Robin Anthony and Pat Shier Editors
Greetings from the Secretary of State’s Office!
With summer upon us, it is “fair season,” and I’m sure many of you are enjoying the corn dogs,
carnival rides, and agriculture displays.
For our part, we are planning to have a booth at the ultimate Minnesota get-together, the State
Fair. Our booth will be in the Education Building, space number 17. We will be open from 9:00
a.m. to 9:00 p.m. daily. We expect most of the inquiries at our booth to be about the upcoming
elections, and we’ll emphasize voter registration and give people the opportunity to complete
voter registration cards right there. We’ll also distribute a variety of materials, including the
State Legislative Manual, also known as the “blue book.”
It would be great to see you at the Fair, so if you’re in town for it, please stop by to say “hello.”
Also, if you’re interested in volunteering to work in our booth for some time, you’re welcome to
do so—it would be great to have your company—just let us know.
If you have any ideas about what materials it would be helpful to distribute at the State Fair,
please call us with your suggestions.
I hope you’re having a nice summer, and we’ll look forward to working with you on the upcom-
Thank you, again, for all of your great work in serving our state.
Secretary of State
that is coming. Of course, there are some limits: there
are only so many dollars available, so we may not be
able to afford every feature you can think of. Likewise,
there are some features that were available when
MAPPER was acquired in 1987 that may not have
survived all the revolutionary changes in computer
technology in the years since then.
But please take just a moment to think about what
would make our statewide voter registration system
THE VIEW FROM THE WIDOW'S WALK.... more efficient, and easier to use, and then share your
thoughts with members of the county user group: Mary
If you have ever visited a New England fishing town, or Kay Kes; Gary Poser, Linda Becker, Lynn Boraas, Bob
seen these towns in movies like The Perfect Storm, you Bruns, Marge Christianson, Michelle DesJardin,
probably have heard of a “Widow’s Walk.” A Widow’s Virginia Janson, Sandy Jordan, Michelle Richter, Millie
Walk is a platform built on the roof of many homes near Schroeder, and Cindy Schultz. Your participation now
the Atlantic Ocean so that families of fishermen can will help guarantee that when “your ship comes in”
look far out to sea, towards the horizon, hoping to catch during April of next year, you can join in the celebra-
a glimpse of their ships coming back in. There was tion of the progress that we’ve made together in
always a celebration when someone who had waited a obtaining the best possible statewide voter registration
long time to see the masts of a ship finally saw that ship system.
headed into port.
With all of excitement and work that must be done today
to make our elections go well in September and Novem-
ber, it is important to take just a moment to look farther Brad King
ahead towards a very important change coming up. Director of Elections
In April 2001 (just nine months from now) we are
planning to replace the existing MAPPER statewide
PRECINCT FINDER & POLLING PLACE
voter registration system with a totally new voter
registration system with up-to-the-minute technology. We LOOK-UP UPDATE
have already received proposals from vendors who wish
to supply this new system and assist with its installa- Just a reminder to all counties. Please make sure that
tion. During the next few weeks we will be negotiating your precinct finders and polling place look-ups in
with the successful vendor(s) to develop a contract Mapper are updated. The precinct finder and the polling
specifying how this new system will be installed and place look-up in the voter registration system where we
what features it must contain. receive the information from the Polling Place Search
Function located on our web site. This is a service for
As you may remember from the MACO meeting at all voters as well as election officials to eliminate some
Grand Rapids, a county “user group” has been in place of those many phone calls. If your precinct finder or
for some time now to advise and assist with our transi- polling place look-up is not up-to-date, the Polling Place
tion to this new voter registration system. County user Search Function will reflect that. The Secretary of
group members helped us develop the Request for State’s Office plans to update this on a monthly basis.
Proposals, and some members assisted with evaluating The last update by Northstar was May 10, 2000. We
vendor responses. have entered all changes made until July 12, 2000, but
the Polling Place Search Function does not yet reflect
There may not be many quiet moments during the those changes.
weeks ahead, but please try to take some time when
you can to consider what features you like best about August 1st will be the last date for you to make correc-
the current MAPPER system, and what “whistles and tions before the election. By August 8th the Polling
bells” you really wish you could have in the new system Place Search Function will reflect all of your changes.
This will be the LAST update before the Primary Elec-
MASTER LISTS AND ROSTERS GIVE US THE FEEDBACK!!!!
PILOT 2000 As you all are aware of, our office has generated a
series of election guides crafted for Auditors, City
This fall Anoka, Hennepin, and Washington Counties will Clerks, Town Clerks, School District Clerks and Elec-
be piloting a File Transfer Protocol (FTP) approach to tion Judges. They are fabulous and way over due.
obtaining their rosters and master lists. These counties However, they probably are not perfect. Please con-
will be able to receive these lists electronically, and will tinue to supply us feedback on these manuals on a
be able to print them in their respective offices. After we regular basis. Whether it is by phone call, system
evaluate this pilot, we may implement this statewide. A message, email, mail, or in person, we value your
big “thank you” to these counties for assisting us with experience and opinions. This is just a start to a
this project. wonderful partnership.
WHO ARE THOSE FOLKS ANSWERING THE
INTRODUCTION OF THE HELP DESK STAFF
ELECTION DIVISION ON THE ROAD!
