Office of the Development Commissioner (Handicrafts)
Government of India, Ministry of Textiles, West Block 7, R.K.Puram,
INVITATION FOR ‘EXPRESSION OF INTEREST’ FOR CONDUCTING
“CENSUS OF HANDICRAFT ARTISANS”
The Office of the Development Commissioner for Handicrafts, Ministry of Textiles invites “Expression of Interest”
(EOI) from the reputed institutions, Organizations, Government sponsored Institutions, PSUs, autonomous bodies
for conducting the Census of Handicrafts artisans in the 60% districts of the country. The details of eligibility
criteria and terms & conditions for the bids can be obtained from the website http:/handicrafts.nic.in. This can
also be collected from Ms. Alka Arora, Additional Development Commissioner (Handicrafts), at the above address
at New Delhi Phone No.26191569 from 11.00 AM to 5.00 PM on working days.
The eligible organizations may submit their bid in sealed envelopes on or before the due date, the details
of which are given in the tender document uploaded on the website of this office.
A pre-bid conference will be held 25.09.2009.at 15.00 hrs (3.00 P.M) in the Committee Room of the Office
of the Development Commissioner Handicrafts at the above mentioned address.
Information on bid opening date shall be published on the web site and shall also be known from the
Office of the Development Commissioner Handicrafts on the closing date.
Development Commissioner (Handicrafts)
Telephone No.26177790/26103708 (Office)
Government of India
Ministry of Textiles
Office of the Development Commissioner (Handicrafts)
West Block No.7,
INCLUDING TERMS OF REFERENCE
“EXPRESSION OF INTEREST”
FOR CONDUCTING “CENSUS OF HANDICRAFTS ARTISANS”
Kind attention of interested bidders is drawn to this office tenders in the recent past inviting “Expression
of Interest” for conducting census of Handicrafts Artisans during the year 2007-08 & 2008-09 in the identified 40%
districts of the country, made available through our official website www.handicrafts.nic.in .
The census of handicraft artisans now for the remaining 60% of the districts in the country as per the list
enclosed is to be undertaken as one time survey & will be completed in 12 months during the 11 Five Year Plan.
The interested bidders may kindly note that the census of handicrafts artisans planned is a complete
census which will involve survey/enumeration, in every villages, in every locality of urban bodies and every
household of the cluster of artisans in villages and urban areas of the selected district to adopt an appropriate
and adequate procedure and strategy to ensure total identification & enumeration of the handicrafts
artisan. In this census also the enumeration of handicrafts artisans is the foremost idea, the evaluation of which
will be based on criteria that the artisan contacted satisfies that the handicrafts produced by him fulfill the
requirement of definition of handicrafts i.e. “items made exclusively by hand often with the help of tools to give it
both a decorative and utilitarian value”.
Considering the large volume of work involved, the whole country has been divided into following six
regions indicating therein the states in the jurisdiction of each Region with census figures of the last census
conducted in the year 1995-96.
Region States No. of Artisans as per census
Northern Region Delhi, Punjab, Rajasthan, Himachal Pradesh, Jammu & 12.64
Kashmir, Haryana, Chandigarh (UT)
Central Region Uttar Pradesh, Uttarakhand 11.77
Eastern Region, West Bengal, Bihar, Orissa 8.37
North Eastern Assam, Manipur, Tripura, Arunachal Pradesh, Mizoram, 8.89
Region, Nagaland, Sikkim,Meghalaya
Western Region Maharashtra, Madhya Pradesh, Goa, Gujarat, Daman & 3.07
Southern Region – Tamil Nadu, Kerala, Andhra Pradesh, Karnataka, 2.87
Pondicherry (UT), Andaman & Nicobar (UT),
It has now been decided to invite “Expression of Interest” for conducting further census of handicraft
artisans in the remaining 60% of the districts in the country as one time survey, as per the list of the districts
identified and given in the Annexure, on the basis of following TORs and other Terms and conditions :
TERMS OF REFERENCE (TOR)
i. To evaluate the number of artisans in different crafts all over the country.
ii. To study the employment and wage structure of handicrafts artisans.
iii. To carry out social and economic mapping of handicrafts workers indicating the following:
a) Number of artisans by sectors of production, by location, & by specific and major craft groups.
