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									Student Led Volunteering Group (SLVG)                      and alumni of the University of Kent and to
MODEL CONSTITUTION                                         students from other institutions.
                                                           3.4 All references to Members in this Constitution
This is a model constitution to enable SLVGs within        shall be to active Members of the SLVG.
Kent Union to draw up their own constitutions
easily and comprehensively.                                4 Member Entitlements
                                                           4.1 All Members of the SLVG, whether Full or
The words [Name] throughout the document (six              Associate, shall be entitled to:
instances) should be replaced with the SLVG's own              i. Attend, speak and place items on the agenda
name.                                                               at all SLVG General Meetings.
                                                               ii. Attend, speak and place items on the agenda
The following sections require completion:                          at all meetings of the SLVG Committee.
                                                               iii. Inspect all SLVG minutes at seven (7)
1. Section 2 (“Aims”)                                               calendar days' notice.
2. Section 5.8 (list of voting Officers)                       iv. Inspect the SLVG accounts at seven (7)
                                                                    calendar days' notice.
Any other modifications must not contradict the            4.2 All Full Members of the SLVG are also entitled
Union's Constitution and Rules, rules on financial         to:
procedure, rules on disciplinary procedure.                     i. Stand and vote in SLVG Committee Elections.
                                                                ii. Vote at all SLVG General Meetings.
In general, it is advised that SLVGs should not            4.3 All Associate Members of the SLVG shall be
modify this constitution without first consulting a        entitled to partake in SLVG events at the discretion
relevant member of Union staff.                            of the Volunteering Committee.

Any SLVG constitution must be ratified by the              5 Government
Student Activities Sabbatical Officer in order to          5.1 All government of the SLVG shall be in
come into effect.                                          accordance with this Constitution, Kent Union's
                                                           Constitution and Rules and the Volunteer Code of
[Name]                                                     Conduct.
CORE CONSTITUTION                                          5.2 The SLVG shall have a number of key decision-
                                                           making bodies. In order, starting with that of
1 Name                                                     highest authority, they are the following:
1.1 The name of this SLVG shall be [Name].                    i. The Volunteering Committee.
Throughout this document it will be referred to as           ii. The SLVG Annual General Meeting.
the SLVG.                                                   iii. The SLVG Committee Meeting.

2 Aims                                                     The General Meeting
                                                           5.3 The Annual General Meeting shall be held once
The SLVG shall exist:                                      per academic year during term time to elect a new
2.1 To ...                                                 Committee and shall be conducted in accordance
2.2 To ...                                                 with the Meeting Rules.
2.3 To ...                                                 5.4 SLVG General Meetings may be called in
                                                           accordance with the Meeting Rules.
3 Membership
3.1 Full membership shall be open to all full Union        The SLVG Committee
Members.                                                   5.5 The SLVG Committee shall consist of the
3.2 Associate membership shall be open to all staff        following elected, voting, Executive Officers:

Kent Union – Model Constitution for SLVGs – January 2009
   i. SLVG Chair                                           7.3 All amendments to the Rules shall require a
   ii. SLVG Treasurer                                      simple majority in support, of those present and
   iii. SLVG Secretary                                     entitled to vote at a General Meeting, including
5.6 The Executive Officers alone shall be entitled to      abstentions.
pay out or withdraw funds from the SLVG's                  7.4 Any approved amendments must be presented
account, or to pay for Union services by internal          to the Student Activities Sabbatical Officer for
transfer.                                                  approval before they come into effect.
5.7 No Member shall hold more than one Executive
post.                                                      8 Interpretation
5.8 The SLVG Committee shall also consist of the           8.1 In the event of a dispute as to the
following elected, voting Officers:                        interpretation of any part of the Constitution or
   i. ...                                                  Rules, the ruling of the Student Activities Sabbatical
   ii. ...                                                 Officer shall be sought.
   iii. ...                                                8.2 In the event of a challenge to the Student
5.9 The Committee may co-opt such non-voting               Activities Sabbatical Officer’s ruling, the decision of
Officers as it considers necessary.                        the Union Council shall be final.
5.10 The Volunteering Committee shall be
informed of the names of all SLVG Officers.                [Name]
5.11 The Volunteering Committee shall be                   RULES: GENERAL MEETINGS
informed of any changes to the Committee
structure.                                                 M 1 Who can come to a General Meeting?
                                                           M 1.1 Any Member of the SLVG and any Member
The SLVG Committee Meeting                                 of Union Council may attend General Meetings in
5.12 The Committee Meeting shall be responsible            accordance with this Constitution and Rules. Any
within Constitutional limits for determining policy        individuals who are not such members who wish to
in accordance with the Committee Meeting Rules.            attend must receive permission from the Meeting.

