AHMF.

7.13 Cash for Clunkers
7.13.1 Neil Athorn suggested delegates see correspondence already in the system. The
AHMF response had been decisively quick and delegates thanked the authors, Neil,
Steve and David.

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7.13.2 Fred Edney reported both his State member of the Liberal party (a club
member) and his local Federal member had provided assurance that the Liberal Party
has no agenda of pursuing that avenue.

7.13.3 David James suggested continual follow up on letters sent every four weeks or
so to both the incoming government and opposition.

7.13.4 Steve Henderson contacted a member of the Prime Minister’s office in Adelaide
for comment and was told not to believe everything you hear. The ALP had put out a
suggestion to catch votes. There is no policy on the matter.

ACTION: Secretary to follow up from the end of August, if there is no policy from the
incoming government within three months then drop the matter.

7.14 Lunch
The meeting adjourned for lunch at 1225 and reconvened at 1305.

7.15 Club Taxation
7.15.1 Brett Holloway provided an update on the continuing work in respect of Income
Tax & Motoring Clubs. This included a handout that detailed the background of the
Henry Review of Taxation, the submission that was made on behalf of AHMF, and the
developments since last year's meeting. The result of the forthcoming Federal election
will determine the direction the AHMF takes in pursuing this matter. Steve Henderson
suggested a copy of a non political letter on this matter be put on the AHMF website.

Motion: that the AHMF support the ongoing work on this matter.

Moved Brett Holloway, Seconded David Marshall-Martin, Carried.

ACTION: Brett Holloway to await the result of the Federal election and revisit the
presiding Government with the issues.

7.16 Seat Belt Legislation
QHMC Proposes – Review the feasibility for the granting of exemptions to seat
belt requirements for under 16s during processions and parades.
Executive Summary: Australian States and Territories now have model rules which each
State and Territory ‘signs up to’ prior to drafting changes to individual State and Territory
road rules. The intent of the rules across State and Territory borders is much the same,
except that Qld has restrictions beyond 7 and up to 16 years of age. Generally the
wording of the relevant sections of the State or Territory are the only variation. Therefore,
the intent of new seat belt and child restraint requirements in the various jurisdictions is
almost the same. It is therefore reasonable that any approach for exemptions or
relaxation of any part of the rules in any given State or Territory should be spearheaded
by a national approach. QHMC believes that the rules are well-intended and QHMC
affirms its belief that no objection should be advocated to the rules as such. However,
QHMC contends that a national approach should be made for a blanket exemption from
these rules when a vehicle is being used in a parade or procession for which a special
permit has been issued by police or other competent authority, or when a parade or
procession is being led by a police vehicle. Any national approach would be significantly
enhanced if all State and Territory councils commenced similar action within their
individual jurisdictions immediately following the national approach.

7.16.1 Steve Henderson had sent a review to State councils and delegates and gave an
overview. He stated that South Australian historic vehicles are exempt from these laws.

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However, if seatbelts have been fitted retrospectively, then the laws apply and seat
belts must be worn and the child restraint laws apply.

7.16.2 John McLean spoke on WA’s laws that permitted a request for exemption for
specific events but not a blanket exemption for children under 7 years of age.

7.16.3 David James advised that Qld does not permit children under 16 any exemption.

7.16.4 A number of other delegates reported different interpretations of the law and Eric
Hutton made the point that as this is a Federal Law it overrides State laws on this
legislation.

7.16.5 Malcolm Roy stated that the AHMF should be pursuing exemption for all vehicles
not fitted, nor required to be fitted, with seat belts.

7.16.6 Iain Ross made comment that as this is a very emotive issue (for the public and
Government) that it would be difficult to get bureaucracy to amend the law.

7.16.7 Considerable discussion ensued.

Motion: that the AHMF write to the Australian Transport Council to have the National
regulations for child restraint legislation using the wording in the CHMC NSW proposal
to include exemptions for those vehicles not fitted with seat belts, nor required to be
fitted with seat belts.

Moved Steve Henderson. Seconded Brett Holloway. Carried.

ACTION: Secretary to write letter ASAP.

7.17 Survey Result and Action Now
7.17.1 Steve Henderson thanked the authors of the survey but stated he was
disappointed in the time frame of issue and the expected return date. There has been a
low volume of return.

7.17.2 There was much discussion by most delegates regarding the problems faced by
councils and clubs and members on accessibility to the website, return addresses,
downloading of the document etc, resulting in a poor response from individual
members.

7.17.3 Neil Athorn asked if all councils would collate their own information based on
received surveys and pass on to a central collection point. Steve Henderson agreed to
collate State figures nationally.

ACTION: Extend Survey to 31 December 2010. States to collate local surveys and pass
on to Steve Henderson for final national collation by the end of December 2010.

7.18 Restricted Registration / Permits Survey
Iain Ross produced a CD for each State to peruse and then advise AOMC of any
corrections required. He requested copies of all documentation and booklets also be
made available.