b) Classification of artisans by religion, by social status (SC/ST/OBC/Minority, including its sub
categories/Below Poverty Line, by gender, by physical infirmity and age group.
c) Sources of working capital, requirement of working capital and availability of credit.
d) Estimates of raw materials, production, value addition in different crafts sale and marketing channels
through which manufactured products are sold.
e) Distribution of daily working hours and the seasonal calendar, .
f) Average wage rate in crafts, Annual household income from crafts, income from other sources, income
from all sources, and per capita income in different crafts.
g) Contribution of handicraft sector to the family income.
h) Distribution of households by levels of dependency on handicraft activity.
i) Identification of craft communities by their caste state-wise, bringing out their economic status.
j) Identification of artisans holding awards like Shilp Guru/National Award/State Award/National Merit
Certificate/State Merit Certificate/any other, having Identity cards issued/not issued, holding credit
card/not holding credit card, availing facilities of welfare programmes like Rajiv Gandhi Shilpi Swasthya
Bima Yojana/Bima Yojana etc.
k) To evaluate & collect details in the sector of the artisans who have formed cooperative
societies/Federation and are equipped with the knowledge of cooperative movement and its benefits.
l) Consolidating all the above information in tabular form at the National level, state-wise, District-wise in
rural areas upto Block level and in Urban areas local body wise upto population of 2.5 lakhs and for local
bodies with population over 2.5 lakhs ward wise, and to conduct detailed mapping of the handicrafts
being practiced, introducing each section with a brief background note, indicating topography of the
area, crafts and the craft pockets.
SUBMISSION OF PROPOSALS
The interested organization must submit separate proposal for each region for undertaking the census
work. organization/Institution are free to submit their proposals for one or more regions, however not more
than three regions shall be awarded to any organization/Institution. Organizations/Institutions interested to
conduct census of handicrafts may submit their proposal in two separate envelops containing bid forms for
technical and financial bids. However for applying for more than two regions the Organization/Institution
may submit single technical bid for all the regions and separate financial bids for the regions they are
interested to quote. The Organizations/Institutions interested must submit their proposal upto 17.00 hrs of
05.10.2009, accompanied with Earnest Money amounting to Rs.50,000/- (Rupees Fifty Thousand only) along
with the technical bid addressed & pledged to Office of the Development Commissioner (Handicrafts) for
each region along with the proposal separately, the census of which they are interested to undertake
fulfilling the following conditions:
i. Technical proposal should be sealed in a separate envelope clearly marked in BOLD “SECTION A –
TECHNICAL PROPOSAL FOR CENSUS OF HANDICRAFTS ” written on the top of the envelope, which
should contain the following details in it & also in brief on a separate sheet duly authenticated by the
authorized functionary of the organization at the beginning of the technical proposal.
1. Name, Address, Telephone/Fax No. and E-mail Address.
2. Year of establishment and registration details.
(Should be supported by an authenticated copy of the Registration)
3. Financial turnover during the last five years, year wise.
(should be supported by an authenticated Balance sheet year-wise.)
4. Details of past experience of conducting census assignments, large socio economic surveys and
research studies during the last three years.
(Should be supported by a list of activities conducted pertaining to surveys and Census & the name of
the awarding organization duly authenticated).
5. Proposed methodology for conducting the Census.
6. Time frame for completing the census of Handicrafts artisans.
7. CVs of the Project Coordinator, key personnel and manpower proposed to be deployed for the
(should be supported in brief containing the details of the team on a single sheet.)
8. IT infrastructure available with the organization (Should be supported with details on a single sheet)
9. Any other information which is relevant to the assignment.
ii Financial proposal should be sealed in another envelope clearly marked in BOLD “SECTION B –
FINANCIAL PROPOSAL For Census of Handicrafts” written on the top of the envelope.
iii Both envelopes should have the bidders Name and Address clearly written at the Left Bottom Corner
of the envelope. Both envelopes should be put in a larger cover/envelop, sealed and clearly marked in BOLD
“Proposal for undertaking census of handicrafts artisans …………region” with the bidders Name
and Address clearly written in BOLD at the Left Bottom Corner.
(i) In case Technical Bid envelop contains financial bid details also, the bid of the concerned
organization will be rejected
(ii) Conditional bids will not be considered.