                                                           M 2 Who may speak at a General Meeting?
6 Finance                                                  M 2.1 Any Member of the SLVG and any Member
6.1 All financial matters shall be dealt with in           of Union Council may speak at a General Meeting.
accordance with Kent Union's financial procedures.         Any individuals who are not full Members may only
6.2 Confirmation of expenditure or withdrawal of           speak with the permission of the Meeting.
money from the SLVG's account shall be validated
by no means other than the signature of the                M 3 Who may vote at a General Meeting?
Treasurer and one other Executive Officer.                 M 3.1 Only SLVG Members who are present at the
6.3 Neither the SLVG nor Kent Union accepts any            meeting may vote.
liability for any debt or other obligation incurred by     M 3.2 The Chair shall have an original and, if
any of its Officers or other Members, whether or           necessary, casting vote
not it is incurred on behalf of the SLVG.
                                                           M 4 How many Members have to be there?
7 Amendments                                               M 4.1 The quorum for SLVG General Meetings is
7.1 The SLVG General Meeting shall be the sole             thirty percent (30%) of SLVG Members.
body competent to amend the Constitution and
Rules.                                                     M 5 Who runs the Meeting?
7.2 All amendments to the Constitution shall               M 5.1 Unless absent, the Chair shall ordinarily chair
require the support of two-thirds of those voting at       the Meeting.
a General Meeting.                                         M 5.2 The SLVG Committee may, in the case of the

Kent Union – Model Constitution for SLVGs – January 2009
Chair's absence, appoint an alternative Chairperson        chaired by the SLVG Chair.
by simple majority vote.
                                                           CM 3 Quorum
M 6 How must Members be notified of a                      CM 3.1 The quorum for Committee Meetings shall
Meeting?                                                   be fifty percent (50%) plus one (1) of the voting
M 6.1 Notice of any General Meeting shall be given         Committee Officers.
at least two (2) weeks in advance, stating clearly
date, time and place.                                      CM 4 Voting
M 6.2 Notice of any General Meeting pertaining to          CM 4.1 All decisions shall be simple majority of
the alteration of the SLVG Constitution and/or             decisions of all Committee Members present.
Rules shall be given to the Volunteering                   CM 4.2 The Chair shall have an original and, if
Committee.                                                 necessary, casting vote.

M 7 How to call a SLVG General Meeting                     CM 5 Agenda
M 7.1 A SLVG General Meeting shall be called by            CM 5.1 Any Member shall be entitled to place
the SLVG Committee as necessary.                           items on the agenda up to two (2) days in advance
M 7.2 In addition, the Secretary must call a SLVG          of the Meeting.
General Meeting if handed a petition signed by at          CM 5.2 The agenda shall be published by the
least ten percent (10%) of SLVG Members.                   Secretary at least one (1) day in advance of the
M 7.3 The Secretary may accept a petition                  Meeting.
gathered electronically, provided they are satisfied
as to its authenticity.                                    CM 6 Minutes
M 7.4 The Secretary shall make arrangements for            CM 6.1 Full minutes will be taken at each Meeting
the General Meeting to be held on a date not               and approved at each subsequent Meeting. The
exceeding five (5) academic days from receipt of           approved minutes will be held by the Secretary,
notice.                                                    but will also be distributed to Committee
M 8 Minutes
M 8.1 The SLVG shall keep at least one paper copy          [Name]
of the minutes of any General Meeting.                     RULES: ELECTIONS

                                                           E 1 Application
                                                           E 1.1 These Election Rules shall apply to all
                                                           elections conducted within the SLVG.
[Name] SLVG
RULES: COMMITTEE MEETINGS                                  E 2 Nominations
                                                           E 2.1 All Full Members shall be entitled to stand for
CM 1 Calling of Meetings                                   any position.
CM 1.1 Committee Meetings shall be convened by             E 2.2 Nominations for any post shall not close until
the Secretary, or another Officer appointed by the         immediately before the vote takes place.
Committee, on a regular basis.
CM 1.2 The Secretary shall be responsible for              E 3 Voting
publication of details of all Meetings at least three      E 3.1 The vote shall be held at a General Meeting.
(3) academic days before the Meeting.                      E 3.2 The vote shall be by simple majority of Full
                                                           Members present.
CM 2 Chairing                                              E 3.3 The Volunteering Committee shall be
CM 2.1 Committee Meetings will be ordinarily               informed of the General Meeting in advance.

Kent Union – Model Constitution for SLVGs – January 2009
E 3.4 The Volunteering Committee shall be                  Associate.
informed of the election results within one (1)            D 1.2 All disciplinary measures shall be executed
week of the count.                                         in accordance with any Union rules in place for
E 3.5 The Volunteering Committee shall be called           such purposes.
upon to settle any matters arising from the
E 3.6 If called upon, the decision of the
Volunteering Committee shall be final.

E 4 The Count
E 4.1 There shall be three non-voting counters
appointed by the Committee.
E 4.2 The count shall take place at the same
General Meeting as the vote.

[Name] SLVG

D 1 Disciplinary Measures
D 1.1 Disciplinary measures may be implemented
against any SLVG Member, whether Full or

Kent Union – Model Constitution for SLVGs – January 2009

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