Environmental Health and Safety

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					Conducting Research at the UW:
 How Environmental Health &
    Safety Can Assist You
               Jude Van Buren, Director
            Environmental Health & Safety

               November 9, 2011
   Gerberding Hall 142, University of Washington

Faculty Brown Bag Series on Research
 Environmental Health and Safety (EH&S)

To support the University of
  Washington’s teaching,
  research, and service
 EH&S assists units in
  meeting their
  responsibility to:
• provide a safe and
  healthful place of
  employment and learning
• protect the environment

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Goal: To provide information to you addressing:

    • How does UW EH&S assist you in your research
    • Importance of a culture of safety in a laboratory
      and academic environment
    • Risks of not meeting health and safety and
      environmental rules and guidelines
    • Importance of Employee accident reporting and
    • Sources of information to assist you in
      addressing compliance and risk issues

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    Working collaboratively with many University
    Departments (APS 10.1) EH&S assures:
• Accident Prevention
• Occupational Health
• Fire protection/Safety
• Public health
• Radiation Safety
• Biological Safety
• Chemical Safety
• Hazardous materials
• Pollution control
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 Since 2001: The World of Research has Changed

                        Media Blitz- bad
                                                          New Facility
                       press is easy press
         Changed                                          requirements
    Risk Perception
  Boston Univ, Texas
           A&M                                              Hazardous
More                                                        Materials:
oversight:                                                  Purchasing,
Universities                                                Shipping
are at risk for                                             and storage
terrorism                                                   restrictions
   Changed view                                               Criminal
                       FBI Background
          of                                                 sanctions:
                       checks: *Biologicals:
    researchers:                                               felony
                       Select Agent staff
     not trusted
 November 09,2011           Faculty Brown Bag clearance
                       and Reliable” on Research                           5
Conducting research at the UW has many parallels to
running a business
• You have employees to
  protect and supervise
• You have materials
    (biologicals/ chemicals/ radiation
• You may have animals or
  plants under your care
• You have procedures,
  methods and protocols
  for your processes
• You have approvals and
  laws that govern your
• You have a facility you
  need to maintain
• You have neighbors you
  must consider

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What are the Risks of Operating a Research Lab?

• Regulatory fines or
• Acute or chronic
  health impact or
• Loss of ability to
  conduct research --
  negative publicity

• UW Mission at risk

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Have These Incidents Happened?

Unfortunately - YES! And at the University of

•      Faculty – Felony conviction/headlines/Bad PR
•      Researcher – DOT fine
•      Student – Eye injury
•      Departments – FAA shipping fine)
•      Air Emissions fine -
•      Explosions/fires in Labs – loss of lab and research
•      Faculty award compromised by another colleague’s
        lack of compliance

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Why is a culture of safety so essential?

Chemical Safety Board video of 3 accidents in
  laboratories which caused serious accidents
  and death
UCLA – death of research assistant
Dartmouth – death of faculty
Texas Tech – explosion caused severe injuries
  in Graduate student

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Accidents in labs DO HAPPEN –
and YOU can make a Difference

                                                   Does your
 !                                                 fume hood
                                                    look like


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EH&S is here to assist YOU in preventing accidents

                                                            Shard of
                                                          glass from
                                                             in hood
                                                            broke 1”
                                                           lab bench
Researcher was sitting
 here – injury resulted
  from glass shards

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5 questions on SAGES that will engage EH&S
involvement in your research

     EHS-1: Any Pathogenic Agents, Potential Biohazards, recombinant
      DNA, human tissues or cells, hazardous materials in animal studies
      or highly toxic chemicals? If YES – then:

    EHS-2: Any involvement of acquisition, possession, use transfer or
      shipping of Select Agents, Exempted Select Agents or Toxins?

    EHS-3: Generate hazardous waste without disposal options or mixed
      waste (radiation + Hazardous components) or multi-hazard waste
      (biological /hazardous /radiological components)?

    EHS- 4: Involvement of uses of radiation: transuranics, gaseous alpha-
      emitters or intentional release of radionuclides to atmosphere?