(iii) Any document/sheet not signed shall tantamount to rejection of bid.
Agencies preferably National Level agencies such as reputed institutions, organizations, Government
sponsored Institutions, PSUs, & autonomous bodies with presence in at least five states/UTs and having
previous experience of conducting Census at the State/National level and large surveys preferably in the field of
Handicrafts. The organization based on the eligibility fixed will submit their Expression of Interest in a two-bid
format i.e. separate Technical and Financial, adhering, to the qualifying conditions in the technical bid, given in
the eligibility criteria below :
The institution/organization should be a registered entity with minimum Ten years of existence.
Total turnover of the organization should be minimum five crore in each of the last three years.
Having minimum ten experienced professionals in the field of survey/census on their rolls.
Having the working place equipped with desired IT infrastructure.
The consultancy organization should submit its profile including i) Background of the agency, ii) Brief
details of past experience in the field, iii) Copy of the Report of Census conducted, if any, iv) Bio-data of
Project Coordinator and other key personnel, v) the manpower that will be deployed for conducting the
survey, vi) additional information if any, and other related details.
The consultancy organization should develop a concept paper indicating methodology, coverage, time
frame and other related aspects.
PRE- BID CONFERENCE
Pre bid conference will be held in the Committee Room of the Office of the Development
Commissioner (Handicrafts), New Delhi on 25.09.2009 at 3.00 P.M. in presence of prospective bidders/their
representatives for clarification of doubts if any.
OPENING OF BIDS
The Bids received will be opened for evaluation of Technical Bids only at on 08.10.2009 at 3.00 P.M.
followed by presentation of the shortlisted bidders in the technical bid on 19.10.2009 at 3.00 P.M. The Financial
Bid of the shortlisted bidders in the Technical Bid evaluation/Presentation will be opened on 22.10.2009 at 3.00
P.M in presence of the interested bidders.
CRITERIA FOR EVALUATING BIDS / PROPOSALS
The Technical Proposals will be evaluated by a panel of nominated officers, on the basis of two-stage
Quality-cum-Cost basis selection procedure (giving 70% weightage to the score obtained in the technical
evaluation and presentation together and 30% weightage to the score obtained in the financial evaluation)
adopted by the office. Once the technical bids have been evaluated, the successful shortlisted bidders will be
requested for making a presentation of the road map & the Methodology they will adopt for census work, followed
by opening of the Financial bids on the dates fixed. Financial bids will be opened, on the date fixed, in presence of
the interested bidders or their representatives who are declared successful in the technical bid & the presentation
made by them.
The selected Institutions/organizations shall have to complete the census work within twelve months from
the date of award of work and thereafter submit final report within one month.
In case of time overrun beyond the stipulated period, the defaulting organization shall have to pay a
penalty @ 1 % of the awarded project cost for the first month of delay and thereafter additional 2 %, 3%, & 4% for
nd rd th
the delay caused respectively for 2 , 3 & 4 month, which may be adjusted from the amounts payable at the
time of final settlement.
MODUS OPERANDI & DELIVERABLES
The Regional agency appointed shall finalize the standard methodology, questionnaire and sampling plan
in consultation with the Office of the Development Commissioner (Handicrafts), to be followed by them for
conducting of census operation. The final deliverables for the Regional agencies would be as under :-
i) Raw data in (5 hard copies & 5 soft copies to the Office of the Development Commissioner
(Handicrafts) & the Nodal Agency to be appointed and the Office of the Development
Commissioner (Handicrafts) as per the format to be supplied by the Nodal Agency.
ii) State-wise detailed reports (20 hard copies and 10 CDs) covering, but not limited to, all the points
mentioned in the Terms of Reference.
MODE OF PAYMENT
Selected agency after the award of work and fulfillment of Terms and conditions required under the rules
will be paid 50% of the sanctioned amount as first installment with appropriate security from the organization for
the amount released. 30% of the sanctioned amount will be paid as 2 nd installment when presentation of the report
will be made at the draft stage subject to submission of Utilization Certificate of the 1 st installment of payment made
audited by the Chartered Accountant. The balance 20% of amount will be paid when the final report is submitted in
the office as per the stipulation in the sanction along with utilization certificate from the chartered Accountant of the
2nd installment of payment made, for final settlement of accounts.
