Lung cancer_State Assessment of Students with Disabilities and No Child Left

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					MI-Access Spring 2012
      Webcast


  February 2, 2012


          1
    Welcome
and Introductions

        Jim Griffiths
Manager, Assessment Administration
          and Reporting
 Office of Standards & Assessment




                 2
     New Name for OEAA
  Bureau of Assessment & Accountability
                  BAA



                    Office of        Office of
  Office of
                 Psychometrics,     Assessment
Standards &
                 Accountability,     Business
Assessment -
                   Research &       Operations -
    OSA
               Evaluation - OPARE      OABO
              Our Presenters are…
Jim Griffiths – BAA
Manager, Assessment Administration and Reporting

Linda Howley – BAA
Assessment Consultant for Students with Disabilities

Dan Evans – BAA
Analyst, Administration and Reporting

Stephanie Pfahlert – Questar Assessment, Inc.
MI-Access Project Manager



                                4
Submitting Questions

Email: answers@resa.net
View any time at:
 www.MIstreamnet.com




                  5
Webcast Agenda

 ● The MI-Access “Top 10”
 ● MI-Access Assessment Basics
 ● What’s New This Spring 2012?
 ● Participation and Supported
   Independence (P/SI)
 ● Functional Independence
 ● Do Not Read Aloud Items
 ● Assessment Accommodations

                   6
Webcast Agenda

 ●   BAA Secure Site Processes
 ●   Receiving Your Assessment Materials
 ●   Returning Materials after testing
 ●   Fees
 ●   Most Common Errors
 ●   Important Communications




                       7
      MI-Access Top 10 List
10. Fill in answer bubbles completely with a
    #2 pencil
9. FI students do not fill in their own
    bubbles
8. Tested Roster is IMPORTANT
7. Verify information in the Educational
    Entity Master (EEM)
6. Security Compliance Form stays in
    district


                      8
      MI-Access Top 10 List
5.   Review the “Students NOT TESTED”
     screen
4.   Inventory Materials when received
3.   Apply Pre-ID Labels to Answer
     Documents
2.   Know Your Accommodations
1.   READ the MANUAL!




                     9
MI-Access Assessment
       Basics



         10
Spring Assessment Window

         Grade 11

February 13 – March 23, 2012




             11
Who’s Being Assessed?

 Populations assessed:
   ● Participation
   ● Supported Independence
   ● Functional Independence




                  12
What’s Being Assessed?
Content areas assessed for each population:
  ● English Language Arts P/SI
    − FI Accessing Print
    − FI Expressing Ideas
  ● Mathematics
  ● Science

Since MI-Access does not assess Social Studies, the
IEP team must decide the appropriate district level
test.

                          13
Key Dates

Arrival of Materials: Week of Jan 30

Additional Orders: February 6 – March 16

Return Materials: NO LATER THAN April 6




                       14
What’s New This Spring 2012?

● Student Demographic data entry in
  MSDS
● P/SI Booklets produced separately
● P/SI Picture Cards produced separately




                    15
WHAT’S NEW FOR Spring 2012 (Cont’d)

● Participation and Supported Independence
  assessment booklets are separated and no
  longer are combined in flip-style booklets.

  For example, the Participation ELA and
   Mathematics booklet is separate from the
   Supported Independence ELA and
   Mathematics booklet.



                        16
Submitting Questions

Email: answers@resa.net
View any time at:
 www.MIstreamnet.com




                  17
Participation and Supported
   Independence (P/SI)


           Linda Howley
            Assessment Consultant
        for Students with Disabilities
     Office of Standards & Assessments


                     18
P/SI
 Student Populations
 Content Areas
 Assessment Booklets
 Item Formats
 Scoring Rubrics



                 19
Participation

 Students who have, or function as if
 they have, severe cognitive
 impairment




                    20
Participation
 Expected to require extensive ongoing
 support in adulthood and may have
 significant cognitive and/or physical
 impairments that limit their ability to
 generalize or transfer learning

 Dependent on others for most, if not all,
 daily living needs

                      21
Participation
 The instructional approach for these
 students targets opportunities for them to
 integrate into age-appropriate tasks,
 activities related to daily living skills, and
 academic content




                        22
Supported Independence

 Students who have, or function as if they
 have, moderate cognitive impairment




                     23
Supported Independence
 Will require ongoing support in major life
 roles and may have cognitive and/or
 physical impairments that limit their
 ability to generalize or transfer learning