    EHS1-A: Does Sponsor require Institutional (UW EH&S) Safety
      Review of facility prior to submission to the sponsor.

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If you are working with biological material or
recombinant DNA – you MUST have:
  1.      Biological Use Authorization (BUA) –
         • Institutional approval from EH&S and the Institutional Biosafety Committee
           (IBC). All work with Recombinant DNA, pathogenic organisms, human or non-human
              primate tissues (including all cell lines) or other biohazardous agents.

  2. Biological Safety Manual use required and made available
     to staff

  3. Biological Safety Training required by NIH for all of above
     research prior and annually for work with biohazards
                 •   In person class offered monthly – soon to be on-line

  4. Bloodborne pathogen training (BBP) required when
     working with human blood, blood byproducts and human
     tissue – (new and annual trainings – in person and soon on-line)
       ALL EH&S trainings at

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If you are working with animals or hazardous
materials – you and your staff will need :
Occupational Health Reviews:
• All researchers and staff working with Animals
       •    Must complete EH&S Animal Use Medical Screening (AUMS) Form - receive medical
            clearance. Review required prior to initiation (IACUC approval) and every 3 years.

       • All Animal Research using hazardous materials
          • IACUC approval requires Occupational Health Nurse (OHN)
             review of research involving biohazards, chemical hazards
          • OHN sends PI letter and IACUC recommendations about
             these hazards in their protocol
          • PI must review OHN recommendations with staff and
             adhere to vaccinations requirements where indicated and work
             safety practices including protocols and personal protective
          • Highly hazardous chemicals are referred to EH&S
             Occupational Hygienist for follow up – possible lab visit and
             changes to protocols and SOPS to address hazards

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If you are working with chemicals: You must have
engineering controls for chemical use
  • Appropriate room ventilation
  • Functional safety shower and
    eye wash
  • Fume hood with recent EH&S
    performance test
  • Appropriate chemical storage
  • Spill kits/secondary containment
  • Appropriate ventilation if using                        Don’t retrofit by
                                                             yourself – get
    chemicals in a certified biosafety                     professional help!

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If you are working with chemicals you must have
administrative controls for chemical use
  • Chemical management training
         • Health Hazards from exposures
         • Operations
                 •   Use/storage/Personal Protective Equipment
                 •   Waste/ Spills
                 •   Standard Operating Procedures

  •    Chemical inventory, MSDSs (material safety data) and
       emergency contacts (MyChem)

  •    Training for shipping hazardous materials
  •    Fire Department hazmat permit
  •    EH&S approval for toxic gases

                                       ALL EH&S trainings at

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If you are working with radiological
materials you MUST have:
• Been granted Authorized Investigator (AUI) status
  by the EH&S Radiation Safety Office or be working
  under an existing AUI.

• X-ray and laser generating equipment must
  registered with the Radiation Safety Office.
       •  Training must be verified and inspection schedules
         established for x-ray producing equipment.
       • Disposal of these items must be done properly. Users
         must notify the RSO prior to disposal.

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As a business person you have employees that
you must protect, mentor and govern
Responsibilities you must address for your employees welfare:
1. Report employee accidents
      Employee must inform boss and EH&S

2.          Inform your employees of what they are working with:
        •    Worker Right-to-Know Communications

        •    Identify hazardous chemicals- label them appropriately, access Material Safety Data
             Sheets (MSDSs)

3.       Have a current Lab Safety manual            and review it, have it in lab and
         make it available to staff

 4.    Report chemicals in your lab in MyChem – chemical inventory

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As a business person you have employees that
you must protect, mentor and govern
 5. Identify hazardous procedures and describe employee protective
 •               “Chemical” Lab http://www.ehs/
 •              “Physical” Lab

 6. Know your Emergency Procedures / Plans
         • Ask your Department for their Health and Safety Plans and your building’s
           Emergency Evacuation and Operations Plan

 7. Staff Training- required trainings and trainings to educate new
    researchers and staff
         • Ensure all training is documented, keep training current, train all new staff