The Office of the Development Commissioner (Handicrafts) reserves the right to accept or reject any
Bid or annul the Bidding process and reject all Bids at any time prior to award of contract, without assigning
any reason thereof.
Detailed List of Balance 60% Districts in the country (State Wise)
ANDHRA PRADESH 47. Kishanganj
1. Adilabad 48. Lakhisarai
2. Anantpur 49. Munger
3. Chittor 50. Muzaffarpur
4. Guntur 51. Nalanda
5. Hyderabad Urban 52. Purnea
6. Karim Nagar 53. Rohtas(Sasaram)
7. Kurnool 54. Saharsa
8. Medak 55. Sekhpura
9. Mehboobnagar 56. Seohar
10. Nizamabad 57. Sitamarhi
11. Prakasam 58. Vaishali(Hajipur)
12. Ranga Reddy 59. West Champaran
13. Vizianagaram Chandigarh
14. Warangal 60. Chandigarh
15. West Godavari Chattisgarh
ARUNACHAL PRADESH 61. Dantewada
16. Changalang 62. Dhamtari
17. Daporijo 63. Durg
18. Diban Valley( Anini Valley) 64. Kanker
19. East Siang(Passighat) 65. Kawardha
20. Itanagar 66. Korba
21. Khonsa 67. Raigarh
22. Roin 68. Rajnandgaon
23. Tawang 69. Surguja
ASSAM 70. Bastar
24. Karimganj 71. Janjgir-Champa
25. Cachar 72. Koriya
26. Darrang 73. Raipur
27. Dhemaji Daman & Diu
28. Goalpara 74. Daman
29. Golaghat 75. Diu
30. Hailakandi Delhi
31. Karbi-Anglong 76. Central
32. Kokrajhar 77. North
33. Lakhimpur 78. North East
34. Nagaon 79. North West
35. Nalbari 80. West
36. Sibsagar Goa
Bihar 81. North Goa
37. Araria 82. South Goa
38. Aurangabad Gujarat
39. Banka 83. Anand
40. Bhagalpur 84. Banaskantha
41. Bhojpur(Arah) 85. Bharuch
42. Buxar 86. Dangs
43. Gaya 87. Gandhinagar
44. Gopalganj 88. Jamnagar
45. Jamui 89. Kutch
46. Khagaria 90. Mehsana
91. Narmada 138. Bangalore Urban
92. Patan 139. Belgaum
93. Porbander 140. Bijapur
94. Rajkot 141. Chamrajnagar
95. Surendranagar 142. Chickmagalur
96. Vadodara 143. Davanagare
97. Valsad 144. Dharwad
Haryana 145. Gadak
98. Faridabad 146. Haveri
99. Fatehabad 147. Karwar
100. Gurgaon 148. Kolar
101. Jind 149. Mandya
102. Kaithal 150. Mysore
103. Karnal 151. Raichur
104. Panchkula 152. Udupi
105. Panipat 153. Yadgir
106. Rewari KERALA
107. Sonipat 154. Alapuzzha
108. Yamunanagar 155. Idukki
Himachal Pradesh 156. Kasaragod
109. Bilaspur 157. Kottayam
110. Kangra 158. Palghat
111. Kinnaur 159. Pathanamthitta
112. Kullu 160. Quilon
113. Shimla 161. Wayanad
114. Sirmour LAKSHDWEEP
115. Solan 162. Lakshdweep
Jammu & Kashmir Madhya Pradesh
116. Badga 163. Anooppur
117. Poonch 164. Balaghat
118. Rajauri 165. Betul
119. Udhampur 166. Bhind
120. Jammu 167. Chhattarpur
121. Kupwara 168. Chhindwara
122. Srinagar 169. Damoh
123. Leh 170. Dhar
124. Kargil 171. Dindori
Jharkhand 172. Guna
125. Chatra 173. Hoshangabad
126. Deogha 174. Indore
127. Dhanbad 175. Jabalpur
128. Giridih 176. Khandwa
129. Godda 177. Khargone
130. Gumla 178. Mandla
131. Jamtara 179. Narsinghpur
132. Koderma 180. Neemuch
133. Latehar 181. Panna