                      24
Supported Independence
 Instructional approach is direct, in
 context, and targeted toward specific,
 essential independent living and academic
 skills




                     25
Supported Independence
 Working toward mastering daily living and
 employment routines and an acceptable
 level of independent living




                     26
P/SI Content Areas Assessed

 • English Language Arts
 • Mathematics
 • Science

 MI-Access EBs/EHSCE




                   27
Participation
ELA and
Mathematics = Blue




                     28
Supported
Independence
ELA and
Mathematics = Green




                      29
Participation

Science = Pink




                 30
Supported
Independence

Science = Red




                31
Item Development

 All items
 • aligned to EHSCEs/EBs
 • coded to adult life contexts




                      32
Item Development

 Core items count toward the student’s
  score

 Embedded items are for field testing
  ONLY




                    33
Item Types and Formats

 Selected Response/Multiple Choice

 • SI: 3 choices-graphics
 • P: 2 choices-graphics




                  34
Item Types and Formats

 Observation/Activity
 • Many items use an activity-based
   observation format
 • Paper and pencil tests aren’t
   appropriate



                    35
Selected-response

 ELA, mathematics, and science have
  selected-response items

 ALL selected-response items are
  administered specific ways




                   36
Selected-response

 Selected-response picture cards will be
 provided by the MI-Access contractor




                    37
Selected-response

 ONE set of picture cards will be shipped
 to each TEACHER based on:
     • content area (P/SI ELA and
       Mathematics and/or P/SI
       Science)




                    38
Picture Cards
 Picture cards are presented in very
    specific ways
 • Read manual sections on the
   different presentation styles
 • Watch presentation styles in online
   learning program on
   www.michigan.gov/mi-access


                    39
Selected-Response

 Two reasons for picture cards:
 1.   Not practical for students to look at
      pictures in an assessment booklet

 2.   Selected-response items have to be
      presented twice – each time in a
      different order


                        40
Sample SI Item
Which of these shows a pulley being used?

                 A   hammer and nail

                 B   raising a flag

                 C   wheelchair on ramp

                     41
Picture Cards

 The assessment administrator will be
 provided with 8½ X 11 pictures of a
 hammer and nail, raising a flag, and a
 wheelchair on ramp




                    42
Sample Participation Item

   Which one can go faster?


     A




     B


                  43
Picture Cards

 The assessment administrator will be
 provided with 8½ X 11 pictures of a car
 and a bicycle




                    44
Picture Cards




                45
MI-Access Artwork
Artwork is available at the MI-Access Web
page for review and instructional use




                    46
Activity-Based Observation

Assessment administrators need to use
whatever they typically use during
instruction in the format most familiar to
the student




                     47
Activity-Based Observation

Assessment administrators will provide
THEIR OWN picture cards IF they are
typically used during the activity or
routine where the item is being
administered




                    48
Sample Participation Item

Activity: The student will respond
 appropriately to a greeting from an
 unfamiliar person, such as a teacher,
 support staff, or related service provider,
 during arrival or dismissal time.
Scoring Focus: Responding to and/or
 communicating with a variety of
 audiences


                      49
Participation Scoring Rubric
   Score Point                                Definition

                     Responds correctly with no assessment administrator
         3
                     assistance

                     Responds correctly after assessment administrator provides
         2
                     verbal/physical cues


                    Responds correctly after assessment administrator provides
         1
                    modeling, short of hand-over-hand assistance


Condition Codes - All condition codes result in no points.
A   Incorrect response
B   Resists/refuses
C  Assessment administrator provides hand-over-hand assistance and/or step-by-
     step directions




                                       50
SI Scoring Rubric
    Score Point                                Definition



         2           Responds correctly with no assessment administrator assistance



                     Responds correctly after assessment administrator provides
         1
                     verbal/physical cues


Condition Codes - All condition codes result in no points.
A   Incorrect response
B   Resists/refuses
C  Assessment administrator provides hand-over-hand assistance and/or step-by-step
      directions




                                        51
Online Learning
MI-Access P/SI Scoring Rubrics Online
Learning Program is available on the Web
page at www.mi.gov/mi-access




                    52
53
54
Submitting Questions


Email: answers@resa.net
View any time at:
www.MIstreamnet.com




                55
  Functional
Independence
        Dan Evans
       Assessment Analyst
  Administration and Reporting
Office of Standards & Assessment