ACTION: States to provide AOMC with reply by end October 2010.

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7.19 The meeting adjourned at 1416 for a short break and reconvened at 1426.

7.20 Guest Speaker
John McLean introduced Dave Batger of the Cadillac La Salle Club of Australia (WA)
who presented an informative talk on a web based system his club has developed with
the full support of the CMCWA for individual members to convene club runs for all or
any club members and their vehicles with the full support of the club. Many questions
were asked and Dave handed out copies of his slide presentation to delegates.

7.21 Ethanol Fuel

7.21.1 QHMC Proposes – Review information available on Ethanol enhanced petrol and
the consequences of using this fuel in vehicles more than 25 years old and develop an
action plan to lobby against the excessive price of PULP 98 and concurrently develop an
E10 education plan for issue to State and Territory councils for the benefit of our
members .

Executive Summary: Much has been said and written about E10. We can rest assured that
the spin imposed us by government and oil companies is less than reliable when applying
their logic to the use of the product in ‘our’ vehicles. Individually and collectively we have
heard many horror stories of the after-effects of using it in our collectible vehicles. The easy
way out is to pay the extra and use premium ULP (PULP) but in doing so the vast majority of
us are paying for an octane rating our vehicles do not need. The additional cost of PULP 98
over the cost of ULP 91 or E10 is far in excess of what it should be.

QHMC believes that it is pointless fighting the problem in its entirety when one considers that
we are talking about oil company profits and government environmental spin. QHMC
believes that any advocacy should be limited to the matter of the excessive cost of PULP
over the cost of the E10 product. QHMC considers that we should be informing our
membership on all aspects of the E10 agenda and that AHMF should formulate and develop
an education plan for its members.

7.21.2 Neil Athorn advised that there is a lot of information available on the World Wide Web
as well as the various emails that had been sent out to delegates.

7.21.3 Iain Ross advised that the AOMC had commissioned the RACV to develop a report on
“Modern Fuels and Classic Cars” and they are also looking at coolants in Classic Cars. Iain
had copies of the report available. For a copy of the RACV report go to:
http://www.racv.com.au/wps/wcm/connect/Internet/Primary/my+car/advice+_+information/fuel

7.21.4 David James reported that Richard Egglesfield (QHMC) will formulate an education
plan for dissemination among AHMF members. This will take several months to write.

ACTION: QHMC to provide an education plan package.

7.21.5 The subject moved on to coolants and discussion resulted in the use of soluble
oil in cooling systems and stay away from glycol based products. More general
discussion and anecdotes on various systems delegates used.

7.21.6 Ken Griffiths advised on a number of additives to use with E10 fuel to hold fuel
stable and allow longer storage.

7.22 Afternoon Tea
The meeting adjourned at 1500 and reconvened at 1515.
AHMF AGM 2010
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7.23 Combined Groups of Clubs Committee
Neil Athorn advised that Terry Thompson (CMCNSW) had recently attended a meeting
with interested other groups and will report back to the AHMF. Some concern was
expressed as to CAMS trying to get involved in the old car movement.

7.24 Dealing with Government Departments or other relevant persons in relation to
the movement
Is it more beneficial to have friendly discussion before going in hard with the
government departments and media?

7.24.1 After discussion it was decided that we go with the above statement that yes, it was
beneficial to have friendly discussion in the first instance. Brett Holloway asked if we could
get contact persons in various departments to deal with on that basis so that when a
situation, such as seat belt legislation arose, we already had a contact that we could go to.

7.24.2 Malcolm Roy suggested that we make a move to have a contact in the NRTC as we
also are a national body, particularly on issues such as the Child Restraint legislation.

7.24.3 Iain Ross suggested we should be writing letters to the various government
departments regarding the issues affecting the movement such as, cash for clunkers, ethanol
etc. Steve Henderson supported the idea but said that we should not rush headlong into
doing so but rather present sound well crafted letters and pertinent to the issue.

7.24.4 There was no motion put but delegates agreed that this was the way to go.

ACTION: Secretary to raise letters as required and review by delegates.

7.25 PLI
7.25.1 Neil Athorn mentioned the AUSTNET speakers who are due at 4.25pm. Some clubs
already avail themselves of this product and he also mentioned they had sponsored AHMF
AGM to the extent of $500 in the past and have offered another $500 for this meeting.
AUSTNET had mentioned that if they received enough support throughout the AHMF that
they would be looking at a $10,000 sponsorship annually.

7.25.2 David James mentioned that Qld is careful not to recommend any particular insurance
broker, but currently put AUSTNET at the top of their list.