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Examples of costs of not following
• Failure of researcher to
  properly dispose of hazardous
  waste (fine could have
  exceeded $10,000 fine -2010)
• Violation of air operating
  permit from EPA resulted in a
  $350,000 fine – 2006
    • 2010 another $22,000 fine)
• Failure to protect workers
  (>$1,500 per event, $12,000)
• $33,000 fine levied vs. UW for
  explosion and violation of FAA
  shipping regulations (2010)
• Loss of labs and research

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Educational Materials created for your
use by EH&S & campus partners
On-line trainings:
• Radiation
• Bloodborne pathogen (BBP)
• Biological Safety
• Asbestos
• Most recently – PI Guide found at:

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Education and Outreach: Chemical
Waste Handling/Storage/Disposal

 Project Goal: Improve
 EH&S outreach and
   training tools related to
   chemical waste disposal
   and chemical safety.
 School of Medicine
 Tina Sheldon (co-chair)
 Barbara Loveseth
 Dr. Ray Monnat
 Dave Lundstrom (co-chair)
 Douglas Gallucci
 Dr. Megan Kogut
 Diana Sartorius

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    Health threats to our employees, our most
   important resource
Employees are injured/exposed at work and costs of
  injuries and disabilities are increasing
• Worker health and safety citations - L&I cites UW
  for unsafe work practices, lack of required
  employee training and failure to support
  workplace H&S committees

• Worker’s compensation claims
  costs are increasing

• Types of injuries more severe
  and more costly: electrocutions,
  infected bites, slips and falls,
  spills to eyes/face

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Examples of jobs with special ergonomic
issues: Animal technician jobs
Awkward Postures
• Forward reach/lift (change cages)
• Overhead reach (top rack rows)
• Kneeling, crawling, crouching, forward
• Wrist & neck bending
• Lifting large animals (> 200 lbs. pigs)
Repetition: Gripping / Pinching / Rotation
•   Twisting on/off water bottle caps
•   “Pinching” cages
•   Carrying and dumping cages
•   Forceps use
Forceful exertions
•   Lifting animals, bedding, feed bags, water
    bottle racks

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Reporting all accidents and near misses
assists University in addressing risks
Accident reporting of all on the job accidents/injuries/near
   misses to UW employees – at off site locations as well (BBP
   exposures included)

•       Report all within 24 hours via Online Accident Reporting
        System (OARS)
•       Report any serious or fatal incident that requires
        hospitalization to EH&S within 8 hours of knowledge of
        incident- 206.543.7262 or afterhours UWPD at 911 and ask
        them to page EH&S

(NOTE: Medical centers employees use PSN to report- hospitalizations
   require call to EH&S as above).

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Accident/Injury prevention training and
guidelines provided by EH&S for you
   • Safety plan
   • Specific job training for
   certain jobs with
   ergonomic strain or
   repetitive motion
   • Accident reporting and
   • Health and Safety
   committees accident
   •Supervisor follow-up to
   remove cause
   • Accident prevention
   training and tips

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Four Points to Remember about Your Role
as a PI in Lab Safety

 1. Work safely and make sure your students
    and employees work safety
 2. Ensure all lab employees know and follow
    Standard Operating Procedures (SOPs)
 3. Follow University Administrative Policy
    Statements (APS) regarding health and
 4. Our job is to assist you to be successful!
      EH&S Phone: (206) 543-7262
                EH&S Website:

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Summary points:
  1) Operating a full research agenda is like running a
     business - Worker and campus environmental health
     and safety is essential to your business and the
     University’s mission of research and teaching.
  2) EH&S is the liaison with regulators – call us to assist
  3) Report accidents within 7 days
  4) Preventing accidents, and fostering a culture of safety is
     a proactive way to avoid loss of research, trusted
     reputation, citations, injured workers, claims costs and
     environmental fines - EH&S is here to assist you
  5) Questions?

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Thank you!

Jude Van Buren Dr.PH
Environmental Health
And Safety
   Hall Health
   Room 229

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