                56
Functional Independence
 Student Population
 Content Areas
 Assessment Booklets
 Item Format
 Expressing Ideas Scoring Rubric
 Administering Assessment



                     57
Functional Independence

 For those students who have, or
  function as if they have, a mild
  cognitive impairment




                   58
Functional Independence

 • Can typically assess their personal
   strengths and limitations
 • Can access resources, strategies,
   and supports to help them maximize
   their independence




                     59
Functional Independence
Content Areas
 Accessing Print
 Expressing Ideas
 Mathematics
 Science




                    60
 FI Accessing Print and Expressing
 Ideas - Purple


 Word Recognition
 Text Comprehension
 Expressing Ideas
  Prompts




                     61
FI Math Assessments - Gold

             Data and Probability
             Geometry
             Measurement
             Numbers and
              Operations
             Algebra




                62
Sample FI Math item




             63
FI Science Assessments - Orange

             Constructing New Scientific
              Knowledge
             Reflecting on Scientific
              Knowledge
             Using Life Science Knowledge
             Using Earth Science
              Knowledge
             Using Physical Science
              Knowledge


                64
Sample FI Science item




                65
Functional Independence

 Resemble paper/pencil test
 Use multiple-choice item format
  ONLY, except for Expressing Ideas




                   66
Functional Independence

 Students DO NOT complete answer
  document; assessment administrators
  transfer student responses from test
  booklet to the answer document




                    67
68
Administering FI Assessment

Read the manual before administration
Scripts in the manual for each content
 area that MUST be followed during
 assessment administration




                    69
Administering FI Assessment

 Become familiar with scripts ahead of
  time
 Need to fill in assessment booklet page
  numbers in the script




                     70
Functional Independence
Text comprehension passages are
 designed to be appropriate for
 age/interest levels of students being
 assessed
Most students should be able to read
 passages




                     71
Functional Independence

 If a student accesses print through a
    reader, it is considered a standard
    accommodation




                      72
Administering FI Assessment

 Decide on a student-by-student basis if
  assessments will be administered
  individually or in a group




                    73
Administering FI Assessment

 There is NO time limit – use own
  judgment on time and how much to
  administer in one sitting




                  74
Optional Test Materials

 Mathematics: coins, bills, clocks,
  calendars, meters, etc.

 Science: sand, water, flashlight, musical
   instruments, etc.




                      75
Do Not Read Aloud Items




           76
Do Not Read Aloud Items


   “Do NOT Read Aloud” table
    included in front of EVERY
    assessment booklet

   Use table to mark administrator’s
    booklet


                  77
      Sample
“Do Not Read Aloud”
       Table




         78
Do Not Read Aloud Items

  Word Recognition - answer choices

  Pictures/graphics not accompanied by
   words or labels




                    79
Do Not Read Aloud Items

 Mathematics items include:
   Money items – where coins or bill
     can’t be named

   Base 10 block items – can’t read
    keys and answer choices



                    80
Do Not Read Aloud Item

 Science
   Some picture answer choices can’t
      be named because it would give
      answer away




                   81
Do Not Read Aloud Item – Sample




                82
Do Not Read Aloud Item – Sample




               83
    Do Not Read Aloud Item

Review Appendix B in manual describing
types of items that shouldn’t be read
aloud




                   84
Submitting Questions


Email: answers@resa.net
View any time at:
 www.MIstreamnet.com




                85
  Assessment
Accommodations


      Linda Howley
       Assessment Consultant
   for Students with Disabilities
Office of Standards & Assessments



                86
ALL MI-Access assessments are
designed using universal design
principles to be as accessible as
 possible to ALL students with
            disabilities


                87
Read Sections:

 • “MI-Access Assessment
   Accommodations” in the Test
   Administrator Manual
 • “Assessment Accommodation
   Summary Table” on the
  MI-Access web site



                   88
Assessment Accommodation
  Summary Table
Displays accommodations for
  • MEAP
  • MEAP-Access
  • MI-Access
  • ELPA
  • NAEP



                   89
Assessment Accommodation
  Summary Table

 Accommodation Types
   ● Standard (S)
      −Does not change the construct
       of what’s being measured




                   90
Assessment Accommodation
  Summary Table
Accommodation Types
  ● Non-standard (NS)
     −Changes construct of test
     −Does NOT count toward
        Valid assessment scores
        School accountability
     −Must be communicated to parents and
      students