134. Palamu 182. Ratlam
135. Ranchi 183. Rewa
136. Sahebganj 184. Sagar
KARNATAKA 185. Seoni
137. Bangalore Rural 186. Shahdol
187. Shajapur 233. Bargah
188. Sindi 234. Bhadrak
189. Tikamgarh 235. Boudh
190. Ujjain 236. Dhenkanal
Maharashtra 237. Gajapati
191. Ahmednagar 238. Ganjam
192. Akola 239. Jharsuguda
193. Amravati 240. Kalhandi
194. Beed 241. Kendrapara
195. Bhandara 242. Koraput
196. Buldhana 243. Malkangiri
197. Gadchiroli 244. Mayurbhanj
198. Gondia 245. Nayagarh
199. Hingoli 246. Phulbani
200. Kolhpur 247. Puri
201. Latur 248. Sonepur
202. Mumbai-City 249. Sundergarh
203. Nandurbar PONDICHERRY
204. Nashik 250. Karikal
205. Osmanabad 251. Pondicherry
206. Raigad Punjab
207. Ratnagiri 252. Amritsar
208. Sangli 253. Bhatinda
209. Sindudurg 254. Ferozepur
210. Thane 255. Gurdaspur
211. Wardha 256. Hosiarpur
MANIPUR 257. Ludhiana
212. Bishnupur 258. Mansa
213. Chandel 259. Moga
214. Churachandpur 260. Patiala
215. Senapati 261. Ropar
216. Tamenglong 262. Sangrur
217. Thoubal Rajasthan
MEGHALAYA 263. Banswara
218. East Khasi Hill 264. Baran
219. Jaintia Hill 265. Barmer
220. Ri-Bhoi District 266. Bikaner
221. West Khasi Hill 267. Bundi
MIZORAM 268. Chittorgarh
222. Aizawal 269. Dholpur
223. Champhai 270. Dungarpur
224. Lawngtlai 271. Ganganagar
225. Luglei District 272. Jaisalmer
226. Mamit 273. Jalor
NAGALAND 274. Jhalawar
227. Kohima 275. Karauli
228. Mokokchung 276. Kota
229. Mon 277. Nagaur
230. Wokha 278. Sawai Madhopur
231. Zunheboto 279. Sikar
Orissa 280. Sirohi
232. Angul SIKKIM
281. East 323. Jaunpur
282. North 324. Jhansi
283. South 325. Jyotiba Phoole Nagar
TAMIL NADU 326. Kanpur(Nagar)
284. Coimbotore 327. Kaushambi
285. Cuddalorei 328. Lakhimpur-Khedi
286. Dharmapuri 329. Maha Maya Nagar
287. Kancheepuram 330. Maharajganj
288. Kanniyakumari 331. Mahoba
(HQ : Nagercoil) 332. Mau
289. Karur 333. Meerut
290. Namakkal 334. Mirzapur
291. Nilgiris (HQ: 335. Oraiyya
Udhagamandalam) 336. Padrauna
292. Perambalur 337. Pilibhit
293. Salem 338. Rampur
294. Sivaganga 339. Saharanpur
295. Thanjavur 340. Sant Kabir Nagar
296. Tiruchiorappalli 341. Shravati
297. Tirunelveli 342. Siddharth Nagar
298. Tiruvallur 343. Sitapur
299. Vellore 344. Unnav
300. Villupuram 345. Varanasi
301. Virudhunagar Uttaranchal
TRIPURA 346. Almora
302. South District 347. Champawat
303. West District 348. Dehradun
Uttar Pradesh 349. Garhwal(Pauri)
304. Agra 350. Pitoragarh
305. Ambedkarnagar 351. Rudraprayag
306. Azamgarh 352. Tehri-Garhwal
307. Bagpat West Bengal
308. Balrampur 353. Bankura
309. Banda 354. Bardhaman
310. Barabanki 355. Birbhum
311. Bhadoi 356. Darjeeling
312. Bijnor 357. Hooghly
313. Budaun 358. Howrah
314. Deoria 359. Medinipur
315. Etah 360. Murshidabad
316. Etawah 361. Nadia
317. Fatehpur 362. Siliguri
318. Firozabad 363. South 24 Parganas
319. Gautam Budda Nagar 364. Uttar Dinajpur