Item/ issue Discussion/ Decision What to do Who When/Status Leonard Van Lowe will Complete: Cards Need to know phone sent out an email were handed out Creation of numbers to put on business requesting information at the April Business Cards cards from Council members. Leonard Van Lowe meeting. Complete: Golf clinic in April and Rhoda will contact Beth to Leonard Van Lowe will gearing up for Information on find out contact, etc. that give Rhoda Mike's email Rhoda Heller-Holy & program in Golf program Mike can speak with address Leonard Van Lowe Summer Return call from Place that we are getting to Vernon about take care of newsletters will missing mail out the newsletters at a Application submitted to information on rate of 25 cents until we get Post Office on Jan. 19. 3/23. No Non-Profit Mail our non-profit mail rate Contacted Bill at USPS on further Rate approved. 3/10 and 3/17. Peggy Van Lowe correspondence. Russ wants a list of people Cheryl Danielsen will give who are able to coach and information to Russ List of Volunteers their area of expertise. Byington Cheryl Danielsen ongoing Use other organizations Critical need for Need volunteers for like Boys Scouts, GMU volunteers swimming. students, the schools Cheryl Danielsen Don't have anyone to run New Training the program or a place to Contact Commissioner of Program (Softball) host practices. Fairfax once identified. Buff Byington School based Good time to establish a Will set up a meeting opportunities relationship with PWCS. with Tommy Carter Beth Frank Get with Linda Utting after April 1 to see what she need to draft an Linda Utting has offered to article for the Article for work with PWSO to produce newspaper.Email not Peggy Van Lowe, Kathe Newspaper an article for the newspaper working. Will call. Carney & Linda Utting 5/22/2006 Need to be clear on what is Subcommittee to prepare Expectations/crite expected of an athlete in guidelines that can be Everett Willis, Jean ria of athlete terms of practices, events, published in newsletter, Arnold, Buff Byington, participation guidelines. web site, etc. Rhoda Heller-Holy Off season Office has surplus equipment, old materials Rhoda and Peggy will get that needs to be reviewed, together and decide what Rhoda Heller-Holy & Reorganize Office tossed or inventoried. dates are good to do it. Peggy Van Lowe Off season Message passed on to Leonard from Mark Pugh Knights of Columbis want to at 703-393-7428. (Our Leonard Van Lowe, Knights of involved PWSO with Annual Lady of Rosary Council turned over to Everett Columbus drive 12982) Willis 22-Apr Start of Summer Is if there is going to be Sports bowling Bowling tournaments in Area starts later part 23 next October & of July and soccer December to get the dates in August. for bowling set. Call Beth for the answer Peggy Van Lowe Deteremine whether to Setting up Council forward email or keep as To be determine for each email profiles separate account. Council member. Leonard Van Lowe Registration form for training Kathy True & Rhoda programs Heller-Holy Off season Jean is looking for places to Date for Car Wash host Jean Arnold Recommend calling Dr. Lowell, owner of Gold's Voluntary program Buff feels athletes should Gym since they are willing for staying in have opportunity to stay in to have athletes train shape shape. there. Rhoda Heller-Holy Area 26 needs names and Jake has contacted Peggy Softball Program skill level Van Lowe Buff Byington Want to place an ad in Ad in Leisure Leisure Magazine for the Contact Liz Burges about Magazine next issue what needs to be done Peggy Van Lowe Item/ issue Discussion/ Decision What to do Who When/Status Ralph Abruzere volunteered his students Complete: Sent by Send corrections to Peggy to help stuff and label Kathe Carney & bulk mail on Newsletter Van Lowe by Monday (Jan. 16) envelopes. Peggy Van Lowe 1/26/06 Complete: Recommended Royce Anderson who was used as a site manager for Regional basketball Divisions will stay at a Saunders; Alex tournament at Hylton, Looking for site managers specific location. Send Weilesky - Hylton, Freedom and Forest Park (coordinating all the events at additional names to Beth Dawn Munster - th HS on February 19 the site.) Frank ??? Freedom. Contact for Shurguard: Tom Complete: PPV Crocket 804-272-1023, district attending manager. Received application promotional event Status of Storing for Hope on 8/20/05. Holding for three Need someone to follow-up on March 1. Expires months and would contact us if with Shurguard about in 6 mos. (Sept 1) they have space available in our whether we were accepted when it can be area. into this program. renewed. What are the top 3 things that we want the North Complete: Emailed Tasks for North Section Section Director to be to Beth Frank on Director involved in? 2/19/06 PWSOVA.org. Emails will be forwarded to current email Complete: Email address. We have 50 ids. Will check emails on the sent out to Council Email address based on our site rather than members about Web Site/ Email position. forwarding Leonard Van Lowe access to mail There are only minor changes. Place information about Beth Frank on the back panel instead Complete: Awaiting of the middle section. Send any comments to Kathe Carney & final review by Pamphlet/Flyers Status Volunteer and Athlete flyers Kathe Carney Peggy Van Lowe Council. email newsletter and mailing list to Complete: Final comments before Monday, DiscountNewsletters on Requested 1/27/06 Publish January Newsletter Jan. 16. 