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Introducing templates - Agile Concepts

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Introducing templates - Agile Concepts Powered By Docstoc
					Tap into template power
                                                           While you may have
                                                           worked in Word, you
                                                           might not be so
                                                           familiar with Word
                                                           templates.

                                                           What’s a template,
                                                           and what’s its benefit
                                                           to you?

A template is a type of document that already contains
content. Using a template can help ensure impressive
document design and save you time.

This lesson offers some examples by providing a
firsthand glimpse of the many templates that already
exist within Word itself and on Microsoft Office Online.


                               Save time with templates
Use an already-made fax cover sheet
                                                         Let’s say that on your
                                                         job you frequently
                                                         have the task of
                                                         sending a fax to
                                                         another company.

                                                         You always need a
                                                         cover page for the fax.


You could spend the time and create this page in Word
every time. Or you could use a fax cover sheet that
Word already contains.

You will find this, and other templates, among Word’s
installed templates.



                              Save time with templates
Use an already-prepared agenda
                                                             Here’s another
                                                             example of how Word
                                                             templates could help
                                                             you.

                                                             Imagine that you’re in
                                                             charge of creating the
                                                             agenda for your
                                                             weekly team meeting.

Before you start from a blank page, look at the templates
available on Microsoft Office Online—you can link
directly to these from within Word.

On Office Online, you’ll find a vast and varied collection
of templates organized into categories. Within each, you
have several choices of template type.


                               Save time with templates
Use an already-prepared agenda
                                                            The picture shows
                                                            three of the agenda
                                                            templates.

                                                            Simply open the
                                                            agenda you want, and
                                                            fill in your information.




1   Simple and straightforward, with formatted text areas
    that help you fill out the agenda.
2   A completely finished, artful look; you can type over
    example text.
3   Page layout and formatting amped up a notch, with color
    and tables creating areas for a complex agenda design.

                               Save time with templates
Find installed templates
                                                        Word includes over 30
                                                        pre-installed templates
                                                        for document types
                                                        such as letters, faxes,
                                                        reports, resumés, and
                                                        blog posts.

                                                        Here’s how you find
                                                        them.

1   Click the Microsoft Office Button, and click New.
2   In the New Document window, click Installed
    Templates.




                             Save time with templates
Find installed templates
                                                          Word includes over 30
                                                          pre-installed templates
                                                          for document types
                                                          such as letters, faxes,
                                                          reports, resumés, and
                                                          blog posts.

                                                          Here’s how you find
                                                          them.

3   Click one of the thumbnails, and see its preview on the
    right.
4   When you’ve found the template you want, click Create.

A new document opens that’s based on the template,
and you make the changes to it that you want.

                              Save time with templates
Find Office Online templates
                                                        The steps for opening
                                                        templates from the
                                                        Office Online Web site
                                                        are very similar.




You open the New Document window, but in this case
you look in the area under Microsoft Office Online.
Click a category to see thumbnails. To download a
template, select the thumbnail and click Download. A
template opens as a fresh new document on your
computer for you to add to as you want and then save.


                             Save time with templates
A template’s special power
                                                             When you open a
                                                             template, a new
                                                             document opens that’s
                                                             based on the template
                                                             you selected.

                                                             So you’re opening a
                                                             copy of the template,
                                                             not the template itself.

And that’s a template’s special power: It opens up a
copy of itself, imparting everything it contains to a new,
fresh document.

You work in that new document, benefiting from
everything that was built into the template, plus adding
or deleting what you need to.

                                Save time with templates
A template’s special power
                                                         Because the new
                                                         document is not the
                                                         template itself, your
                                                         changes are saved to
                                                         the document, and the
                                                         template is left in its
                                                         original state.




Therefore, one template can be the basis for an
unlimited number of documents.

Every document is based on a template of some kind;
the template just lives in the background.




                              Save time with templates
Templates, documents: two distinct file types
                                                               Just as templates
                                                               have slightly different
                                                               behavior from
                                                               documents, so are
                                                               they also a distinct file
                                                               type.




If you’ve saved many documents in Word, you’re
probably familiar with the choices of file type available in
which to save files.

The standard format defaults to a document type.




                                Save time with templates
Templates, documents: two distinct file types
                                                            A template is a
                                                            different type, and
                                                            templates and
                                                            documents behave
                                                            differently.




1   As shown in example 1: A template is saved as a Word
    Template type. It has .dotx at the end of its file name. (In
    prior Word versions, this extension was .dot.)
2   As shown in example 2: A document is saved as a Word
    Document type. It has .docx at the end of its file name.
    (In prior Word versions, this extension was .doc.)


                                Save time with templates

				
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posted:11/26/2012
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