                    91
Assessment Accommodation
  Summary Table

Accommodation Types
    •Universal
      −Any student can utilize,
       regardless of eligibility, without
       changing what is being
       measured by the assessment


                     92
Assessment Accommodation
  Summary Table




              93
Assessment Accommodations
  IEP Team Decision Making

The IEP Team has two responsibilities by
  law:
   ● Choose which state assessment
   ● Choose accommodations
     (if any)



                   94
Assessment Accommodations
  IEP Team Decision Making
 ● Determine if the student is in grade 11
 ● Remember, same grade as reported
   enrolled in MSDS
 ● If student in ungraded program, is the
   students age 17 on or before 12/01/11?
 ● If so, student must take MME or MI-
   Access


                     95
         IEP Team Decision Making
     Grade 11 Assessment Continuum
                               Type of
       Assessment                           Based On
                             Assessment

Michigan Merit Examination    General         GLCEs

 Functional Independence      AA-AAS      Extended GLCEs

 Supported Independence       AA-AAS      Extended GLCEs

      Participation           AA-AAS      Extended GLCEs




                             96
Assessment Accommodations
  IEP Team Decision Making
 Students in grade 11 take:
   −MME in its entirety, or
   −MI-Access Functional Independence, or
   −MI-Access Supported Independence, or
   −MI-Access Participation

   **No mixing and matching


                    97
Assessment Accommodations
  IEP Team Decision Making

 ● Decision Making Worksheet
   ● What content standards?
   ● What does instruction look like?
   ● Level of independence?
   ● Assessment?
   ● Accommodations?


                     98
Assessment Accommodation
  IEP Team Decision Making
 The IEP team may designate ANY
   accommodation it deems necessary.
   ● Student needs
   ● Routinely used in instruction
   ● Must be documented in IEP
   ● Decision must be made for each
     content area


                    99
Accommodated Versions
Must be documented in a student’s
IEP and routinely used during
classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)


                   100
Accommodated Formats

 Braille Kit includes
   ● Braille Form-9 test booklet
   ● Assessment Administrator Booklet
     for Braille (AABB)
   ● Braille ruler, if applicable
   ● Answer document


                   101
Accommodated Formats

 Braille version
   ● Print-to-Braille correspondence
     available at www.mi.gov/mi-access
   ● Student answers must be
     transferred onto scannable answer
     document


                   102
Accommodated Formats

 Braille version
   ● Braille material can only be ordered
     by telephone at 877-560-8378
     option 4
   ● Student name and UIC required to
     place Braille orders




                     103
Accommodated Formats

 Enlarged Print Kit includes
   ● Enlarged print test booklet
      −Enlarged print is approximately
       15-point font size
   ● Regular print Form 1 test booklet
   ● Enlarged print ruler (if applicable)
   ● Answer document

                    104
Accommodated Formats

 Audio CD kit includes
   ● CD
   ● Form 1 test booklet
   ● Answer document
   ● Ruler (if applicable)



                     105
Accommodated Formats

 Audio CD version
   ● Administered individually, or in
     small groups when each student
     has a headset and control over the
     CD player
   ● CD track listings posted to
     www.mi.gov/mi-access


                   106
Common Accommodations
Scribe
  ● Make sure it is transcribed exactly
    how student dictates onto student
    answer document
  ● Scribe must initial and date answer
    document
  ● Fill in Scribe bubble on answer
    document

                    107
Common Accommodations
Word Processing of Expressing Ideas
 response
 ● Each page must have student
   labels
 ● Insert word-processed response
   into student’s answer document
 ● Follow special handling instructions
   in Test Administrator Manual

                   108
Assessment Accommodations
Resources
● OSE-EIS New State Model IEP Material
● Statewide Assessment Selection Guidelines
     −Sample assessment items
     −Assessment selection flowchart
     −Case studies
● EBs, EHSCEs
● Online Learning Program
● Assessment Plans

                      109
Assessment Accommodations
  Resources
   Web resources
    ● www.mi.gov/baa
    ● www.mi.gov/mi-access
    ● www.mi.gov/ose-eis




                110
Submitting Questions


Email: answers@resa.net
View any time at:
 www.MIstreamnet.com




                111
      BAA
   Secure Site

        Dan Evans
       Assessment Analyst
  Administration and Reporting
Office of Standards & Assessment