1/19/06. Peggy Van Lowe for delivery date. Don't have enough coaches for Russ will email urgent basketball, swimming and track needs to Beth: swimming, Complete: Critical need for coaches & field. basketball and track. Buff Byington Jan. 17 Wish list for our needs Prepare as part of shed Complete: Wish list (equipment) every quarter cleanup? Buff Byington Jan. 15 Leonard Van Lowe knows someone who is interested in starting a golf program. Concern about the expense, Beth recommended starting Invite Mike to the next Complete: New Training Program (Golf) with skills. meeting. Leonard Van Lowe Feb. 25 New Training Program Notify athletes through Complete: Starts (Tennis) Coach has been identified. newsletter Buff Byington in March Investigate having a bowling tournamnet in North section will not pay for May. Contact Bowl Complete: PWSO a tournament this year. America, Barry Clark at Bowling Tournament Consult with other programs 703-494-9191. Buff Byington & Set for Saturday Spring Bowling Tournament to see what their plans are. Rhoda Heller-Holy May 6. Check prices for Bowl Contact Barry Clark (see Complete: America See if we can get special rates. above). Veronica Van Lowe 2/25/2006 Ms. Sullivan needs attendance and other guideline information to Letters for athletes in Dept willing to give kids letters verify successful Special Olympics attending for sports participation. Mrs. participation in PWSO. Complete: Potomac High School Sullivan 703-441-4318 See guidelines task Peggy Van Lowe 3/7/2006 Need someone to do Complete: Samples of the dance sample spring dance Invitations sent out Spring Dance invitations invitations. Cheryl Danielsen on Mar. 6 Need an inventory (or update) ASK one coach from each Rhoda Heller-Holy Shed Cleanup of what is in the shed. sport to participate. & Buff Byington Began 2/11/2006 Draft cover letter (Vice principals, guidance, sped Complete: Betty Level I & II at elem/middle dept). Produce flyers and Ann provided Target audience for Athlete school level for Autism, LD, give to S. Kreitzburg for Peggy Van Lowe & numbers for flyer MICI and MOCI. distribution. Kathe Carney elem/middle. 3/6/06- Betty Ann Complete: Dropped provided numbers for of on 3/14/06 The Distribution of Athlete Flyers have been approved for elem/middle. (2500), Peggy Van Lowe & mail job was flyers distribution to schools. copies of cover letter. Ralph Abruzer completed 3/22. Circle of Support is a great place to recruit athletes. Call people to ask man Need to get more people the booth at the Complete: Received involved. Transition Fair is upcoming Transition fair interest in coming up and we can use on March 11. List of volunteers and Athlete Recruitment some help there. athletes sent 1/17/06 Arlene Graham athletes. Call Beth for the answer. Athlete would be covered under the insurance for the car. Any extraordinary expenses not covered by private Complete: Transportation of Athletes insurance may be covered 3/23/2006 Left to Practices Is this an insurance concern? by Special Olympics. Peggy Van Lowe message on 3/1/06 Call Beth for the answer. Athletes can have logos on anything that is NOT used Can we have companies sponsor during competitions. Do Complete: Sponsors for equipment/ uniforms and their names be on not want to encourage 3/23/2006 Left uniforms them? commercial exploitation. Peggy Van Lowe message on 3/1/06 Contact Volunteers from Transition Fair and Chamber of Buff Byington & Volunteers from Events Commerce Buff will call them Rhoda Heller-Holy Complete ASK other parents to Organize committee to participate. Food purchase food, etc. for Spring Committee - Rhoda, Peggy Complete: Spring Dance Dance and Jean. Jean Arnold Mar. 25 Council pays for the pizza Coaches are requesting an at any team party. Let end of season party for the coaches know that they athletes. Would like PWSO have the option of having to contribute to paying for a party. Use Domino's Complete: Notify some of it. Concern about Pizza or another store Buff Byington/ coaches in each Team parties limiting the cost. that gives group rates. Rhoda Heller-Holy sport Complete: Shannon Check with Forest Park indicated that program on community there were several Target audience for Who gets volunteer flyer at service. Talk to Shannon Kathe Carney & students available volunteer flyer high school/ educator level? Geraghty. Peggy Van Lowe to volunteer. Torch Run, Expectations for Peggy Van Lowe/ Complete: In the May Newsletter athletes Calendar of Events! Kathe Carney mail on 4/7/06 Need to notify guardians, Complete: Written parents and others that Council in the newsletter. members, coaches, etc. are Write statement for Same verbage can Statement on Athlete responsible for getting newsletter, coach be included in other Transportation athletes to practices orientation Peggy Van Lowe documents as well.
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