The Helpdesk staff members provide Office of the
Secretary of State (OSS) related support to our County
Mike McCarthy and Robin Anthony went on the road
users, Direct Access customers, government agencies
last week traveling a “few” hundred miles to administer
and internal OSS staff related. The types of issues and
election training at three Township Conferences.
questions they address, just to name a few, include:
(Owatonna, Marshall, and St. Cloud.) This training was
· Communications and connectivity to OSS
meant to support Auditors with the required training for
the Township Clerk certification program as stated in
· UCC, VR and ENR application questions and
the new training rules. However, it was made clear that
Township Clerks still need to meet with their Auditors to
· State provided equipment support
obtain training. In addition to the new training require-
· Production of OSS data requests such as BS
ments, please see the statute.
tapes and VR orders
· Production of Rosters
204B.28 Clerks; election supplies; duties.
The staff members include:
Subdivision 1. Meeting with election officials. At
Murriel (Logan) Watson the helpdesk senior lead. She
least 12 weeks before each regularly scheduled general
has been with the office since 1996, and positioned at
election, each county auditor shall conduct a meeting
the helpdesk since Feb. 1997. Gerry Brakke has been
with local election officials to review the procedures for
with the office, and positioned at the helpdesk since
September of 1999. Gerry has complimented the
helpdesk with his technical support skills. Sharon
Along with the training, we had the opportunity to visit 5
Satnik has been with the office since December of
counties and meet with 8 County Auditors. We want to
1999. Sharon provides backup helpdesk and mainframe
thank: Laura Ihrke, Steele County Auditor; Joan
operator support. Sharon’s primary responsibility is the
Manthe, Waseca County Auditor; Paula Van Overbeke,
production of all OSS data orders, rosters, lists and
Lyon County Auditor; Sam Modderman, Kandiyohi
County Auditor; Larry Jacobs, Renville County Auditor;
Help Desk! (651) 297-4848
Byron Giese, Swift County Auditor; and Mary Pischke,
Pope County Auditor; as well as other county officials
who met with us. These folks took time out of their
A BIG THANKS busy day to meet with us having an information discus-
sion of where we’ve been, where we are today, and
where we want to go. We plan to do this again the first
Thanks to Diane Teff from Anoka County, and Kevin week in August when the Elections Division trains
Boyle from Hennepin County in assisting the Secretary Township Clerks in Fergus Falls, Thief River Falls, and
of State’s Office with candidate office code testing. We Grand Rapids.
really appreciate your assistance!
ELECTION NIGHT REPORTING UPDATE: “Municipal clerk” also means clerk of the school
district who is authorized or required to administer the
Good news!!! For counties who used modems to report provisions of sections 203B.04 to 203B.15, as provided
election night results in the past, there will be no in section 203B.05 for a school district election not held
hardware setup, no modems, no busy signals, no on the same day as a statewide election.
scripts, and no delay! This year we want you to start
uploading the results as YOU get it. Do not wait until Question: What is the definition of a “Healthcare
all your precincts are in. Please respond to our facility”?
survey regarding these options.
Answer: A hospital residential treatment center, or
Options to transfer: nursing home.
#1: NEW! A web enabled File Transfer Protocol (FTP)
method that will allow the counties to access a web
page, enter or browse for the file name and file location, MEET OUR NEW CONSULTANT, MONICA
and upload the candidate counties via the web. More CROCKER
information to follow. Work Station Requirement:
Intenet Explorer 4 or higher, Netscape 4 or higher, Monica Crocker replaces Deb Varner as the Project
Internet Access Management Consultant for the Voter Registration
System. She brings 10 years of managing government
#2: NEW! Status Quo using the Internet. A web implementation projects to this effort. She has exten-
enabled front end that will allow manual entry counties sive experience overseeing vendor selection and
to use the Election Night Reporting MAPPER programs performance. Ms Crocker sees her role on this project
to enter candidate counts and other Election Night as being responsible for overcoming barriers to timely
Reporting function. (This is a great option for manual and successful completion of the project. Her most
counties if they have access to the Internet. It means recent project was managing the implementation of an
that you can have multiple staff doing the entry at any imaging system for Minnesota Public Employees’
PC that has Internet access at no additional cost.) Retirement Association. A warm welcome to Monica
Work Station Requirement: Internet Explorer 4 or and a big thank you to Deb Varner for all her expertise
higher, Netscape 4 or higher, Internet Connection. and assistance.
#3: Status Quo! Enter candidate counts in the MAP-
PER manually. Work Station Requirement: TCP/IP
Protocol, Info Connect or equivalent emulation soft- YOU MUST BE 18 TO VOTE!!!
ware, Election Night Reporting MAPPER.
Beginning about August 1st you will see a “warning”
More information will be forthcoming. screen displayed when you try to enter a voter who is
not 18 as of the data entry date. You can always
override this warning if need be. This should reduce the
number of “too young” voter names appearing on
Question: Are school districts included in the absen-
tee voting health care facility outreach?
Answer: Yes. 203B.01 Absentee balloting; defini-
Subd. 2. Municipal clerk. “Municipal clerk” means
a full-time town or city clerk who is authorized or
required to administer the provisions of sections
203B.04 to 203B.15, as provided in section 203B.05.
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Secretary of State’s Office
180 State Office Building
100 Constitution Avenue
St. Paul Minnesota 55155-1299
FAX (651) 296-9073
Permit No. 171
St. Paul, MN
Secretary of State
180 State Office Building
100 Constitution Ave.
St. Paul, MN 55155-1299