               112
  BAA Secure Site Address



www.michigan.gov/baa-secure




             113
          BAA Secure Site
        Announcement page
• Contains important messages in relation to
  the BAA Secure Site
• Contains important deadlines and dates
  regarding the BAA Secure Site
• Contains information for all assessments




                     114
         BAA Secure Site
    Additional Material Orders
• Always check with district coordinator
• Only district level user can place an
  additional order
• Click on Add’l Material Orders from the
  left




                     115
     BAA Secure Site
Additional Material Orders




             116
        BAA Secure Site
   Additional Material Orders
• Braille orders, call 877-560-8378 and
  press option 4.
• Kits include one answer document
• First time orders do not need to order
  ancillary materials, i.e. Return of
  Materials Packet, Teacher Return
  Envelopes, etc.
• All orders shipped to the district
  coordinator

                    117
        BAA Secure Site
    Order Summary/Tracking
• Click on Order Summary/Tracking from
  the left
• Available to track your order and
  shipment:
  • Order Detail for each order
  • Current status of ordered
  • Date shipped
  • Tracking number with link to track the
    package(s) through the shipping
    vendor i.e., UPS
                    118
    BAA Secure Site
Order Summary/Tracking




           119
         BAA Secure Site
         Barcode Labels
• All answer documents must have a
  barcode label
  Must be the correct student label
  including home school students
• Students must be identified for
  testing to print a label
• Click on Barcode Label from the menu
  at the left

                   120
BAA Secure Site
Barcode Labels




       121
BAA Secure Site
Barcode Labels




       122
         BAA Secure Site
         Barcode Labels
• All answer documents must have a
  barcode label
• Print with a laser printer, not inkjet
• Specific to student, school, and test
  cycle
• Cannot use previous years


                    123
         BAA Secure Site
         Barcode Labels
• Cannot use from other test cycles
  i.e., MME, MEAP-Access or MEAP
• Reprint damaged labels
• Ensure the barcode label is for the
  correct student




                   124
        BAA Secure Site
     Student Demographics

• Student demographics such as,
  ethnicity, special education,
  economically disadvantaged, etc. will be
  loaded from the February file uploaded
  to the Michigan Student Data System
  (MSDS) and any following Student
  Record Maintenance Records



                    125
          BAA Secure Site
       Student Demographics
• Loaded prior to Tested Roster
• Schools will not be able to update or
  change student demographics on the BAA
  Secure Site
• Any changes or updates must be made
  through MSDS prior to the end of Tested
  Roster
• Don’t forget the special education flag!
• UIC’s must be resolved

                     126
           BAA Secure Site
            Tested Roster
•   Very important!!
•   Very important!!
•   Very important!!
•   Tentatively April 25 – May 2, 2012
•   Last chance to identify problems and
    report them


                    127
         BAA Secure Site
          Tested Roster
• Verify all answer documents received
• Verify no duplicate records
• Verify students are listed in building
  where they tested
• Verify student demographics
  How do you change them? In MSDS.



                   128
          BAA Secure Site
           Tested Roster
•   Out-of-Level
•   Prohibitive Behavior
•   Non-Standard Accommodation
•   Special Education
•   Reports and AYP file created from
    this data


                     129
BAA Secure Site
 Tested Roster




       130
        BAA Secure Site
          Not Tested
• Start getting prepared now
• Select reason student did not test
• Needed for federal reporting and
  AYP
• Not Tested will be available in May



                  131
        BAA Secure Site
     Report Printing Options
• Selected at a district level
• Two options:
  All reports
  Green – individual student report,
    student record labels, and parent
    reports
• Defaults to Green option


                    132
   BAA Secure Site
Report Printing Options




           133
          BAA Secure Site
• BAA Secure Site User Manual
  Located on log in page
  Located at bottom of Announcement
   page after logging in
• Contact us at baa@michigan.gov
• Contact us at 877-560-8378 and press
  option 4 for MI-Access


                   134
Submitting Questions

Email: answers@resa.net
View any time at:
 www.MIstreamnet.com




               135
Receiving Your Assessment
 Materials From Questar
    Assessment, Inc.


     Stephanie Pfahlert
          Project Manager
      Questar Assessment, Inc.