7.26 QHMC Proposes – Revise the set out of AGM Minutes document, numbering of
Minutes, and follow up of action items (internal matter).
Executive Summary: As mentioned to the President in November 2009, it was
good to see the ACTION notation throughout the Minutes, however in some
instances it was not initially clear who had carriage of that action. This was fixed in
later Status Updates. The intent of the QHMC motion at the 2009 AGM insofar as
set out of the Minutes was concerned (yes it was a motion, not just a suggestion, it
was move, seconded and carried), was to have action items clearly marked as
such, to have the name/s and council name of the responsible action delegate, and
the date by which the action was to have been completed or the date by which
interim action was to be reported. It is important that either the pages or the items
are numbered, or both. It would be sufficient for the items to be numbered.

It is absolutely essential that the Secretary, in consultation with the President,
regularly follows up on action items to ensure completion. It is equally important for

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the nominated action person to follow through and complete their allocated
task in a timely manner.

In subsequent status updates it will be helpful for the action items to be a straight
‘cut and paste’ from the previous Minutes so that they can be easily followed. This
will also save time for the Secretary by not rewriting action items and therefore
presenting them in exactly the same recognisable format as they appear in the
Minutes.

7.26.1 Delegates agreed that the statement in paragraph two of the proposal should be
implemented. There was no motion put.

7.25.2 Minute Secretary noted the need for numbering and will present the first draft of these
minutes in that format; however the AHMF Secretary may choose to format and distribute the
final minutes in a different manner.

7.25.3 Malcolm Roy pointed out quite strongly that as volunteers you can’t force anyone to
do anything, but he believes that anyone who takes the position will do their best.

ACTION: The Secretary, in consultation with the President, regularly follows up on action
items to ensure completion. It is equally important for the nominated action person to follow
through and complete their allocated task in a timely manner.

8. General Business
8.1 Neil Athorn presented newspaper articles showing a replica vehicle on club permit in
Victoria. Shannons Auction also had a replica vehicle for sale although not on club rego. Neil
asked should replicas be permitted on club rego schemes. Most delegates responded in the
negative. Iain Ross reported that there are a number of replicas in Victoria on Club Permits and
he was in favour. No further action required by AHMF, it is a State issue.

8.2 Location and dates of next AGM
Steve Henderson informed the meeting that South Australia will host the 2011 AHMF AGM on
23rd and 24th September. Sunday 25th September is the ‘Bay to Birdwood’ Classic Rally.

8.3 Fees
As moved and seconded at Minute 5.4. There was no subsequent business that affected
the outcome. President called for motion to be put. Carried

9. Election of Office Bearers

9.1 President Neil Athorn thanked WA members for their efforts in putting on the 2010 AGM
in Perth WA, he stated that there was no need for a minute secretary and Bill Lewis had
resigned as Public Officer, however if the constitution is registered in SA then we still need
one. He then declared all positions vacant and called for nominations:

Nomination for President Iain Ross
Nominated by David James Seconded by Steve Henderson
Elected
Nomination for Vice President Steve Henderson
Nominated by John McLean Seconded by Iain Ross
Elected
Nomination for Secretary Graeme Jones

AHMF AGM 2010
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Nominated by Iain Ross Seconded by David James
Elected
Nomination for Treasurer Malcolm Roy
Nominated by John McLean Seconded by Steve Henderson
Elected
Nomination for Public Officer Morvan Green
Nominated by Eric Hutton Seconded by Fred Edney
Elected
Nomination for Publicity Officer Sue Walker
Nominated by David Marshall-MartinSeconded by Iain Ross
Elected

ACTION: Cheque signatories to be changed. Any two of President, Secretary or
Treasurer to sign. Malcolm Roy to resolve.

9.2 Neil Athorn thanked Peter Taylor for taking the minutes and John McLean and Fred
Belford for setting up the meeting venue, transport and meals for the 2010 event and
thanked delegates for attendance.

9.3 Steve Henderson stated he had found the letter from Bill Lewis that mentioned two
reports that are required under the SA Act for the constitution and an ARBN quarterly
report. Delegates were not aware of a report required but will wait until the constitution
amendments are registered in SA.

9.4 John McLean asked for a show of hands for tomorrow’s visit to Rosco McGlashan’s
Rocket car then on to the Motor Museum. Members needing to get to the airport will be
taken care of.

9.5 Malcolm Roy asked for any delegate needing cheques please see him now.

9.6 John McLean advised the meeting that this was his last time as delegate; he had
served the AHMF for 10 years and was handing over to Peter Taylor.

9.7 Neil Athorn then handed over to Iain Ross to close the meeting.

9.8 As the meeting was ahead of time, it was the decision of the delegates to close the
meeting prior to the arrival of the guest speakers from the Austnet Insurance Group. They
would give their presentation on their arrival at the venue.

9.9 Incoming President Iain Ross took the chair.

9.10 Fred Edney moved a vote of thanks to Neil Athorn and the outgoing committee
followed by a round of applause.

9.11 President declared the meeting closed at 4pm.

Minutes completed on 30/8/2010 by: Peter Taylor
Minute Secretary (SEC CMCWA)
AHMF AGM 2010
08 93434605 / 0417 456 548

AHMF AGM 2010
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AHMF AGM 2010