                 136
NEW this Spring!
● A District Return Sheet is included in the
  district's Materials Return Kit. Please use
  the form to confirm that materials from all
  participating schools in your district are
  being returned to the contractor and are
  accounted for

  ● If your district has more than 19 schools
    participating this spring, a District Return
    Continuation Sheet is also provided


                       137
Arrival of Materials
Districts that entered Initial Materials Orders
in the BAA Secure Site by January 13:

 • One shipment of materials, including
   assessment booklets, scan documents,
   and pre-ID labels.
 • Materials to arrive in districts week of
   January 30 (two weeks before testing).




                      138
Arrival of Materials

 • Be sure materials are inventoried by
   school coordinators and any packing list
   discrepancies reported to
    877-560-8378 option 4.




                    139
Shipment Packaging
Materials will be shipped to districts, but will
 be packaged by school.

Each school box will be shipped separately
  and will have its own tracking information.
  Please check the BAA Secure Site for
  details about the number of boxes your
  district will receive.


                        140
Important!
Entering pre-ID information does NOT take
  the place of entering Initial Material Orders
  in the BAA Secure Site.
● If you entered student pre-ID information
  but did NOT enter initial materials orders by
  January 13, you will not receive a shipment.
● You will need to order materials during the
  Additional Materials Order window that
  opens on February 6.


                       141
Shipment Contents
 The district and school boxes will contain
   all materials needed to administer the
   assessments, including:
 • Standard print booklets
 • Accommodated versions
 • Student answer documents
 • Preprinted pre-ID barcode labels



                      142
Shipment Contents
Note: Preprinted student barcode labels will be
   provided to districts that pre-identified their
   students by January 13.
Districts must continue to pre-ID their students
   after this date and print labels locally.
   Important Reminders:
     1. Print labels with a laser printer
     2. Ensure labels are properly printed before
         adhering to student answer document


                         143
Shipment Contents

 District boxes will contain:
 • Cover Letter
 • District packing slip
 • Copies of school packing slips
 • Security Compliance Forms



                    144
Shipment Contents

 District boxes will contain:
 • Materials Return Kit that includes:
      −District Return Sheet (and
        continuation sheet if applicable),
        UPS/RS labels, MI-Access Material
        Return Label, packing checklist, and
        divider sheets.



                     145
Cover Letter

 Explains
 materials
 enclosed
 in each
 shipment




               146
District and School Packing Slips




Use to inventory materials

                    147
Shipment Contents

 School boxes will contain:
 • School Packing Slip
 • Standard print forms
 • Accommodated versions
 • Student answer documents
 • P and SI picture cards
 • Rulers


                     148
Shipment Contents
 School boxes will contain:
 • Preprinted Pre-ID barcode labels*
 • Class/Group ID Sheets
 • School Header Sheet
 • School Return Envelope
 • Security Compliance Forms
 *For students pre-identified in the BAA Secure
   Site by January 13, 2012.


                        149
Shipment Contents

             IMPORTANT!!
 School Coordinators should inventory
 materials using the school packing slip.




                    150
Shipment Contents

 • An overage of most materials has been
   included in the school box, which should
   reduce the need for additional
   materials.
 • Contact the District Coordinator if any
   materials are missing and/or if
   additional materials are required.



                     151
Security Compliance Forms

Security Compliance Forms (SCF) are to be:
• Completed by all coordinators, primary
  and shadow administrators
• Signed prior to testing
• Kept on file for one year by the MI-Access
  District Coordinator



                      152
Returning Materials
   After Testing




         153
No Missing Pre-ID Barcode
Labels, Please!
   All student answer documents returned
       for scanning and scoring must have
       pre-ID barcode labels that
1) have correct information;
2) were printed using a laser printer; and
3) printed correctly.
Fees will be assessed for answer documents with
   missing barcode labels…More about this later.


                        154
Return of Materials to Questar


  Ship no later than April 6, 2012.




                  155
Don’t Be Late!
 • Please be sure to ship materials by
   April 6 to ensure your students’ answer
   documents are processed and scored.
 • Districts will be assessed financial and
   other penalties for late materials.




                     156
Return of Materials to Questar

• Ensure scorable answer documents are
  placed in the School Return Envelope with
  a School Header sheet.
• School assessment materials should be
  organized and packaged in the box in
  which they were received. Ensure answer
  documents are shipped with the School
  Return Envelopes and School Header
  Sheets.

                     157
Return of Materials to Questar

 • School materials must be sent to the
   District Coordinator (see manual for
   details). They SHOULD NOT BE SENT
   directly to Questar. The District
   Coordinator will ship all district
   materials to Questar.




                    158
Return of Materials to Questar

 • There will be one UPS/RS label per
   school box. However, districts may
   place school boxes in a larger box so
   they are shipped together, if desired.
 • Use the Material Return Labels (tan) to
   mark the boxes for returning.




                     159
Return of Materials to Questar
District Coordinator
should use the new
District Return Sheet –
and, if applicable, the
District Return
Continuation Sheet to
confirm that materials
from all participating
schools in the district are
being returned to Questar
and are accounted for.

                       160
Online Pilot
 ● An online answer document, or score card,
   will be piloted with a sample of the MI-
   Access population to explore potential
   benefits of using an online score card to
   record student answers/scores rather than
   on traditional paper answer documents.
 ● The manner in which students interact with
   current MI-Access assessments will not be
   impacted in any way

                     161
Online Pilot   (Cont’d)
● Only assessment administrators will access
  the online score card—students will NOT
  interface with the score card in any way.
● The score card will capture student
  answers/scores electronically rather than on
  a hard copy answer document.
● This method is expected to simplify the
  return of materials process and the
  generation of results.

                      162
      Fees
   2011-2012

        Dan Evans
       Assessment Analyst
  Administration and Reporting
Office of Standards & Assessment




               163
Fees for 2011-2012
  Student answer documents returned
   without a Pre-ID label will have a label
   affixed by the contractor at a cost of
   $10 per document.

  If a label cannot be affixed by the
   contractor, the document will not be
   scored.


                     164
Fee Schedule




               165
Most Common Errors




         166
Most Common Errors

 • Students NOT flagged in MSDS as
   Special Education
 • Answer documents returned without
   barcode labels
 • Answer documents returned with
   incorrect barcode labels (name on
   answer document does not match label)



                    167
Most Common Errors

 • Answer document does not have
   form number bubbled in and/or
   written in
 • Students taking multiple assessment
   types (P/SI and FI)




                   168
Most Common Errors

 • Students taking out-of-level
   assessments (test grade does not
   match MSDS grade)
 • Student answer documents returned
   under wrong School Header sheets




                   169
Most Common Errors

• Administering accommodated version of
  Functional Independence assessments
  when NOT documented in the student’s
  IEP and/or used in daily instruction
• Answer documents not completed
  correctly




                   170
Most Common Errors

 • Answer documents completed by
   students rather than by assessment
   administrators
 • Bubbles not filled in with #2 pencil
   correctly (must be dark enough and
   fill in circle completely)



                    171
Most Common Errors

 • PAA and SAA scores not recorded for
   each student for each item for P/SI
   assessments
 • For P/SI assessments, the PAA/SAA
   scoring is not designed to be a
   consensus score. Must be independently
   scored.



                    172
Most Common Errors


• Ordering Accommodated material for
  inventory purposes.
• Orders not entered by appropriate
  district level personnel




                   173
Most Common Errors

• Orders not entered under appropriate
  schools
● Tested Roster not being reviewed by
  many districts




                    174
Misadministration Process
• Any misadministration of the assessments
  may be self-reported by going to the BAA
  secure site and selecting the document at
  the lower section of the announcement
  page titled:
 “BAA Test Administration Incident Report”




                     175
Important Communications

 • BAA sends important emails to District
   MI-Access Coordinators throughout the
   administration cycle.
 • Ensure your contact information,
   particularly email address, is updated
   and accurate in EEM (Educational Entity
   Master).



                     176
Important Communications

 • Ensure your district’s IT professional
   confirms you can receive these emails
   and attachments.




                     177
   Questions?

        Jim Griffiths
Manager, Assessment Administration
          and Reporting
 Office of Standards & Assessment




                178
  MI-Access Top 10 List
10. Fill in answer bubbles completely
    with a #2 pencil
9. FI students do not fill in their own
    bubbles
8. Tested Roster is IMPORTANT
7. Verify information in the
    Educational Entity Master (EEM)
6. Security Compliance Form stays in
    district


                   179
     MI-Access Top 10 List
5.   Review the “Students NOT
     TESTED” screen
4.   Inventory Materials when received
3.   Apply Pre-ID Labels to Answer
     Documents
2.   Know Your Accommodations
1.   READ the MANUAL!



                    180
Contact Information

• Call 1-877-560-8378 option 4


• baa@michigan.gov
Thank You!
FAQ
Archived Event
VHS or DVD copy
  ● Brenda Hose at 734-334-1437 or
      hoseb@resa.net

				
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